PWS DIS Copier Maintenance FY22 (formatted).docx

PERFORMANCE WORK STATEMENT

Lease of Digital Multi-Function Devices at New Mexico Army National Guard

1. GENERAL

1.1. SCOPE OF WORK. The Contractor shall furnish all labor, transportation, parts, equipment and all required supplies (except paper), necessary for operation of digital multi-function devices (MFDs) as defined herein except as specified as Government furnished services. The Government plans to procure maintenance and supplies (toner and staples) for the following number of machines in below listed bandwidths:

Maintenance of (3) each Canon Image Runner Advance C7580i Location(s): Santa Fe, NM Pool printing B&W 15,000 Color 25,000 pool

This contract includes installation, de-installation, maintenance, repair and/or replacement, training, and diagnostic service calls at the New Mexico Army National Guard in New Mexico.

Site locations: Santa Fe, NM

1.2. CONTRACTOR PERSONNEL

1.2.1. Contract Manager(s). The contractor shall provide a local Contract Manager (CM) who shall be responsible for the performance of work and shall be empowered with making on-site decisions on the contract matters. The contractor shall also provide a local Alternate Contract Manager (ACM) who shall act for the contractor when the CM is absent. These individuals must be able to be on-site within one (1) hour after requested by the Contracting Officer’s Representative (COR). Contractor shall provide the name of the CM and ACM along with contact, information (day-time telephone number, cell and/or pager number) in writing to the Contracting Officer at least ten (10) days prior to contract start date.

1.2.2. The contractor shall supply one (1) telephone number and/or web-based interface for use by the COR to request supplies and services as needed.

1.2.3. The contractor shall be responsible for the conduct of all his employees. Any complaints received shall be directed to the COR.

1.2.4. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installations, shall abide by all the regulations of the installation which may be in effect during the contract period. The Government has the right to restrict access to NM National Guard locations under the contract of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.2.5. All contractor personnel who are MFD repair personnel shall possess the skills, knowledge and ability to perform the services required by this contract, and shall be able to understand, speak, read and write the English language fluently.

1.2.6. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Army, either military of civilian, unless such person seeks and receives approval in accordance with (IAW) Department of the Army (DA) Standards of Ethical Conduct Rules, as specified in DODD 5500.7-R, Joint Ethics Regulation.

1.2.7. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.2.8. Contractor’s personnel shall present a neat appearance and be easily recognized. At a minimum this shall be accomplished by wearing a clearly readable identification badge, furnished by the Contractor, which consists of the Contractor’s company name, employee’s name and current picture. A list of personnel who are authorized a badge shall be provided to the Contracting Officer (KO) and the COR at the post-award conference and updated as changes occur. The Contractor shall be responsible for the conduct and appearance of his employees while working on.

1.2.9. Contractor’s employees shall remain fully clothed at all times while on the installation. This includes shirts with sleeves, shoes and long pants. Tank tops and tee shirts worn as outerwear are prohibited. Protective clothing shall be worn IAW AR 385-10, Army Safety Program.

1.3. QUALITY CONTROL.

1.3.1. The contractor shall establish and maintain a Quality Control Plan to ensure the requirements of the contract are provided as specified. The plan shall encompass review of response time to repair requests, monthly and on-call delivery of consumable supplies, timeliness of reports, copy quality, documentation of repairs (frequency and extent), and MFD breakdown rates. One copy of the contractor’s Quality Control Plan shall be provided to the COR at the post-award conference. An updated copy shall be provided to the Contracting Officer and COR as changes occur and shall include:

1.3.1.1. An inspection system covering all the services. It shall specify the title of the individual(s) who shall perform the inspection, the areas to be inspected, on either a scheduled or unscheduled basis, and how often inspections shall be accomplished.

1.3.1.2. The methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

1.3.1.3. On-site records of all inspections conducted by the contractor and necessary corrective action taken. This documentation shall be made available to the COR as requested during the term of the contract.

1.3.1.4. Corrective Actions. At any time it is determined by the Contracting Officer that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the contractor to correct the deficiency, i.e. replacement of personnel, additional quality control inspection, or other action necessary to correct the deficiency. Should the contractor be notified in writing by the COR that any MFD has exceeded the number of service calls, (see paragraph C.4.4.3.); the MFD shall be replaced to ensure the Government’s complete satisfaction and contractual compliance.

1.4. SAFETY REQUIREMENTS.

1.4.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 1910. The Contractor shall develop and implement a safety plan for employees performing work under this contract. The contractor shall submit the safety plan to the Contracting Officer at the post award meeting. This plan shall comply with applicable OSHA requirements, and shall be updated as changes occur.

1.4.2. EQUIPMENT SAFETY.

1.4.2.1. All equipment used in the performance of this contract shall be kept intact and in good repair at all times. The contractor shall comply with OSHA requirements and pertinent provisions of the publication, Safety and Health Requirements, EM 385-1-1, Department of the Army, Corps of Engineers.

1.4.2.2. All equipment used under this contract may be inspected by the COR prior to its use. If, at any time, the equipment is deemed unsafe or unserviceable by the COR, the contractor shall remove equipment from the work site immediately and have it repaired to a safe and operable condition. The Government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation. The contractor or subcontractor(s) at any tier are at all times responsible for assuring equipment is in a safe and serviceable condition and shall perform all tasks in a safe, responsible manner.

1.4.3. PERSONNEL SAFETY.

1.4.3.1. The contractor shall perform work requirements in a manner to protect building occupants from any harm or injury. Work shall be scheduled to afford this protection.

1.4.3.2. The contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer/COR, and shall notify the Contracting Officer/COR of the corrective action to be taken, and completion date.

1.4.3.3. The contractor shall not leave equipment unattended while in use or unsecured while being stored at the work site.

1.4.4. Accident Protection and Emergency Medical Treatment.

1.4.4.1. The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements to care for minor injuries normally sustained by contract personnel performing services on digital MFDs.

1.4.4.2. All work crews, office personnel, and the COR shall be provided with information pertaining to the contractor’s arrangements for emergency medical treatment. This information shall include the following:

505-983-3361

1.4.4.3. The contractor shall submit in writing to the Contracting Officer or COR and the NM National Guard Safety Officer, the events and facts applicable to all accidents or injuries to contractor personnel while on Government installations or in a duty status anywhere. The written report shall be in the form of a completed DA Form 285, U.S. Army Accident Investigation Report, and shall be submitted to the COR within three (3) working days after action or injury.

1.5. FIRE AND SAFETY HAZARDS.

1.5.1. Reporting of Fire and Safety Hazards. The contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.6. QUALITY ASSURANCE.

1.6.1. The COR shall evaluate the contractor’s performance under this contract using random sampling and validated customer complaints.

1.6.2. Performance Evaluation Meetings. The Contractor Manager may be required to meet at least weekly with the COR and the Contracting Officer during the first month of the contract. Meetings shall be as often as necessary thereafter as determined by the Contracting Officer. However, at the contractor’s request, a meeting shall be held whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be signed by the Contractor Manager, Contracting Officer and COR. Should the contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence in writing to the Contracting Officer within seven (7) calendar days of receipt of the signed minutes.

1.7. SECURITY REQUIREMENTS.

1.7.1. Government Property. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.7.2. Contractor Property. The Government will not provide security for the digital MFDs other than the security inherent to the area where they are installed.

1.7.3. Access to Classified Information. Access is not a requirement of the contract. However, due to the sensitive nature of equipment and data present in particular areas, the contractor may be obligated to obtain and maintain special badges from the Government for all personnel associated with the contract. As a minimum, such conformance may require all on-site personnel to be subjected to the following: (1) verification of U.S. citizenship, (2) completion of Personal Information Sheet, (3) interview, (4) local record checks ) conducted (available personnel, base or military police, medical and security records, (5) local public agency inquiry, and (6) National Agency Check (NAC) to determine trustworthiness. Escort will be provided as required in sensitive work areas.

a. Army Regulation 25-2, Information Assurance, 24 Oct 2007, Chapter 4-5c(6) and Chapter 4-12a (http://www.apd.army.mil/series_range_pubs.asp?range=25)

b. Army CIO/G6 Message, SAIS-ZA CIO/G, DTG 041939Z Feb 06, Subject: Army Accelerated Implementation of Common Access Card Cryptographic Network Logon, paragraph 2.

1.7.4. Ability to enable/disable network protocols and features.

1.7.5. MFDs must be IP addressable and have the ability to restrict device access based on IP address range.

1.8. BUILDING ACCESS.

1.8.1. Upon receipt of service order, the COR will notify the point of contact (POC), as stated on the service order form, of the date and time that the contractor intends to provide contract services prior to arrival to the work site. This notification shall provide the contractor with authorization to enter the building(s) for the purpose of installing, servicing, repairing or replacing machines, and provide an individual to sign the service order form prior to beginning work, and after contract work is accomplished.

1.9. VEHICLE REQUIREMENTS.

1.9.1. Vehicle Registration. The Contractor shall fully comply with the vehicle registration requirements regarding Contractor-owned and Contractor employee privately owned vehicles (POVs) as set forth in NM National Guard Regulations. Any questions regarding the regulation can be directed to the security office. Contractor vehicles and Contractor employee POVs will be searched if the appropriate passes/decals are not displayed when entering NM National Guard Access Control Points (ACPs). All vehicles, including those with passes/decals, are subject to random search at any time.

1.10. ENVIRONMENTAL AND OSHA REQUIREMENTS.

1.10.1. Environmental and OSHA. The contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or COR for final resolution. The contractor shall notify the KO or COR in writing in addition to any verbal notification of such conflicts. The contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the contractor or contractor personnel may be grounds for the KO to halt any and all contractor performance with a commensurate deduction of monies due the contractor until such unsafe conditions are corrected. The contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the contractor shall notify the Fire Department at “911”, and the COR.

1.11. TECHNOLOGY INSERTION.

1.11.0. During the term of this contract, the government invites proposals from the contractor on technological advancements on their MFD products and provides a technical solution and cost for specified customers.

2. GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES

2.1. The government will provide adequate electricity to accommodate the machines provided. MFDs shall not be electrically shared with other appliances (refrigerators, microwaves, and power strips).

3. CONTRACTOR-FURNISHED ITEMS AND SERVICES

3.1. GENERAL EQUIPMENT REQUIREMENTS.

3.1.1 All equipment will be currently manufactured, actively marketed and on the GSA contract. The Government will not accept reconditioned, renovated or previously used copiers. Remanufactured models will not be accepted. A proposal to provide other than new models will not be accepted. Each copier proposed must be new models that are in current production as of the date the offer is submitted. All equipment will be in current production consistent with normal commercial practices and standards. All equipment must be furnished as new and not have been used at any other time prior to delivery after the manufacturing process.

3.1.3. MFDs shall be capable of operating on 110 volt or 220 volt electrical current.

3.1.3.1. The Government will be responsible for re-wiring of MFD installation sites necessary to accommodate 220 volts models

3.1.4. MFDs shall be equipped with a lighten/darken contrast control.

3.1.5. MFDs shall have a self-diagnostic system that indicates, at a minimum, (i) needs toner, (ii) needs paper, and (iii) paper misfeed or jams.

3.1.7. MFDs shall perform at any temperature between 50 degrees and 90 degrees Fahrenheit.

3.1.8. MFDs shall be capable of producing two-sided printed pages, or copies with either a manual mode or automatic feed mode.

3.1.9. MFDs shall have reduction modes and shall have sorting capabilities.

3.1.10. MFDs shall not contain either asbestos or polychlorinated biphenyl’s (PCB’s).

3.1.11. Contractor shall specifically identify the presence of the following materials: beryllium or beryllium compounds and lithium or lithium compounds.

3.1.12. MFDs shall feature a definite indicator that the MFD is energized. This may be either a special “power on” light or an appropriate indicator on the control panel.

3.1.13. MFDs shall be furnished with an automatic document feeder or re-circulating document handler.

3.1.15. Resolution. The resolution for all machines shall be 600X600 dpi for copying and up to 600 dpi for printing

3.1.16. Half Tones. The finished copy shall show at least three (3) distinct gray shades (excluding background).

3.1.17. Blackness density. The solid darkest area on the finished copy shall show a reflectance of ten (10) percent or less. Adjacent background areas shall show a reflectance of eighty (80) percent or greater.

3.1.18. MFD paper. The MFD shall be able to operate satisfactorily and provide acceptable copies on recycled paper conforming to the requirements of Commercial Item Description (CID) A-A-1912 and Joint Committee on Printing (JCP) Standard JCP 0-460.

3.2. MAINTENANCE, INTEGRATION, SERVICE, INSTALLATION, CHANGE CONTROL AND USER ACCEPTANCE TESTING.

3.2.2. Equipment installed under this agreement shall be maintained in accordance with Original Equipment Manufacturer (OEM) specifications. The contractor shall maintain the MFDs provided in this contract to perform at an effectiveness level of 95 percent, per the established computation in contractor’s awarded GSA Schedule. If a machine operates at less than 95 percent effectiveness level for 2 consecutive months, the contractor shall replace the machine.

3.2.3. Service Calls. The contractor shall respond to service calls during normal duty hours (between 7:30 a.m. and 4:00 p.m.), Monday through Friday, excluding holidays observed by the Federal Government. The contractor shall respond to verbal service calls within four (4) working hours after notification of malfunction. Service calls for machines identified as critical shall be responded to within two (2) working hours after notification of malfunction. Critical MFDs shall not be more than ten (10) percent of the total MFD inventory. Contractor shall furnish COR with a copy of maintenance call record sheets on a weekly basis. See Critical List, Attachment 7.

3.2.4 Services excluded from the project scope: This project does not cover the following functions or deliverables. These areas could be explored at a later date and estimated separately from this proposal based on direction from Client.

1. Contractor performance of any functions related to backup and disaster recovery.

2. Network sizing, capacity analysis and performance consideration.

3. Customization to any other Client system.

4. Incremental or new functionality or requirements unique to practice areas not analyzed by contractor.

5. Provision of operating system or network configuration of required server and Client hardware.

6. Database installation and configuration.

7. Advanced, automated workflow

8. Network hardware installation or network configuration.

3.2.10 Change Control: The Contractor cannot perform work outside of the scope of services listed herein. Any additional work will require the execution of a separate Professional Services Statement and corresponding Purchase Order.

3.3. NON-FAIR WEAR & TEAR DAMAGES (NFWT).

3.3.1. There are several methods in which a service call may be identified as NFWT. Each method follows:

3.3.1.1. Identification of NFWT by COR: The COR may review the service call to determine if damages may be NFWT. If the damages are questionable, the COR will inspect and investigate the damages. If the COR determines the damages are NFWT, he shall notify the unit/activity POC. The COR will inform the POC of the procedures required for the repair of NFWT damages.

3.3.1.2. Identification of NFWT by the contractor: Upon receipt of a service call by the COR, the contractor shall respond to the POC and location of the damages. The contractor shall inspect the damages for repair. If the contractor, through his expertise and qualifications, determines that the damages were or had to be caused by NFWT, he shall notify the POC and the COR of the determination. The COR will investigate and make a final determination. If determined to be NFWT, the COR will notify the unit/activity POC and inform them of the procedures for the repair of NFWT damages.

3.3.1.3. The COR will advise the unit POC that the damages are NFWT. The unit will pay for NFWT repairs with the Government Purchase Card (GPC) and that only the contractor is authorized to perform the repairs. If there is a dispute about the NFWT determination, the contractor shall advise the unit to contact the COR for final decision.

3.3.1.4. The contractor shall initiate a NFWT service ticket. He shall advise the POC of the approximate date when he shall begin the work and coordinate directly with the unit for scheduling the work. The contractor shall provide a copy of the service ticket to the unit POC and the COR with annotation of NFWT. The initial service call (to verify NFWT) shall be included in the service ticket after the work is completed.

3.3.1.5. Upon completion of work, the contractor shall obtain purchase card information for payment from the POC and provide one completed copy of the NFWT service ticket to the unit POC and one copy to the COR with repair costs, time control sheets and documentation listing materials used and material handling fees.

3.4. CONSUMABLE SUPPLIES. All consumable supplies, excluding paper and transparencies, but including staples for use in devices offered to meet automatic stapling requirements shall be provided by the contractor within forty-eight (48) hours of request. The government is not responsible for moving, inventorying, storing or issuing consumable supplies.

3.5. RELOCATIONS. The contractor shall relocate MFDs under this contract if necessary. Units may be required to relocate on the installation due to reorganization, office remodeling or various other reasons. Any copier may be relocated by the contractor (after initial installation) one (1) time per year at no charge to the Government. Thereafter, if that same copier is relocated, it shall be at the rate agreed upon by the contractor and the COR. The relocation of MFDs shall be made only by the contractor, except in cases where the contractor determines (prior to the move) that the relocation does not require trained moving technical personnel. This shall be agreed to by the COR. There shall be no charge to the Government if activity personnel do the moving, supervised by the contractor’s technical representative, and prior to the move, the contractor performs whatever adjustments to the equipment is necessary. Once a move has been requested the contractor shall accomplish the move with 24 hours.

3.5.1. Temporary Relocations. Every effort shall be made to notify the contractor in a timely manner of the temporary relocation. Once the need for the relocation is complete, the MFD shall be returned to the original place of installation.

3.6. SERIAL NUMBERS. Each MFD shall have the manufacturer’s serial number permanently and legibly stamped or affixed on a major component in a readily accessible location. Each MFD shall be permanently and legibly marked in a conspicuous location with the manufacturer’s name and trademark and model number of the machine.

3.7. METER READING AND INVOICING.

3.7.1. Meter Reading. The COR shall be responsible for taking meter readings monthly via intranet. Meter readings shall be taken within the first five (5) working days of the month for previous month’s service. The contractor is required to keep documented proof of each meter reading for each MFD.

3.13. CONTRACTOR REPORTS.

3.13.1. Maintenance Reports. The contractor shall complete a maintenance report upon the completion of each maintenance service/repair call. Report shall include time or arrival on-site, date and time of service completed; and a description of service(s) rendered. The contractor will be required to submit these to the COR on a quarterly basis.

3.14. VOLUME BAND SPECIFICATIONS

3.15.1. VOLUME BAND I (BLACK /WHITE OPTION)

3.15.1.1. MFDs shall have a minimum of 768 MB RAM, 40 GB HDD.

3.15.1.2. Resolution. MFDs shall have 600x600 dpi for copying and up to 600 dpi for printing.

3.15.1.3. Copy Speed. MFDs shall have a minimum copy speed of 25 letter size copies per minute.

3.15.1.4. MFD Volume. MFDs shall be capable of reliably producing 15,000 copies per month.

3.15.1.5. Design. MFDs shall include the manufacturer's standard commercial cabinet base.

3.15.1.6. Paper Trays. MFDs shall have a minimum of two paper trays; one of which supplies letter-size paper (8.5”x11”) and the other of which supplies legal-size paper (8.5”x14”). If neither of the trays is customer adjustable to accommodate 11” x 17” paper, a third tray shall be furnished to accommodate this paper size. Minimum capacity of all trays shall be 550 sheets of paper.

3.15.1.7. Reduction/Enlargement. Copies shall have a variable reduction and enlargement mode with variables of 1% increments from 65 percent to 140 percent, plus or minus 4 percent.

3.15.1.8. Document Feeder. MFDs shall have a recirculating automatic document feeder that feeds up to 50 originals of letter (8.5” x 11”), legal (8.5” x 14”) and (11” x 17”) and scans color.

3.15.1.9. Finisher. MFDs shall have an on-line finisher with capability of stapling set of documents up to thirty sheets without operator intervention or handling.

3.15.1.10. MFD shall have sorting capabilities.

3.15.3. VOLUME BAND II (BLACK/WHITE OPTION)

3.15.3.1. MFDs shall have a minimum of 768 MB RAM, 40 GB HDD.

3.15.3.2. Resolution. MFDs shall have a resolution of 600x600 dpi for copying and up to 600 dpi for printing.

3.15.3.3. Copy Speed. MFDs shall have a minimum copy speed of 33 letter size copies per minute.

3.15.3.4. MFD Volume. MFDs shall be capable of reliably producing 9,000 copies per month.

3.15.3.5. Design. MFDs shall include the manufacturer's standard commercial cabinet base.

3.15.3.6. Paper Trays. MFDs shall have a minimum of two paper trays; one of which supplies letter-size paper (8.5”x11”) and the other of which supplies legal-size paper (8.5”x14”). If neither of the trays is customer adjustable to accommodate 11” x 17” paper, a third tray shall be furnished to accommodate this paper size. Minimum capacity of all trays shall be 550 sheets of paper.

3.15.3.7. Reduction/Enlargement. Copies shall have a variable reduction and enlargement mode with variables of 1% increments from 65 percent to 140 percent, plus or minus 4 percent.

3.15.3.8. Document Feeder. MFDs shall have a re-circulating automatic document feeder that feeds up to 50 originals of letter (8.5” x 11”), legal (8.5” x 14”) and (11” x 17”) and scans color..

3.15.3.9. Finisher. MFDs shall have an on-line finisher with capability of stapling set of documents up to thirty sheets without operator intervention or handling.

3.15.3.10. MFD shall have sorting capabilities.

3.15.3.11. Duplex. As a minimum, MFDs furnished shall have automatic duplexing of letter and legal size paper. Duplexer shall be automatic with unlimited capacity.

3.15.5. VOLUME BAND III VI (PRODUCTION BLACK/WHITE OPTION)

3.15.8.1. MFD must have a minimum of 512 MB RAM, 320 GB HDD and 1.2 GHz processor.

3.15.8.2. Resolution. MFDs shall have a resolution of 600 dpi for copying/scanning and up to 1200 dpi for printing.

3.15.8.3. Copy Speed. MFDs shall have a minimum copy speed of 110 letter-size copies per minute.

3.15.8.4. MFD Volume. MFDs shall be capable of reliably producing 300,000 black and white per month.

3.15.8.5. Design. MFDs shall be commercial style production floor model.

3.15.8.6. Paper Trays. MFDs shall have a minimum of six paper trays; four of which supplies letter-size paper (8.5”x11”) and the other of which supplies legal-size paper (8.5”x14”) or other required formats. Minimum capacity of all trays shall be 550 sheets of paper. Minimum capacity of configured machine must handle a minimum of 7,250 sheets of paper

3.15.8.7. Reduction/Enlargement. Copies shall have a variable reduction and enlargement mode with variables of 1% increments from 25 percent to 400 percent.

3.15.8.8. Document Feeder. MFDs shall have a re-circulating automatic document feeder that feeds up to 100 originals of letter (8.5” x 11”), legal (8.5” x 14”) and (11” x 17”) and scans 80 ppm color and b/w.

3.15.8.9. Finisher. MFDs shall have an on-line finisher options without operator intervention or handling:

1. Capability of stapling sets of documents up to (100) sheets

2. Saddle stitch up to 20 pages with trimmer

3. 2/3 hole punching without operator intervention or handling.

4. Multi Format Folder with Z-Fold, Letter Fold Out, Double Parallel Fold, Gate Fold, Half Fold, Letter Fold In

3.15.8.10. Job Interrupt. MFDs shall have a "job interrupt" feature which allows for stopping of long runs, making extraneous copies, and then resuming the long run at the point of interrupt. Have the ability to change toners while job is in progress.

3.15.8.11. Paper Throughput. 5.5” x 8.5” up to 12” x 18”

3.15.2. VOLUME BAND I (COLOR OPTION):

3.15.2.1. MFDs shall have a minimum of 1 GB RAM, 160 GB HDD.

3.15.2.2. Resolution. MFDs shall have 600x600 dpi for copying and up to 600 dpi for printing.

3.15.2.3. Copy Speed. MFDs shall have a minimum black and white copy speed of 40 letter size copies per minute and a minimum color copy speed of 40 letter size copies per minute.

3.15.2.4. MFD Volume. MFDs shall be capable of reliably producing 8,000 black and white and color copies per month.

3.15.2.6. Paper Trays. MFDs shall have a minimum of four paper trays; three of which supplies letter-size paper (8.5”x11”) and the other of which supplies legal-size paper (8.5”x14”). Minimum capacity of all trays shall be 550 sheets of paper.

3.15.2.7. Reduction/Enlargement. Copies shall have a variable reduction and enlargement mode with variables of 1% increments from 65 percent to 140 percent, plus or minus 4 percent.

3.15.2.8. Document Feeder. MFDs shall have a recirculating automatic document feeder that feeds up to 50 originals of letter (8.5” x 11”), legal (8.5” x 14”) and (11” x 17”) and scans in color.

3.15.2.9. Finisher. MFDs shall have an on-line finisher with capability of stapling set of documents up to thirty sheets without operator intervention or handling.

3.15.2.10. MFD shall have sorting capabilities.

3.15.4. VOLUME BAND II (HIGH SPEED COLOR OPTION):

3.15.4.1. MFDs shall have a minimum of 1 GB RAM, 320 HDD.

3.15.4.2. Resolution. MFDs shall have a resolution of 600x600 dpi for copying and up to 600 dpi for printing.

3.15.4.3. Copy Speed. MFDs shall have a minimum black and white copy speed of 75 letter size copies per minute and a minimum color copy speed of 75 letter size copies per minute.

3.15.4.4. MFD Volume. MFDs shall be capable of reliably producing 50,000 black and white and color copies per month.

3.15.4.5. Design. MFDs shall be commercial style production floor model.

3.15.4.6. Paper Trays. MFDs shall have a minimum of four paper trays; two of which supplies letter-size paper (8.5” x 11”) one which supplies paper size (8.5”x14”) or (11” x 17”) and the other to hold up to 1,800 sheets of (12” x 18”) 110 lb cover. Minimum paper capacity for machine should be 5,000 sheets of paper. On board paper trays must be capable of supporting weights up to 80 lb cover and duplex 90 lb index.

3.15.4.7. Reduction/Enlargement. Copies shall have a variable reduction and enlargement mode with variables of 1% increments from 65 percent to 140 percent, plus or minus 4 percent.

3.15.4.8. Document Feeder. MFDs shall have a re-circulating automatic document feeder that feeds up to 100 originals of letter (8.5” x 11”), legal (8.5” x 14”) and (11” x 17”) and scans in color.

3.15.4.9. Finisher. MFDs shall have a 2,000 sheet on-line finisher with capability of stapling set of documents up to fifty sheets in multiple positions and saddle stitch (booklet making) stapling up to 15 sheets without operator intervention or handling.

3.15.4.10. MFD shall have sorting capabilities.

3.15.4.11. Duplex. As a minimum, MFDs furnished shall have automatic duplexing of letter and legal size paper. Duplexer shall be automatic with unlimited capacity.

3.15.4.12. MFD must include a document server with true Adobe Postscript 3. Must be at least a 2.13 Ghz processor with 2 GB or RAM.