PWS.docx

PERFORMANCE WORK STATEMENT

Nondestructive Test Equipment Calibration & Maintenance Services

C.1 GENERAL.

C.1.1 SCOPE. This is a non-personal services contract to provide semiannual preventative maintenance and repairs as needed for two M9 Linear Accelerators. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

C.1.2 BACKGROUND. The Aberdeen Test Center (ATC) Nondestructive Test branch provides test inspections on U.S. Army test programs that determine the integrity, functionality, and most importantly, the safety of test assets. These tasks require equipment maintenance semi-annually and repairs.

C.1.3 PERIOD OF PERFORMANCE (POP). The POP shall be one year. The contract shall have a base year plus three option years. Any changes shall only be approved by the contracting officer.

C.1.4 CONTRACT TYPE. This will be a Firm Fixed Price (FFP) contract.

C.1.5 PLACE OF PERFORMANCE. Work shall be performed at the U.S. Army ATC, Aberdeen Proving Ground, MD.

C.1.6 WORK SCHEDULE.

C.1.6.1 ATC is currently operating under an alternative work schedule. When contract performance takes place at ATC, the contractor shall perform within the hours of the government alternative work schedule. The work schedule is 8 workdays of 9 hours each, 1 workday of 8 hours, and every other Friday known as the Regular-Day-Off (RDO) as shown below. All workdays commence at 0700.

C.1.6.2 When contract performance takes place at ATC, work shall be performed during normal business hours. Work shall not be scheduled during the following Federal Holidays: New Year’s Day, M.L. King Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

C.1.6.3 When contract performance takes place at ATC, all work shall be coordinated in advance with the Government TPOC.

C.1.7 SAFETY. The contractor shall provide all safety equipment required for contractor personnel operating in an industrial area in accordance with OSHA standards and ATC regulations and procedures. Contractor personnel shall have personal protective equipment in their possession at all times while performing modification services and shall utilize this equipment in accordance with OSHA standards, ATC regulations, and as conditions warrant. This shall include, but is not limited to safety shoes, hard hats, eye protection, hearing protection, work gloves and personal fall arrest systems. The Contractor shall abide by all ATC Safety Policies at no additional cost to the government.

C.1.7.1 PERSONAL PROTECTIVE EQUIPMENT (PPE). All contractor personnel shall wear the appropriate PPE when in the following work areas: range areas where entrance is controlled by the Range Operations Team, industrial buildings, at construction sites, test sites and test facilities. Other areas may be reviewed to determine if hazards are present which necessitate the use of PPE. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

C.2 APPLICABLE DOCUMENTS AND AVAILABILITY.

C.2.1 APPLICABLE DOCUMENTS.

a. All applicable Occupational Safety and Health Administration (OSHA) regulations

b. All applicable ATC Safety Regulations and Standard Operating Procedures (SOP)

C.2.2 AVAILABILITY OF DOCUMENTS. The government will be responsible for providing the contractor all ATC and/or Department of the Army SOPs or regulations. The contractor shall be responsible for having access to OSHA regulations.

C.3 REQUIREMENTS. The contractor shall provide services for two Industrial X-ray systems.

a. M9 Linear Accelerator: SN: 9040

b. M9 Linear Accelerator: SN: 9054 C.3.1 PREVENTATIVE MAINTENANCE. The contractor shall provide semi-annual preventative maintenance for system SN 9040 and SN 9054. Preventative Maintenance shall be performed in accordance with recommended manufacturer maintenance. Including:

a. Clean and inspect console, modulator cabinet, X-ray head, RF unit and cooling unit.

b. Inspect each transmission line section for damage. Any damaged transmission lines sections must be replaced.

c. Check the motor drive chain for proper tension. Adjust the tension if needed.

d. Replace the coolant filter twice each year and change the coolant once a year.

e. Adjust the equipment to manufacturer specifications and record the results.

C.3.2 REPAIRS AND PARTS. The contractor shall provide Repairs for SN 9040 and SN 9054. In the event that emergency repairs are required, the contractor will be contacted by the COR. The contractor shall respond onsite at ATC on the next business day following notification from the COR to diagnose and repair the covered systems. Contractor shall not perform any repairs without COR authorization. All replacement parts and materials shall be OEM parts for the unit for which they will be used. Any substitute parts must have approval by the COR prior to use.

C.3.3 DELIVERABLES. The contractor shall maintain a maintenance log for each machine provide a certificate of calibration for each calibrated item within 5 business days of the visit.

C.3.4 INVOICING. Vendor must submit invoices through Wide Area Workflow (WAWF).

C.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR) AND TECHNICAL POINT OF CONTACT (TPOC):

COR and TPOC Steven Shrewsbury, 410-278-2351, steven.m.shrewsbury2.civ@army.mil

C.5 SECURITY.

C.5.1 Usage of Privately Owned Personal Electronic Devices (PEDs) Within the Restricted Area (RA). Contractors are not authorized to bring any personally owned electronic devices into the Restricted Area (RA). A privately owned personal electronic device (PED) is defined as a civilian multifunction cell phone, Smartphone, personal digital assistant, tablet, blackberry, personal wireless fitness devices (PWFD), digital inventory devices and electronic recording/storage devices.

C.5.2 Reports of Adverse Information. The ATC Security Manager may deny a contractor access into APG restricted areas based upon adverse information that is discovered on that individual.

C.5.3 Installation Access. All contractor personnel will comply with the requirements of APG Regulation 190-4, Movement Control Within the Installation, for entry, exit and internal control of personnel, material and vehicles on APG. To gain access to APG, the contractor will provide a valid driver’s license and a valid vehicle registration. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property in accordance with Army Regulation 190-13, The Army Physical Security Program.

C.5.4 Access into the Restricted Area (RA). All access into the Restricted Area (RA) under this contract will be by escort only. Contractor personnel requiring access shall report to ATC Visitor Control, building 324, for visitor registration and badging. Visitor Control personnel will contact the COR to escort the contractor.

C.5.5 Foreign Nationals/Immigrant Aliens. Foreign nationals/immigrant aliens cannot be granted access to the Restricted Area and shall not be scheduled to perform work under this contract.

C.6 CONTRACTOR MANPOWER REPORTING (CMR).

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, Contractor Manpower Reporting Application (CMRA), for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via CMRA. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the Contractor Manpower Reporting website.