PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Weapon System Control Console (WSCC) Line Replaceable Unit (LRU) Repair Contract

PR: FD20202000001

13 January 2022

National Stock Number (NSN) Part Number (PN) Noun:

1430013595585 C003635-04 Auxiliary Alarm Panel (AAP) 5820014064219 C003199-02 Matrix, Communication (VCP) 5998014074301 C004612-01 Circuit Card Assembly (CCA)

5998013570595 C003637-01 CCA

5998014287824 C006953-01 CCA

7021015289321 C003007-05 Weapon System Processor (WSP)

5998014330904 C003641-02 CMPG-A

5998014330903 C004058-03 CMPG-B

1430013703910 700491-3 Bulk Storage 5998013578328 C003639-02 Launch Enable Panel CCA 5998013572001 C003642-01 Launch Control Panel 5998013572000 C003640-02 Black Discrete CCA

5998013633645 C003050-02 RMB32

5998013627390 C003055-02 SCSI Controller 7025013827930 5998013570596

C005187-01 C003638-03

Bulk Storage Loader

CCA

5998014287822 5998013635968

C006953-02 C006953-02

CCA

CCA

Prepared by:

ICBM Logistics Management Specialist

414th Supply Chain Management Squadron Hill AFB, UT 84056

(801) 775-3299

DISTRIBUTION STATEMENT D: Distribution authorized to Department of Defense and U.S. DOD contractors only for Export Control and administrative and operational use determined 01 MAR 2014. Refer other requests for this document to ICBM Program, 414 SCMS, 6031 Gum Lane, Bldg. 1227, Hill AFB, UT 84056-5826.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. 2751 et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401, et seq. Violation of these export-control laws is subject to severe criminal penalties. Dissemination of this document is controlled under DODD 5230.25.

DESTRUCTION NOTICE: For classified documents follow the procedures in DOD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, or DOD 5200.1-R, Information Security

PWS – WSCC LRU Repair

Program, Chapter 6. For unclassified documents destroy by any method that will prevent disclosure of contents or reconstruction of the document.

TABLE OF CONTENTS

Section 1: Description of Service

1.1 Scope

1.2 Overview

1.3 Work Requirements

1.4 Data

1.5 Packaging

1.6 Special Instructions

Section 2: General Information

2.1 Program Management Overhead (PMO)

2.2 Quality Control

2.3 Quality Assurance (QA)

2.4 Defense Contracting Management Agency (DCMA)

2.5 Contractor Manpower Equivalent Reporting

2.6 Meetings

2.7 Foreign Disclosure

2.8 Records

2.9 Environmental Controls

2.10 Government Observations

2.11 Continuation of Essential DOD Contractor Services During Crisis

2.12 Publications

2.13 Safety and Health

2.14 DD254………………………………………………………………………………….10

Appendix A: Acronyms & Descriptions

Appendix C: Counterfeit Prevention Plan

Attachment A: Commercial Asset Visibility Air Force Reporting Requirements……………...16

SECTION 1

1 DESCRIPTION OF SERVICES

1.1 Scope: The 414th Supply Chain Management Squadron has the requirement to repair multiple components within the WSCC to include the WSP and assemblies, VCP, AAP and a number of other LRU, CCAs. The period of performance is ten years. The anticipated pricing arrangement is Firm Fixed Price (FFP) for Tear-down, Test and Evaluation (TT&E), Firm Fixed Price (FFP) for the repairs with tasking issued via delivery orders. Follow-on repair contracts will be required to support the WSCC through system life. The contractor shall furnish all facilities, test equipment, parts, material, data, and services that are required to receive, unpack, disassemble, inspect, repair as necessary, reassemble, clean, package, and ship the items.

1.2 Overview:

1.2.1 Determine the cause of the damage and recommend repair.

1.2.2 Perform final acceptance testing.

1.2.3 Return the end-item in serviceable condition to the government.

1.2.4 Recommend processes, improvements that will shorten the repair time and/or turn-around time.

1.2.5 Prioritize the work to accomplish repair and return to the government as soon as possible.

1.3 Work Requirements: The Contractor shall have the experience, tooling, test equipment, facilities, knowledge, and data available to repair to ‘like new’ condition the WSCC assemblies, as well as VCP, AAP, LRUs, CCAs and other related items in the Launch Control Center (LCC). Shall be able to functionally test and fault isolate to identify the failed component or components needing replacement, refurbishment or repair, and then return the end-item to serviceable condition in like new condition. All parts, electronic components, or materials used shall be equivalent to the original equipment specifications. In the event a deviation/variance is required and/or the contractor desires to use a substitute part, a request shall be submitted through the Administrative Contracting Office (ACO) and Procurement Contracting Officer (PCO) for approval by the cognizant Engineering Authority as well as the Program Manager (PM) as outlined in this document and the Request for Variance (RFV) CDRL A004 and Engineering Change Proposal (ECP) A006 CDRLs. The existing reliability and maintainability of the original performance shall not be degraded during this work effort. The repairable end-item shall not be modified to change the form, fit, or function.

1.3.1 Government Furnished Equipment (GFE) for Testing: The contractor shall have a usage agreement for Item 7021015289321 Computer, Digital CP-2076(V) 6/GSW, Part # C003007-05 be used for test and repair as GFE.

1.3.2 Government Furnished Materials (GFM): There will be no Government Furnished Materials for this effort.

1.3.3 Disassembly: The Contractor shall disassemble each item to accomplish TT&E;

inspection, testing, repair, and fault isolation as required.

1.3.4 Cleaning: The Contractor shall clean the end-items thoroughly prior to and after disassembly and maintain cleanliness during the repair effort.

1.3.5 Inspection: The Contractor shall check the end-item for loose or missing parts, materials, and attaching hardware. Inspect electrical components for secure solder or mechanical connections and burnt or overheated components. Look for dents, punctures, bent pins, cracks, wrinkled, or misaligned conditions that may cause chafing. Visually inspect component parts, material, and attaching hardware to determine serviceability and conformance with industry standards and ensure compliance with the item specifications.

Inspect structural parts for dents, punctures, cracks, oversized holes, evidence of chafing, and corrosion. Inspect all items for foreign objects.

1.3.6 Repair/Assembly: The contractor shall submit a repairable item inspection report no later than 30 days before repair is to begin IAW CDRL A007. The Contractor shall replace defective parts with components which meet the current specification for the end item, and re-assemble as necessary to meet original configuration and like new condition. This does not include any procurement of hardness critical items (HCI) circuit boards or fabricated assemblies. The Contractor shall repair or replace the protective finishes to the extent necessary to ensure serviceability and like new condition and provide protection during use. The Contractor shall replace damaged marking, identification and decals. The Contractor shall inspect for loose or missing attaching hardware and replace unserviceable or missing connectors, fittings, clamps and screws etc. as necessary. The contractor will replace all damaged or unserviceable parts with approved parts as listed on the drawings.

The Contractor shall inspect all hardware for serviceability and replace as needed.

1.3.7 Parts Obsolescence and Awaiting Parts: When the contractor encounters obsolete, hard to procure items or parts that require long-lead times which will adversely impact cost or schedule, the contractor will provide written notice to the PCO and ACO of the impacts to cost and schedule. The Government will evaluate the impacts and within two weeks of notification provide a determination of how to proceed which may include authorization to place the assets in an awaiting parts status. If it is anticipated the awaiting parts status will delay delivery of the repaired asset, the contractor shall notify the ACO and PCO of the new projected delivery date. If the delay is deemed justified, a modification may be issued to reflect the new final delivery date that is resultant of the awaiting parts delay.

1.3.8 Cannibalization: The Government authorizes the Contractor to cannibalize parts from other assets in order to successfully repair the required number of assets on the contract.

Cannibalization efforts need to be outlined and determined by the contractor and can be done without the prior authorization of the Government and without submitting prior documentation. The Contractor will be required to document these cannibalization efforts via part number/stock number and or serial number so that the Government can track the changes for future repair efforts of the donor assets.

1.3.9 Request for Variance (RFV): RFVs are intended for single instance usage. Minor deviations from specifications and drawings such as label location or other minor changes deemed not to affect the overall form, fit or function of the asset may be requested via a RFV per CDRL A005. IAW FAR 42.302(a) (47), DCMA will first review and approve minor RFV change requests on behalf of the PCO. If the ACO determines the proposed RFV does not fall within the scope of a minor deviation, or if the ACO determines that identical and repeated RFVs are being requested, the ACO may require an engineering change proposal to be submitted instead, which mandates requiring activity office approval and may necessitate the specifications and/or drawings to be modified.

1.3.10 Engineering Change Proposal (ECP): The contractor shall provide the data contained in the ECP CDRL A007 when requesting approval to deviate from specifications and drawings considered to be out of the scope of a RFV. When DCMA determines an ECP is warranted they will provide recommendation and forward opinion to PCO, program manager, engineer and requiring activity for the final approval authority. DCMA will require consideration when a delay is caused due to RFV and ECP requests.

1.3.11 Beyond Economical Repair (BER): The contractor shall notify the DCMA ACO as part of the TT&E process when a repairable asset is deemed to be BER along with justification specifying the criteria used in making the determination. If the government approves the BER recommendation, the government will provide instructions for the handling of the asset within 14 days of BER notification.

1.3.12 Corrosion Control and Treatment: The Contractor shall accomplish corrosion control and treatment as required, and corrosion prevention and deterioration control in electronic components and assemblies.

1.3.13 Finish: The Contractor shall repair or replace damaged protective finish to the extent necessary to ensure serviceability and provide protection during use and replace damaged marking, identification, and decals. Contractor shall clean and make the asset look and function as new to complete required repairs. The Contractor shall cover and seal all ports, vents, and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment.

1.3.14 Mission Capable/Mission Capability (MICAP): If the requiring activity receives a MICAP requisition, the contractor shall be made aware within 5 business days. The contractor will make any possible arrangements to expedite the TT&E and Repair of the MICAP asset and expedite shipping back to the government.

1.3.15 Acceptance Testing: The Contractor shall perform an acceptance test in accordance with (IAW) the established Acceptance Testing Plan (ATP) to assure serviceability prior to delivery to the Government. The contractor shall submit acceptance test reports IAW

CDRL A006.

1.3.16 Inspection Services: FAR 52.246-2, FAR 52.246-3, FAR 52.246-4 and FAR 52.246-5 shall be referenced and adhered to due to this contract being a mixed-type contract with services and supplies as well as a FFP and CPFF type constructs.

1.3.17 Lost/Damaged assets: IAW FAR 52.245-1, the contractor must establish a process in which the contractor will report lost or damaged assets regardless of dollar amount. Loss of Government Property is defined as unintended, unforeseen or accidental loss, damage or destruction to Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear-and-tear or manufacturing defects. Loss of Government property includes, but is not limited to:

1.3.17.1 Loss: Items that cannot be found after a reasonable search, typically after a period of 30 days from report of asset missing. The contractor shall notify the ACO of a lost asset via email and will be given 30 days to research the incident and attempt to recover the lost asset.

1.3.17.2 Theft: If theft is suspected by the contractor, the contractor has 48 hours to notify the ACO regardless of work hours and schedule. Notification shall be done by email with a written incident report to include last known location of asset, description of asset and last known personnel to have contact with asset. The contractor will cooperate to any extent necessary with government investigative services if theft is suspected.

1.3.17.3 Damage: Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

1.3.17.4 Destruction: Destruction resulting from incidents that render the item useless for its intended purpose.

1.3.18 Lost or Damaged Asset Reports: The Contractor shall have a process to create and provide reports of discrepancies, loss of Government property, physical inventory results, audits and self-assessments, corrective actions, and other property-related reports as directed by the Contracting Officer.

1.3.18.1 Relief of stewardship responsibility and liability: The Contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of Government property, including losses that occur at subcontractor or alternate site locations. This process shall include the corrective actions necessary to prevent recurrence.

1.3.18.2 Mandatory Report Elements: Unless otherwise directed by the Property Administrator, the Contractor shall investigate and report to the Government all incidents of property loss as soon as the facts become known. Such reports shall, at a minimum, contain the following information:

Date of incident (if known).

The data elements required under FAR 52.245-1(f) (1) (iii) (A).

Quantity.

Accountable contract number.

A statement indicating current or future need.

Unit acquisition cost, or if applicable, estimated sales proceeds, estimated repair or replacement costs.

All known interests in commingled material of which includes

Government material.

Cause and corrective action taken or to be taken to prevent recurrence.

A statement that the Government will receive compensation covering the loss of Government property, in the event the Contractor was or will be reimbursed or compensated.

Copies of all supporting documentation.

Last known location.

A statement that the property did or did not contain sensitive, export controlled, hazardous, or toxic material, and that the appropriate agencies and authorities were notified.

1.3.19 Commercial Asset Visibility Air Force (CAV AF) End Item /GFM Report: Contractor is required to comply with all requirements identified in the CDRL A001 through CDRL A003 and Attachment A to the contract. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250).

1.3.20 Contract Depot Maintenance (CDM) Production Report: The Contractor shall report monthly, by contract delivery order, on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each repair location, including Sub- Contractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A002 (DI-PSSS-81995).

1.3.21 Annual Government Property Physical Inventory Report: The Contractor shall provide a Government Property Inventory Report IAW CDRL A003 (DI-MGMT-80441).

The Contractor shall conduct an annual, 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physical inventory, the contractor shall provide the AF Government inventory listing of the result of all AF Government Furnished Property (GFP) in the Contractor’s possession.

1.4 Data: The contractor shall provide the following Data IAW DD Form 1423-1 (CDRL), A001-A08 and B001 – B002. The current contractor format is acceptable to be used on reports.

PARA CDRL # DESCRIPTION DID Reference/Number

1.4.1 A001 Commercial Asset Visibility Air Force (CAV) Reporting DI-MGMT-81838

1.4.2 A002 Contract Depot Maintenance (CDM) Monthly Production Report

DI-PSSS-81995

1.4.3 A003 Government Property Inventory Report DI-MGMT-80441D

1.4.4 A004 Request for Variance (RFV)

DI-QCIC-81891

1.4.5 A005 Acceptance Test Report (ATR)

DI-QCIC-81891

1.4.6 A006 Engineering Change Proposal (ECP)

DI-SESS-80639E

1.4.7 A007 Repairable Item Inspection Report

DI-PSSS-80386/A

1.4.8 A008 Shipping and Packaging Discrepancy

DI-MGMT-80503

1.4.9 B001 Electrostatic Discharge (ESD) Control Program Plan

DI-RELI-80669A

1.4.10 B002 Counterfeit Prevention Plan (CPP)

DI-MISC-81832

1.5 Packaging: The preparation and packaging of the assets is the responsibility of the contractor and shall be in accordance with Special Packaging Instructions (SPI) per individual NSN requirements.

The Contractor shall handle with care the containers, packaging and material in which the Government Furnished Property is received. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. Any packaging requiring repair shall be documented and submitted to the ACO and PCO for review. Equipment received in non-compliant packaging (packed in substantial violation of standards established by item Special Packaging Instructions) shall be reported to the ACO and PCO for determination of how to proceed. It is the responsibility of the contractor to identify and adhere to SPI requirements. If the contractor has concerns per the SPI requirements, they shall contact the ACO direction/clarification. The government will have 14 days to respond to SPI inquiries. Damage to packaging and equipment as a result of shipping, handling or other transportation related activities may be remedied using the over-and-above CLIN as negotiated between ACO/PCO and contractor. The over-and-above CLIN shall not be used for any other purpose. Upon contract award, the ACO will define over-and-above procedures further in a MOA. Fee shall not be included in the over-and-above shipping CLIN. The contractor shall notify the ACO/PCO when the freight contents do not agree with shipping documents IAW CDRL A008.

1.6 Special Instructions

1.6.1 Electrostatic Discharge (ESD): Proper ESD procedures shall be in place prior to contract award and the Contractor shall submit an ESD plan IAW CDRL B001 to the PCO within 60 days for approval. The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program (DI-RELI-80669A), Section 5, for all electronics ESD sensitive items and components. The following specifications are for reference only.

1.6.1.1 MIL-HDBK-263 Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically initiated Explosive Devices)

1.6.1.2 MIL-HDBK-781 Reliability Test Methods, Plans & Environment for Engineering development, Qualification, & Production.

1.6.1.3 MIL-STD-1568 Materials and Processes for Corrosion Prevention and Control in Aerospace Weapon Systems

1.6.1.4 T.O. 00-25-234, ESD: page 7-1, section 7

1.6.2 Counterfeit Protection Plan (CPP): The Contractor shall adhere to a counterfeit mitigation program. The Contractor shall submit the Counterfeit Protection Plan to the government IAW CDRL B002 (DI-MISC-81832). Refer to Appendix C for CPP Statement of Work.

SECTION 2

2 GENERAL INFORMATION

2.1 Program Management Overhead (PMO): PMO will be funded on each individual delivery order and will be specific to the period of performance of the delivery order rather than as an annual fee to be applied across delivery orders. PMO will be funded on each initial order.

2.2 Quality Control: The Contractor shall establish a Quality Control Program to ensure the requirements of this contract are provided as specified. The ACO will notify th e Contractor o f acceptance or required modifications to the plan before the contract start date. The Contractor shall make appropriate modifications (at no additional costs to the Government) and obtain acceptance of the plan by the ACO before the start of the first operational performance period.

2.3 Quality Assurance (QA): The Government will periodically evaluate the Contractor’s performance by appointing a Government representative(s) to monitor performance to ensure services are received. The Contractor shall make their facilities available for the Government representative w h o may evaluate the Contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base installation personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative will make final determination of the validity of customer complaints in cases of disagreement with customers. The contractor shall furnish seven days advance notification of the time when contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and when the supplies will be ready for Government inspection.

2.4 Defense Contracting Management Agency (DCMA):

2.4.1 DCMA is the authorized Government representative who will perform assessments of the Contractor’s performance.

2.4.2 DCMA will inform the Contract Office via email when discrepancies occur and will request corrective action. DCMA will make a notation of the discrepancy and contact the ACO and PCO via email or memo, noting the date and time of the discrepancy and will request the PCO (or authorized representative) to acknowledge receipt of the report.

2.4.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the PCO and ACO.

2.4.4 The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the PCO and the ACO.

2.4.5 According to FAR 52.246-2(i) DCMA shall be the quality assurance at source and will inspect in accordance with the terms and conditions of the contract. The contractor shall make all requests to DCMA through the ACO for inspection. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence at the Contractor’s plant, and no more than 7 workdays in any other instance.

2.4.6 DCMA Quality Assurance Representatives (QARs) will address non-conformance via DCMA Corrective Action Requests (CAR), which shall be forwarded to the PCO as a courtesy copy. The contractor shall review the CAR and submit a Corrective Action Plan (CAP) and DCMA shall perform verification to see if the non-conformance was addressed, corrected and to ensure it does not occur again. DCMA shall also issue PQDRs that acts in the same capacity of a surveillance checklist without the requirement of an official checklist; any checklist provided would be a courtesy of DCMA to the PCO.

2.5 Contractor Manpower Equivalent Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the repair of all items previously listed via a secure data collection site. The contractor is required to completely fill in all required data fields at www.sam.gov. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year, which runs 01 October to 30 September. While inputs may be reported any time during the fiscal year, all data shall be reported no later than 31 October of each calendar year. A guidebook for reporting can be found at the following link:

https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020- 10/SCR%20Guidebook%2021%20October%202020.pdf

2.6 Meetings: DCMA shall coordinate any meetings to include post award, program management reviews, status updates, and any other meetings as they deem necessary. The ACO shall be the point of contact but will coordinate any requirements with the PCO. The Contractor PM will attend all scheduled customer meetings related to the performance of this contract.

2.7 Foreign Disclosure: Foreign disclosure restrictions do not apply.

2.8 Records: The Contractor shall be responsible for creating, s e c u r i n g , h a n d l in g , maintaining, s t o r i n g and disposing of Government required records that are only specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproduced copy of any such record within five-working days of receipt of the request.

2.9 Environmental Controls: Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the PCO pursuant to notice requirements and negotiate a modification to the contract.

2.10 Government Observations: Government personnel, other than the P C O and ACO, may, with PCO and ACO coordination, observe contractor operations. However, these personnel will not interfere with Contractor performance nor will they have the authority to make any changes to the contract.

2.11 Continuation of Essential DoD Contractor Services during Crisis: IAW DODI 1100.22 Policy and Procedures for Determining Workforce Mix IAW AFI 63-124, para 2.7.1.

2.12 Publications:

2.12.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

2.12.1.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the statement of work to accomplish the work specified in the publication, regulation or operating instruction(s).

2.12.1.2 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

2.12.1.3 The contractor is required to acquire and work on the latest version of the publication.

2.13 Safety and Health: While performing work under this contract, the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

2.14 DD254: DD254 is not required for this effort.

Appendix A: Acronyms and Descriptions

Acronyms

AAP

Descriptions Auxiliary Alarm Panel

ACO Administrative Contracting Officer

AFMC Air Force Materiel Command

ATP Acceptance Test Plan

BER Beyond Economical Repair

CAP Corrective Action Plan

CAV AF Commercial Asset Visibility Air Force System

CCA Circuit Card Assembly

CDM Contract Depot Maintenance

CDRL Contract Data Requirement List

CLIN Contract Line item Number

CO Contracting Officer

CPFF Cost Plus Fixed Fee

CPP Counterfeit Prevention Plan

DCMA Defense Contract Management Agency

DOD Department of Defense

DODD Department of Defense

DODI Department of Defense Instruction

ECP Engineering Change Proposal

ESD Electrostatic Discharge

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

GIDEP Government-Industry Data Exchange Program

GFE Government Furnished Equipment

GFM Government Furnished Material

HCI Hardness Critical Item

IAW In Accordance With

ICBM Intercontinental Ballistic Missile

LCC Launch Control Center

LMS Logistics Management Specialist

LRU Line Replaceable Units

MICAP Mission Capable/Mission Capability

NISPOM National Industrial Security Program Operating Manual

NSN National Stock Number

OEM Original Equipment Manufacturer

PCO Procurement Contracting Officer

PIC Positive Inventory Control

PMO Program Management Overhead

PN Part Number

QA Quality Assurance

QAR Quality Assurance Representatives

PQDR Product Quality Deficiency Report

RFV Request For Variance

SPI Special Packaging Instructions

TT&E Test Tear-down and Evaluation

VCP Voice Control Panel

WSCC Weapon System Control Console

WSP Weapon System Processor

Appendix C: Counterfeit Prevention Plan (CCP)

1. CPP: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DOD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 IAW CDRL B002 Counterfeit Prevention Plan and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DOD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the SAE-AS5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. At a minimum, the CPP shall address:

1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.2 Definitions. The Contractor shall utilize definitions per SAE-AS5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. SAE-AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Equipment Manufacturers (OEM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OEM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.5 Risk Assessment. The Contract will address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DOD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. SAE-AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. SAE-AS5553, paragraph 4.1.4, appendix E)

1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DOD,

b) the counterfeit parts were procured from a DOD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI).

The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the Air Force materiel Command (AFMC) Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the

Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DOD central reporting repository. (Ref. SAE-AS5553, paragraph 4.1.7, appendix G)

1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training.

The CPP shall describe and list the training provided by the contractor to their personnel.

Attachment “A”

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE:

Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times.

This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE:

A valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and refresher (as required) DoD Information Assurance (IA) Cyber awareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the Cyber Awareness Challenge website, using the following website:

https://iase.disa.eta/cyberchallenge/launchPage.htm

b. Department of Defense Employees section

c. click hyperlink; “Launch New CyberAwareness Challenge

Department of Defense Version”

d. First time CAV AF Reporter(s) will email initial IA

Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

e. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

f. Cyber Awareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter.

Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual Record Control Document Numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on- Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract.

CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the Contracting Officer (CO) and Production Management Specialist (PMS) for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

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