PWS.pdf

DEPARTMENT OF THE AIR FORCE

Ogden Air Logistics Center (OO-ALC) AFMC

Hill AFB, UT 84056-5609

PR: FD20202300621

PERFORMANCE WORK STATEMENT (PWS)

DKI CCA Integrated Product Team

Patrick Fee DSN: 777-4673 Charles Reveal DSN: 777-7406 Jeremy Watkins DSN 775-5054

A-10 Equipment Specialist A-10 Avionics Engineer A-10 Logistics Management Specialist

Jon Alley DSN 586-4604

A-10 Supply Planner

FOR THE REPAIR OF

DISPLAY KEYBOARD INTERFACE CIRCUIT CARD ASSEMBLY

(DKI CCA)

A-10

DKI CCA

P/N: 10-46110-01 (CAGE 09691)

NSN: 5998-21-914-0195FJ

Dated: 30 March 2023

PR:

PWS for the Display Keyboard Interface Circuit Card Assembly (DKI CCA)

V1.0, 30 AUGUST 2017

Table of Contents

1. Scope Of Service… .............................................................................................................……….4

1.1 NFF .............................................................................................................................................................. ………..4

1.2 Work Compliance

1.3 Special Testing And Function…

1.4 Subcomponents…

1.5 Serviceability…

1.6 Rework Testing

1.7 Modification And Reliability…

1.8 Parts Cannibalization…

1.9 Non-Mission Essential Service…

2 Definitions And Acronyms… .............................................................................................………..5

3. Description of Service ........................................................................................................………..7

3.1. Inspection…

3.2. Corrosion Control and Treatment…

3.3. Environmental Stress Screening (ESS) Test…

3.4. Beyond Economical Repair

3.5. Repairs

3.6. Update

3.7. Final Acceptance Test

3.8. Shipping

3.9. Warranty of Work

3.10. Condemnation and Disposition

3.11. Product Quality Discrepancy Report (PQDR)

4. Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE)… ..................................................... ………9

4.1. Joint Inspection…

4.2. Contractor shall notify the CO…

4.3. When the Government owned asset…

4.4. GFP…

4.5. GFE…

5. Foreign Influence: Foreign Disclosure Restrictions Apply…………………………… 9

6. Security and Foreign Disclosure…………………………………………………………………..9

6.1. DD Form 254…

6.2. Destructive Notice…

6.3. Per export control limitations…

7. Counterfeit Electronic Part Detection And Avoidance……………………………………10

7.1 Applicability……………………………………………………………………………….10

7.2 Definitions…

7.3 Parts Availability and Use of Parts Brokers…

7.4 Procurement Policies…

7.5 Risk Assessment…

7.6 Detection and Avoidance Responsibilities…

7.7 Testing and Verification…

7.8 Configuration Identification and Traceability…

7.9 Counterfeit Notification and Reporting…

7.10 Counterfeit Prevention Training…

8. Diminishing Manufacturing Sources and Material…

9. Contract Data Requirements List. (CDRL)…

9.1 Commercial Asset Visibility Air Force (CAV AF) Reporting…

9.2 Contract Depot Maintenance (CDM) Production Report…

9.3 Government Property Inventory Report…

9.4 Monthly Status Report…

9.5 Counterfeit Protection Plan (CPP)…

9.6 Maintenance Data Collection Reporting (MDCR)……………………………………………13

10 SERVICE SUMMARY…

11 TECHNICAL ORDERS AND OTHER DIRECTIVES…

11.1 Applicable Non-Government Publications

1. SCOPE OF SERVICE. This performance work statement (PWS) establishes the minimum work requirements for essential repair to restore the A10 recoverable items to a serviceable condition, but not like new cosmetically. This effort is for repair of the DKI CCA to the component level, Stock Spare Parts, and Maintain adequate Records on the system components. The DKI CCA Next Higher Assembly (NHA) is the Control Display

Unit (CDU) on the A-10 aircraft. The Contractor shall also provide over all Configuration Management and

Control of DKI CCAs under the Contractor's Repair Program. In accordance with the acquisition reform policies of the Air Force and DOD, the PWS guidance herein is general in nature. The guidance objective is to encourage development and incorporation of the most efficient and effective, best value way of doing business within a government and industry partnership.

1.1 NFF. No Fault Found consists of an asset that retests okay (RTOK) or cannot duplicate (CND). DKI CCA’s that pass initial test will use the No Fault Found Contract Line-Item Number (CLIN) for compensation of the handling and initial test effort and be shipped back to USAF.

1.2 WORK COMPLIANCE. All work performed by the contractor shall comply with the instructions and technical data requirements contained in this specification. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the CO.

1.3 SPECIAL TESTING AND FUNCTION. The contractor shall not design, develop, or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO. The functional capabilities for which the item was designed shall not be changed, modified, or altered unless such changes are directed by this work specification and authorized by the government engineering authority.

1.4 SUBCOMPONENTS. The contractor will be allowed to move components among reparable items to expedite the repair process.

1.5 SERVICEABILITY. The contractor will return the recoverable item to the original specifications of the item.

The contractor shall perform an acceptance test and checkout IAW with their own developed procedures with approval from the 416 SCMS EN for each completed item to assure serviceability prior to presentation to the government. Final acceptance testing and inspection will be performed at destination by the government, 524

EMXS/416 SCMS.

1.6 REWORK TESTING. If an item is returned for rework, as a result of a Product Quality Discrepancy Report

(PQDR), more than 1 time in any 12 month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.

1.7 MODIFICATION AND RELIABILITY. The contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed at no additional cost to the government.

1.8 PARTS CANNIBALIZATION. The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the OO-ALC Equipment Manager. Upon completion of the contract, IAW existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.

1.9 NON-MISSION ESSENTIAL SERVICE. This effort is considered a Non-Mission Essential Service.

According to Department of Defense Instruction (DoDI) 1100.22 it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized government representative.

The contractor will contact the Contracting Officer (CO) for instructions concerning services if a crisis situation occurs.

2. DEFINITIONS AND ACRONYMS.

ACRONYM OR

PHRASE

DEFINITION

ACO The Administrative Contracting Officer.

AT Acceptance Test: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

AFTO Air Force Technical Order.

BER Beyond Economical Repair

CALIBRATION A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested.

CAV AF Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions.

CCA Circuit Card Assembly

CDRL Contract Data Requirements List

CND Can Not Duplicate

CO Contracting Officer

CONDEMN A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

COMPONENT A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

DD FORM 1348-1A Department of Defense (DoD) form required to be created and attached on all government property being shipped from the contractor’s facility IAW DLM 4000.25-1 (ref most current amendment or replacement).

DIAGNOSE To ascertain what is causing the end-item to be unserviceable

DISASSEMBLE To remove the components that make up the end-item in accordance with disassembly instructions IAW OEM technical data.

DoD Department of Defense

DMS Diminishing Manufacturing Source

DMSMS Diminishing Manufacturing Source and Material Shortage

END ITEM The item furnished to the contractor for maintenance

ESS Environmental Stress Screening

ESSENTIAL

REPAIR

The minimal parts, labor, and processes required restoring an item to a serviceable condition.

GFE Government Furnished Equipment

GFP Government Furnished Property

GFM Government Furnished Material

IAW In Accordance With

INSPECTION A thorough examination of an item to determine its identity and condition.

ITEM The part of assembly furnished to the contractor for maintenance

IUID Item Unique Identification – The program was an initiative incorporated by the

Government to improve the tracking of assets during transit, operation, storage, and repair.

This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

MDCR Maintenance Data Collection Reporting

MOD Modification A change in the physical or functional characteristics of a system, equipment or end-item that affects form, fit, or function.

N/A Not Applicable

NSN National Stock Number

OEM Original Equipment Manufacturer- L3 RANTRON

PCO Procurement Contracting Officer

ACRONYM OR

PHRASE

DEFINITION

PQDR Product Quality Discrepancy Report

PMS Production Management Specialist: That individual who develops and prepares the

Contract Maintenance Purchase Request (PR) package, and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the Appendix A.

QAR Quality Assurance Representative

QDR Quality Deficiency Report

RECOVERABLE An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

RTOK Retest Okay

SERVICEABLE Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the technical data cited in the PWS.

SOW Statement of Work

SRU Shop Replaceable Unit

UPDATE To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

USAF United States Air Force

3. DESCRIPTION OF SERVICE

The contractor shall inspect, test, repair, update, reassemble, calibrate, and retest GFP IAW contractor’s technical data specifications to bring the asset to serviceable condition.

3.1. Inspection

An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility. Any deficiencies found as a result of the inspection shall be brought to the attention of the Production Manager. The contractor shall accomplish a complete inspection of each

GFP, GFE, and GFM for the following: Loose, missing or damaged materials and attaching hardware as well as on the structural parts for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing. Also identify assets received in the incorrect shipping container or SPI to the DCMA

Rep.

3.2. Corrosion Control and Treatment

Accomplish corrosion control and treatment as required, using methods and materials IAW T.O. 1-1-689, SAE-AS12500 and MIL-STD-1568D.

3.3. Environmental Stress Screening (ESS) Test

The contractor shall conduct an ESS test when the same serial number returns to repair less than 12 months from previous repair date IAW ESD-TR20.20 and MIL-HDBK-344A. If this is within the contractor’s warranty this will be at no cost to the Government.

3.4. Beyond Economical Repair

When GFP is determined to meet BER criteria at 75% of unit cost, the contractor shall request disposition from 416 SCMS. GFP determined to meet BER criteria may be replaced with another like GFP asset depending on stock or the delivery order requirement may be de-obligated as determined by 416 SCMS.

NOTE: The CO is the only authorized Government agent to negotiate the cost and terms of the repairs.

3.5. Repairs

The contractor will maintain adequate records on the DKI CCA components, and Configuration

Management of the DKI CCA assets. The individual delivery orders of the contract will provide specific information on required support services for individual programs or tasking along with tailoring of those services. The Contractor shall furnish the labor, material and equipment necessary to accomplish repair of the DKI CCA assets.

3.6. Update

The contractor shall update the GFP as outlined in technical orders and other directives listed in this PWS. This shall be accomplished concurrently with the maintenance required by this work specification and shall be to the latest approved and supportable configuration however, functional capabilities for which the item was designed shall not be changed.

3.7. Final Acceptance Test

A final acceptance test will be performed by 524 EMXS via 206 as authorized by 416 SCMS EN. The contractor will ship the repaired items to supply in “B” condition. The items then will be routed to 524

EMXS for final acceptance testing. Items that pass the acceptance test will then be returned into supply in

“A” condition and be considered successfully delivered. Any end items that do not pass acceptance testing will be returned to supply in “K” condition then returned to the contractor for re-work. Point of acceptance and inspection for these end items will be at destination.

3.8. Shipping

Reusable shipping containers, packaging, and crating material in which the asset is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. All assets will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the Government. DD 1348-1A is the authorized shipping document, not a DD250, so that the item can be properly identified.

3.9. Warranty of Work

The contractor shall warranty their work IAW industry standards. The contractor shall provide the terms of their warranty in their bid or proposal prior to contract award. Any rework that is done under warranty shall be at no addition cost to the Government.

3.10. Condemnation and Disposition. Authorization for condemnation shall be obtained in writing from the

CO/ACO and from the Equipment Specialist. Items subjected to a catastrophic failure will not be repaired at the delivery order repair price and shall be negotiated separately on a case-by-case basis. The

Government anticipates all assets sent to the contractor to be repaired, and the contractor shall repair all units per agreed upon repair price. The contractor shall e-mail the Equipment Specialist, Logistics

Management Specialist and Supply Planner initially for the authorization request. If the Equipment

Specialist, Supply Planner and Logistics Management Specialist approves the request the Production

Manager will contact the CO for authorization. Any asset that meets BER or Over and Above requirements must be verified and signed off by DCMA, and the CO must be notified in writing within 60 days of receipt of the asset. The 416 SCMS may evaluate the asset claim, and if they agree, either a modification to the delivery order may be performed to fund the asset, or direction to ship asset back to Air Force Supply may be given, and another unit may be shipped to the contractor to take the original asset’s place. The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval from IPT and CO.

3.11. Product Quality Discrepancy Report (PQDR). If a GFP is received from the contractor and at any time during the warranty period the asset becomes unserviceable the Government will initiate a PQDR and return the asset back to the contractor. The contractor shall repair the GFP to serviceable condition at no additional cost to the Government. In addition, if an asset is returned for rework as a result of a PQDR more than 1 time in any 12 month period then the contractor shall also conduct an ESS at no additional cost to the

Government before returning the GFP to serviceable condition. The contractor shall coordinate actions with the CO and Production Manager. Any tests that will be excluded as part of this effort will have prior written approval from the Production Manager.

4. Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished

Equipment (GFE).

4.1. Joint Inspection There shall be a joint inspection between the Government and Contractor of Government

Furnished Property, equipment, and/or materials within 30 calendar days after contract award and within 30 calendar days before the contract ending date. The contractor shall sign the Government’s joint inspection sheet to show acceptance of assets received.

4.2. Contractor shall notify the CO of damage to the asset(s), within one (1) workday of any damage when the dollar value exceeds $7,200 and within two (2) workdays for any damage less than $7,200 during the execution of the contract.

4.3. When the Government owned asset is in the possession of the contractor, the asset shall be accounted for, tracked and stored in a secure area where they are protected, and handled in such a manner so as to prevent against all damages, weather, and foreign matter. Further, the contractor shall secure the asset to prevent any damages, pilferages, or loss while in the contractor’s possession IAW DoD 5200.1-R.

4.4. GFP. GFP is the A-10 DKI CCA:

DKI CCA PN: 3961000001-12

(9 each) NSN: 5998-21-914-0195FJ

4.5 GFE. GFE is applicable to this PWS.

5. Foreign Influence: Foreign Disclosure Restrictions Apply

5.1 The contractor shall disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the

Government cognizant security office specified in each DD254.

5.2 The contractor shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security Classification Specification, shall be required. Contractor shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs.

5.3 Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Question must be directed to the U. S. Department of State’s Directive of Defense Trade Controls.

5.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest

(OCI) considerations. Contractors may add subcontractors to their team only after notification to the Procuring Contracting

Officer (PCO) and Contracting Officer Representative (COR).

6. SECURITY AND FOREIGN DISCLOSURE.

6.1. DD Form 254, DoD Contract Security Classification Specification, is NOT required for the DKI CCA.

6.2. Destructive Notice. Classified documents do NOT apply to the DKI CCA.

6.3. Per export control limitations, Foreign Disclosure Restrictions IAW AFMCMAN 21-149, and

AFMCI 21-102 Do Apply.

PN: 3003337-106

Cage: 77245

CDU

(1 each)

7. COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE. Counterfeit Prevention Plan

(CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection

(PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit

Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. At minimum the CPP shall address:

7.1. Applicability. The contractor shall identify all business locations and programs to which the CPP applies.

The CPP shall address materials, hardware, electronic parts, and procured assemblies.

7.2. Definitions. The contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

7.3. Parts Availability and Use of Parts Brokers. The contractor shall not procure materials, systems, assemblies, subassemblies, or parts from parts brokers when available from Original Manufacturers (OMs) or their Authorized Distributors (ADs). In cases where materials, systems, assemblies, subassemblies, or parts are no longer available from the OMs or their ADs, procurement from brokers may be authorized as defined by the contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

7.4. Procurement Policies. The contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of counterfeit materials and parts. The contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance, and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref.

AS5553, paragraph 4.1.2, 4.1.3, appendices B, C, and D)

7.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material, and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendices B, C, and D)

7.6. Detection and Avoidance Responsibilities. The contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National

Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The contractor shall flow down such requirements and processes to their subcontractors per ODASD

Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

7.7. Testing and Verification. The contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of certificates of compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

7.8. Configuration Identification and Traceability. The contractor shall identify and control the configurations of all systems, assemblies, subassemblies, and parts, and enable mechanisms to provide traceability of parts. The contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The contractor shall identify the specific systems, assemblies, subassemblies, and parts beyond the contractors’ control. The contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a

DoD-accredited trusted supplier or provided as Government property, and c) the contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, appendix F)

7.9. Counterfeit Notification and Reporting. The contractor shall report in writing to the procuring activity within 30 days of determining any end-item, component, part, or material contained in supplies purchased by the Department of Defense or purchased by a contractor or subcontractor for delivery to, or on behalf of, the department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The procuring contracting officer (PCO) shall coordinate reporting to the appropriate Program Management/Item

Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program

(DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the contractor shall within the same

30-day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry

Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref.

AS5553, paragraph 4.1.7, appendix G

7.10. Counterfeit Prevention Training. The contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The contractor shall determine the appropriate training required. Training may be developed in-house or may be other industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

8. Diminishing Manufacturing Sources and Material. The contractor will be responsible to resolve any parts non-availability and/or obsolescence problems. Such solutions might include a life time spares buy-out, qualification of a suitable alternate part etc. The contractor can contact the Government Equipment Specialist or the Government

Engineer for research assistance to resolve any obsolescence problems.

9. Contract Data Requirements List. (CDRL) Reporting and data requirements shall be provided IAW the DD

Form 1423-1, CDRL.

9.1. Commercial Asset Visibility Air Force (CAV AF) Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML

IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMBC personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

a. Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.

b. DD Form 1348-1A (or most current version) Requirement: Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract.

Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the

Receiving Report (DD250). The contractor will use DD Form 1348-1A Single Line Item

Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments.

Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number.

This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government.

The assigned Air Force personnel responsible for managing the item is required to track the item through the CAVAF system and notify the contracting officer if the contractor is not complying with CAVAF requirements.

9.2. Contract Depot Maintenance (CDM) Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each repair location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A002.

9.3. Government Property Inventory Report: The contractor shall provide an Annual Government Property

Inventory Report. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF

Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock

Number (NSN). The contractor shall submit a Table for each designated repair facility/DoDAAC location for which the contractor has received inventory during the reporting period, including subcontractor facilities if applicable. The report should include all AF Government Furnished Property in possession of the

Contractor (IAW CDRL A003).

9.4. Monthly Status Report. The contractor shall deliver a monthly status report which includes the total quantity of assets at the repair facility, monthly production of assets, and any issues or concerns. This report should be organized by contract order number, line item, NSN, part number, nomenclature, on order quantity, assets received/ in work/ shipped/ not on contract, quantity shipped to date, and any applicable notes (IAW CDRL A004).

9.5. Counterfeit Protection Plan (CPP). The contractor shall adhere to a counterfeit mitigation program. The contractor shall submit the Counterfeit Protection Plan to the government. Specific guidance for Counterfeit

Mitigation Plan is detailed in section 6 (IAW CDRL B001).

9.6 Maintenance Data Collection Reporting (MDCR). Serial number tracking by the contractor Is

REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items.

The contractor shall load Maintenance Data to the Defense Repair Information Logistics System (DRILS) in

IAW CDRL A005.

14 V1.0, 30 AUGUST 2017

10. SERVICE SUMMARY

Performance Objective

Performance Threshold

Method of

Surveillance

Frequency

The contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% accuracy in reporting all required discrepancy report documentation.

Government

Inspection

All GFP

The contractor must repair each item to a serviceable condition.

Item should not be returned for rework more than 1 time in a 12 month period. A

2nd return during a 12 month period will require

ESS testing.

Monthly

The contractor will perform Environmental

Stress Screening (ESS), when applicable.

When ESS testing is required, the contractor must maintain a 100% accuracy rate to pass the

ESS tests.

As required

11. TECHNICAL ORDERS AND OTHER DIRECTIVES

• AFMCMAN 21-149

• DoDI 4140.1

• DoDI 4140.67

• DoD 4160.28-M

• DoD 4100.39-M

• DLM 4000.25.1

• DLM 4000.25-2

• CAV AF Manual

• MIL-HDBK-344

• MIL-I-46058C

• MIL-HDBK-454

• SAE-AS12500

• ESD-TR20.20

• MIL-STD-1568D

• NAS 847

• ANSI/ESD-S20.20-2021

Contract Depot Maintenance (CDM) Program

Supply Chain Material Management Policy (Replacing DoD

Directive 4140.1 Dec 2011)

DoD Counterfeit Prevention Policy (Apr 26 2013)

Vol 1. Publication, Defense Demilitarization: Program

Administration (Incorporated and cancelled DoD 4160.21-M-1

June 2011)

Federal Logistics Information System (FLIS Manual)

Military Standard Requisitioning and Issue Procedures

(MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

Military Standard Transaction Reporting and Accountability

Procedures (MILSTRAP) replacing DoD 4000.25-2-M Jun 2012

Commercial Asset Visibility Air Force (Version 8.01 or higher)

Environmental Stress Screening of Electronic Equipment

Insulating Compound, Electrical

Requirements for Electronic Equipment

Corrosion Prevention and Deterioration Control of Electronic

Components and Assemblies

ESD Association Technical Report for the Protection of

Electrostatic Discharge Susceptible Items – Handbook for the Development of an Electrostatic Discharge Control Program for the Protection of Electronic Parts, Assemblies, and Equipment

Materials and Processes for Corrosion Prevention and Control in

Aerospace Systems

Cap and Plug, Protective, Dust and Moisture Seal

ESD Association Standard for the Development of an

Electrostatic Discharge Control Program for – Protection of Electrical and Electronic Parts, Assemblies and

Equipment (Excluding Electrically Initiated Explosive

Devices).

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• MIL-STD-130 Identification Marking of U.S. Military Property

• T.O. 00-5-1 AF Technical Order System

• T.O. 00-5-2 AF Technical Order Distribution System

• T.O. 1-1-689 Avionics Cleaning/Corrosion Manual Marking Procedures

• T.O. 1-1-691 Aircraft Weapon System Cleaning and Corrosion Control

• T.O. 33B-1-1 Non-Destructive Inspection Methods

• T.O. 00-20-2 Maintenance Data Documentation

• T.O. 00-25-260 Asset Marking and Tracking Item Unique Identification (IUID) Marking Procedures

11.1 Applicable Non-Government Publications.

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the CO.

Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is:

DLA DOCUMENT SERVICES/QUICK SEARCH ASSIST

700 Robbins Ave

Bldg. 4, Sec D.

Philadelphia, PA 1911-5094

DSN: 442-6396

COMM: (215) 697-6396

WEB: http://quicksearch.dla.mil/ http://quicksearch.dla.mil/

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