PWS.docx

DCF ROLL DOORS REPLACEMENT

Blanket Purchase Agreement

PART 1

GENERAL INFORMATION

1.0. GENERAL: This is a non-personal services contract to removed existing non-functional roll doors, and provide and install replacement roll doors. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. DESCRIPTION OF SERVICE/ INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to remove and replaced roll doors, and provide and install roll doors as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. BACKGROUND: The Bureau of Engraving and Printing (BEP) is a component of the U.S. Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at the BEP Eastern Currency Facility (ECF) in Washington, D.C. The BEP Office of Facilities Support requires doors replacement services from the original equipment manufacturer of the roll doors located throughout the Bureau.

1.3. OBJECTIVES: A BPA will be issued to facilitate the placement of"calls" and allow the contractor to make site visits to assess the scope of work in order to provide price quotes to removed and replaced roll doors on an as needed basis for the Bureau of Engraving and Printing.Washington DC facility

1.4. SCOPE: BEP has a requirement to have functional roll doors for the movement of material and equipment throughout the facility The Contractor shall demolished, remove and replace non- functional roll doors with news roll doors (currently 15 roll doors have been identified to be replaced ) within the DC facility.

1.5 PERIOD OF PERFORMANCE: The ordering period of performance is 1 September 2024 to 31 August 2029

1.6.0. GENERAL INFORMATION

1.6.1 QUALITY CONTROL: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation The Contractor shall submit electronically a comprehensive written quality control plan (QCP) to the Contracting Officer and COR within 30 days after the contract award. After acceptance of the quality control plan the contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC system.

1.6.2 QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 FEDERAL GOVERNMENT HOLIDAYS: The contractor is not required to perform services on holidays.

1.6.4 HOUR OF OPERATION: The contractor is responsible for conducting business, between the hours of 7:00 am – 3:00 pm Monday thru Friday except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The contractor must at all times maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this Performance Work Statement (PWS) when the government facilities are not closed for the above reasons. When hiring personnel the contractor shall keep in mind the stability and continuity of the workforce are essential

Occasionally the contractor will experience delays accessing the loading dock due to normal BEP operations, there shall be no additional charge to the Bureau of Engraving and Printing for these delays.

1.6.5. PLACE OF PERFORMANCE:

Deliverables, as required during the performance of this contract, shall be delivered to F.O.B.'s destination. The equipment, supplies, and services as required herein shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing (BEP) Main Annex Facilities 14th and C Streets, S.W.

Washington, D.C. 20228

1.6.6. TYPE OF CONTRACT: This is a Blanket Purchase Agreement for roll doors replacement. This type of contract offers flexibility for the BEP to place calls on an as needed basis.

1.6.7. SECURITY REQUIREMENT: Contractor personnel (to include subcontractors) performing work under this contract must have a standard non-disclosure agreement at time of the proposal submission, and must maintain the level of security required for the life of the contract. Contractors will be escorted while on site.

The Contractors' employees shall follow all requests made by any member of the Bureau of Engraving and Printing (BEP) Office of Security

PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP's information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

1.6.8. EHS REQUIREMENT: Contracted services & equipment must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS document(s): EHS Contractor Requirements (75D-07.0-04) & EHS Large Equipment Boilerplate (75D-07.0-06). The applicable contents of the document(s) must be adhered to. The BEP will furnish the document(s) as part of the contract.

1.6.9. POST-AWARD CONFERENCE/PERIODIC PROGRESS MEETING: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by a separate letter from the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially concerning changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over the Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS AND ACRONYMS:

2.1.0. DEFINITIONS:

2.1.1. CONTRACT SPECIALIST. The official Government representative is delegated the authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor is awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel is used as an evaluation factor in best-value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have the privity of a contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2.0. ACRONYMS:

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT-FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: The Government will provide electrical supply connection points for installed roll doors.

3.4 Equipment: N/A.

3.5 Materials: N/A

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that is not listed under Section 3 of this PWS.

4.2. Materials The Contractor shall provide all materials required to complete this contract.

4.3. Equipment The Contractor shall provide all equipment required to complete this equipment installation other than what is explicitly listed in Part 3.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide and install roll doors as needed This shall be done within 120 days of contract award. The contractor will verify the dimensions and doors configuration before providing shop drawings.

5.2 Demolition and Removal: The contractor shall remove all parts of existing roll doors that are not being reused and dispose of them. Metal parts are to be recycled in the BEP metal dumpster. Any welding or grinding shall have a BEP “Burn Permit” approved and posted before any welding or grinding takes place.

5.3 Shop Drawings and Specifications: The contractor shall provide shop drawings and specifications for review and BEP approval within 30 days. BEP approval is required before ordering parts and scheduling installation.

5.4. Site Visit: When a call is placed, the contractor will coordinate and schedule a site visit with the COR to assess the scope of work.

5.5.Provide Quotes. The contractor shall Provide accurate quotes for removal and replacement of Door(s) within fifteen (15) business days of attending site visit.

5.6. Installation: This shall be done within 120 days of contract award.

5.25. Warranty: Contractor shall provide a one year equipment warranty. This shall commence at installation.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1.0. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1. NFPA 80: Standard for Fire Doors and Other Opening Protectives, 2016 Edition - Chapter 11 Rolling Steel Doors.

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Disincentive

PRS#1. The contractor shall provide Shop Drawings for review and approval IAW 5.3 of the PWS.

Provide Shop Drawings for approval within 30 days.

Zero deviation

100% inspection.

Parts and installation schedule are not approved till Shop Drawings are approved.

PRS#2. The contractor shall provide Demolish and Dispose of Existing Roll Doors IAW 5.2 of the PWS.

Demolish and dispose of existing roll doors in the listed locations

Zero deviation

100% inspection.

Non-payment till a demonstrated working system is installed.

Zero deviation

100% inspection

Non-payment till a demonstrated working system is installed.

Zero deviation

100% inspection

Non-payment till a demonstrated working system is installed.

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Quality Control Plan IAW PWS Para 1.6.1

Contractor shall submit a comprehensive QCP to COR/CO with the proposal and within 30 calendar days when revisions are made for final approval and acceptance.

PDF/ MS Word/Email Microsoft Word 2003 (or higher) format

CO

COR

COR