PWS.pdf

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PERFORMANCE WORK

STATEMENT

FOR

FRICTION LINING

P/N: 196-100-009

CAGE: 98747

NSN: 3950-01-462-6005

PR: FD20202300386

Prepared by:

Michael Gonzales

Engineer - 414 SCMS/GUEAB

Hill AFB, UT 84056

Version 2.0

2 March 2023

DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD Contractors only, Administrative or Operational Use & Export Controlled: 2 March 2023. Other requests shall be referred to MM

III Systems Directorate, Hill AFB, UT 84056-5816.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title

22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

DESTRUCTION: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

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CONTENTS

VERSION TRACKING............................................................................................................. iii

ACRONYMS ............................................................................................................................. iv

1.0 DESCRIPTION OF SERVICES

2.0 SERVICE SUMMARY

3.0 GENERAL INFORMATION

APPENDIX A

iii

VERSION TRACKING

VERSION CHANGES DATE

1.0 Initial PWS Baseline 9 February 2023

1.1 Changes to CAV AF contacts 23 February 2023

2.0 Updates from 414 SCMS/GUMCA 2 March 2023

iv

ACRONYMS

ACO Administrative Contracting Officer

AF Air Force

BER Beyond Economical Repair

CAGE Commercial and Government Entity

CAP Contractor Acquired Property

CAVAF Commercial Asset Visibility Air Force

CDM Contract Depot Maintenance

CDRL Contract Data Requirement List

CM Contract Monitor

CO Contracting Officer

DCMA Defense Contract Management Agency

DID Data Item Description

DoDAAC Department of Defense Activity Address Code

EQP Equipment

GFP Government Furnished Property

GMMP Guided Missile Maintenance Platform

GR Government Representative

HAFB Hill Air Force Base

IAW In accordance with

MAT Material

NIIN National Item Identification Number

NSN National Stock Number

PCO Procuring Contracting Officer

PM Program Manager

POC Point of Contact

PWS Performance Work Statement

QDR Quality Deficiency Report

SPI Special Packaging Instructions

ST Special Tooling

STE Special Test Equipment

TDP Technical Data Package

TO Technical Order

USAF United States Air Force

1.0 DESCRIPTION OF SERVICES

1.1 Scope. This contract requirement to repair part number 196-100-009, Friction Lining. The

Friction Linings are brake shoes installed on the Guided Missile Maintenance Platform (GMMP).

The GMMP is a personnel hoist and as such is a piece of safety equipment. The period of performance is five years. The contractor shall furnish all facilities, test equipment, parts, material, data, and services that are required to receive, unpack, disassemble, clean, inspect, repair as necessary, reassemble, clean, package, and ship the items in ‘like’ new condition.

The following documents listed in Table 1 comprise the full data package for the Friction Lining.

This data package will herein be referred to as the Technical Data Package (TDP).

Table 1. Technical Data Package.

Document No. Document Title CAGE Revision

196-100-008 SHOE, BRAKE, EWC HOIST 97384 A

196-100-009 ASSY, SHOE/BRAKE LINING EWC HOIST 97384 A

22A3317-H Engineering Order 98747 n/a

22A3421-H Engineering Order 98747 n/a

19A1356-H Engineering Order 98747 n/a

TO 00-85B-3 How to Package Air Force Spares n/a 1 MAR 2015

1.2 Work Requirements. The Contractor shall have the experience, tooling, test equipment, facilities, knowledge, and data available to repair the Friction Linings in accordance with the TDP to a serviceable condition. The Contractor shall be able to identify the failed component or components needing replacement, and then return the end-item to serviceable condition. All parts and materials used shall be IAW the TDP specifications. In the event a deviation is required and/or the contractor desires to use a substitute part or material, a request shall be submitted through the

Contracting Officer (CO) for approval by the cognizant Engineering Authority.

1.2.1 Cleaning: The Contractor shall clean the assets thoroughly prior to and after disassembly and maintain cleanliness during the repair effort.

1.2.2 Inspection: For each asset, the Contractor shall visually inspect component parts, material, and attaching hardware to determine serviceability and conformance with industry standards and compliance with the item specifications in the TDP. The Contractor shall check the asset for loose or missing parts, materials, and attaching hardware. Inspect of structural parts for dents, cracks, oversized or undersized holes, evidence of excessive wearing and corrosion. The Contractor shall dimensionally inspect each asset to ensure that it meets the requirements in the TDP. Any asset which does not meet the TDP requirements or appears to have damage that is Beyond Economical Repair (BER) the Contractor shall inform the government (Program Manager, Program Engineer, and CO) to request further instruction. If the government determines the asset is BER see 1.2.3.1 for further information.

1.2.3 Repair/Assembly: The Contractor shall replace the brake lining and any other defective components with new parts per the TDP. The Contractor shall strictly adhere to the manufacture’s application requirements for material listed in the TDP. The Contractor shall repair or replace the protective finishes to the extent necessary to ensure serviceability and provide protection during use. The Contractor shall inspect for corrosion and treat as required.

The Contractor shall replace damaged markings and identifications. The contractor will replace all damaged or unserviceable parts with approved parts as listed in the TDP. The Contractor shall inspect all hardware for serviceability and replace as needed. The Contractor shall re-assemble the asset such that it meets the requirements of the TDP.

1.2.3.1 BER: If an item is deemed BER by the government then the Contractor will document the BER and submit the information to the government Program Manager and

CO. For further information see section 1.6.

1.2.4 Corrosion Control and Treatment: The Contractor shall accomplish corrosion control and treatment as required, and corrosion prevention and deterioration control on all applicable components on the brake shoe.

1.2.5 Finish: The Contractor shall repair or replace damaged protective finish to the extent necessary to ensure serviceability and provide protection during use.

1.3 Data: The Contractor shall deliver the following data, listed in Table 2, IAW DD Form 1423-

1 Contract Data Requirement List (CDRL). Contractor format is acceptable to be used on reports.

Table 2. Data Deliverables.

CDRL# Description DID # Paragraph

A001 Commercial Asset Visibility Air Force

(CAV) Reporting

DI-MGMT-81838 1.3.1

A002 Contract Depot Maintenance (CDM)

Monthly Production Report

DI-PSSS-81995A 1.3.1

A003 Quality Deficiency Report (QDR) DI-QCIC-80736 1.3.2

A004 Government Property (GP) Inventory

Report

DI-MGMT-80441D 1.3.1

A005 Repairable Item Inspection Report DI-PSSS-80386A 1.3.3

1.3.1 CAV AF: Contractor shall provide the status of maintenance production, asset management, and condemnations IAW Contract Data Requirements List (CDRL) Exhibit

A001 (DI-MGMT-81838), A002 (DI-PSSS-81995A), A004 (DI-MGMT-80441D and all requirements of this PWS. Contractor shall be ready to report in CAVAF before receipt of assets. Contractor shall complete on time all required CAVAF production/repair data reporting as required in paragraph 1.7 and Appendix A of this PWS.

1.3.2 Quality Deficiency Reports (QDR): The contractor shall perform a QDR investigation on any item returned due to a defect identified by the user. The contractor with the Defense

Contract Management Agency (DCMA) shall attempt to duplicate the described defect or failure and identify the cause of the QDR. If the QDR is determined to be caused by the contractor the defect shall be repaired at no additional cost to the Government.

1.3.3 Repairable Item Inspection Report: The Contractor shall deliver an inspection report for each asset. The inspection report shall contain the inspection criteria as outlined in Section

1.2.2 and DI-PSSS-80386A. The report shall be developed and delivered IAW with CDRL

A005, Repairable Item Inspection Report, DI-PSSS-80386A.

1.4 Packaging: The Contractor shall handle with care the containers, packaging and material in which the Government Furnished Property (GFP) is received. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. Any packaging requiring repair/deviation request shall be documented and submitted in writing to the PCO and Program

Engineer for review. Equipment received in non-compliant packaging (packed in substantial violation of standards established by item Special Packaging Instructions (SPI)) shall be reported to the CO for determination of how to proceed (see section 1.5). Contractor shall package equipment per SPI F000001XA2. Packaging instructions are found in TO 00-85B-3.

1.5 Special Requirements: The Contractor shall receive the assets to be repaired from Hill Air

Force Base (HAFB) and return to the directed location upon completion. The preparation and packaging of the assets is the responsibility of the contractor and shall be in accordance with SPI per individual NSN requirements. It is the responsibility of the contractor to identify and adhere to SPI F000001XA2. If the Contractor has concerns per the SPI requirements, they shall contact the CO for further direction/clarification within 30 days. The return shipping costs shall be paid for by the contractor and should be a part of the proposal effort.

1.6 Beyond Economical Repair (BER): If the contractor believes the asset sent in for repair is

BER, then the contractor shall contact the CO/PM for verification the asset is BER, (the

Government may wish to receive photographs or data of the asset for analysis and verification).

Upon verification that the asset is BER, and with authorization from the CO, the contractor shall properly dispose of the asset at their facility within full compliance of all applicable local, state and federal laws. Reference 1.2.3.1.

1.7 Shipping Document Requirement: A DD Form 1348 shall be prepared and attached to any item or items that have been repaired and are ready to be shipped without exception. Under no circumstances shall a DD Form 250 or DD Form 1149 ever be sent with a shipment and/or used as a shipping document. If CAV AF is used by the contractor for repair data reporting, the DD

Form 1348 generated as a part of the shipping transaction shall be printed and used. NOTE: The

DD Form 1348 must be printed when prompted in CAV AF. The DD Form 1348 cannot be printed after that point. If CAV AF reporting is not fully completed or used by the contractor for any reason, a manual DD Form 1348 shall be prepared and shall be annotated with the following statement: “Contract Repair; Receiving activities process as D6M receipt, __ Condition

Stock.” (Enter appropriate condition code). When a manual DD Form 1348 is used, a copy must be sent to the Procuring Contracting Officer (PCO) with a statement indicating that the DD

Form 1348 is to be sent to the CAV AF POC for the contract.

2.0 SERVICE SUMMARY

The Contractor shall inform the PM and the CO of problems encountered during the repair of any of the listed items via email.

Table 3. Contract Performance

Performance Objectives Reference Performance Threshold

Inspection 1.2.2 End-items shall be inspected and all defects identified.

Repair 1.2.3 End-item is repaired

2.1 Remedies for Non-Conformance: If inspections indicate unacceptable performance, the

PCO/ACO will notify the Contractor’s POC of the deficiency. The Contractor shall be given an appropriate time frame (depending on the discrepancy identified) after notification to correct the unacceptable performance. If deficiencies are not corrected within the required time frame, the

PCO/ACO will take contractual action.

3.0 GENERAL INFORMATION

3.1 Quality Control: In compliance with the Federal Acquisition Regulation (FAR) clause titled

“Inspection of Services”, 52.246-4, the Contractor shall establish a Quality Control Program to ensure the requirements of this contract are provided as specified, existing Quality Control

Program may be used upon acceptance. The CO will notify the Contractor of acceptance or required modifications to the quality control program before the contract start date. The Contractor shall make appropriate modifications (at no additional costs to the Government) and obtain acceptance of the quality control program by the CO before the start of the first operational performance period.

3.2 Quality Assurance: The Government will periodically evaluate the Contractor’s performance by appointing a Government Representative(s) (GR) to monitor performance to ensure quality of services received. The GR will periodically evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and upon receipt of complaints from base personnel. The Contractor shall make their facilities available for the GR to have access to. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by contractor performance. The

Government will also investigate complaints received from various customers. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative will make final determination of the validity of customer complaint(s) in cases of disagreement.

3.3 Foreign Disclosure: Foreign Disclosure Restrictions do apply.

3.4 Records: The Contractor shall be responsible for creating, securing, handling, maintaining, storing and disposing of Government required records that are only specifically cited in this

Performance Work Statement (PWS). If requested by the Government, the Contractor shall provide the original record or a reproduced copy of any such record within five-working days of receipt of the request.

3.5 Environment Controls: Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

3.6 Government Observations: Government personnel, other than the CO may observe contractor operations. However, these personnel will not interfere with Contractor performance nor will they have the authority to make any changes to the contract.

3.7 Continuation of Essential DOD Contractor Services during Crisis: IAW DODI 1100.22

Policy and Procedures for Determining Workforce Mix IAW AFI 63-124, para 2.7.1, DODI

3020.37 and this requirement is not considered mission essential.

3.8 Publications.

3.8.1 Compliance with all publications, regulations and operating instructions provided by the

Government is required when:

3.8.1.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the PWS to accomplish the work specified in the publication, regulation, or operating instruction(s).

3.8.1.2 The publications prescribe United States Air Force (USAF) policies, use of materials, procedures, and processes applicable to the work requirements.

3.8.1.3 The contractor is required to acquire and work on the latest version of the publication.

3.9 Safety and Health: While performing work under this Contract the contractor shall comply with all applicable federal, state, and local regulations regarding occupational safety and health.

The Contractor shall notify the GR, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to

Government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time, and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

APPENDIX A

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair, but includes assets stored within a contractor Inventory Control Point (ICP).

CAV AF system down-time will be identified on the CAV AF homepage banner. Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE: Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable contracts ICP CAV AF system administrator (SA). Assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV

AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor

Responsibility Item #4).

CONTRACTOR RESPONSIBILITY

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE: A valid Public Key Infrastructure (PKI) is required prior to accomplishing #2 and

#3 of contractor responsibilities.

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD

Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and annual refresher DoD Information Assurance (IA)

CyberAwareness Challenge training and submit a course completion certificate with the completed

DD Form 2875.

a. Reporter(s) can access IA training on the CyberAwareness Challenge website, using the following website: https://public.cyber.mil/training/cyber-awareness-challenge

b. After navigating to training simply “Launch Training”.

https://public.cyber.mil/training/cyber-awareness-challenge

c. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF User Agreement Statement (AF Form 4394), and completed

DD Form 2875 to point of contact at applicable ICP (see item #4).

d. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

e. CyberAwareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring assistance with any CAV AF related access issues should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, send email request to: 420scms.cdm@us.af.mil

c. Tinker AFB, OK, send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “ Log-in

Procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition – Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving Government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All National Stock Numbers (NSNs) identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When reparable asset is recieved, Contractor’s reporter shall capture each NWRM asset’s Serial Number. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and

Government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

file:///C:/Users/William.Velten/Desktop/406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-Contract shall be used for the following reporting actions:

a. Discrepancy Items – are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual Record Control Document Numbers

(RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under

Receipt Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first.

Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use Government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing

DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within Government inventory systems.

Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact their applicable ICP POC or Supply Planner, who will acquire Government issued shipment document number.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated

Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form

250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAV AF provides a DD Form 1348-1A in a Portable Document Format (PDF).

DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (Note: The

DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print four copies for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, provide one copy to

DCMA and retain the fourth copy for the contractor’s records. For end item shipments the

DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website: https://www.esd.whs.mil/directives/forms/

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form

1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a

100% physical inventory inspection. Any assets remaining at the facility within 30 days must be noted in an email request to the Contracting Officer (CO) and Supply Planner for disposition https://www.esd.whs.mil/directives/forms/ instructions by the Government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock

Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects Government inventory management systems and balances creating D035 Stock

Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using Government issued DD Form 1348-1A document numbers for reporting CAV AF receipt transactions will cause a data variance disconnect with

Government inventory D035 SCSS. Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned Supply Planner and acquire Government issued shipment document number.

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract” with the correct NSN, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors

DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with

0001 each day). This affects Government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply

Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the

Defense Contract Management Agency (DCMA) Property Administrator and Administrative

Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF

WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with

AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned Supply Planner via email notification within three work days. The Supply Planner will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct

NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

https://www2.transactionservices.dla.mil/websdr/home.asp

GENERAL INFORMATION

Initial CAV AF training will be provided by the contracting ICP or Contract Monitor. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV

AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, send email request to: 420scms.cdm@us.af.mil

c. Tinker AFB, OK, send email request to: 420.scms.tinker.cdm.workflow@us.af.mil file:///E:/Contractual%20Documents/406scms.cav.af.ar@us.af.mil file:///E:/Contractual%20Documents/420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil