PWS_Design and Graphic Services.docx

C. STATEMENT OF WORK

C.1. OVERVIEW / BACKGROUND.

Architectural and Historic Preservation Consulting and Graphic Services for Jefferson Events:

Performing and Studio Re-Envisioning Concept Revisions

Dr. Carla Hayden, the fourteenth Librarian of Congress, has a vision to increase access to the Library onsite and online, enhance the Library’s Thomas Jefferson Building as a cultural destination, and help future researchers and scholars actively use the Library’s collections and services. A newly completed Visitor Experience Master Plan includes an orientation area that introduces visitors to the origins and major functions of the Library, an exhibition hall focused on treasures from the Library’s collections, and a new learning lab.

To continue this mission, the Library is re-envisioning the Thomas Jefferson Building’s key program and performance spaces, and supporting facilities to expand their use and function. An initial conceptual design has been completed and has been reviewed by the Architect of the Capitol’s (AOC) Architectural Review Board (ARB). Through this requirement, the Library seeks graphic, architectural, and historical preservation consulting services to revise the key concept renderings of the North West Courtyard terrace and circulation core to illustrate an approved approach by the ARB.

The Thomas Jefferson Building (1,961,872 SF).

Congress authorized funding for the first separate Library of Congress Building, the Jefferson Building, in 1886. The design is exemplary of the Beaux Arts Style and was based on the Paris Opera House. The building is architecturally significant as one of the most beautiful, educational, and decorative buildings in US history. The grandeur of the building in its size, scale, use of materials and fire-proof construction, level of craftsmanship and detail, series of murals, and sculpture is considered one of America’s greatest achievements.

The period of significance dates from the building’s completion date of 1897 through the completion of the last major modification to the building, the addition of the Whittall Pavilion, in 1939.

C.1.1. Preservation Zones and Library Stakeholders Four preservation zone classifications have been overlaid on the interior spaces of the Thomas Jefferson Building to identify, document, and clarify preservation priorities of the historically and architecturally significant extant features and spaces of the building. The four preservation zone classifications are: 1) Restoration Zone; 2) Rehabilitation Zone 1; 3) Rehabilitation Zone 2; and 4) Renovation Zone.

A. The Coolidge Auditorium (4,063 SF, Restoration Zone) On January 23, 1925, a joint resolution of Congress accepted a “gift from Mrs. Frederic Shurtleff Coolidge of an auditorium for chamber music.” [Report of the Librarian of Congress, p 1, 1925]. With this gift, the Elizabeth Sprague Coolidge Foundation was established in the Library for the promotion and advancement of chamber music through commissions, public concerts, and festivals. Designed according to her preference for "severe and chaste beauty" rather than "ornate display," the Coolidge Auditorium was completed just in time for the first Coolidge Festival, which successfully inaugurated the new hall on October 28, 1925. This structure has become world famous for its magnificent acoustical properties, for the caliber of the artists and ensembles who have played there, for newly commissioned works premiered, and for the individually scheduled concerts interspersed among concert series, retrospectives, and festivals. Today, the Coolidge Auditorium is the Library’s largest and most prominent event venue which hosts an array of events including musical performances, film screening, lectures, and symposia. A 1991 study on the Coolidge Auditorium explained, “It is generally appreciated that this facility is a superior recital and chamber music hall.… [T]he acoustical measurements are considered as scientific confirmation of the hall’s sterling reputation among musicians and music lovers.” [George C. Izenour Associates, Inc. Report on the Coolidge Auditorium and Related Spaces—Jefferson Building, Library of Congress for the Office of the Architect of the Capitol. October 11, 1991, p.2 (A).

The auditorium was inserted into the Northwest Courtyard and once held 511 and now holds 483 seats. The main entrance is through a vestibule that leads to the Ground Floor Northwest Corridor through two sets of double doors. Parts of the seating and stage are original to the theater, as are the walls, including a curved rear wall created to enhance reverberation for stringed instruments. The unusual cork floor also plays an important acoustical role. Access to backstage of the Coolidge Auditorium is located in the North Cellar Corridor

B. The Whittall Pavilion (1,562 SF, Restoration Zone) In February 1936, the Gertrude Clarke Whittall Foundation was established at the Library to maintain the Stradivari instruments and to support their use in concerts. In 1938 Mrs. Whittall provided funds for the construction of the Whittall Pavilion, a drawing room intended as a "beautiful sanctuary of the precious Stradivari," adjoining the foyer of the Coolidge Auditorium.

The Whittall Pavilion was added to the Jefferson Building in 1939. The Pavilion connects to the Coolidge Auditorium to the north through a passageway and a vestibule to the south. Windows and doors on the east wall look over the Northwest Courtyard.

C. Northwest Courtyard (4,385 SF, Rehabilitation Zone 1-Façade) The Jefferson Building was originally designed with a courtyard in each quadrant as defined by the central octagon and the east/west axis of the East and West Main Pavilions and the north/south axis of the original stacks. The northwest courtyard was modified in 1925 to accommodate the Coolidge Auditorium and in 1939 for the Whittall Pavilion.

The Coolidge Auditorium was completed in 1925 and projects into the Northwest Courtyard. The original elevation is obscured by a modern entrance addition and the Whittall Pavilion. When the Whittall Pavilion was opened in the northwest courtyard in 1939, the existing pool, constructed with the Coolidge Auditorium in 1925, was shortened to accommodate the new structure.

D. Space Utilization, Planning and Design Office Space Utilization, Planning and Design (SUPD) office provides space planning, interior design procurement and construction management services (in conjunction with the Architect of the Capitol (AOC) for all Library facilities. SUPD also monitors, plans, designs space requirements, and maintains an efficient and cohesive facility aesthetic for all Library buildings.

E. Architect of the Capitol The Architect of the Capitol (AOC) and the Librarian of Congress by statute share responsibility for the historic treasures represented by the buildings and grounds of the Library of Congress. The AOC has charge of all work at the Library affecting the structural integrity of the buildings, building systems; architectural features of the buildings; compliance with building and fire codes; care and maintenance of the grounds, and purchase of equipment necessary to fulfill these responsibilities. The Librarian has charge of all other work pertaining to the Library’s buildings and grounds.

C.2. SCOPE

The Contractor shall provide architectural and historic preservation consulting, design, and graphic services to reproduce and/or modify pre-existing renderings to illustrate a revised conceptual approach to the renovations of the Northwest Courtyard.

C.3. REQUIREMENTS

The Contractor will be required to evaluate the proposed conceptual changes for architectural feasibility and create visual graphics to be used as development and fund raising tools.

Post Award Conference The Contractor Key Personnel shall meet with the COR, and any other identified Library stakeholders, for a kick-off meeting to review the objectives, roles and responsibilities, and the anticipated project schedule as it conforms to the timelines laid out in Section C.4.

Project Management The contractor shall provide project management services for the contract. The contractor shall identify in the Key Personnel section of this contract an individual that will serve as the Contractor’s Project Manager (PM). The Contractor’s PM shall coordinate all services, delivery, perform quality assurance, oversee Contractor staff and all subcontractors, and participate in meetings. The Contractor’s PM shall have the qualifications required for the Contractor’s PM in the Staff Qualifications and Requirements section of this contract.

The Contractor’s PM shall coordinate all site visits, if necessary, with the COR.

The Contractor’s PM shall maintain a record of pertinent communications, current schedules, and ensure that the COR is fully informed of the project’s status. The Contractor’s PM shall provide a program milestone chart and project schedule and management approach to complete the work for review and approval by the COR no later than five business days after the kick-off meeting, whichever is latest. The project schedule shall be created and maintained in Microsoft Project format.

The project schedule shall include:

A. Specification clarification/approval deadlines B. Final deliverable submission deadlines

Color Renderings The final graphics will provide two (2) viewpoints for at least three (3) different revised concepts resulting in six (6) color renderings. If the number of revised renderings is reduced, the associated viewpoints shall be applied to the remaining concepts (ie: if only two (2) revised concepts are required, each shall have three (3) viewpoints so that six (6) color renderings are still received). If additional viewpoints and renderings are required, the option for additional renderings will be exercised.

The Library will provide sketches of elevations, floorplans, and isometric views of pre-briefed potential solutions proposed to the ARB as well as the AOC’s Thomas Jefferson Building Preservation Guide.

C.3.1. Analyze existing spaces and provide Architectural and Historic Preservation consulting services The contractor shall analyze and assess the impact of historic preservation guidelines on the physical spaces addressed in the revised concepts. If unfamiliar with the spaces, the contractor shall perform site inspections at of minimum the following spaces to inform their final renderings:

A. Potential new access points from the ground or first floor to the NW Courtyard B. Northwest Courtyard

The contractor shall review the sketches and notes of the ARB pre-briefed potential solutions generated by the Library and shall:

A. Evaluate the proposed solutions and identify any potential major architectural challenges B. Meet with the Library design team to discuss their findings, make additional recommendations, and confirm direction for the 3 revised approaches to be graphically rendered as described below (3.2.).

C.3.2. Create Visual Graphics The contractor will incorporate the feedback from their meeting and develop not less than 2 viewpoints for not less than 3 different revised concepts, for a total of six (6) final architectural visual color renderings. The renderings shall:

A. Visualizes the final concept and clearly identify potential areas and features to recognize donors or supporters

The deliverables shall be delivered to the Library in an editable electronic format for use and incorporation by the Library’s in-house Development and Graphics teams. All rights to the final deliverables shall be turned over to the Library and not be limited.

During the development of the final deliverables, the Library shall be given one (1) review period at 50% development. The contractor shall review and incorporate the Library’s revisions into their final product.

C.3.3. Optional Contract Line Item Numbers (CLIN) The Library may determine that the following are needed in order to successfully address all ARB comments. Should an optional CLIN be required, the contractor will be notified of the intent to exercise the option no later than September 12, 2022.

A. Optional CLIN 1: Additional Color Renderings The contractor shall provide a price to produce additional visual color renderings that further visualizes the final concept and identifies or provides further details on potential areas to donors/recognize supporters. A maximum of six additional renderings may be required and the Library may exercise any quantity up until that maximum during the option’s period of performance.

B. Optional CLIN 2: Digital Fly-over Vendor shall modify or recreate the previous contract’s presentation-ready animated digital fly-over to incorporate the new concepts for the NW Courtyard. This will involve removing the animations and images of spaces revised under this contract and replacing them with the approved concept adjustments to produce a complete, final digital fly-over incorporating the work of this contract as well as the previous contract. As such, this fly-over shall represent the full scope of work (restoration, rehabilitation, and/or renovation) associated with this phase and the associated zones of the Visitor Experience Master Plan and the AOC ARB approved concept and design. A maximum of two digital fly-overs may be required and the Library may exercise any quantity up until that maximum during the option’s period of performance.

C.4. SCHEDULE OF EVENTS/DELIVERABLES

The period of performance shall be 55 days from post award conference. The Library will provide comments on acceptable draft deliverables within 14 calendar days of receipt.

Draft deliverables shall be delivered by e-mail to Library individuals to be identified or via a secure digital file download site provided by the contractor. Final deliverables shall be furnished in hard copy (4 copies) and digitally via CD (2 copies) or secure digital file download to the Library CO.

Create Visual Graphics: 50% review

15 days after post-award conference

Final Concept Visual Graphics 100% 55 days after post-award conference

Additional Renderings If exercised, rendering(s) will be due in quantities and timeframes determined and agreed upon by the COR and Contractor.

Digital Fly-over If exercised, fly-over(s) will be due in quantities and timeframes determined and agreed upon by the COR and Contractor.

C.5. INSPECTION AND ACCEPTANCE OF DRAFT AND FINAL DELIVERABLES

Reports, documents, and narrative-type deliverables will be accepted when all discrepancies, errors, and other deficiencies identified in writing by the Government have been corrected. If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version. All of the Government’s comments must either be incorporated into the succeeding version of the deliverable, or the contractor must demonstrate to the Government’s satisfaction why the comments should not be incorporated.

If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, improper format, or otherwise does not conform to the requirements in this contract, the document may be rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable deliverable, the contractor shall arrange a meeting(s) with the COR.

C.6. KEY PERSONNEL

C.6.1. Personnel Designation and Suitability The Contractor shall identify full-time employees and/or partners with qualifications in relevant disciplines. Resumes detailing education, experience, and relevant professional credentials and/or certificates shall be provided for each of the personnel identified. Resumes and supporting credentials must demonstrate the personnel’s level of expertise, participation, and performance on projects substantially similar to the requirements of this solicitation.

After contract award, no substitution of personnel shall be allowed without the advance notice of the CO. The proposed substitute must possess equal or better qualifications and experience than the originally submitted professional or the substitute may be rejected. All substitutions or replacements shall be at no additional cost to the Library.

The CO will have the right to effect removal of any Contractor employee at any time throughout the duration of the contract if that employee is deemed to perform below the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such cases, the Contractor shall promptly submit the name and qualifications of the replacement. Failure or excessive delay by the Contractor to provide qualified personnel that meet the contract requirements, and/or failure to provide personnel qualified to perform the required services, will be deemed sufficient reason by the CO to terminate the contract.

C.6.2. Required Personnel The Contractor must provide four Key Personnel for the completion of this project: a Project Manager, an alternate Project Manager, a Lead Architect, and an Architectural Illustrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. At a minimum, the personnel must possess the following qualifications:

A. Project Manager and Alternate Project Manager The Project Manager/Alternate Project Manager will be expected to read, develop and manage the creation of architectural design packages and graphics, host presentations and discussions, and communicate regularly and effectively with the COR, orally and in writing. They must possess:

· At least 8 years’ experience managing architectural and conceptual design projects.

· Experience in preparing written reports, correspondence, and briefing clients and management personnel

B. Lead Architect

· At least five (5) years of experience specializing in performance space and historic space design.

· A bachelor’s degree in architecture or interior design.

· A license to practice architecture or interior design in Washington, DC.

C. Architectural Illustrator At least three (3) years specializing in color renderings of conceptual architectural spaces.

The Project Manager or alternate shall be available between 8:00 a.m. to 4:30p.m. Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

C.7. DATA RIGHTS

Contractor will be required to assign copyright to the Library for the creation of potentially copyrightable material.

C.8. TRAVEL

The Contractor may be required to travel to the Library of Congress Capitol Hill Campus during the performance of the contract to attend meetings and site visits. Travel expenses must be included in the price of the contract.