PWS.pdf

Solicitation Bowling Center Pinsetter and Ball Track Upgrade 1 May 2024 FA489724Q0008 Performance Work Statement (PWS)

Performance Work Statement

(PWS)

For

Bowling Center Pinsetters and

Ball Track Upgrade

Mountain Home AFB (MHAFB), ID

Bowling Center Pinsetter and Ball Track Upgrade Performance Work Statement (PWS)

1. GENERAL INFORMATION.

1.1. Description of Work. The Contractor shall provide all personnel, labor, supervision, management, supplies, tools, equipment, parts, materials, transportation, shipping and delivery, installation, and all other items and services necessary to perform installation of eight (8) pairs of String Machines and eight (8) under land ball return tracks, as well as the removal and disposal of the old equipment at the Mountain Home AFB, ID, Bowling Center. All work shall be accomplished in accordance with (IAW) this Performance Work Statement (PWS), attached specifications, all applicable federal, state, local laws, regulations, manufacturer’s specifications, and commercial practices.

1.2. Contract Changes/Additional Work. At future dates, the Government reserves the right to incorporate, add, remove, and/or modify quantities of work within the scope of this requirement. At times, due to the nature of work, it may be necessary to modify this requirement on an as-needed basis. Additionally, there may be a need for ‘one-time’ requirements or special sub-contracting opportunities in order to fulfill the requirement needs. Any future changes to this requirement shall be negotiated and incorporated in the contact via a contract modification, whether by negotiation, or based on priced line items currently incorporated within the contract.

1.3. Publications. The contractor shall perform all work associated with this requirement detailed within this PWS.

1.4. Schedule. The Contractor shall be available Monday-Friday as required to complete the installation. Contractors will coordinate with POC, John Bitrick, for scheduling.

1.4.1. Holidays. The Contractor shall not be required to provide normal work during federal holidays with the exception of emergency technical services. Federal holidays are defined as follows:

New Year’s Day Independence Day (July 4th) Thanksgiving Day Martin Luther King’s Birthday Labor Day Christmas Day President’s Day Columbus Day Juneteenth Day Memorial Day Veteran’s Day

NOTE: Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

1.4.2. Military Exercise. The Contractor shall not be held liable for non-accomplishment, late, or behind-schedule of routine workloads and repair services, or responses to service calls if a Government delay was related to the military exercise.

1.5. Delivery. All materials needed for the installation and removal shall be shipped to 680 Falcon Street, Bldg 2805, Mountain Home, ID, 83648, and shall be coordinated through John

Bitrick, 208-794-9868. The Contract shall ensure all items arrive promptly and packaged in a manner that prevents damage to the materials. The Government shall not accept any damaged items. The Contractor shall be responsible for the security of all parts accepted for trade in. The Government shall not be responsible for any damage to trade in parts after removal.

2.0. REQUIREMENTS. The Contractor shall perform all work associated with the requirement based on this section. The Contractor shall ensure all systems are in working condition prior to conclusion of the contract.

2.1. MHAFB, Bowling Center requires removal and replacement of Pinsetters and Ball Tracks.

Materials used shall be consistent with the commercial industry in order to be certified to hold tournaments and run leagues. It must be compatible with the Bowling Centers preexisting Qubica AMF BES X Scoring System. System shall have the capacity to notify staff of operational alerts and required maintenance notifications and guidelines. There is a mandatory source for Air Force Bowling lanes and their correlating mechanics utilizing professional grade industry methods and materials certified by the United States Bowling Congress (USBC).

Contractor and materials shall be certified and have all equipment and any additional accessories needed for installation delivered to on-site facility. Contractor shall need to include the cost of removing and disposing current materials and equipment IAW any installation or state laws.

Cost of disposal estimated freight and installation should be configured into the vendor’s quote for equipment replacement.

2.2. The Contractor shall ensure all parts listed in Appendix A arrive to installation site in a prompt and secure manner. In addition to all parts being installed, Appendix B includes all parts accepted from the vendor as trade in. Appendix A & B shall be based on items listed in the obtained quote. All kickbacks, pins, and spare parts kits associated with the eight (8) pairs of String Machines and eight (8) Under Lane Ball Return systems must be included.

2.3. The Contractor shall conduct a minimum 8-hour on-site training session for staff members on all associated items installed. The Contractor shall provide over the phone technical support for issues involving the equipment installed.

2.4. Upon start of project, Contractor shall remove all equipment associated to eight (8) pairs sixteen (16) existing 82-90XL String Machines and eight (8) under lane ball return systems. The Contractor must then install eight (8) pairs sixteen (16) upgraded String Machines and eight (8) upgraded under lane ball return systems.

2.5. The Contractor shall provide a three-year manufactory warranty in support of all aspects of the String Machines.

3.0 SURVEILLANCE & QUALITY ASSURANCE.

3.1. Quality Control. The Contractor shall employ their commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. Through implementation of the Contractor’s Quality Control Program (QCP) and procedures, the

Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until contract close out.

3.2. Re-Performance of Non-Conforming Work. Upon acceptance of work, any work found not IAW with the terms and conditions of the contract shall be re-performed by the Contractor at no additional cost to the Government. Any item received which has been damaged through shipping or does not meet specifications shall be replaced by the Contractor. If there are any issues or disagreement, Contractor shall notify the Contracting Officer for resolution.

4.0 GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT, AND

SERVICES. No government equipment shall be provided for the installation. Contractor shall have access to the building via John Bitrick or head mechanic, Danny Bradbury.

4.1. Inventory. The Contractor is responsible for ensuring all items arrive to the Bowling Center in a prompt manner.

4.2. Government Furnished Services. The Government shall supply reasonable amounts of utilities to include gas, electric, water, and sewer. The Government shall provide security police and fire protection. In consideration of these services, the contractor shall comply with all fire safety and security directives. Emergency medical services are provided on a cost reimbursement basis. Calling 911 from a base phone will connect to these services.

5.0 CONTRACT ADMINISTRATION. During performance under this contract, the Contractor shall participate in administrative tasks inherent to the administration, surveillance, and oversight of contract performance.

5.1. Contract Management. The Contractor shall identify in writing to the Contracting Officer a primary and alternate site manager who has the authority to act on all contractual matters relating to daily operations. The manager and/or alternate(s) shall be available during normal duty hours and able, within 30 minutes, to meet on the installation with Government personnel to discuss problem areas. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

5.2. Contract Employees. All contract personnel must be able to read, write, speak, and understand English fluently. Contract personnel shall present a neat appearance and be easily identified as a contract employee. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The Contractor shall not employ persons for work on this contract identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Each employee shall be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name(s). The Contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest.

5.3. Interferences. The Contractor shall not unduly interfere with regular scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, the contractor shall temporarily cease work in the area and report the issue, to include the name of the Government personnel involved to the Contracting Officer immediately. The Contractor shall notify the Contracting Officer verbally of disputes with customers or other base contractors and follow-up in writing.

5.4. Labor Hour Reporting. Labor hours shall be at contractor discretion. Payment for the installation will be based on a set rate, not based on labor hours.

5.5. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA safety and health requirements. The Contractor shall provide a verbal report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a completed copy of required accident investigation reports to the Contracting Officer within five (5) calendar days of each occurrence.

The Contractor shall be held liable for reimbursement, replacement, and repair of damage to Government property.

6.0. SECURITY, OPSEC, & ANTI-TERRORISM. The Contractor shall comply with all requirements and procedures IAW DAFFAR 5353.242-9000, Contractor Access to Air Force Installations included herein. All contract employees shall carry Contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with this section 7, or any related and/or applicable contract provisions and/or clauses associated with or related to Security, OPSEC, Antiterrorism, or personnel vehicle installation access requirements. Furthermore, nothing related to this section or contract provisions and clauses, shall excuse the Contractor from proceeding with the contract as required.

6.1. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL

CLEARANCES AND VEHICLE PASSES. No special clearance aside from base access shall be appointed to contracts. Contractors are only authorized to complete work on site at the Bowling Center. Contractor passes/badges are not issued after-duty hours (0730-1630 Mon-Fri) at the Visitors Center.

6.1.1. BACKGROUND INVESTIGATION. All Contractors being utilized for the installation are subject to background checks to gain access onto MHAFB. All Contractors shall have a completed and approved SFS Form 30 in order to get a visitors pass. Visitors passes shall be submitted a minimum of two (2) weeks prior to project start date.

6.1.2. OPERATION OF PRIVATELY OWNED VEHICLE. All vehicles allowed access onto MHAFB are subject to base inspection policies. When bringing personal or rented vehicles onto base, they are being subjected to random inspections conducted by 366th Security Forces personnel. If Contractor is operating a commercial plated and/or commercially marked contractor vehicle they MUST enter base via the Grandview Gate. If the Contractor is operating POV (not commercial plated and/or commercially marked contractor vehicle) they can enter base via the Main Gate after they receive a contractor pass and/or badge from the Visitor Control Center.

7.0. ENVIRONMENTAL CONTROLS.

7.1 Hazardous Material Inventory and Safety Data Sheets(SDS): SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials.

SDSs must be submitted by the Contractor upon contract award to the Hazardous Materials Program Manager (366 CES/CEIE) at 208-828-1684/6351 for a determination of whether or not a product is a hazardous material (HAZMAT) and what additional requirements may be applicable and necessary. Approval is required before bringing any HAZMAT onto the installation. The Government (HAZMART personnel) shall inventory all chemicals which the Contractor brings onto MHAFB or any property under the control of MHAFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from MHAFB. The inventory shall be performed prior to commencement of work.

Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

7.2 Material Storage and Use. The Contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes HAZMAT.

7.3 Notification of Environmental Spills. If a spill occurs, the person discovering the spill shall make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department shall be notified IMMEDIATELY. Responsible units and/or activities shall clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons shall be recovered by the responsible unit and/or activity using absorbent materials. Recovered product and contaminated materials shall be packaged and staged for disposal IAW the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. All spills, regardless of size, must be immediately reported to the Environmental Office (208-828-6351) by the responsible party. The liability for the spill or release of such substance’s rests solely with the Contractor and its agent.

7.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris IAW federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. Do NOT remove any soil from the installation until authorized by Environmental at 828-6351. If hazardous wastes are generated, the Contractor shall be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the

Contracting Officer and Environmental. Consult with the Hazardous Waste Program Manager (366 CES/CEIE) at 208-828-1684/6351 prior to disposal of any waste.

7.5. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (iv).

Asbestos may be located in facilities which contain Asbestos Containing Material (ACM) or Potential ACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

7.6. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National Historic Preservation Act (NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366 CES/CEIE Cultural Resources Manager (828-8003/6351) is required prior to implementation.

8.0. Operations Security. Operations Security (OPSEC) requirements are required in an effort to reduce program vulnerability from successful adversary collection and exploitation of critical information. OPSEC will be applied throughout the lifecycle of the contract. The Contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in IAW DoD Directive 5205.02E, DoD OPSEC Program and AFI 10-701 Air Force OPSEC Program. Contractors shall receive unit specific OPSEC training within 90 calendar days of assignment to a contract. Training documentation should be provided to the respective unit OPSEC coordinator. OPSEC personnel shall provide guidance on protecting critical information, training materials and other instructions as needed.

9.0 ANTITERRORISM REQUIREMENTS.

9.1. IAW DFARS 252.204-7004 and Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation, Contractor personnel who require routine physical access to MHAFB shall complete Level I Antiterrorism (AT) Awareness Training within 30 calendar days of requiring access and annually thereafter. Routine physical access is defined as any Contractor issued a CAC, any contractor having installation access for a year or more, any contractor requiring a security clearance, or any contractor requiring access to specific secure areas (e.g., SAP, SCIF, etc.).

9.2. Level I AT training shall be completed through DoD-sponsored/certified computer or web-based distance learning, or under the instruction of a certified Level I AT Instructor.

9.3. Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If a Contractor has personnel who can’t access the DoD Level I AT Training site, they must notify the Contracting Representative to arrange for access to the training site or to coordinate other Level I AT Training.

https://jko.jten.mil/

9.3.1. Certificates of Completion of initial and annual training will be maintained by the prime contractor and they will be readily available for review as needed.

9.3.2. Contractor personnel assigned to a 366 FW unit, will complete initial Level I AT Training within 30 days of requiring access to MHAFB, and annually thereafter IAW the unit AT program. All Certificates of Completion will be maintained by the individual and the Unit AT Representative (UATR).

9.4. All personnel, to include contractors, on MHAFB will comply with directed and implemented Force Protection Condition (FPCON) and/or AT measures, unless specifically exempted by the 366 FW Commander. Contractor personnel shall submit requests for exceptions to FP/AT measures through Contracting Representative, who will submit the request to 366 FW Antiterrorism Officer (ATO) for submittal to 366 FW/CC.

9.5. During periods of increased threat or raised FPCONs, contractor access to the installation, or specific parts of the installation, may be limited or denied. The Contracting Representative will, when possible, notify contractor personnel before the limitations/restrictions are implemented. Contractor personnel will coordinate with the Contracting Representative regarding possible affects limited/restricted access will have on contract completion. Contractor personnel will coordinate with the Contracting Representative on assignment of Mission Critical Contractor status as needed.

9.6. During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. While being escorted, personnel will remain with their escort at all times. If personnel become separated from their escort they will remain where they are and notify the 366 SFS at 828-2256/2257/2258.

9.7. The Contractor shall include the DFARS 252.204-7004 clause (DoD Level I AT Training), as well as all other above identified AT items, in all subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to MHAFB.

10.0 SECURITY REQUIREMENTS.

10.1. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the Contracting Representative within five (5) business days following contract award. After approval, the Contracting Representative shall notify the Contractor, who shall notify their employees they can obtain their installation access ID at the MHAFB Visitor’s Control Center.

10.2. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

10.3. The Contractor and its employees shall comply with all base traffic regulations.

10.4. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned or privately owned vehicle while on MHAFB.

10.5. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

10.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

10.7. The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

Appendix A

Parts to be Installed

In the table below are all of the parts the vendor is responsible for providing. The list shall include the name of the item(s) as well as the number being provided:

Item

Quantity

Edge String Sport, PSP Pair 8 EDGE String Sports Kickbacks, Per Lane 16 EDGE String Sports, Spare Parts Kit 8 5 HD-HUB replacement for BES X with EDGE String

Center Punch Lighting Conqueror X Control Interface

Flat Gutters 16 EDGE String AMFlite Glow Pins 2

Appendix B

Parts for Trade In

In the table below are all of the parts being accepted by the vendor for trade in value. The list will include the name of the item(s) as well as the amount of each being provided:

Item

Quantity

4 HB-HUB- Only in conjunction with EDGE String and 5 HD-HUB

Q-Vision Camera 8 Effects Server 1