PWS.pdf

Controlled Unclassified

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Distribution Statement: A

Performance Work Statement

For

Repair of the Fully Integrated Data Link (FIDL)

Purchase Request: FD2060-23-00025

08 September 2022

Distribution Statement A: “Approved for public release. Distribution is unlimited.”

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement describes the services required to

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furnish the services and material necessary for the essential depot level repair of the Fully Integrated Data Link (FIDL) system that is installed on the B-1 Bomber. These services include functional testing, inspection, and packaging of 7045-01-615-9683, 7045-01-615-9684, 7025-01- 615-8968, and 5836-01-615-8516. The contractor shall fault isolate, repair and test unserviceable assets as well as track and resolve items affected by Product Quality Deficiency Reports (PQDR) while performing depot level repair, functional testing, inspection, and packaging. The period of performance shall consist of a basic one-year period after contract award plus four (4) one year option/ordering periods. The contract type is a Firm-Fixed Price Requirements type for all ordering periods. The Contractor shall complete Test, Teardown and Evaluation (TT&E) within seven days after induction. Major repairs shall be completed within 70 days of induction. Minor repairs shall be completed within 40 days after induction. High priority requirements such as Mission Incapable Aircraft Parts needs shall be repaired 40 days after induction. The extent of repair work required shall be determined by the TT&E. TT&E costs shall be included in the total Minor and Major repair costs. A repair is successful if the item is in a serviceable condition and efficiently serve its intended purpose. The Contractor shall provide immediate response to ensure that time for critical item delivery requests are punctual by responding to the Supply Planner (SP) within one business day of the request with the estimated delivery date of the critical item. The Contractor shall deliver monthly status reports on time. The Contractor shall generate and submit to the Government any Class II changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. The Contractor shall report production using the Commercial Asset Visibility Air Force (CAVAF) system by maintaining current inputs. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The Contractor shall provide notification of engineering changes. The Contractor shall submit an Engineering Change Proposal (ECP) for all Class I changes to the baseline configuration. Additionally, the Contractor Manpower Reporting shall be established and maintained by the contractor.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing a repair source for the FIDL on the B-1 Bomber.

1.3 Background: The FIDL is installed on the B-1 Bomber, the Original Equipment Manufacturer and previous repair source for these items is Calculex. The FIDL replaces monochromatic displays at the rear cockpit crew stations with color multifunctional displays, a streamlining move which will help the crew with weapons assignment and delivery. In addition, this will allow the crew to perform rapid airborne retargeting missions using machine-to-machine data transfers.

2.0 Services Summary

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Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.6.1 There shall be no more than 1 valid PQDR per

contract year.

Delivery of repair

4.5.1 TAT is measured from the Contractor’s receipt of the

item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. Repaired assets shall be delivered in accordance with the schedule defined by the contract/order not to exceed 70 days. Mission Incapable Parts (MICAP) requirements will take precedence over the routine schedule.

There shall be no more than one late delivery per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.3.3 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than one total rejection(s) of deliverables per contract year. The Government will reject a deliverable if three or more technical errors or five or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within 30 business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than one late submission(s)

of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Adherence to Contractor Quality Management System (QMS )

5.9 The Contractor shall ensure the quality of services

through a quality and/or inspection system. The Contractor’s QMS shall detect quality program problems and defects, identify root causes for quality related problems/defects, correct root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur.

The Contractor shall be certified to ISO 9001 requirements and shall email a copy of their ISO 9001 certificate to MFT (email will be provided

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upon award) within 30 days of contract award, and before each anniversary date.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be provided: Government property to be provided includes the reparable of NSNs 7045-01-615-9683, 7045-01-615-9683, 7025-01-615-8968, 7025-01-615- 8516. These assets will be provided to the contractor in “F” condition, and the Contractor shall repair them to “A” condition. All parts necessary to complete repair of the NSNs listed in the table in Appendix B shall be provided by the Contractor.

3.3 Reporting of Government Property:

The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause.

The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All

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Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will include a basic year and four 12 month ordering periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility.

Calculex Inc.

132 W LAS CRUCES AVE

LAS CRUCES NM 88001-1231

UNITED STATES

CAGE Code: 0D6N8

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

Document Identifier

Document Identifier

Document Identifier

Document Identifier

DID Title PWS Refere nce(s)

A001 B001 C001 D001 E001 DI-

MGMT-

81838

Commercial Asset Visibility Air Force

(CAVAF) / CFM

End Item Reporting

4.3.3

A002 B002 C002 D002 E002 DI-

MGMT-

80441D

Government Property Inventory Report

4.3.3.1

A003 B003 C003 D003 E003 DI-

PSSS-

81995

Contract Depot Maintenance Production Report

4.3.3.2

A004 B004 C004 D004 E004 DI-

SESS-

80639D

Engineering Change Proposal

4.7.1

A005 B005 C005 D005 E005 DI-

SAFT-

81563

Accident/Incide nt Report

5.6

A006 A006 A006 A006 A006 CDRL

DI-

Counterfeit Prevention Plan

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MISC-

81832

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one (1) total rejection(s) of deliverables per quarter.

The Government will reject a deliverable if three (3) or more technical errors or five (5) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 5 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one (1) late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair Services

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or Contractor/Subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

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4.3.3 Commercial Asset Visibility-Air Force (CAVAF): The Contractor shall report production using CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406 SCMS.CAVAF.af.ar@us.af.mil.

[CDRL A001, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF) Contractor Furnished Material End Item Reporting]

4.3.3.1 Government Property Inventory Report: The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request.

[CDRL A002, DI-MGMT-80441D, Government Property Inventory Report]

4.3.3.2 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at on the first Wednesday of each month.

[CDRL A003, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

[CDRL A006, DI-MISC-81832, Counterfeit Prevention Plan]

4.4.1 Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured

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in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

4.4.2 At a minimum, the CPP shall address:

4.4.3.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.4.3.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.4.3.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.4.3.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.4.3.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

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4.4.3.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of the Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.4.3.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.4.3.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.4.3.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense or purchased by a contractor or subcontractor for delivery to, or on behalf of the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of

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the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Material Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period, or as directed by AFOSI, ensure all suspected or confirmed counterfeit items are entered into the Government- Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref AS5553, paragraph 4.1.7, appendix G).

4.4.3.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.5 Repair Details

4.5.1 Turn Around Time (TAT): TAT is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. The Contractor shall complete Test, Teardown and Evaluation (TT&E) within seven days after induction. Major repairs shall be completed within 70 days of induction. Minor repairs shall be completed within 40 days after induction. High priority requirements such as Mission Incapable Aircraft Parts needs shall be repaired within 40 days of induction. The extent of repair work required shall be determined by the TT&E. TT&E costs shall be included in the total Minor and Major repair costs. A repair is successful if the item is in a serviceable condition and efficiently serve its intended purpose. There shall be no more than one late delivery per quarter.

4.5.1.1 Joint Chief of Staff Surge backorders and Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the Supply Planner (SP) within one business day of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government SP or Program Manager (PM) will notify the Contractor via email as soon as the need is identified. The Contractor shall initially respond to a Government request for assistance within one business day. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

4.5.2 Obsolete Parts

The Contractor shall notify the Government of evolving obsolete part conditions and make recommendations including last-time buy opportunities and any redesign that may ensue. The contractor shall provide a list of all affected parts to include NSN and PN information as well as potential suitable substitutions. Requests for funding and all related issues will be directed through the Procurement Contracting Officer (PCO). Replacement parts or redesign will be

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recommended to minimize impact. Performance of engineering efforts to resolve, redesign, and replace (not due to failure) obsolete parts are not funded under this contract.

4.5.3 Condemnation and Beyond Economical Repair (BER): The Contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). If and asset is considered a candidate for BER/Beyond Physical Repair (BPR), the Contractor shall either provide a quote for additional funding to return asset to a serviceable condition, or request BER/BPR disposition instructions. The Government will then make the final determination and provide disposition instructions to the PCO who in turn will forward to the Contractor. Requests for condemnation and BER authority shall be submitted in writing via email through the ACO to the PCO within 10 calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts.

a. If an asset demonstrates burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item, it is considered a condemnation candidate.

4.5.3.1 The Contractor shall provide notification with a Condemnation request to the PCO/PM for approval/disapproval. The Contractor shall document the damage including description and photographs. The Contractor shall submit the package within 10 calendar days after item induction to the PCO/PM. The cognizant Government PM will then make the final determination and provide disposition instruction to the PCO.

4.5.3.2 Condemned items shall be disposed of and demilitarized in accordance with DoD Publication 4160.21-M-1 “Defense Demilitarization Manual”. Written authorization from the PCO and system PM authorizing the Contractor to retain a condemned item(s) for Cannibalization and reuse.

4.5.4 Cannibalization

With written authorization from the PCO and PM, the Contractor shall be authorized to retain all condemned items for use in Cannibalization down to the Shop Replaceable Unit (SRU) level for use in the repair process. Removing parts, components, or subassemblies to aid in the repair of other units, shall not be reason for condemnation. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced by the Contractor as they become available.

4.5.5 Extraordinary Repair Action (ERA)

If the Contractor identifies that the repair action will be extraordinary, the Contractor shall provide notification with an ERA explanation through the Administrative Contracting Officer (ACO) to the PCO/PM for approval/disapproval prior to exceeding 75% contracted repair price for that item. Written authorization for repair of recoverable items not listed, or extraordinary repair actions must be received from 407 SCMS through the PCO prior to commencement of required activity. If the Government concurs, the ACO will request a repair proposal including delivery date. Approved ERAs shall be funded via the Over and Above CLIN prior to closing the funded delivery order. TAT shall be halted on any item under consideration for an ERA action.

This shall also apply to the next higher assembly, if applicable. Once a determination is made, and if necessary, all funding and contract actions are complete, TAT shall resume.

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4.5.5.1 The Contractor shall submit a repair proposal within five (5) calendar days via email through the ACO to the PCO/PM for concurrence approval/disapproval. Written authorization for repair of recoverable items not listed, or BER actions must be received from 407 SCMS through the PCO prior to commencement of required activity. Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 calendar days. No further action will be taken until the PCO provides direction and funding for induction into over and above work.

4.5.5.2 Repairs performed under this work specification include all actions necessary to return the items to a serviceable condition. The Contractor shall complete Test, Teardown and Evaluation (TT&E) within seven days after induction. Major repairs shall be completed within 70 days of induction. Minor repairs shall be completed within 40 days after induction. High priority requirements such as Mission Incapable Aircraft Parts needs shall be repaired 40 days of induction. The extent of repair work required shall be determined by the TT&E. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose in accordance with its system specification, interface control document, and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete before returning the item to the Government.

4.6 Repair Quality

4.6.1 Quality of Repair: Workmanship shall be in accordance with the Contractor’s standard repair procedures and acceptance criteria in accordance with best industry practice. The Contractor shall ensure that best commercial practices are implemented to maintain as a minimum, ISO 9001, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, repaired, and tested in accordance with the engineering data currently being used or developed and approved under this contract. There shall be no more than one (1) validated PQDR per contract quarter.

4.6.2 Corrective Action for Defects Reported: When requested, the Contractor shall assist the cognizant contract administering organization in evaluation of Deficiency Report (DR) exhibits to determine root cause of deficiencies reported from the depot organizations. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s quality procedures. All deficiencies discovered by the contractor that potentially affect safety, shall be identified to the Administrative Contracting Officer (ACO), within 72 hours of discovery. Such notifications indicate potential safety implications and may result in a CAT I PQDR and will be processed according to service PQDR policy and procedures. In the event the exhibit is tested and shows no sign of malfunction, i.e., retest OK (Retok), the Contractor shall annotate this and return it to the Government with no additional charge. If corrective action is required, it will also extend to the performance of all sub-contractors and will be responsive to data and product forwarded from users. The complete processing of Material Deficiency Report (MDR)/Quality Deficiency Report (QDR) shall be at no additional cost to the Government. No more than one validated Product Quality Deficiency Report (PQDR) may be allowed per quarter. Guidance for resolution is provided in T.O. 00- 35D-54, USAF Deficiency Reporting and DLAR 4155.24, Product Quality Deficiency Report Program.

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4.7 Engineering Change Proposals

4.7.1 Engineering Change Proposal (ECP): The Contractor shall submit a Class I ECP for all changes to the baseline configuration. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes.

The Contractor shall notify the Government of all Class II changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. [(CDRL A004, DI-SESS-80639D, Engineering Change Proposal)]

4.7.2 Neither design nor functional capabilities shall be changed, modified or altered except when an ECP is submitted and approved in accordance with EIA 649-B. The Contractor shall submit to 407 SCMS any change notice, design change notice, engineering order, engineering change order, engineering change notice, specification change notice or that which would affect the configuration of the item. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. Any changes made without written approval from the contracting agency shall require removal at the Contractor’s expense. ECPs generated and approved under a formal retrofit program may be implemented under this contract. However, costs associated with implementation shall be funded by the retrofit program.

4.7.3 Changes to the configuration shall be made only when identified by an approved change.

Examples of such changes are ECPs generated as the result of diminishing sources and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.2 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with 32 CFR Part

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117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a). Applicable equipment shall be safeguarded, maintained and operated in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a).

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Security Clearance: The Contractor shall ensure applicable Contractor/Subcontractor personnel have security clearance(s) at the secret level for proper accomplishment of contract/order requirements. The security clearance(s) shall be obtained in accordance with the Department of Defense (DD) Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or CUI and classified items.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation, including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.2.6 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.6 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to

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government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap [CDRL A005, Accident/Incident Report, DI-SAFT-81563].

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication

Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM)., February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005 Entire

DoDD) 5205.02E DoD Operations Security (OPSEC) Program June 20, 2012 Entire DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

Public Law 91- 596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, as amended through January 1, Entire

DFARS

252.245-7002.

Reporting Loss of Government Property December 30 2022 Entire

DLAR 4155.24 PRODUCT QUALITY DEFICIENCY REPORT

PROGRAM

1989 Edition, November 27, Entire

DAFI 91-204 Safety Investigations and Reports March 10, 2021 Entire

6.2 Appendix B, Reference

NSN Part Number Noun 7045-01- 615-9683 1200003- 0006 DDR Cartridge

7025-01- 615-8968 1100001- 0008 DDR

5836-01- 615-8516 0300032- 0001 DDR

7045-01- 615-9684 0510004- 0001 DDR Cartridge