PWS.pdf

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER, HILL AFB, UTAH 84056-5820

PERFORMANCE WORK SPECIFICATION (PWS)

PR NO: FOSC FD20202100854-00 DATE: May 18, 2021

1.0 Contract Type: Repair

1.1 SCOPE OF WORK: For the end item, the contractor shall furnish all facilities, parts, materials, equipment and services, required to inspect and, if necessary, restore to serviceable condition. Services to be performed will not be essential in a crisis situation.

Work consists of efforts: Repair of the FOSC m600 series. If end item is determined to be beyond repair, the end item will be returned to Hill Air Force supply and the

Procurement Contracting Officer will be notified. The goal of this work is to get approximately 20 qualified and fielded assets.

1.1.1 REPAIR: Firm Fixed Price (FFP)

The contractor shall perform visual, mechanical and electrical testing of the end item, reusable or replacement component parts, and materials according to the schedule in the contract to determine the condition of the end item. If the end item cannot be repaired, the end item shall be returned to Hill Air Force supply and reported to the Procurement Contracting Officer (PCO). Upon completion of this task, all of the components of the end item requiring repair or replacement will be identified by part number, NSN (if applicable), nomenclature and location in the assembly. This information will be reported in writing to the Procurement Contracting Officer (PCO)/ Defense Contract

Management Agency (DCMA) Administrative Contracting Officer (ACO) and, if necessary, a category of repair will be negotiated. The price of repair for the end item will be firm-fixed, based on this negotiated repair level. If no further repair is required, the asset must be returned in serviceable like new condition.

1.1.2 STANDARD REPAIR (NTE): Units will be repaired to meet vendor’s specifications as needed using vendor’s repair instructions.

Below listed item(s) will be shipped to contractor to repair:

Item Description NSN Part Number

Fiber Optic Signal Condition, FOSC EAS81325

This PWS establishes the minimum work requirements to return the end item(s) to a serviceable but like new condition.

ESD: YES

2.0 REF. DOCUMENTS: AEI has all the tech data for the m600 FOSC (drawings, specifications, and technical data). LumaSense is the OEM of these units.

3.0 SERVICE DELIVERY SUMMARY (SDS): Repaired assets will conform to item data sheet and be returned with repair certificates.

Performance Objective PWS Para Performance Threshold Surveillance Return the assets to a serviceable condition.

4.1 Successful completion of

repair on all items not determined to be beyond economical repair.

ACO

Quality Deficiency Report

(QDR)

4.3 No contested QDRs allowed. ACO/PCO/414 SCMS

Cognizant IPT

Test Requirements 4.2 100% of the time this item must pass performance acceptance testing per contractor test plan.

ENG/ES

Asset determined to be

Beyond Economical

Repair (BER)

6.0 Disposed of any BERs and

reported to the PCO/414

SCMS

ACO/PCO/ 414 SCMS

Cognizant Integrated Product Team (IPT)

Warranty 7.6 Item functions properly within warranty period.

ENG/ES/PM

Commercial Asset Visibility Air Force (CAV)

10.1 Report submitted per CDRL

A001

PCO/ACO

Contract Depot Maintenance (CDM) Monthly Production Report

10.2 Report submitted per CDRL

A002

PCO/ACO

Annual Government Property Physical Inventory Report

10.3 Report submitted per CDRL

A003

PCO/ACO

Counterfeit Prevention Plan

10.4 Report submitted per CDRL

A004

PCO/ACO

4.0 WORK PERFORMANCE REQUIREMENTS:

4.1 TECHNICAL OR PERFORMANCE REQUIREMENTS: Unit will meet all performance requirements of a new item. All repaired/retrofitted items will be configured and perform

IAW the latest requirements of the product data sheet.

4.2 TEST REQUIREMENTS: The Contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability and full functionality prior to presentation to the Government. This testing will be performed IAW existing approved test plan.

4.3 QUALITY DEFICIENCY REPORTING: Any asset that fails to function within

Government-Contractor mutually agreed warranty period after date of repair, and the

Government suspects failure is due to quality of workmanship, level of overhaul, or quality of replacement parts used by the contracted repair source, the asset shall be returned to the repair source for correction. This repair shall be accomplished at no additional cost to the government if deemed to be the fault of the contractor and will be delivered back to the government under the terms of the original contract. The contractor may dispute Air Force determination of responsibility through the ACO to the PCO providing evidence that the failure was not the fault of the contractor. This measure will be accomplished by customer reported deficiencies in the form of product quality deficiency or material deficiency reports according to T.O. 00-35D-54 titled

USAF Deficiency Reporting Investigation and Resolution.

5.0 PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

5.1 RECEIVING INSPECTION: Contractor shall notify the ACO/PCO along with the Quality

Assurance Representative (QAR) of all damages and shortages, or discrepancies (i.e. items not packaged in accordance with applicable Special Packaging Instructions (SPI)) discovered upon receipt of any item(s). All issues must be reported back to the originating organization for disposition. If items are damaged in transit or assets are found to be misidentified during the inspection process, the ACO/PCO will request disposition instruction from the 414 SCMS. The 414 SCMS will verify if additional assets are available to resubmit to the contractor. If no assets are available, ACO/PCO will address the required changes. The ACO or QAR shall initiate a Supply Discrepancy Report (SDR). Access to

WebSDR can be found at https://www.daas.dla.mil/sar/warning.asp.

5.2 REUSABLE CONTAINERS: Contractor shall handle and store reusable containers and materials used for packing and packaging in a manner, which shall assure that they are retained in a serviceable condition for reuse. If the contractor questions the serviceability/condition of the reusable containers, notify the ACO for repair/replacement instructions.

5.3 HANDLING: All items shall be handled and packaged to protect the electronics and end item.

5.3.1 Care shall be exercised to prevent damage to Government

Furnished Property/Equipment while in the contractor’s possession.

http://www.daas.dla.mil/sar/warning.asp http://www.daas.dla.mil/sar/warning.asp

5.3.2 All Government Furnished Property shall be stored in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

5.4 SHIPPING DOCUMENT REQUIREMENT: A DD Form 1348 shall be prepared and attached to any item or items that have been repaired and are ready to be shipped without exception. Under no circumstances shall a DD Form 250 or DD Form 1149 ever be sent with a shipment and/or used as a shipping document. Contractor shall prepare a manual DD Form 1348 and shall be annotated with the following statement:

“Contract Repair; Receiving activities process as D6M receipt, Condition Stock.”

(Enter appropriate condition code). When a manual DD Form 1348 is used, a copy must be sent to the Procuring Contracting Officer (PCO).

6.0 CONDEMNATION: It shall be considered uneconomical to accomplish repair on an end item when the total cost for parts, material, and labor exceeds 75 percent of the stock list price of a new item. Parts obsolescence may also be a condition for BER. Authorization to accomplish repair, condemnation, or disposition shall be obtained through the ACO/PCO from the 414

SCMS for end items determined to be uneconomical to return to a serviceable condition. If

BER is approved the contract delivery schedule will be adjusted accordingly to relieve contractor delivery schedule on item.

7.0 GENERAL:

7.1 RELIABILITY AND MAINTAINABILITY (R&M): Additional R&M is not required;

however, existing R&M performance shall not be degraded during this work effort.

7.2 ENVIRONMENTAL IMPACT (EI) REQUIREMENTS: NA

7.3 ROUTINE, MISSION IMPAIRED CAPABILITY AWAITING PARTS (MICAP),

SURGE, and ESSENTIAL DoD CONTRACTOR SERVICES: The Contractor shall be responsible for returning serviceable assets in the time set forth in this contract. In the event that the Government requires an asset for coverage of a MICAP requirement, the Contractor agrees to enter into negotiations with the Government to expedite delivery of the needed asset(s).

7.4 ELECTROSTATIC DISCHARGE CONTROL: The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program.

7.5 DISPOSITION: Repaired parts shall be shipped to the destination specified in the contract.

Disposition of any misidentified items shall be as stated in paragraph 5.1. Delivery shall be according to the delivery schedule in the contract. Early and partial shipments are acceptable.

7.6 WARRANTY: No warranty offered.

7.7 FOREIGN DISCLOSURE: Not Required.

7.8 SAFETY AND HEALTH: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

8.0 SPECIFIC WORK REQUIREMENTS:

8.1 DISASSEMBLY: The Contractor shall disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation, and maintenance.

8.2 CLEANING: The end item shall be cleaned thoroughly prior to and after disassembly and maintain cleanliness during this maintenance effort.

8.3 CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required.

8.4 MAINTENANCE: The contractor shall perform the required maintenance, inspection, reassembly of the reworked end item and components and calibration, if applicable, IAW vendor’s requirements.

8.4.1 The contractor shall perform an acceptance test and checkout of each completed end item to assure serviceability prior to presentation to the government.

8.4.2 Upon satisfactory completion of final test, the contractor shall cover and seal all ports, vents and electrical connection/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment. Cap or seal all open flexible or rigid lines, hoses, and fittings at all times when not in use.

8.5 MARKING:

8.5.1 Preservation of Markings: The Contractor shall ensure nameplates and product markings are correct and accurate upon repair completion. The Contractor shall replace damaged markings, identification, and decals IAW drawings or equivalent best commercial practice. The assemblies, subassemblies, and parts that constitute this repair shall be marked for identification in accordance with existing style and format.

8.5 REFINISHING: Refinish only to the extent necessary to assure adequate protection of all surfaces IAW technical data.

9.0 DISCREPANCIES: In case of conflict between this document and any referenced document, contact ACO & PCO for resolution of discrepancy.

10.0 DATA:

10.1 COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV) REPORTING: The contractor shall provide the CAV reporting per CDRL A0001 (DI-MGMT-81838)

10.2 CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT:

The contractor shall provide the CDM reporting per CDRL A002 (DI-PSSS-81995)

10.3 ANNUAL GOVERNMENT PROPERTY PHYSICAL INVENTORY REPORT: The contractor shall provide the Annual Government Property Physical Inventory Report per

CDRL A003 (DI-MGMT-80441C)

10.4 COUNTERFEIT PREVENTION PLAN: The contractor shall provide a Counterfeit

Prevention Plan (CPP) per CDRL A004 (DI-MISC-81832)

PREPARED BY: 448 SCMW/414 SCMS

ATTACHMENT _

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring the most current Contractor User

Guides are utilized by their assigned reporters.

NOTE:

Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable ICP

CAV AF system administrator (SA). For assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV

AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE:

A valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed.

There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and refresher (as required) DoD Information Assurance (IA)

Cyberawareness Challenge training and submit a course completion certificate with the completed DD

Form 2875.

a. Reporter(s) can access IA training on the CyberAwareness Challenge website, using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

b. Department of Defense Employees section

c. click hyperlink; “Launch New CyberAwareness Challenge Department of Defense Version”

d. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

e. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

https://iase.disa.eta/cyberchallenge/launchPage.htm

f. Cyber Awareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your loca CAV AF SA if you experience technical difficulties.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV

AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their

Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received.

Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM

Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual Record

Control Document Numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of

RCDN.

file:///C:/Users/William.Velten/Desktop/406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt

Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-

1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact

Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated

Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD

Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping.

Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-

1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-

1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the Contracting Officer (CO) and Production Management Specialist (PMS) for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number

(NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock

Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 SCSS. Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned PMS and acquire government issued shipment document number from Inventory Management Specialist

(IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply

Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated

SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and

Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the Defense

Contract Management Agency (DCMA) Property Administrator and Administrative Contracting Officer

(ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned PMS via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

https://www2.transactionservices.dla.mil/websdr/home.asp

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An

SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

GENERAL INFORMATION

Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF

System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

1. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

2. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362 file:///E:/Contractual%20Documents/406scms.cav.af.ar@us.af.mil file:///E:/Contractual%20Documents/420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil