PWS.docx

(PERFORMANCE WORK STATEMENT

PILOTAGE SERVICES IN SUPPORT OF

COMMANDER NAVY REGION MID-ATLANTIC PORT OPERATIONS DIVISION

1. The contractor shall furnish pilotage services for the localities identified in the line items section of the contract. NOTE: Docking and undocking services will not be required under this contract. The contractor shall provide pilot services for the following four groups of ships in accordance with the consolidate IMAP (Information Management Annual Plan)/CAC (Cost allocation Code). U.S. Public Vessels (USS and USNS), Time Charter Vessels, and Foreign Military Sales Vessels. Only ships/vessels with pilotage services arranged through Naval Station Norfolk, Port Operations Department are covered under this contract. For purposes of this contract, references made to these ships/vessels are identified as follows:

1.1. U.S. Public Vessels (USS and USNS ships): includes United States active naval vessels, naval reserve training ships, pre-commissioned and decommissioned naval of the United States Navy and Foreign Military Sales vessels.

1.1.1. U.S. Public Vessels also include any public vessels of the United States government to include, but not limited to, the following:

1) Government owned ships of the Military Sealift Command, as designated with a “USNS” prefix to include ships operated by civil service personnel as well as ships crewed by contractor operators;

2) Ready Reserve Fleet (RRF) ships operated by the Department of Transportation’s Maritime Administration.

1.2. Time Charter Vessels: refers to commercially operated vessels leased (chartered) to the Military Sealift Command for the carriage of Government cargo and/or personnel for specific periods of time, usually six months in the duration or longer. These ships operate under the operational control of Military Sealift Command and its designated subordinate commands.

1.3. Foreign Military Sales Vessels: refers to vessels sold, or in the process of being sold, to foreign countries. These ships operate under control of the Navy’s Program Executive Office (PEO) Ships.

2. PILOTAGE DESTINATIONS ARE HEREBY IDENTIFIED AS FOLLOWS:

2.1 Between Cape Henry, the Lower Chesapeake Bay to include all anchorages, and Hampton Roads area: applies to any destination or departure between these points. Hampton Roads is defined as Beltline Railroad Bridge to HRBT to Deep Water Light on the James River. Note: Ships transiting to destinations to or from north of the James river bridge will be billed for two transit legs I.E. Cape Henry to James river bridge and James river bridge to destination.

2.2 Between Cape Henry and Cheatham Annex: applies when either the destination or the departure point falls between these points and does not fall within 2.1. Includes, but is not limited to, the Yorktown Coast Guard Station, Yorktown Naval Weapons Station, and Cheatham Annex on the York River.

3. CONTRACTOR PERFORMANCE REQUIREMENTS

3.1. The contractor shall furnish to U.S. Public Vessels, Foreign/Allied Vessels, Time Charter Vessels, and Foreign Military Sales Vessels, upon request from the ordering officers or Contracting Officer, or the duly authorized representative specifically named in the contract and task orders, pilot services as required during any 24 hour period of the day or night, including holidays and weekends. The contractor shall provide pilotage services within two hours notice.

3.2. The contractor shall furnish pilots, as required for a phased sortie of vessels, within two hours notice for ports in the Hampton Roads area for a complete harbor movement of vessels upon an impending natural disaster or other requirements deemed necessary by the Government to move all ships in the mid-Atlantic region.

3.3. The services intended are the services scheduled and customarily performed by harbor pilots for piloting U.S. Public Vessels, Time Charter Vessels, and Foreign Military Sales Vessels, both surface and submarine.

3.4. The contractor shall promptly notify the ordering officer, Contracting Officer, or the duly authorized representative specifically named in the contract and task orders, if the contractor is unable to meet or complete an assignment. Nevertheless, the contractor (at its expense) shall furnish substitute pilotage services to perform the assignment without additional compensation, provided that the pilot services originally ordered by the Government are in compliance with the requirements of the contract. If the contractor fails or is unable to furnish substitute pilotage services that conform to the requirements of this contract, the Government may either perform the services itself or employ others to do so at the contractor’s expense. Excess costs to the Government, in either case, shall be charged to the contractor.

4. GOVERNMENT PERFORMANCE REQUIREMENTS

4.1 The ordering officers, Contracting Officer, or the duly authorized representative specifically named in the contract and task orders, will arrange for all pilotage services in the mid-Atlantic region covered by this contract.

4.2. The Government will not honor any unauthorized requests for pilotage services performed under this contract. Unauthorized requests are all requests made directly to the contractor by anyone other than the ordering officers, the Contracting Officer, or the duly authorized representative specifically named in the contract and task orders.

5. CONTRACTOR SAFETY REQUIREMENTS

5.1. Due to the overwhelming harbor traffic within the Hampton Roads area, shore based surface radar is desirable, but not required, to assist vessels transiting highly congested routes during hazardous weather conditions.

6. CONTRACTOR LICENSING REQUIREMENTS

The contractor shall have the necessary licensing to pilot U.S. Public Vessels, Foreign/Allied Vessels, and Time Charter Vessels in accordance with all state and federal laws. The contractor shall submit to the Government documentation of applicable licenses as listed below:

U.S. Public Vessels (USS and USNS Ships):

Time Charter Vessels: State licensing laws apply.

7. REQUIRED STANDARD OF WORKMANSHIP

Unless otherwise specifically provided in this contract, the quality of all services rendered hereunder shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All services shall be rendered by or supervised directly by individuals fully qualified in the relevant profession, trade, or field of endeavor, and holding any licenses required by law.

7.1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government shall utilize the QASP (Attachment 1) to evaluate the contractor’s performance under this contract. The contractor’s service requirements are summarized in the performance objectives that relate directly to this Performance Work Statement (PWS). The performance threshold describes the minimum acceptable level of service required.

8. PRIOR WRITTEN PERMISSION REQUIRED FOR ALL SUBCONTRACTS

None of the services required by this contract shall be subcontracted to or performed by persons other than the contractor or the contractor’s employees without the prior written consent of the Contracting Officer.

9. EMPLOYMENT OF NAVY PERSONNEL RESTRICTED

In performing this contract, the contractor shall not use as a consultant or employ (on either a full or part time basis) any active duty Navy personnel (civilian or military) without the prior approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws and no Department of Defense or Department of the Navy instruction, regulations, or policies might possibly be contravened and no appearance of conflict of interest will result.

10. CONTRACTOR ACCESS TO MILITARY INSTALLATIONS

Contractor personnel must be able to pass background checks in order to gain access to military installations. DBIDS is the current base access medium. Contractor will submit SECNAV 5512.1 form to COR (contracting officer representative) for the purpose of background check prior to the issuance of DBIDS card for base access.

ACCESS TO FEDERAL FACILITIES

All Contractor personnel are required to obtain access to the installation by participating in the Defense Biometric ID System (DBIDS). Contractor personnel are to immediately report instances of lost or stolen badges to the COR.

DEFENSE BIOMETRIC ID SYSTEM (DBIDS).

DBIS is a program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. The Government performs background screening and credentialing. Throughout the year, the contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIS participation and installation access privileges. Any time invested, or price(s) paid, for obtaining DBIS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy. Contractor shall provide a list of all employees possessing a DBIDS card to include Name, date of issue and expiration date when requested.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

a. All contractor employees shall have a current background check.

b. Defense Biometric ID Card (DBIDS)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

Contractors will not require access to IT systems in the performance of their duties.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Aaron Martin ADDRESS: 1968 Gilbert Street Norfolk VA 23511

TELEPHONE: 757-443-1373

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

NAME: Erykah Patton ADDRESS: 1968 Gilbert Street Norfolk VA 23511

TELEPHONE: 757-443-1391

FAX: 757-443-1424

EMAIL: erykah.a.patton.civ@us.navy.mil

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

NAME: Carlton Walton ADDRESS: 1968 Gilbert Street Norfolk VA 23511

TELEPHONE: 757-443-1390

FAX: 757-443-1424

EMAIL: carlton.t.walton.civ@us.navy.mil

3. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

DCAA: Not applicable

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Paying office: to be specified in task orders

5. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the effort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing.

No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT AN ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK IN THE CONTRACT OR DELIVERY/TASK ORDER.

COR Name: Jeffery Rule Address: CNRMA Port Ops 1510 Gilbert Street Norfolk, VA 23511 Phone: 757-322-2913 Email: Jeffery.a.rule.civ@us.navy.mil

In the event that the COR named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR will be the responsibility of the alternate COR listed below:

ACOR Name: Enrique Maturi Address: CNRMA Port Ops 1510 Gilbert Street Norfolk, VA 23511 Phone: 757-322-2759 Email: enrique.a.maturi.civ@us.navy.mil

6. TECHNICAL ASSISTANT, if assigned by the requiring activity, is responsible for providing technical assistance and support to the COR in contract administration by:

a. Identifying contractor deficiencies to the COR;

b. Reviewing contract/delivery/task order deliverables and recommending acceptance/rejection of deliverables;

c. Identifying contractor noncompliance of reporting requirements;

d. Evaluating contractor proposals for specific contracts/orders and identifying areas of concern affecting negotiations;

e. Reviewing contractor reports providing recommendations for acceptance/rejection;

f. Reviewing invoices for appropriateness of costs and providing recommendations to facilitate certification of the invoice;

g. Providing COR with timely input regarding the SOW, technical direction to the contractor and recommending corrective actions; and

h. Providing written reports to the COR as required concerning trips, meetings or conversations with the contractor.

Name: Not Applicable Address:

Phone:

7. ORDERING OFFICER is responsible for:

a. Requesting, obtaining, and evaluating proposals for orders to be issued;

b. Determining the estimated cost of the order is fair and reasonable for the effort proposed;

c. Obligating the funds by issuance of the delivery/task order;

d. Authorization for use of overtime;

e. Authorization to begin performance; and/or

f. Monitoring of total cost of delivery/task orders issued.

The following limitations/restrictions are placed on the Ordering Officer:

a. Type of order issued is limited by this contract to firm fixed price pricing arrangements;

b. No order shall be placed in excess of the sum of CLINs 0001-5016 without the prior approval of the PCO; and/or

c. No order shall be placed with delivery requirements in excess of $9,058,663.00 .

Ordering officers: NAVSUP FLC Norfolk Contracting Department Naval Station Norfolk Port Operations scheduling department

(End of text)

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC Norfolk may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk contract.

11. eCMRA Reporting Requirements

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

MINIMUM GUARANTEE

As referred to in paragraph (b) of FAR clause 52.216-22, Indefinite Quantity, the contract minimum guarantee is a total of $50,000.00 for the base period only. The maximum quantity is the total value of the contract.