PWS.docx

Performance Work Statement for

TH-1H Helicopter Enhanced Software Configurable Air Data (ESCADU)

Purchase Request: FD2060-23-00060

Date: 22 March 2023

1.0 Description of Services

1.1 Objective(s): This requirement is for the repair of the Enhanced Software Configurable Air Data Unit (ESCADU) (NSN 6610-99-171-9024; PN D51610-1704), also interchangeably referenced as the “Air Data Computer”. This part is utilized on the TH-1H helicopter platform.

The extent of repair work required to deliver a serviceable end-item to the Government shall be determined by the inspection, test, bench-check, and required disassembly. The original design of the end-item and parts thereof, or the design functional capabilities of the end-item, shall not be changed, modified, or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in this PWS. As is illustrated in the below Services Summary (SS) table, the Contractor shall (1) meet the delivery schedule for all requirements in accordance with (IAW) the delivery schedule included per CLIN in the corresponding contract, (2) repair and return each asset to the Government in serviceable condition, and (3) provide timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF), and adherence to Contractor Quality Management System (QMS).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by ensuring the serviceable inventory of this part, thus enabling the TH-1H helicopter program to continue training pilots and aircrew-members who will be conducting combat search and rescue missions in support of the U.S. warfighter and its allies.

1.3 Background: The TH-1H is a Helicopter Trainer which was designed and developed for the United States Air Force (USAF). The Air Data Computer (ADC) is a software configurable system which features dual installation for redundancy. The ADCs receive inputs from pitot and static pressure systems and from a dedicated Outside Air Temperature (OAT) sensor. These environmental inputs are used to calculate key air data such as altitude, airspeed, height deviation, and temperature. The calculated data is then supplied to the Multi-Function Display (MFD)s, the Mode S Transponder, and the GPS. The ADCs operate on 28 VDC and each is protected by 1.5A circuit breaker. It was originally a US Army UH-1H Helicopter modified to include a replacement engine, improved rotor system, tail boom, tail rotor, and other structural enhancements. It also incorporates glass cockpit and upgraded avionics as well as crash-worthy pilot, co-pilot and observer seats. The modifications accomplished on this aircraft transformed it from a legacy helicopter into a state-of-the-art training platform compatible with future operational aircraft. This undergraduate training helicopter platform develops comprehensive pilot skills and enables a more rapid transition of those skills across multiple weapon systems. The TH-1H is a critical means by which the USAF establishes and maintains operational-ready operators who will save lives through the execution of their skills and knowledge obtained through this aircraft.

2.0 Services Summary:

Quality system shall be established and maintained for repair.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly.

There shall be no more than one (1) PQDRs and/or QDRs per contract year.

3.0 Government Property:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes the items sent to the contractor for repair Enhanced Software Configurable Air Data unit (ESCADU). National Stock Number (NSN) 6610-99-171-9024; PN D51610-1704), also interchangeably referenced as the “Air Data Computer”.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property:

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: The Contractor is required to perform depot level repair of the ESCADU, National Stock Number (NSN) 6610-99-171-8024, Parts Number (P/N) D51610-1704 in accordance with OEM proprietary technical data and shall return each asset to the Government in serviceable condition. There shall be no more than (1) late delivery per contract quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead-time parts, the Contractor shall notify the Government PCO within (10) calendar days of the initial part induction/inspection. The Contractor shall repair and ship assets to the Government within 60 calendar days after receipt of the item or receipt of the order, whichever is later. Only one schedule slippage allowed per quarter.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order is five (5) years (Basic one-year with four 1-year ordering periods) begins FY24 and end in FY29.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL):

Document Identifier Base Year Ordering Period

4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable. There shall be no more than one (1) total rejection(s) of deliverables per contract quarter. The Government will reject a deliverable if one or more technical errors or one (1) more minor error are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Workflow (WAWF) and submitted directly to the Multi-Function Team (MFT) member identified on the CDRL. There shall be no more than one (1) late receipt(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. (CDRL A001-E001, Commercial Asset Visibility Air Force (CAV) Government Furnished Material Report, DI- MISC - 81838)

4.4 Contract Depot Maintenance (CDM) Production Report: Contract Depot Maintenance Production Report will be utilized and is to be a contractual requirement. The report is a two-part report which provides the government with monthly maintenance of transit, induction, condemnation and production figures, status and accountability of assets at a contractor’s facility, performance to schedule, and the summary of unresolved problems at the end of the report period. The PMS shall compare report data to CAV reporting actions to identify variances timely and communicate to contractor of required CAV corrective actions are accomplished with 24 hrs. of notification. PMS confirms actions have been taken, if no compliance PMS engages CO to enforce reporting requirements with the contractor, IAW (CDRL A002-E002, Contract Depot Maintenance (CDM) Production Report, DI-PSSS-81995)

4.5 Government Property Inventory Report: The Contractor shall conduct a 100% physical inventory once per contract year of all GFP. The report shall be in Contractor’s format but compatible with .xls or .xlsx format. The report shall include any Contractor held or subcontractor inventories where GFP has been provided by the government for a Contractor’s or subcontractor’s repair performance. Once an annual physical inventory has been accomplished, the Contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory. (CDRL A003-E003, Government Property Inventory Report, DI-PSSS-80441D)

4.5.1 Condemnation and Repair: The Contractor shall be required to repair all end-items unless the Procuring Contracting Officer (PCO) via the Administrative Contracting Officer (ACO) provides written direction indicating otherwise. Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10) calendar days following the initial inspection of the item. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair requires work that is BER (also reference paragraph 3.4.1). This normally is determined following an inspection/analysis concluding that the costs required to repair the item will surpass 75% of the market value price to purchase a newly manufactured replacement from an authorized industry source. Condemnations shall not be requested due to unavailability of non-obsolete replacement parts.

4.5.2 Teardown, Test, and Evaluation (TT&E): TT&E is performed by the Contractor to determine the one (1) cause of failure and two (2) extent of repair needed prior to conducting actual repair of the item. When situations occur where an asset is provided to the Contractor for repair, but the Contractor cannot duplicate the failure, they shall notify the PCO within five (5) workdays declaring “No Fault Found” for that specific part (to include serial number). Contractor shall not charge the full repair cost, but only the NFF or TT&E actions according to the negotiated CLIN.

4.6.1 Item Unique Identification

4.6.2 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.6.3 IUID MARKING PLAN: The Contractor shall mark items in accordance with Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A004-E004, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803A)

4.6.4 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A005-E005, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804A)

4.7 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and for disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with the Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. A006, DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies.

4.7.1 The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A006-E006, Counterfeit Prevention Plan (CPP), DI-MISC-81832).

4.7.2 Risk Assessment. The contractor shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.1 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor/subcontractor personnel shall not be authorized access to classified information, Controlled Unclassified items, or be permitted to work on classified projects and/or programs. and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs.

5.2.2 Access to Government System(s): Access to government system(s) will not be required to perform tasks under the contract/order.

5.2.3 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident.

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap [CDRL A007-E007, Accident/Incident Report, DI-SAFT-81563].

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non- compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract does not equal or exceed $1,000,000.00; therefore, CPARS reporting is not required.

PR: FD2060-23-00060 PWS REVISION: 0 3

9.0 Appendices

9.1 Appendix A, Reference(s)