PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

REPLACEMENT AND INSTALLATION OF CARPET

DIRECTORATE OF PUBLIC WORKS

FORT LEE, VIRGINIA

PERFORMANCE WORK STATEMENT

FOR REPLACEMENT AND INSTALLATION OF CARPET

DESCRIPTION/SPECIFICATIONS

C.1 GENERAL

C.1.1 Scope of Work: The work to be performed under this contract consists of furnishing all labor, supervision, transportation, materials, supplies, tools and equipment, unless specified as

Government furnished, to perform all work in connection with installation of new carpeting, the removal and disposal of existing floor covering, which could include asbestos containing materials (ACM), and the preparation of floor surfaces prior to installing carpet at Fort Lee, Virginia for buildings post wide. All work shall be performed in accordance with all terms and conditions herein and the current local, State, Federal laws along with Fort Lee’s Environmental

Special Conditions Package.

C.1.2 Contractor Personnel:

C.1.2.1 Project Manager: The Contractor shall designate in writing to the Contracting Officer, a Project Manager who shall be in charge of the work and shall be on Fort Lee, VA when work is in progress. This representative shall direct the Contractor’s working force and operations in accordance with the requirements of this Performance Work Statement (PWS). The Project

Manager shall be empowered with sufficient authority to enable him to meet conditions, which arise without undue delay. The Project Manager may be the same person occupying the title set forth at C.1.2.2. The Contractor shall provide names, addresses and telephone numbers of the

Project Manager and alternate, in writing, to the Contracting Officer at contract start. The

Contractor shall provide written notice to the Contracting Officer in advance of any change in the Project Manager.

C.1.2.2 Installer Qualifications. The Contractor shall be a specialty contractor normally engaged in this type work and shall have a minimum of 5 years’ experience in the installation of these types of material. The Contractor, with bid, shall furnish written evidence to the

Contracting Officer of qualifications for each of the installers and the company. Qualifications shall consist of 5 years of experience in installing carpet. Whenever Contractor hires new employees or subcontractors, qualifications shall be provided IAW above prior to the performance of work.

C.1.2.3 Contractor Identification. Each Contractor employee shall wear a Contractor-furnished, visible, identifying badge on the outside of their clothing which shall include as a minimum, the person’s name, recent photograph and name of the Contractor.

C.1.3 Operating Hours. Normal operating hours shall be from 8:00 AM to 4:30 PM, Monday through Friday, except for legal public holidays as follows: New Year’s Day, Martin Luther

King Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If Contractor’s schedule of operations shall fall on one of the aforementioned holidays, the Contractor shall reschedule his operation on the working day either preceding or following the holiday.

C.1.4 Quality Control.

C.1.4.1 Quality Control Plan (QCP). The Contractor shall provide a QCP that shall identify all necessary measures that shall be taken to assure that the quality of an end product or service will meet the contract requirements regarding timeliness, accuracy, appearance, completeness, consistency, and conformity to PWS and manufacturers’ installation instructions.

C.1.4.2 Quality Assurance. The Government will monitor the Contractor’s performance under this contract using the quality assurance procedures specified in Technical Exhibit 1, Performance Requirements Summary.

C.1.5 Personnel. The Contractor shall provide the names, addresses, and telephone numbers of the project manager and alternate to the Contracting Officer within 5 calendar days following contract award. The Contractor shall provide notice, in writing, to the Contracting Officer 24 hours in advance of any change of project manager or alternate. The project manager and alternate shall be able to understand, speak, read, and write the English language.

C.1.5.1. Project Manager or Alternate. The Contractor shall provide a Project Manager or Alternate, with full authority to act for the Contractor. These individuals shall be responsible for the supervision, overall administration, and coordination of the required services. The individuals shall be the point of contact to the Government.

C.1.5.2 Identification Badges. All Contractor personnel shall wear Contractor-furnished name badges while working under this contract. Badges shall contain, as a minimum, the employee’s last name and the Contractor’s name. Badges shall be worn on outer clothing centered on the left chest. Badges shall be made of a nonmetallic material to prevent electrical shock.

C.1.5.3 Conduct of Employees. The Contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under this contract. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any Contractor employee for misconduct which endangers the health or safety of people or property or for reasons of security. Removal from post of a Contractor employee in accordance with the above shall not relieve the contractor from the requirement to meet all of the terms and conditions of the contract.

C.1.5.5 Search and Seizure. All Contractor personnel and property shall be subject to search and seizure upon entering, while on, and leaving the installation of Fort Lee confines in accordance with Chapter 2-2, AR 190-16.

C.1.6 Facilities Access. The Contractor shall notify the Contracting Officer or COR by phone within 30 minutes of any inspection visit by an agent(s) of any regulatory agency (other than Occupational, Safety, and Health Administration (OSHA)). The Contracting Officer will issue instructions as to how to proceed in cooperating with the inspector. The Contractor shall submit a written report, by close of business of the next working day following completion of the inspection or visit, to include the name(s), identification number(s), agency(s) of the inspector(s), and the reason for the visit. The Contractor shall include a copy of all reports received. If samples are collected by the regulatory agency, the Contractor shall submit similar samples with the report to the Contracting Officer. The samples submitted by the Contractor shall be accompanied by a statement signed by the Contractor validating their authenticity.

C.1.7 Lost, Damaged, or Destroyed Property. The Contractor shall comply with AR 735-5 and reporting provisions of Chapter 3, AR 735-11 when the Government property is lost, damaged, or destroyed while in the possession of the Contractor. The Contracting Officer will determine the appointing and approving authority for reports of survey initiated by the Contractor. All adjustment documents initiated by the Contractor shall be forwarded to the Contracting Officer.

C.1.8 Release of Information. The Contractor shall not release any news (including photographs and files, public announcements or denial or confirmation of same) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer.

C.1.9 Personnel Security Training. The Contractor shall ensure, 100% of employees complete Anti-Terrorism (AT)-Level 1 training within 30 days of employment and annually thereafter.

Once training has been completed, the contractor shall ensure that copies of the completed certificates are provided to the COR for inclusion in the COR contract file. AT-Level 1 training is available at https://atlevel1.dtic.mil/at/. Also review the Iwatch Program.

C.1.9.1 Training Requirements: AT Level I Training (Cover Sheet 1): All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

C.1.9.2 Access and general protection/security policy and procedures (Cover Sheet 2). All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/ facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

C.1.9.3 Contractors require access to a DOD facility or installation without CAC (Cover

Sheet 2b). Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as

NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.1.9.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something). (Cover Sheet 4): The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

C.1.9.5 OPSEC Training (Cover Sheet 7). All new contractor employees will complete Level

I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the

COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

C.1.10. Quality Control Program.

C.1.10.1 Quality Assurance: The Government will monitor the Contractor’s performance under this contract using the quality assurance procedures specified in Technical Exhibit 1, Performance Requirements Summary.

C.1.11 Occupational Safety and Health Plan. The Contractor’s plan shall comply with the provisions in AR 385-10 which defines and implements the Department of Defense (DOD)

Occupational Safety and Health Program as well as Occupational Safety and Health

Administration (OSHA) Act of 1970.

C.1.12 Environmental. The Contractor shall follow Fort Lee's Environmental Special

Conditions Package, August 2015 (or most current version on the day of bidding) in the bidding and completion of this contract. The Contractor shall execute Environmental Best Management

Practices. The purpose of this contract will be to assign proper responsibility and guidance as to what is required on Fort Lee and to insure full compliance with pertinent provisions of Federal, State (Virginia) and local regulations and procedures, which are or may be put in effect during the course of contract performance. The Contractor, or an employee, so designated by the

Contractor, shall act as Environmental Officer on all work performed under the contract. The

Contracting Officer shall notify the Contractor of any noncompliance with the safety requirements and action to be taken. Such notices, when delivered to the Contractor or his representative at the site of the work, shall be deemed to be sufficient for this purpose. If the

Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. Final payment on the contract to be made once all requirements for Environmental Management Department has been met.

C.1.12.1 Documents applicable to this PWS are listed below. The documents have been coded as mandatory (M) or advisory (A). The Contractor shall comply with those coded (M) and shall be guided by those coded (A) to the extent necessary to accomplish the requirements of this

PWS.

Paint Material Safety Data Sheet (MSDS) (M)

Virginia Solid Waste Management Regulation (M)

Fort Lee Environmental Special Conditions Package (ESC)

August 2015 (or most current version) (M)

The Fort Lee Environmental Special Conditions (ESC) Package 2019 (or most current at time of release) was prepared by the Employees of Fort Lee Environmental Management Division

(EMD) in an effort to address questions raised concerning environmental compliance with

Federal, State, and local regulations that apply on a DOD facility. The Environmental Special

Conditions Package is an enforceable document and compliance is required under this contract.

It is meant to identify requirements general and unique to

Fort Lee but is not intended to be fully inclusive of all regulations. It is the Contractor's responsibility to comply with all Federal, State, and Local laws and regulations.

C.1.13 Period of Performance. The Period of Performance (POP) shall be for 12 months Base year plus three (4) Optional Years. The POP shall read as follows:

Base Year:

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 3:

27 June 2022– 26 June 2023 27 June 2023 – 26 June 2024 27 June 2024 – 26 June 2025 27 June 2025– 26 June 2026 27 June 2026 – 26 June 2027

C.1.14 Conduct of Employees. The Contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under this contract. The

Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Military police and other law enforcement personnel on the installation have the right to deny entry to the installation or remove from the installation any Contractor employee for misconduct, which endangers the health or safety of people or property or for reasons of security. In addition, the installation

Commander may bar any individual from entering the installation. Removal from the installation of a Contractor employee in accordance with the above shall not relieve the

Contractor from the requirement to meet all of the terms and conditions of the contract. The

Contractor’s employees shall observe and comply with all local and higher headquarters policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, gratuities, flag courtesy, “off limited” areas, wearing of parts of military uniforms, and possession of firearms or other lethal weapons. Contractor employees shall not smoke in any building on this installation.

C.1.15 Contractor Manpower Reporting. The Contractor is required to report the required information into the Contract Manpower Reporting (CMR) system: Web address, https://contractormanpower.army.pentagon.mil or through the requiring activity. Contractor may direct questions to CMR Help Desk @ (703) 377-6199.

SECTION C.2

C.2 DEFINITIONS/ACRONYMS. As used throughout this PWS, the following terms/acronyms shall mean:

C.2.1 Contractor: The individual or company responsible for performing the duties and responsibilities covered in the PWS.

C.2.2 Contractor Discrepancy Report (CDR). A formal, written documentation of Contractor nonconformance or lack of performance of contracted work.

C.2.3 Contractor Quality Control. The Contractor shall establish and maintain a Quality

Control Plan, which ensures that all requirements of the contract are provided as specified.

C.2.4 COR. Contracting Officer’s Representative.

C.2.5 KO. Contracting Officer.

C.2.6 Removal and Disposal of Asbestos Materials:

C.2.6.1 Amended Water. Water containing a wetting agent or surfactant.

C.2.6.2 Asbestos. A class of magnesium-silicate minerals that occur in fibrous form. Minerals that are included in this group are chrysotile, crocidolite, amosite, anthophylite asbestos, tremilite asbestos, and actinolite asbestos.

C.2.6.3 Asbestos Containing Materials (ACM). Any material or product which contains more that 1% asbestos.

C.2.6.4 Asbestos Control Area. An area where asbestos operations are performed which is isolated by physical boundaries to prevent the spread of dust, fibers, or debris.

C.2.6.5 Asbestos Fibers. Asbestos fibers having an aspect ratio of at least 3:1 and 5 micrometers or longer.

C.2.6.6 Asbestos Permissible Exposure Limit. 0.1 fibers (longer than 5 micrometers) per cubic centimeter as an 8 hour time weighted average.

C.2.6.7 Area Monitoring. Sampling of asbestos fiber concentrations within the asbestos control area and outside the asbestos control area which is representative of the airborne concentrations of asbestos fibers which may reach the breathing zone.

C.2.6.8 Clean Room. An uncontaminated room having facilities for storage of employee’s street clothing and uncontaminated materials and equipment.

C.2.6.9 Encapsulate. The process whereby encapsulate is applied to ACM to control the release of asbestos fibers into the air.

C.2.6.10 Encapsulate Trap -Sealer. A liquid material which can be applied to ACM which controls the possible release of asbestos fibers from the material either by creating a membrane over the surface (bridging encapsulate) or by penetrating into the material and binding its components together (penetrating encapsulate).

C.2.6.11 Equipment Room (Change Room). A room located within the decontamination area that is supplied with impermeable bags or containers for the disposal of contaminated protective clothing and equipment.

C.2.6.12 Fibers. All fibers regardless of composition as counted in the NIOSH P&CAM 239 or

7400 procedure, or asbestos fibers of any size as counted using either scanning or transmission electron microscopy.

C.2.6.13 Friable Asbestos Material. Material that contains more than 1 percent asbestos by weight which can be crumbled, pulverized, or reduced to powder by hand pressure when dry.

C.2.6.14 HEPA Filter Equipment. High efficiency particulate air (HEPA) filtered vacuuming equipment with a UL 586 filter system capable of collecting and retaining asbestos fibers. Filters shall be of 99.97 percent efficiency for retaining 0.3 micrometer diameter particles

C.2.6.15 Non-Friable Asbestos Material. Material that contains asbestos in which the fibers have been locked in by a bonding agent, coating, binder, or other material so that the asbestos is well bound and may not release fibers in excess of the action level during any appropriate use, handling, storage, transportation, or processing.

C.2.6.16 Personal Monitoring. Sampling of asbestos fiber concentrations within the breathing zone of an employee.

C.2.6.17 Prior Experience. Five (5) years minimum experience is required for the

Contractor/industrial hygienist on asbestos projects of similar nature and scope to insure capability of performing the asbestos removal in a satisfactory manner. Similarities shall be in areas related to material composition, project size, number of employees and the engineering work practice and personal protection controls required.

C.2.6.18 Time Weighted Average (TWA). The TWA is an 8 hour weighted average of airborne concentration of fibers (5 micrometers or longer) per cubic centimeter of air.

C.2.6.19 Rework. Any work the Contractor is required to accomplish due to unsatisfactory performance or nonperformance in accordance with the stated quality and level of effort specified in the contract. Rework is performed at no additional cost to the Government.

C.2.6.20 Workday. Throughout this Performance Work Statement (PWS), wherever workday appears, it means a normal duty day, Monday through Friday, except legal public holidays, between the hours of 8:00 AM and 4:30 PM.

C.2.7 ASBESTOS CONTAINING BUILDING MATERIAL & LEAD BASED PAINT

Asbestos containing building materials may not be used on Fort Lee projects. Contact DPW-

EMO to determine the extent of Asbestos Containing Materials or Lead Based Paint present in existing facilities affected by the project.

C.2.7.1 ASBESTOS

If asbestos not previously known to exist is exposed, the Contractor shall cease work in the affected area and notify the Contracting Officer and DPW-EMO immediately.

C.2.7.1.1 ASBESTOS ABATEMENT PLAN

The Contractor will submit abatement plans that include but not be limited to the following elements:

a) Location, quantity, and description of how abatement is to be accomplished;

b) Required notifications and schedule the Contractor will use to comply with notification deadlines, requirements;

c) The Contractor’s and Sub-contractor's current licensing, certifications, fit test, safety requirements and air sampling documentation; and

d) Drawings of the locations of negative air machines, decontamination units, and waste dumpsters.

e) Landfill certifications.

As soon as practicable, Contractor will submit final air clearance results to the Contracting

Officer for forwarding to DPW-EMO. Upon review of final air clearance results, DPW-EMO will notify the COR whereupon the Contractor will receive formal communication originated by

DPW-EMO (Environmental Management Office) that sample results meet the applicable performance standards prior to containment tear-down for work area re-occupancy. The

Contractor will submit the Abatement Plan, revisions, and all other associated documentation requested by DPW-EMO to the COR and Installation Asbestos Program Manager (APM) prior to the initiation of work. The plan must be approved by the APM.

C.2.7.1.1.1 ASBESTOS ABATEMENT OR REMOVAL NOTIFICATION

If the project requires asbestos removal, the Contractor is responsible for disposal of asbestos waste and debris. Contractor is subject to Occupational Safety and Health Administration

(OSHA), EPA and Commonwealth of Virginia compliance and inspection for asbestos removal.

The Contractor must perform asbestos removal work in accordance with these specifications and

EPA National Emissions Standards for Hazardous Air Pollutants (NESHAPs) for asbestos and any subsequent updates thereto. This includes state and EPA Region 3 notifications that shall be accomplished at least 20 days prior to starting any asbestos abatement or removal. A copy of the notification shall be submitted to the Contracting Officer and Installation Asbestos Program

Manager.

C.2.7.1.1.2 ASBESTOS AWARENESS TRAINING REQUIREMENTS

The Contractor will follow the following requirements for individuals who are in contact but not removing asbestos containing material: a) The Contractor shall provide, at no cost to the

Government, for those Contractor employees who may perform housekeeping operations in an area which contains Asbestos Containing Material (ACM) or Presume Asbestos Containing

Material (PACM), an asbestos awareness training course; b) the training shall be as needed but no less than once per year and consist of a minimum 30-45 minute awareness training course;

and c) the training course shall, at a minimum, contain the following elements:

a) Health effects of asbestos

b) Locations of ACM and PACM in the building/facility

c) Recognition of ACM and PACM damage and deterioration

d) Requirements in this standard relating to housekeeping

e) Proper response to fiber release episodes

f) Each such employee shall be so trained at least once a year.

C.2.7.1.1.3 ASBESTOS MANIFESTS

If the project requires asbestos removal, all asbestos waste manifests shall be signed by DPW-

EMO prior to removal of such waste from Fort Lee. A copy of the completed manifest (signed by the receiving landfill) shall be submitted to DPW-EMO within 10 days of removal of the waste from the Installation.

Any questions about Asbestos or Lead please contact the Fort Lee Air Compliance Office

Air / Asbestos Specialist at:

804-734-5123

C.2.8 ACRONYMS

C.2.8.1 DPW. Directorate of Public Works.

C.2.8.2 PWS. Performance Work Statement.

C.2.8.3 POV. Privately Owned Vehicle-Automobile

C.2.8.4 IAW. In Accordance With.

C.2.8.5 QASP Quality Assurance Surveillance Plan

C.2.8.6 PRS Performance Requirement Summary

C.2.8.7 AQL Acceptable Quality Level

SECTION C.3

C.3 GOVERNMENT FURNISHED ITEMS:

C.3.1 GOVERNMENT FURNISHED FACILITIES, MATERIALS, AND SERVICES. No material, equipment, administrative space, or storage shall be furnished by the Government for the performance of work specified.

SECTION C.4

C.4 CONTRACTOR FURNISHED ITEMS:

C.4.1 The Contractor shall furnish all labor, materials, carpet, padding, supplies, tools, and equipment to perform carpeting work and asbestos removal and disposal to the standards herein and manufacturers’ standards.

C.4.2 The Contractor shall provide a telephone number where he or his Project Manager may be reached during duty hours.

C.4.3 The Contractor shall provide to the COR for approval a written schedule for carpet installation not later than ten (10) working days prior to work start date.

C.4.4 If delay in Government approved schedule is anticipated, the Contractor shall notify in writing the Contracting Officer or COR not later than three (3) days prior to scheduled work start date.

C.4.5 The Contractor shall honor the manufacturer’s warranty of the carpet installed and shall provide the Government with a one (1) year defect-free installation warranty.

SECTION C.5

C.5 DESCRIPTION OF WORK:

C.5.1 General. The Contractor shall furnish all labor, supervision, transportation, carpet, vinyl base, materials, supplies, tools and equipment, except as specified as Government-furnished, to accomplish all required work. The work consists of removing existing floor covering, including asbestos containing materials (ACM) and disposing of it in accordance with local, State and

Federal laws, preparing floor surface and installing new carpet and accessories. No flammable materials shall be used in the performance of this contract.

C.5.2 Management.

C.5.2.1 Rework. The Contractor shall be required to re-perform all work that does not meet the requirements of this specification. The Contractor shall have twenty-four (24) working hours from the time of notification of a deficiency to perform rework at no additional cost to the

Government.

C.5.2.2. Contractor Availability. The Contractor’s Project Manager shall be available during normal duty hours at a local telephone number and shall be physically present on the installations while work is in progress. The Contractor shall provide the telephone number(s) to the

Contracting Officer ten (10) days after date of award. The Contractor shall return calls within one (1) hour during normal duty hours.

C.5.3 Specific Tasks.

C.5.3.1 Delivery and Storage.

C.5.3.1.1 Deliver materials to the site in manufacturer’s original packaging listing manufacturer’s name, product name, identification number, and related information.

C.5.3.1.2 Store in a dry location, between 60 degrees F and 80 degrees F and a relative humidity below 65%. Protect from damage and soiling. Stack carpet rolls horizontally on a flat surface, stacked no higher than two rolls.

C.5.3.1.3 Make stored materials available for inspection by the KO or COR.

C.5.3.1.4 Store materials in area of installation for maximum period of 8 hours prior to installation unless otherwise approved by KO or COR.

C.5.3.2 Submittals.

C.5.3.2.1 Product data information for each type of carpet specified, cove base, seaming material, edge strips, and molding.

C.5.3.2.2 Manufacturer’s installation instruction.

C.5.3.2.3 Color samples available for each product.

C.5.3.2.4 Maintenance instructions.

C.5.3.2.5 Verification samples, carpet 12”x12”, base, edge strips, molding

C.5.3.2.6 Manufacturer’s warranty.

C.5.3.2.7 Certifications: Independent laboratory reports showing compliance with requirements per these methods. Submitted results shall represent average results for production goods of the specified style.

C.5.3.2.7.1 ASTM E-648 Flooring Radiant Panel.

C.5.3.2.7.2 ASTM E-662 Smoke Density.

C.5.3.2.7.3 AATCC 134 Electrostatic Propensity

C.5.3.2.7.4 CRI TM-102 Fluorine Analysis.

C.5.3.2.7.5 ASTM D-3936. Delamination.

C.5.3.2.7.6 AATCC 20 Fiber Analysis

C.5.3.2.7.7 ASTM D 1667 Density.

C.5.3.2.7.8 CPSC FF 1-70 Flammability.

C.5.3.2.7.9 ASTM C-1028 Coefficient of Friction.

C.5.3.2.7.10 VOC Chamber Testing.

C.5.3.2.8 Yarn weight

C.5.3.2.9 Pile height

C.5.3.2.10 Pile thickness

C.5.3.2.11 Gauge

C.5.3.2.12 Stitches per inch, C.5.3.2.13 Primary backing

C.5.3.2.14 Secondary backing

C.5.3.2.15 Density

C.5.3.2.16 Dye method

C.5.3.2.17 Fiber system

C.5.3.2.18 Total weight

C.5.4 Materials. Molding to match existing or in the case of new installation ½” quarter round molding – Industry Standard and for Edge Strips (reducer or transition strips) 3/8” height vinyl plastic.

C.5.4.1 Carpet shall consist of different types and characteristics as specified herein:

C.5.4.1.1 Type I – Tufted textured loop pile, commercial grade, 28 oz., polypropylene primary backing, Dow Enhancer III, secondary backing, anti-static, stain resistant, 12’ width, “wet” adhesive to install and meeting the following minimum specifications:

Textured loop pile (commercial grade – direct glue down)

Yarn weight: 28 oz.

Pile height: .219 inches minimum

Pile thickness: .165 inches minimum

Gauge: 1/10 min

Stiches per inch: 10.3 minimum

Primary backing: polypropylene

Secondary backing: Dow Enhancer III or equal

Total weight: 96.5 oz. minimum

Density: 6109 oz. minimum

Weight density: 171,052 minimum

Coefficient of friction: .68 minimum

Static control: permanent conductive fiber

C.5.4.1.2 Type II – Textured loop; solution dyed; bulked continuous filament Type 6, 6 Nylon;

commercial grade; mill-applied releasable “dry” adhesive system; thermoplastic vinyl composite

(synthetic non-woven) primary backing; closed-cell, vinyl cushion, impermeable to moisture and airflow secondary backing; 18”x18” squares and 6’ width rolls; and meeting the following minimum specifications:

Yarn weight: 26 oz or less

Pile height average: 0.109-0.187 inches minimum

Pile thickness: 0.072-0.119 inches minimum – minus secondary backing

Gauge: 1/12-1/13

Stitches per inch: >100

Total weight: 78.7-85.0

Density: 18.5

Weight density: 84,000-200,000

Coefficient of friction: .50 minimum

Static control: 3.0 KV or lower

C.5.4.1.3 Wall Base: Vinyl plastic base 4” and 6” shall be a minimum of 1/8” gauge in solid colors.

C.5.5 Carpet Installation:

C.5.5.1 Surface Preparation. All surfaces to receive floor covering shall receive surface preparation as follows:

C.5.5.1.1 Prepare sub-floor to comply with criteria established by carpet manufacturer’s installation instructions.

C.5.5.1.2 Remove all deleterious substances from floor that would interfere with or be harmful to the installation.

C.5.5.1.3 Remove floor ridges and bumps, fill cracks, joints, holes, and other defects. Contractor shall repair or replace any one area within the total area up to 4’x 8’ in size. This could be plywood, concrete, wood or tile at no additional cost to the government. Any one area larger than 4’x8’ will be repaired by the government.

C.5.5.1.4 Ensure that surface is dust-free and free of substances that would impair bonding.

C.5.5.1.5 Contractor shall notify the COR to inspect surface preparation one (1) hours prior to installing carpet.

C.5.5.2 Removal & Reinstallation of Equipment. The Contractor shall be required to move all Government owned furniture and equipment, to include partitions, filing systems, drink machines, copiers, and filing cabinets, which exist in the areas to be carpeted. The Contractor shall not be responsible for moving automated data processor equipment or modular or

“systems” furniture (unless otherwise specified on delivery order) , or disconnecting any communication lines. The Government will empty bookcases, clear desk of all items, and remove personal items from the work area. Any damage occurring during the move will be the responsibility of the Contractor. All items must be returned to proper location upon completion of carpet installation. The Contractor shall be required to remove and replace all electrical floor covers and move wiring to the inside of the cover while installing the carpet. All moves shall be performed at no additional cost to the Government.

C.5.5.3 Doors. Metal and wood doors that do not clear the carpet shall be removed, bottom edge trimmed and then rehung. The doors shall be trimmed sufficiently so that the doors shall swing freely over the new floor covering (carpet). Doors shall have a 3/16 inch clearance over thresholds. The Contractor shall not receive any additional payments for cutting doors. Doors damaged during the cutting process shall be the responsibility of the Contractor to correct and replace to the Government’s satisfaction. Fire proof doors, or doors that cannot be cut shall be identified to the COR prior to any work being performed.

C.5.5.4 Existing Carpet. Removal of existing carpet, with or without backing, installed using wet adhesive has historically been extremely difficult to remove approximately 40% of the time.

It has required soaking with water, mechanical scrapers, and additional labor. This should be considered in the unit price for remove and install carpet. NO ADDITIONAL

COMPENSATION WILL BE CONSIDERED FOR DIFFICULT TO REMOVE CARPET.

Contractor shall try a small test area prior to work start to determine length of time to complete work.

C.5.5.5 Disposal. Contractor shall dispose of all removed carpet, rubbish, wrappings, debris, trimmings, etc. from the job site daily and dispose of off the installation. Executive Order13514 and the DOD Strategic Sustainability Performance Plan, Construction and Demolition Waste diversion of solid waste from landfill goal, are 70% for FY 22 and every year after than an addition 2% should be met. A Solid Waste Recycling report should be submitted to Environmental Management Office, Solid Waste Manager.

The responsible organization should recycle all solid waste debris to the maximum extent possible. The solid Waste Recycling that is submitted shall include the Contractors/Organization Name, the Date that the solid waste was recycled, Description of material recycled and the complete Amount (weight) recycled and not recycled.

C.5.5.6 Installation.

C.5.5.6.1 Install IAW manufacturers’ installation instructions.

C.5.5.6.2 Ensure carpet match prior to cutting to ensure minimal variation between dye lots.

C.5.5.6.3 Locate seams in area of least traffic, out of areas of pivoting traffic and parallel to main traffic.

C.5.5.6.4 Do not locate seams perpendicular through door openings.

C.5.5.6.5 Align run of pile in same direction as anticipated traffic and in same direction as adjacent pieces.

C.5.5.6.6 Locate change of color or pattern between rooms under door centerline.

C.5.5.6.7 Carpet shall be tight and flat on subfloor, well-fastened at edges, with a uniform appearance.

C.5.5.6.8 Double cut carpet seams with accurate pattern match.

C.5.5.6.9 Chemically weld all seams with manufacturers’ recommended seam sealer IAW installation instructions.

C.5.5.6.10 Roll with appropriate roller for complete contact of carpet.

C.5.5.6.11 Completed carpet shall be smooth and free of bubbles, puckers, or other defects.

C.5.5.6.12 Remove excess adhesive and/or seam sealer from floor and wall surfaces without damage.

C.5.5.6.13 Vacuum and clean carpet surfaces using a beater/bar commercial vacuum.

C.5.5.6.14 Carpet shall extend under open bottomed and raised bottom obstructions, and under removable flanges of obstructions. Carpet shall extend into closets and alcoves of rooms indicated for such spaces. Carpet shall extend under all movable furniture and equipment, unless otherwise instructed by the Contracting Officer or COR.

C.5.7 Carpet Edge Guards. Carpet guards shall be installed at every location where edge of carpet is exposed to traffic, except where another device, such as a threshold, is indicated with an integral carpet binder bar.

C.5.8 The Contractor shall notify the COR within two (2) hours after installation is completed during normal working hours or not later than 9:00 A.M. the following day for inspection.

C.5.9 Cleaning and Protection:

C.5.9.1 Carpet Cleaning. After the carpet is installed, it shall be vacuum cleaned with a commercial machine with beater bar agitator in the nozzle. Soiled spots shall be removed with a diluted carpet shampoo or a suitable spot remover approved by the Contracting Officer or COR and recommended by the carpet manufacturer.

C.5.9.2 Carpet Protection. During and after the installation, the carpet shall be protected so that carpet shall be in an undamaged and unsoiled condition at the time of acceptance. A non-staining cover material of the type recommended by the carpet manufacturer shall be used.

C.5.10 Description of Work. The work covered by this section is the handling of non-friable materials containing asbestos which are encountered during removal and demolition operations and the incidental procedures and equipment required to protect workers from asbestos fibers.

The work also includes the disposal of the removed asbestos-containing materials. Work shall be performed in accordance with 29 CFR 1926.1101 OSHA ASBESTOSD, 40 CFR 61

PROTECTION of ENVIRONMENT, Subparts A and M and the requirements specified herein.

The asbestos work includes the demolition, removal and disposal of resilient floor coverings and mastic. Category I/II no friable asbestos containing materials (ACM) are not regulated and therefore, the removal is not defined as an asbestos project by 40 CFR 61, Subpart M., the

National Emission Standard for Hazardous Air Pollutants (NESHAP), and Virginia Law. The

Asbestos Standard for Construction, 29 CFR 1926.1101, applies for both regulated and non-regulated ACM. Category I/II no friable ACM must not become friable during the activity or have the high probability of becoming crumbled, pulverized or reduced to powder by the forces expected to act on the material in the course of demolition or renovation operations. Resilient floor coverings are considered Category I no friable, mastics are considered Category II no friable in meeting the definition of 40 CFR 61 subpart M. All procedures for the removal of no friable Category I/II ACM must be in accordance with all federal, state and local regulations. If during removal, the asbestos containing material becomes friable, all applicable regulations must be met and the Contracting Officer notified of the change in project status.

C.5.10.1 Title to Materials. Materials resulting from demolition work, except as specified otherwise, shall become the property of the Contractor and shall be disposed of as specified herein.

C.5.10.2 Protection of Areas Adjacent to Work Locations. Contractor shall perform demolition work without damage or contamination of adjacent areas or property. Where such areas or property are damaged or contaminated, restore to the original condition.

C.5.10.3 Medical Requirements. 29 CFR 1926.1101.

C.5.9.10.4 Medical Examinations. Before exposure to airborne asbestos fibers, the Contractor shall provide workers with a comprehensive medical examination. The content of the examination shall be consistent with 29 CFR 1926.1101(m)(2)(ii). This examination is not required if adequate records show the employee has been examined as required by 29 CFR

1926.1101 within the past year. The same medical examination shall be given on an annual basis to employees engaged in an occupation involving asbestos fibers and within 30 calendar days before or after the termination of employment in such occupation. Specifically identify x-ray films of asbestos workers to the consulting radiologist, and mark medical record jackets with the word “ASBESTOS”. Interpretation and classification of x-ray films shall be conducted in accordance with Appendix E of 29 CFR 1926.1101.

C.5.9.10.5 Medical Records. The Contractor shall maintain complete and accurate records as required by 29 CFR 1926.1101 of employees medical examinations for a period of at least 30 years after termination of employment and make records of the required medical examinations available for inspection and copying to: The Assistant Secretary of Labor for Occupational

Safety and Health, The Director of the National Institute for Occupational Safety and Health

(NIOSH), authorized representatives or either, and an employee’s physician upon the request of the employee or former employee.

C.5.10.6 Training. The Contractor shall submit certificates to the Contracting Officer 10 working days after notice of contract award and prior to commencing work for each employee to certify that the employee has received proper training, consistent with the work the employee will be performing. The training must be provided by an approved training agency accredited by the EPA and Commonwealth of Virginia and include instruction in: the proper handling of materials that contain asbestos; the health implications and risks involved, including the illnesses possible from exposure to airborne asbestos fibers; the limits of the respiratory equipment to be used; the results of monitoring of airborne qualities of asbestos as related to health and respiratory equipment; and engineering and other hazard control techniques and procedures.

C.5.10.7 Permits and Notifications. The Contractor shall obtain necessary permits in conjunction with asbestos removal, hauling, and disposition, and provide timely notification of such actions as may be required by federal, state, regionally, and local authorities. Also, the

Contractor shall notify the regional office of the Environmental Protection Agency (EPA), the

Department of Labor and Industry and the Contracting Officer in writing 10 days prior to the commencement of an asbestos project in accordance with 40 CFR 61, Subpart M. Copies of all permits and notifications shall be provided to the Asbestos Program Manager prior to the initiation of work.

C.5.10.8 Respirator Program. The Contractor shall establish a respirator program as required by ANSI Z88.2 and 29 CFR 1910.134.

C.5.10.9 Submittals. Submittals shall be submitted to and approved by the Contracting Officer

10 days prior to commencing work involving asbestos materials.

C.5.10.9.1 Manufacturer’s Data.

a. Vacuum equipment

b. Respirators

c. Material Safety Data Sheets for all chemicals to be used.

C.5.10.9.2 Manufacturer’s Certificates of Compliance.

a. Local exhaust and vacuum filters

b. Respirators

C.5.10.9.3 Asbestos Plan. The Contractor shall submit to the Contracting Officer, 10 days prior to commencing work, a detailed plan of the work procedures to be used in the removal and demolition of materials containing asbestos. The plan shall be prepared, signed and sealed, including certification number and date, by the certified industrial hygienist. Such plan shall include a sketch showing the location, size, and details of asbestos control area, location and details of the decontamination area, layout of decontamination area, and locations of local exhaust equipment. The plan shall also include interface of trades involved in the construction, sequencing of asbestos-related work, disposal plan, and type of wetting agent to be used, air monitoring, respirators, protective equipment, pressure differential monitoring device and a detailed description of the method to be employed in order to control pollution. The plan shall be approved by the Installation Asbestos Program Manager prior to the start of any asbestos work. Prior to beginning work, the Contractor and Installation Asbestos Program Manager shall meet with the Contracting Officer to discuss in detail the asbestos plan, including work procedures and safety precautions. Historical data must be submitted for approval of alternative work practices for removal of Category I/II no friable ACM.

C.5.10.9.4 Testing Laboratory. The Contractor shall submit the name, address, and telephone number of the laboratory providing the testing and reporting of airborne concentrations of asbestos fibers for personnel air sampling along with certification that persons counting the samples have been judged proficient by successful participation within the last year in the

National Institute for Occupational Safety and Health (NIOSH) Proficiency Analytical Testing

(PAT) Program.

C.5.10.9.5 Certified Industrial Hygienist. The Contractor shall submit the name, address, and telephone number of the direct personnel monitoring and perform training, along with a certification that the industrial hygienist is certified by the American Board of Industrial

Hygiene, including certification number and date and experience in asbestos removal activities.

The industrial hygienist must have a minimum of 5 years’ experience and prior experience with asbestos removal.

C.5.10.9.6 Personnel Monitoring Results. Fiber counting shall be completed and results reviewed by the industrial hygienist within 16 hours after the sampling. The industrial hygienist shall notify the Contractor and the Contracting Officer immediately of any exposures to fibers in excess of the acceptable limits. Monitoring results shall be submitted to the Contracting Officer within 3 working days, signed by the testing laboratory employee performing air monitoring, the employee testing the sample, and the industrial hygienist.

C.5.10.9.7 Notification. The Contractor shall notify the Contracting Officer 10 working days prior to the start of asbestos work.

C.5.10.9.8 Landfill. The Contractor shall submit written evidence that the landfill used for disposal is approved for asbestos disposal by the Environmental Protection Agency (EPA), state and local regulatory agencies. Asbestos containing waste manifests, prepared, signed, and dated by an agent of the landfill, certifying the amount of asbestos materials delivered to the landfill shall be submitted to the Asbestos Program Manager within 3 working days after delivery to the landfill site. Category I/II no friable ACM may be disposed of in an approved landfill in accordance with Virginia Department of waste Management Regulation VR 672-20-10. The landfill must be notified in writing of the pending receipt of Category I/II no friable ACM. The

Contractor shall supply written evidence to the Contracting Officer of the notification to the landfill.

C.5.10.9.9 Local Exhaust System. Generally for removal of resilient floor coverings and mastic, it shall not be necessary to establish negative air.

C.5.10.9.10 Contractor Licensing. The Contractor shall submit one copy of all Asbestos

Abatement Contractor licensing as issued by the Commonwealth of Virginia to the Contracting

Officer prior to award.

PART 2 - EXECUTION

C.5.10.10 Equipment. The Contractor shall furnish the Contracting Officer or designated representative with two complete sets of personal protective equipment, as required herein, for each entry into and inspection of the asbestos control areas for approval by Directorate of Public

Works, Environmentalist.

C.5.10.10.1 Respirators. Respirators shall be those approved by the Mine Safety and Health

Administration (MSHA) and the National Institute for Occupational Safety and Health (NIOSH), Department of Health and Human Services, for use in atmospheres containing asbestos fibers.

During the performance of work when removal or demolition of asbestos materials is not underway and after the TWA and ceiling limit has been established, the Contractor shall provide respirators as presented in 29 CFR 1926.1101.

FIBERS LONGER THAN 5 MICRONS

TYPES OF APPROVED RESPIRATORS MICROMETERS PER CUBIC

CENTIMETER OF AIR

Reusable half-mask purifying powered air purifying*, or Type C supplied air, continuous flow or pressure demand class. Less than 2.0

Powered air purifying*, or Type C supplied air, continuous flow or pressure demand class. 2.0 - 20.0

Type C supplied air, continuous flow or pressure demand class Greater than 20.0

*Air purifying respirators must be equipped with high-efficiency particulate air filters.

C.5.10.10.2 Special Clothing.

C.5.10.10.2.1 Protective Clothing. The Contractor shall furnish personnel exposed to airborne concentrations of asbestos fibers with disposable protective whole body clothing,…