PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT

PREVENTIVE MAINTENANCE

AND

REMEDIAL MAINTENANCE

FOR

SERV M23-005RN

THERMO NORAN SYSTEMS

Created By:

OC-ALC OBCA

24 April 2023

Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All

Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix

(if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each contractor and government employee.

Section One

Description of Services

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Thermo

Noran Systems Preventive/Remedial Maintenance (PM/RM) at Tinker AFB Oklahoma City–Air

Logistics Complex (OC-ALC). The equipment is listed in the Equipment List (Appendix A) for

On-Base and the Government Furnished Proeprty (GFP) Attachment #3 (formerly Appendix B) for Off-Base.

1.1.1 The Contractor shall be responsible for ensuring all services, parts and Original

Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: Contractor shall provide all services listed out under the Unity

Essential Support Plan. The services listed in the Unity Essential Support Plan (UESP) are as follows:

• UESP shall include Field Service Engineer labor, travel, and parts required for

Corrective Maintenance visits with a response time of 3 business days

• Contractor shall provide technical support for customer inquiries with an immediate response time. A certified service engineer shall conduct diagnosis and Corrective

Maintenance procedures using digital remote support tools

• One (1) scheduled preventative maintenance visit shall be included for the equipment listed in the Equipment List (Appendix A). UESP preventive and remedial maintenance shall include the EDS detector and Thermo supplied PC

• Software and firmware updates shall be provided upon request and in conjunction with a scheduled Preventive Maintenance or Corrective Maintenance visit (updates are defined as changes of the existing software version that are intended to improve its performance)

• Upon completion of any work, contractor shall demonstrate to the Government that the equipment has been returned to complete working order as specified by OEM standards

• UESP shall include a 10% discount off list price for the training classes purchased during the contract validity period.

• UESP shall include a 10% discount on spare parts (not covered by corrective maintenance), accessories, and consumables for the instruments covered under this contract and during the effective period of this contract

1.3 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all

PM’s IAW the OEM specifications. The Contractor shall perform one (1) PM visit per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM visit schedule to the Government Point of Contact (GPOC) within ten (10) business days after contract award, and within ten (10) business days of any contract option year award. The Contractor shall notify the

GPOC seven (7) business days prior to each scheduled PM visit.

1.4 Remedial Maintenance (RM): RM is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances.

CO will make final determination of work being within scope.

1.5 RM Procedures: The Labor Rate(s) for RM shall be fixed at the beginning of the contract for each year of performance. These Labor Rates are fully-burdened rates.

a) When the need for RM The Contractor shall submit the RM/Work request worksheet form with an estimated Not To Exceed (NTE) amount to the GPOC for coordination.

b) The COR will coordinate the Work Request (WR) worksheet with the Government Subject

Matter Expert (SME)/Program Office in order to validate the contractor’s hours and materials. After the SME reviews and confirms the estimate, the GPOC will submit it to the Contracting Officer (CO) for final approval. Upon CO approval, the GPOC will return the signed WR to the contractor and the Contractor will be notified the following:

• The WR has been approved in the amount of their estimate; and,

• They must have CO approval prior to exceeding this amount.

c) If the CO doesn’t approve the WR the Contractor will be notified and will additionally be provided with the CO’s rationale for disapproval.

d) Once the Contractor has approval from the CO, the Contractor shall begin work. If the

Contractor exceeds the NTE amount without CO authorization the Contractor does this at its own risk and the Government is not liable to pay for anything over the NTE amount.

e) Upon completion of any work, contractor shall demonstrate to the Government that the equipment has been returned to complete working order as specified by OEM standards.

f) Upon completion of work, the Contractor shall promptly submit to the CO a quote for the

RM work to include actual labor hours and material costs. The Government and Contractor will then negotiate a settlement for the RM work. The CO will then definitize the RM work to a Firm Fixed Price (FFP) amount.

g) Failure to agree on the FFP RM amount shall be a dispute with the meaning of the Disputes

Clause as found in the contract.

1.6 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days must be identified and provide sufficient documentation supporting the delay.

1.7 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the

Government SME. When necessary the Government SME will forward the service report to the

GPOC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the GPOC. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any)

• printed name and signature of technician who performed the services (electronic signatures are acceptable)

• printed name and signature of on-site Government SME or GPOC (electronic signatures are acceptable)

• start and completion dates

• materials and parts used

• printed name and signature stating only new parts and materials were used (electronic signatures are acceptable)

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.8 Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the Thermo Noran Systems to be serviced by 20%, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon Thermo Noran Systems PM/RM services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.9 Off-Site Repair: The Contractor shall not remove from the premises any system, sub-system or peripheral at any time in order to affect repair without the written consent of the Government.

1.9.1 The Contractor shall provide written documentation which supports a request to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

• contract number

• part number, OC #, S/N, as applicable

• description of the part, OC #, S/N, as applicable

• corresponding estimate repair report number

1.9.2 When determined necessary by the GPOC to ship items to the Contractor’s off-site facility for repair, the Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the GPOC. The GPOC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see GFP

Attachement (Off-Base)].

1.10 Return of Equipment: Upon completion of any approved off-base repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.2, 1.5, and 1.7 Service Report, of this PWS. The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.11 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.12 Shipping: The Contractor shall provide to the GPOC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68

Tinker AFB, OK 73145-3052

1.13 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the

Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.14 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.15 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.16 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00am to 4:00pm. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the

CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor.

These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.17 Contractor Personnel: The Contractor shall provide the name of the Contract Manager

(CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air

Force Base (AFB). The CM or alternate shall be available to meet on the installation with

Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.17.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The

Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.18 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the GPOC within five

(5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.18.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the

Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.19 Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and

OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.19.1 The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB.

Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.20 Environmental Training: Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.20.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and an annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the GPOC, within ten (10) calendar days after each option year renewal. The

GPOC will forward a copy of the certificates to the UEC.

1.21 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The

Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000

1.21.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker

AFB procedures per 'Tinker Air Force Base Hazardous Waste Management Plan (TAFB

HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to

AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record

Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.22 Hazardous Material (HAZMAT): If no HAZMAT will be brought on Base or used in performance on this contract, the Contractor shall certify that “No HAZMAT will be brought on

Base” or “No HAZMAT Usage” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR has received the

Certification, the requirements of this section no longer apply. Appropriate penalties for the

Contractor shall be assessed if found in violation of the above Certification.

1.22.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker

AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma

City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials

Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed. The GPOC will forward the records to the Unit Environmental

Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.23 Safety Data Sheet (SDS) and Labeling: Upon GPOC receipt of the “No HAZMAT

Usage” certification, the requirements of this section no longer apply.

1.23.1 The Contractor shall not transport, ship or use any chemicals, materials or substances in the performance of this PWS on Tinker AFB until written approval has been provided by 72

ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).The Contractor shall submit all Safety Data Sheets, (SDSs) to the COR ten (10) calendar days after the contract award date. The Contractor shall receive approval from the COR prior to shipping any chemicals, materials or substances to Tinker AFB. A copy of the manufacturer’s SDS shall accompany the shipment. The Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA), Hazardous

Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The

Contractor shall ensure that before shipping to Tinker AFB, IAW OSHA Hazardous

Communication Standard, Title 29, CFR Part 1910.1200 (2012), the containers of hazardous chemicals are labeled with the following information: product identifier, signal word, hazard statement(s), precautionary statement(s) pictogram(s), name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the

COR, if the Contractor changes manufacturer or vendor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturers SDSs for all chemicals and the SDSs shall be readily accessible at all times from the Contractor’s personnel, as well as the

Government’s employees.

1.24 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor shall be assessed if found in violation of the above Certification.

1.24.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.25 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) business days after award. The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.26 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment

Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the GPOC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.27 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.27.1 One (1) copy to CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.28 Environmental Training: Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.28.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures 'per TAFB

HWMP, "Hazardous Waste Management Plan".

1.29 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.30 Information Assurance (IA): All Contract Personnel shall successfully complete IA training prior to obtaining access to the network. IA training will be given to the Contractor by the GPOC.

All Contractor personnel shall comply with IA policies and revisions. The Contractor shall ensure terminated employee’s network access is removed within two (2) clock hours of termination notice. The 72nd Communications squadron reserves the right to terminate the Contractor’s access to the Tinker AFB network at any time to preserve the integrity of the local network.

1.31 OC-ALC Security and OPSEC briefing: All Contractor personnel working on base in the

OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.e-publishing.af.mil/

Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI

5220.22 “Industrial Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.32 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.33 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the

FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and

A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing the Digital Versatile Disc (DVD) provided by the COR.

1.33.1 The Contract Manager shall provide written certification to the COR for each employee prior to the employees starting work in the OC-ALC shops. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The

Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the

FOD/DOP training and to provide written certification to the COR.

1.34 Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI

21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the GPOC. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the GPOC within five (5) business days after PM, RM, actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the GPOC of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The

GPOC will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form

32 from the GPOC. The CM shall ensure each employee on the job site receives a briefing from the GPOC about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC

Industrial Areas.

1.35 Visitors Pass: The Contractor shall contact the GPOC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.36 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US

Government facility.

1.37 Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific

Air Force regulations (as applicable) regarding occupational safety and health addressed in the

PWS. During the execution of the contract the Contractor shall notify the CO, GPOC, and

Government Contract Administrator (CA) within one (1) business day of any damage to

Government property where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00. The Contractor shall notify the

(CO) within one (1) business day of any injury to contract personnel which occurs while on a

Government installation.

1.37.1 Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.37.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.38.3 Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.37.4 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

1.38 Safety and Health Plan: The Contractor shall be responsible for compliance with the OSHA

Public Law 91-596. The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR (see Appendix C).

1.39 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFMAN 91-203, “Air Force Manual”, as established by this contract and

Appendix C. The Contractor shall notify the CO, GPOC, and Government Contract

Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, GPOC, and Government

CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.40 Communicating Hazards Of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site

Safety Plan.

1.41 Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

1.41.1 Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.41.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.42 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness

Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.43 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

1.43.1 A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

1.43.2 Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

1.44 Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.45 Training – General (including but not limited to): The Government GPOC will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC.

The Government will be responsible for all approved costs associated with the training identified below. The GPOC will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form. The Government will add or remove training as required per Air Force Regulation.

http://www.state.gov/g/tip

The Contractor shall contact the GPOC prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number Course Type

AFMC Foreign Object Damage (FOD) and

Dropped Object Prevention (DOP) Awareness

Training Refresher

CHPMAS0000401DL Recurring

AFSC Annual STINFO Awareness Training CHPOPS0002000BR Recurring

Annual OC-ALC Continuity of Operations

Program (COOP) Briefing MTEOPS9770900BR Recurring

Controlled Unclassified Information (CUI)

Training_2022BG (ZZZ2021CUI) MLMW0272 Recurring

Environmental Management Systems (EMS) MLMW0610 Recurring

FOD and DOP Awareness Training Course

Initial CHPMAS0000400SU Initial for Recurring

Initial Fire Safety and Prevention Training CTESAF0000100SU Initial for Recurring

OC-ALC Classified Access Education MTEOPS9770400BR Non-Recurring

OC-ALC Energy Management Program

Awareness Training MTEENV9737300DL Non-Recurring

OC-ALC Environmental Accountability/Solid

Waste Training CBT MTEMAS9713800BR Recurring

OC-ALC Human Factors Training MTEPDV9775100BR Recurring

OC-ALC Insider Threat Awareness Education MTEOPS9770800BR Recurring

OC-ALC Security Education MTEOPS9770101BR Recurring

OC-ALC/OB Initial Workspace Specific

FOD/DOP Briefing MTEMAS9721100BR Non-Recurring

OPSEC/DAF-Operations Security Awareness

Training Recurring

Contractor Required Courses Course Number Course Type

Privacy Act Education MTEOPS9770700BR Recurring

Records Management - User Training MLMW0188 Recurring

Lockout/Tagout Initial and Refresher Course for Affected Personnel (DL) CTEMAS0003001DL Recurring

Lockout/Tagout Initial Course MTESAF0000600SU Initial for Recurring

Lockout/Tagout Refresher Course for

Authorized Personnel (DL) CTEMAS0003000DL Recurring

Section Two

RESERVED

SECTION THREE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP).

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Government Property Repair/Maintenance On-Base is not considered GFP in accordance with

(IAW) Federal Acquisition Regulation (FAR) Parts 45 and 52.245 plus supplements. The responsible Government Organizations MXSG for Government Property Repair/Maintenance

On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal during the performance of this contract.

3.1.2. GFP - Repair/Maintenance Off-Base.

The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract. The

GFP is identified in Attachment #_.

NOTE: When the GFP or Components (Parts) of the GFP are required to be shipped off-base, the Government Surveillance COR or GPOC will be responsible for providing a Monthly Off-Base Repair/Maintenance Log to the Government Contracting

Officer and Property Administrator identifying the following information:

• Contract #

• Attachment # _ Line Item #

• GFP or GFP Component (Part) Name/Description, NSN, CAGE, Part #, Model #, Serial #, Quantity, as applicable

• Shipment Date and Document #

• Return Shipment Date and Document #

• Receipt Date

3.1.2.1. GFP Shipment to Contractor’s Facility. In accordance with PWS Section One.

3.1.2.2. GFP Return Shipment to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.2. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.2.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.2.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

NOTE: If applicable, Government Contracting Officer Representative (COR) or

Government Point of Contact (GPOC) needs to verify if the Government will provide, inspect, and maintain the fire extinguishers in Contractor occupied space.

3.2.3. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.4. Custodial Services. The Government will provide custodial services limited to the extent provided in the Base Custodial Contract(s) for the Government provided facilities.

3.2.5. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.2.6. Insect and Rodent Control. The Base Civil Engineering Entomology will provide service for Government provided facilities.

3.2.7. Grounds Maintenance. The Government will provide grounds maintenance services limited to the extent provided in the Base Grounds Maintenance Contract(s) for the Government provided facilities.

3.2.8. Real Property Maintenance/Repair. The Government will provide maintenance and repair of Real Property in accordance with and compliance with Government procedures. The

Contractor shall submit written requests to the Government Contracting Officer Representative

(COR) or Government Point of Contract (GPOC) for Real Property maintenance and repairs.

3.2.9. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.2.10. Local Area Network (LAN).

The Government will provide LAN access and support. Contractor shall comply with all security requirements pertaining to LAN usage and shall ensure that these services are utilized only for official contract matters pertaining to this contract.

3.2.11. Computer Connectivity.

The Government will provide connectivity to the base systems for Government official business based on the number of connections the Government determines are required to perform services for this contract. The Contractor shall ensure that terminated employees network access is removed within 24 clock hours of termination.

3.3. Government Property Incidental to the Government Installation or Site.

Note: Formerly termed Shared Property of the Government. Not Applicable

3.4. Intangible Government Property. Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS). Not Applicable