PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Georgia – Region IV HRF – Collective Training Event (CTE)

Role Players, Moulage/ Clothing, Weighted Manikins, Radiation Buttons, Lumber Package, Subject Matter Experts, Tree Obstacles, Simulation Cell, Ambulance Service Support and Simulated Collapsed Structure Site Reset

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform: This is a non-personal services contract to provide the Georgia Region IV HRF collective training event with contractor support to provide and manage contractor role players, moulage/ clothing, weighted manikins, simulants, lumber package and (2) Ambulance service support. Services, as defined in this PWS.

1.1.1 Objectives This Performance Work Statement (PWS) establishes performance requirements for contractor support to allow training organizations the maximum opportunity to exercise their personnel by simulating actual conditions. Role players are essential to realism and interaction during the training events, which is enhanced by acting, moulage, and environmental conditions.

1.2 Background: In conjunction with the National Guard Bureau, Georgia Region IV HRF is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. The Georgia Region IV HRF ensures these functions are integrated and complementary where appropriate. To provide conditions wherein the participants are challenged with probable real-world situations, the Georgia Region IV HRF uses moulaged role players, manikins, and simulants to simulate the applicable conditions. The use of role players is required to support regional training and exercises to enhance domestic contingency preparedness exercises and evaluations of CBRN Enhanced Response Force Package (CERFP), Homeland Response Force (HRF) and other National Guard CBRNE response capabilities. The Georgia Region IV HRF CTE Contractor Support specifically addresses a combination of strategic planning and tactical operations within the civilian emergency management community (SFE only).

1.3 Period of Performance (PoP): 6-11 August 2026

1.3.1 Kick-Off Meeting: Date TBD (NLT 7 days after contract award)

1.3.2 Post Award Conference: Date TBD (if necessary)

1.3.3 Phase-In Period: 06 August 2026 (Preparation for Contract Performance)

1.3.4 Delivery of Lumber Package: NLT 08 August 2026.

1.3.5 Contract Period: 07-10 August 2026

1.3.6 Georgia Region IV HRF CTE After Action Review: 11 August 2026 (Contract Manager Only)

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1900 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Primary location shall be Clarke Range, Gate 3 Road, Alexandria, AL, behind UTES #1 at the Collapsed Structure Site. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government’s mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the KO (contracting officer). The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors requiring Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 investigation at the Office of Personnel Management.

Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2 or the Trusted Associate Sponsorship System (TASS).

Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractors and subcontractor personnel whose duties require CAC card issuance obtain them and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at Attachment TBD, as soon as possible and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint cards to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submitting the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this led time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1.4.5.1.1 The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be TBD.

1.4.5.1.2 The Government will establish a TASS application account for each CAC Request and will provide each contractor employee with a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://tass.dmdc.osd.mil/tass/. The contractor’s FSO or contractor employee shall follow up to ensure that the TA is processing the request. The Government will inform the contractor's applicant, via email, of one of the following:

1.4.5.1.2.1 Approval. Upon approval, the information is transferred to the DEERS database, and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/). The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.2.2 Rejection. The Government, in separate correspondence, will provide reason(s) for rejection. The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.2.3 Return. Additional information or correction to the application required by the contractor employee.

1.4.5.1.3 Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, pictures, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (including any options), whichever is earlier.

1.4.5.1.4 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.3.4.1 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

1.4.5.3.4.2 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.4 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.2 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

1.4.5.3 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the KO, within 15 calendar days after completion of training.

1.4.5.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings. 1.4.5.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4.1 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy, and their actions affect the most vulnerable portion of the Army Enterprise Infostructure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.4.2 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.4.3 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://atc.us.army.mil/iastar/docs/Training_BBP.pdf).

1.4.5.4.4 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.4.5 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.4.6 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.5 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.6 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the KO within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.5.7 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.8 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.8.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 7 days of an employee’s departure.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participating in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CERFP. The CERFP teams and WMD-CSTs provide a phased capability; WMD-CSTs detect and identify CBRNE agents/substances, assess the effects and advise the local authorities on managing the effects of the attack. The WMD-CSTs also assist with requests for other forces. The CERFP teams locate and extract victims from a contaminated environment, perform mass patient/casualty decontamination, and provide treatment as necessary to stabilize patients for evacuation. The teams are specially trained to respond to a weapons-of-mass-destruction incident. The WMD-CSTs are dedicated units of National Guard personnel on active duty, whereas the CERFPs are comprised of existing National Guard units in traditional reserve status. They can be mobilized in state active duty, Title 32, or Title 10 status. Each CERFP can be ready to deploy to an incident site within six hours of notification of a CBRNE or WMD incident.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACT MANAGER. A person delegated to ensure performance of the contract. The name of this person and an alternate who shall act for the contractor shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.4. CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. HOMELAND RESPONSE FORCE (HRF). Composed of approximately 566 personnel, encapsulates lifesaving capabilities including Search and Extraction, Decontamination, Emergency Medical, Security, and Command and Control (C2). Each HRF will be staffed with Army National Guard Soldiers and Airmen. HRFs provide a scalable capability to bridge a gap between initial National Guard (NG) response and Title 10 capabilities.

2.1.9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. MOULAGE. Application of mock injuries for the purpose of training Emergency Response Teams and other first aid training.

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.14. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.15. SUBCONTRACTOR. One that enters a contract with a prime Contractor. The Government does not have privacy of contract with the Subcontractor.

2.1.16. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2 Materials: N/A

3.3 Equipment: Forklift and Trained operator

3.4 Services: N/A

3.5 Utilities: All utilities in the facility will be available for the contactors’ use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1

4.2 Materials: The Contractor shall provide all materials including cut away clothing, safety shoes, safety glasses, and clothing carry bags for role player support. The Contractor shall provide life support services to include meals and water for role players. The contractor shall provide two (2) Glo-Germ kits. Each kit shall contain one (1) bottle of Glo-Germ and one (1) handheld black light for detecting contamination containment and decontamination techniques.

4.3 Equipment: The Contractor shall provide all equipment necessary to ensure total mission support of role player services. Set up and operate temporary “Fixed” moulage sites to include lights, electricity, water hot/cold, tables, chairs, and heat/cooling areas based on weather conditions. Provide holding sites/break areas with lights, electricity, water, meals, tables, chairs, toilets, and heat/cooling areas based on weather conditions (Land Dominance Center, Simulated Collapsed Structure Site (SCSS)) Provide role players transportation support to and from training areas, parking lots, breaks/meals areas, and life support services (water/meals/nourishment).

5.0 Requirements: The contractor shall:

5.1. Task 1 - Provide Collective Training Exercise (CTE) support.

5.1.1 Meetings: The contractor shall prepare for, conduct, and participate in meetings and reviews when required.

5.1.2 The contractor will schedule a Kick-off meeting within 10 days of contract award. The Kick-off meeting will dictate the mandatory planning meetings and whether travel is required. The contractor shall resolve action items assigned to the contractor at these meetings.

5.1.3 The contractor shall submit reports and all requests IAW with Part 7, Technical Exhibit 7.2. The contractor shall submit a roll up of all meeting notes to the Contracting Officer or their designated representative. This contractor shall be required to provide a by-name roster of all role players to the COR, NLT 7 business days prior to the contract begin date.

5.1.4 Contract Manager shall attend planning meetings and the AAR Briefing.

5.1.5 Contract Manager or representative shall attend the daily “hot wash” briefing usually held each evening following the daily training to obtain any changes and/or get further coordinating instructions. If the Government Exercise Lead does not have a “hot wash” for the day, it is the Contractor’s responsibility to contact the on-site Exercise Lead to gather this information.

5.1.6 Safety: The contractor is always responsible for their staff, employees, and role players. Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site. Training shall continue during inclement weather unless safety concerns prohibit such continuation of training.

5.1.7 Ensure staff, employees and role players shall park only in designated areas.

5.1.8 Provide role player orientation and mandatory safety training prior to role player participation.

5.1.9 Provide a formal plan of procedures and resources available for on-site safety, real-world’ emergences, and life support. Training shall continue during inclement weather unless safety concerns prohibit such continuation of training.

5.1.10 Due to the increased possibilities of slips, trips and falls in certain venues, contractors shall screen role players for physical and medical issues that may limit their ability to fulfill the requirements.

5.1.11 Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

5.1.12 Provide points of contacts with a high visibility method of identification (e.g., vest) at all training sites to supervise and support personnel.

5.1.13. Provide shower or water shoes for each casualty role player.

5.1.14. Provide items to simulate processing casualties’ valuables; inexpensive costume jewelry, watches, wallets, and other personal effects may be used. The expectation is that these items may not be returned or returned in a degraded condition due to the operational conditions. Provide person(s) to transport collected items from the end of the designated medical treatment area.

5.1.15. Provide roll players with suitable storage areas in which to store their own personal belongings. No role player should process through the Decon lanes with valuable personal belongings due to the risk of loss or damage. All jewelry except for wedding rings or religious necklaces should be removed prior to processing through the lanes.

5.1.16 Communications Plan: Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR, and any pertinent key personnel within the contractor’s employees on ground as determined by the Contractor. Contractor shall provide point of contacts to Government Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager coordinates with the Government Exercise Lead.

5.1.16.1 Minimum Acceptable Standard: The meetings notes shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead on the next business day and the content of the report shall be free of grammatical, spelling, and factual errors.

5.2 Task 2 - Service Contract Reporting:

5.2.1 Deliverable: The Contractor’s Daily Status Report (DSR), indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The contractor shall submit the DSR to the COR not later than the end of each training day.

5.2.2. Minimum Acceptable Standard: DSR shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead. The content of the report shall be free of grammatical, spelling, and factual errors.

5.2.3. Deliverable: Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Army collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

5.2.4. The eCMRA site associated with this contract is https://cmra.army.mil/.

5.2.5. The Command of the Requiring Activity is US Army National Guard.

5.2.6. The Federal Service Code for this contact is R429 Support - Professional: Emergency response/disaster planning/preparedness support.

5.2.7. Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2023.

5.3 Task 3 - Provide Role Players, Moulage and Trauma Manikins Support:

5.3.1 Deliverable: The Contract Manager shall coordinate with the COR and Exercise Lead for the placement and rotation/recycle of role players within their specified time frames to maintain adequate flow rates of injured personnel for the exercise.

5.3.1.1 Casualty Role Players Support: Provide role players (actors) in accordance with the specifications listed in the contract (quantity, locations, time, and conditions) for each of the exercises. The number of artisans is based on exercise needs. Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners. Provide patient flow rates in accordance with exercise scenarios.

5.3.1.2 Provide sufficient role players at a regularly scheduled flow to pass through the warm-zone medical triage and decontamination site at a rate of 40 ambulatory and 20 non-ambulatory persons per hour on each training day. Provide 80 role players from 9 - 10 August 2026. The required iterations will begin at approximately 8:30 a.m. on 09 - 10 August 2026 at Fort Stewart, GA, Land Dominance Center. Due to weather, environment and other training conditions, there may be a requirement to move the role player inside later.

5.3.1.3 Role Players will only be triaged and processed through Decontamination lanes. Role Players will not be on the Rubble Pile.

5.3.1.4 Set up and operate ONE “Fixed” moulage site and holding site/break area at designated motor pool adjacent to the rubble pile site.

5.3.1.5 Moulage the role players with the following types of medical issues: Multiple Compression Wounds, Trauma, Abrasions, Cuts, Punctures, Chest Pain, Crush, Burn, Hot/Cold, Panic (mental other), Worried Well, Communicable Disease, Chemical burns, PTSD, Geriatrics, and Pediatrics -- Ambulatory and Non-Ambulatory with corresponding Injury/Mass Casualty Cards visible for exercise responders.

5.3.1.6 Provide exercise scenario specific Injury/Mass Casualty Cards (waterproof) and provide injury specific acting instructions/coaching for all casualty role players.

5.3.1.7 Apply Glo-Germ to role players as required. Glo-Germ applications and usage shall be dictated by exercise requirements. Staff members may be required to utilize black lights.

5.3.1.8 Follow the Master Exercise Scenario List (MESLs), supplied upon arrival to event, outlining all injects associated with a timeline and training gates along with additional injects based on training needs and the CERFP Commanders’ guidance.

5.3.1.9 Transportation: Provide transportation at venue. Ensure timely pickup of role players once they have passed through medical holding to maximize the recycling process. Role players shall be moulage (made-up) and transported to the appropriate sites.

5.3.1.10 Role Player Uniforms: Role players may get extremely wet; prop clothing will be cut off, and they will be scrubbed with brushes and a lot of water (possibly cold water) in the Decontamination Shower lanes/stations. Ensure role players wear ‘cut away’ clothing and moulage. Role Players must have shower or water shoes for each casualty role player. Ensure all role players have appropriate skintight undergarments (swimsuits). Ensure role players have costume jewelry (inexpensive) for processing casualty’s valuables. Provide person(s) to move items taken from casualty role players at start of Decontamination Line to the end of medical treatment holding area.

5.3.1.11 Ensure timely transportation and pickup of role players once they have completed the exercise scenario to maximize the role player recycling process.

5.3.1.12 Trauma Manikin Support: Provide manikins in accordance with the exercise. Provide required support at each iteration dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

5.3.1.13 Provide an on-site manager, expert, for assuring quality of moulage treatments. This on-site manager is also responsible for the welfare of the role-players. The manager will ensure they have adequate cooling mechanisms for the expected Georgia heat.

5.3.1.14 Provide exercise scenario specific moulage for manikin with the following types of issues: Multiple Compression Wounds, Trauma, Abrasions, Cuts, Punctures, Crush, and Chemical Burns.

5.3.1.15 Provide 20 weighted manikins that meet the following minimum specification – Adults minimum of 150 pounds with weighted limbs; Children 60-100 pounds; Infants 10-30 pounds. Composition of manikins: Adults ~ 70%, Children ~10%, Infants ~ 10% mix.

5.3.1.16 Minimum Acceptable Standard: All role players, moulage, and weighted manikins, to include all contractor required props, shall be setup not later than 1 hour prior to the scheduled start time for the venue.

5.4 Task 4 - Provide Ambulance Service:

5.4.1. General: The safety and security of participants, supporting players and military members at exercise events is of the utmost importance to achieve mission effectiveness and maximum training efficiency. During External Evaluation (EXEVAL), Collective Training Events (CTE) and Special Focus Events (SFE), the National Guard Bureau (NGB) requires provision for the safety of anyone in responsibility of the Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) Chemical Response Enterprise (CRE) footprint. Real World Medical (RWM) assets will be staged on the scene while participants are actively exercising, to include, but not limited to set up, exercise play, and tear down. If for any reason the RWM team assigned to the training site leaves (i.e.: transport of a patient) and inadequate RWM coverage is left on the training site, the event must pause until RWM asset returns. Per NGB RWM Memorandum and guidance letter, when 101-250 personnel are on site and EMTs are being used for Basic Life Support without medical control authority on scene, 4 EMTs, or greater level trained providers, with two ambulances are required. The suggested method to provide RWM care is to contract or coordinate a MOU/MOA with a civilian agency to provide both the onsite and transport capability. The agency contracted will have to demonstrate their capability to provide Advanced Life Support Capability and provide enough crew to cover the exercise event so exercise play is not disrupted in the event of a transport. 911 systems that can respond within 15 minutes from receiving a call can be considered; however, this should not be an option in lieu of an on-scene ambulance. The goal is to always have a minimum of one ambulance on site due to the training conducted.

5.4.1.2 The Ambulance and its personnel must stage near the SCSS training area withing Fort Stewart, GA, Land Dominance Center, and according to the on-scene Incident Commanders guidance.

5.4.1.3 Special Qualifications: Ambulance personnel must at least be EMT level trained, and ALS dedicated.

5.4.1.4 Ambulance Requirements: The Contractor shall:

5.4.1.4.1 Provide one ambulance ready for transport at each location with a minimum of (2) ambulances total

5.4.1.4.2 EMTs or greater level trained, and ALS dedicated personnel (2 per vehicle)

5.4.1.43 At least one ambulance is required to always stay at the training site.

5.4.1.4.4 Hours of Operation 9 August 2026 0700-1900 thru 10 August 2026 0700-1900.

5.5 Task 5 - Provide approved ExEVAL Lumber Package

5.5.1 General: Provide the GA CBRN TF with approved ExEVAL Lumber Package during the exercise. This service will be handled by subject matter experts provided by the contractor that have experience providing the service of lumber for CERFP events. Contractors are required to provide forklift for reset after training is completed. The safety and security of participants, supporting role players and military members at the exercise is of utmost importance.

5.5.2 Special Qualifications: Fully rated on all equipment required to deliver the lumber package.

5.5.3 Requirements: The Contractor shall:

5.5.3.1 Deliverable: Provide ExEVAL Lumber Package, and all equipment and personnel to complete the task.

5.5.3.2 Lumber Package as listed:

5.5.3.3 Delivery date/time/location is 08 August 2026, NLT 1100hrs at Fort Stewart, GA Land Dominance Center.

5.6 Task 6 - Provide Radiation Buttons

5.6.1 Scope: The Contractor shall provide 5 RAD Buttons (preferred CS-137). RAD Buttons will only be used on military responder personnel and mannequins.

5.6.2 Delivery date/time/location is 09…