PWS_Crane and Hoist MX.pdf

DRAFT

Performance Work Statement (PWS) Crane and Hoist Services

Al Udeid Air Base (AUAB), Qatar

M.11. CRANE AND HOISTS PREVENTIVE MAINTENANCE AND REPAIR

SERVICES

The Contractor shall perform Repair Services, Annual Load Testing Inspection and Quarterly Inspections for Cranes and Hoists at Al Udeid Air Base (AUAB) in accordance with all applicable laws, regulations, standards, instructions, and commercial practices described in this Performance Work Statement (PWS) with a focus on safety and customer service. The Contractor shall have and maintain all licenses and certificates required to perform all work requirements in the PWS. The Contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements. Contractor shall, except as specified in the PWS as Government furnished property or services, provide everything needed to perform Cranes and Hoists inspections and repair services at Al Udeid Air Base as defined in the PWS. Crane and Hoist Services will be performed throughout AUAB. The estimated workload and crane/hoist locations are listed in Appendix M.11.10 entitled WORKLOAD ESTIMATES AND ASSET RESPONSIBILITIES SUMMARY. All work performed by the Contractor in the PWS shall conform to the applicable latest editions of the following specifications and standards but not limited to:

- OSHA Standards 29 CFR §§ 1910 and 1926

- American National Standards Institute (ANSI) Standards B30

- Crane Manufacturer’s Association of America (CMAA)

- American Gear Manufacturers Association(AGMA)

- Manufacturer’s Recommendations and Warranty Requirements

M.11.3. Scope of Work

The contractor shall provide all necessary labor, supervision, tools, equipment, and materials to perform the following services:

M.11.3.1. Maintenance Services. The contractor shall perform three (3) quarterly inspections and one (1) annual load testing inspection of all cranes and hoists to ensure reliable and continuous safe operation of all cranes & hoists. The work shall be in accordance with the PWS and shall be in accordance with the manufacturer’s instructions or standards in the PWS.

All preventive maintenance should be in accordance with regulations and done within time frame of appendix M.11.4 Repairs or replacements of parts may require load tests or recertification by the Contractor dependent on the type of repairs or parts replaced. The additional repairs required, testing, and/or recertification will use labor and/or parts line items.

M.11.3.2 Maintenance Schedules. The Contractor will establish an applicable schedule for all inspections and update it for each option year exercised. The schedule shall be submitted to the Contracting Officer Representative (COR) no later than twenty-one (21) calendar days after contract award. Aircraft hangar availability may affect proposed schedule. The

Contractor and the COR will coordinate such occurrences. The approved schedule may not be changed without the written approval of the COR. The Contractor will coordinate with the COR seven (7) calendar days prior to the inspections to avoid any interference with work within the facilities. Upon completion of repairs, inspections and load tests, the Contractor shall provide an inspection report as stated in paragraph M.11.5.2. All weight tests shall be conducted using certified solid weights.

M.11.3.3. Maintenance- Annual Load Testing and Quarterly Inspections. The Contractor shall perform annual load test inspection and quarterly inspections for the equipment listed in Appendix H. The Government reserves the right to modify the contract by adding or removing cranes and hoists from the equipment list in Appendix H. Changes shall be approved in writing by the Contracting Officer (CO) through the modification process.

M.11.3.4 Communication. Contractor shall utilize phone, email and postal services in order to be responsive and timely to all requirements of the cranes and hoists PWS.

M.11.4. EQUIPMENT REPAIRS AND SERVICE CALLS

M.11.4.1. Repair Calls. The Contractor shall respond to repair service calls on-site for inoperative cranes and hoists, 7 days a week, 24 hours per day, within 4 hours after notification by the COR. The Contractor shall survey the condition of the cranes and hoists and provide to the COR a written repair estimate as specified in paragraph M. 11.5.3. The Contractor shall commence repair work after notification from the COR. Downtime of the cranes and hoists shall be kept to an absolute minimum and the customer shall be informed of findings and estimation of downtime by the COR. The Contractor shall prepare and submit a written repair report as specified in paragraph M. 11.4.10.

M.11.4.1.1. Routine Repairs and Services. The contractor and the COR will coordinate and schedule repairs for routine service calls. The contractor shall respond within 2 hours of notification by the COR and be on-site within 24 hours of notification.

M.11.4.1.2. Emergency Repairs and Services. Emergency services are required when item or items of equipment listed in Appendix M require repair outside of Routine Service Hours that are outlined in this paragraph. The contractor and the COR will coordinate and schedule repairs for Emergency service calls. The contractor shall respond within 4 hours after notification by the COR. Emergency Service after duty hours are 6:00 p.m. to 6:00 a.m., Monday through Sunday.

M.11.4.2. Additional Load Test. Whenever the Contractor responds to emergency service calls and removes, repairs, installs, or replaces a component in the Load Controlling Path (LCP) of any crane and/or hoist, the Contractor shall notify the COR for approval prior to conducting a load test to ensure the unit meets all manufacturer’s specifications. Upon written approval from the Contracting Officer or COR, the Contractor will perform a load test and provide new certification documents, recording all details of the load test. The additional cost, if any, for this load test will be included on the repair estimate. This additional load test does not replace the regular annual load test for the equipment and cannot be used to change the date of the next scheduled annual load test for the repaired lift equipment.

M.11.4.3. Identification Markings. The Contractor shall label, to be visible from ground level, the designated hoist number, the rated capacity, month and year of the inspection on each unit during the annual inspections. Additionally, the Contractor will remove any markings which have been superseded or are erroneous.

M.11.4.4. Warranty on Service Call Repairs. The Contractor shall warranty all parts, materials and workmanship provided and performed under the PWS for a period recommended by the manufacture and provide the warranty in writing to the COR.

Warranty replacement will be done by the Contractor at no charge to the Government. The effective date on all warranties shall begin at the time that the crane, hoist or part is made operational. The Contractor shall ensure the crane or hoist operates as designed and is fully functional after completion of service or repair.

M.11.4.7 Repair and Services Reports/Receipts. The contractor shall provide a professional inspection document to the COR with inspection findings, preventative maintenance and servicing of all equipment, parts, material cost and labor services. The service reports shall be provided to the COR within three calendar days from the date of service. Reports may be hand- carried, emailed as a MS Word, Excel, Adobe (pdf) to the

COR.

M.11.4.8. Reimbursable Parts/Equipment. The contractor shall obtain all parts necessary for the performance of this contract. For the purpose of parts reimbursement, the contractor must have authorization to purchase these parts from the COR. The Contractor shall submit a purchase report to the COR or successor system(s) containing all expenditures by the 5th of each month for purchases made during the previous month; this report shall also track the cumulative cost of all purchases, both monthly and through the entire current POP. The Contractor shall file copies of all invoice and sales receipts and shall provide them to the COR and ACO when requested.

M.11.5. REPORTS AND SERVICE SUMMARY

M.11.5.1 Contractor Furnished Reports. Ensure that all records created as a result of the processes prescribed are maintained in accordance with AFMAN 33-363, management of records, and disposed of IAW the Air Force Records Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm. AFI 33-332, Air Force Privacy and Civil Liberties Program and DOD5400.7-R_AFMAN 33-302, Freedom of Information Act Program must also be followed.

M.11.5.2 Inspection Reports. The Contractor shall prepare and submit a written report within fourteen (14) calendar days after each of the annual and quarterly inspections are complete. The report shall identify each type of crane and hoist, the location (building number), maintenance work performed, repairs needed, date of inspection, name of the technician(s) who actually performed the work, and the overall condition of the equipment. Whenever a load test is performed, the Contractor shall also provide the load test certification with the inspection report.

If the needed repairs annotated in the inspection report require work considered over and above routine maintenance work, the Contractor shall provide a written estimate as stated in paragraph M.11.5.2. The Contractor shall provide the repair estimate to the CO and a copy to the COR and a professional opinion when the repair work will be completed. For annual load test failures, the Contractor shall immediately notify the COR that the crane and hoist failed the test, and a written repair estimate shall be provided within three (3) calendar days.

M.11.5.3 Written Repair Estimate(s). If a crane or hoist cannot be repaired at the time of the emergency site visit due to non-availability of parts or prohibitive costs, the Contractor will notify the COR and CO and provide a cost estimate at that time or by the next calendar day. The written estimate is submitted to the COR and CO and will be based on returning crane or hoist to a fully functional condition. This written estimate will be provided at no cost to the Government and shall include the estimated cost of parts, labor, man lift, forklift, hours to perform repairs, the projected equipment downtime, each hoist ID, the location, serial number, make and model and the rated capacity of the hoist, maintenance work to be performed, recommended repairs, date of inspection, and name of inspector. The Contractor shall only make the needed repairs or replacements after written approval from the CO. The Government shall not be responsible for work performed without written approval from CO. For load control path failures, the Contractor shall immediately notify the CO and COR that the crane or hoist failed the test, and a Written repair estimate shall be provided the government within (3) three calendar days.

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

M.11.5.4. SERVICE SUMMARY. The Service Summary (SS) captures the service requirements that can be measured and are PWS requirements. The SS includes performance objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds state the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the Performance Objective. Any work missed or repair fails will be documented and needs to be reworked by the contractor. All related documentation will remain as a permanent record throughout the contract.

M.11.5.5. Repair and Services Reports/Receipts. The contractor shall provide a professional inspection document to the COR with inspection findings, preventative maintenance and servicing of all equipment, parts, material cost and labor services. The service reports shall be provided to the COR within three calendar days from the date of service. Reports may be hand- carried, emailed as a MS Word, Excel, Adobe (pdf) to the

COR.

M.11.6. ENVIRONMENTAL AND SAFETY CONTROLS:

M.11.6.1 Environmental Management System (EMS) Policy. AUAB is committed to environmental stewardship while sustaining our military mission. We are dedicated to reducing environmental impacts, sustaining environmental compliance, and increasing the efficient use of resources. In support of our environmental policy, we will: Protect human health and natural resources; Incorporate environmental commitments into applicable policies and programs; Encourage an environmental culture across all levels of management; Enhance relations with the local and regulatory communities; Partner with all stakeholders to promote resource conservation; Achieve continuous improvements in environmental performance.

11.6.1.2 Upon contract award, the COR will notify the EMS Coordinator to arrange EMS training. The Contractor shall provide the EMS Coordinator with a list of names of all employees who viewed the training as well as the date training was completed. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

11.6.1.3. The Contractor shall perform work under this contract consistent with AUAB EMS and in a manner that conforms to all applicable environmental laws and regulations. The Contractor shall provide information as necessary to demonstrate conformance with these requirements. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective action immediately or based on the time schedule established by the EMS Coordinator, 379 AEW A6/7. The contractor shall participate in the Base HAZMAT program as required by AFI 32- 7043, Hazardous Waste Management Guide.

11.6.1.4. Designation of a single individual who has experience and knowledge of HAZMAT issues.

11.6.1.5. Provision of all HAZMAT to be used or stored on base.

11.6.1.6. Coordination of all HAZMAT used or stored on base.

11.6.1.7. Tracking daily usage of all HAZMAT used or stored on base.

11.6.1.8. Implementation of Best Management Practices to prevent spills and other releases to the environmental to meet NFPA and OSHA requirements.

11.6.1.9. Participation in an accurate exit inventory of materials used on base at the end of the contract.

11.6.1.10. The contractor shall store all HAZMAT in a designated HAZMAT storage area.

M.11.6.2 Hazardous Waste Management. The contractor is responsible for the analysis, characterization, proper handling and disposal of hazardous waste (HW) generated by their operation. The Environmental Final Governing Standards for United States Forces in Qatar (FGS-Q) shall be used as the primary environmental guidance. The DOD Instruction 4715.05- G - Overseas Environmental Baseline Guidance Document (OEBGD) can be used to address particular issues not addressed in the FGS-Q. In addition, USAF guidance is implemented, where applicable, from AFI 32-7006 - Environmental Program in Foreign Countries, AFPAM 32-7043 - Hazardous Waste Management Guide, and AFI 32-7086 - Hazardous Materials Management.

11.6.2.1. Under no circumstances will the contractor remove any hazardous waste from AUAB without ensuring complete and full compliance with all applicable existing environmental laws and regulations.

11.6.2.2. Prior to removing, transporting or disposing of any hazardous waste from the base, the contractor shall forward hazardously waste manifests, land disposal restrictions, waste profiles, laboratory analyses, and Safety Data Sheets to 379 AEW A6/7 to obtain a review and/or signature as required.

M.11.6.3 Notification of Environmental Spills. If the contractor spills or releases any hazardous substance that contacts or has the potential to contact water, soil or any drain (sanitary or storm) the contractor shall call 911 then the CO immediately. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spill or release of such substance.

M.11.6.4. Hazardous Material Storage Tanks. The contractor is responsible for ensuring compliance of storage tank brought to the base for contractor’s use. A work center may not collect more than 55 gallons (or one drum) of HW, and/or no more than 1 quart of acute HW per process at any SAP. Once a container of HW has reached approximately 85-90% capacity, it must be turned into the HWTA within 72 hours. A work center may not collect more than four (4) 55-gallon drums of non-hazardous used POL products per process at any SAP. Once the four 55-gallon drums of non-hazardous used POL have reached 85-90% capacity, they must be turned into the HWTA within 72 hours. Regardless of the amount of HW or used POL accumulated, the SAP Manager shall turn-in all waste prior to squadron rotation, unless waived in writing by the incoming unit and/or the Environmental Office.

Requirements include conducting daily visual inspections, proper labeling, secondary containment, proper grounding, etc. Vehicle/equipment filling, and storage tank refilling must be monitored continuously and conducted in a manner to prevent spills and overfills.

For a workshop without an established SAP conducting periodic oil changes, adequately trained workshop personnel are advised to transport the used oil to the HWTA right away after draining using a commercial container designed to hold new/used oil. The container should be clearly labeled "Used Oil.” The used oil should be transported during the same shift in which it was drained.

M.11.6.5. Spill Response. The contractor shall be responsible for the clean-up and disposal of all spilled materials. This includes all materials use to contain and absorb the spill. Spilled material must be cleaned-up promptly and reported to the CO. If any amount of spilled material contacts or has the potential to contact water, soil or any drain (sanitary or storm), the contractor shall call 911 immediately. Spills of HAZMAT or hazardous waste shall be managed in accordance with the current 379 Hazardous Waste Management Plan and TO 00-25-172.

Disposal of wastes generated from spill clean-up shall be the contractor's responsibility. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spills.

M.11.6.6. Training. The contractor is responsible to train their employees regarding Environmental and Hazardous Materials Handling. The contractor is also required to have and maintain Safety Data Sheets (SDS) for all materials used by the contractor in accordance with but not limited to federal and state laws and/or regulations.

M.11.6.7. Fire Safety. The contractor shall obtain a burning permit from the AUAB Fire Department prior to welding, burning or cutting operations each day they anticipate performing this type of work. All welding and burning operations necessary for the completion of the PWS shall be accomplished in strict compliance with fire safety and applicable standards. The contractor shall provide and maintain fire extinguishers in accordance with NFPA standards during all welding and burning operations relative to the

PWS.

M.11.6.8. Safety. The contractor shall conform to all safety regulations to include but not limited to: Occupational Safety and Health Administration (OSHA) and the Maintenance Manual for each piece of equipment. The contractor is responsible for inbound and outbound traffic control while working on the equipment and assuring proper coordination is made with the security forces office, emergency response office(s) and the COR at least one day prior to scheduled maintenance. The COR will contact the contractor for all emergency work required and coordinate best time to perform this maintenance.

M.11.7. GENERAL INFORMATION:

M.11.7.1. Quality Control Plan. The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with applicable standards as stated in paragraph 1 of the PWS and the manufacturer’s instructions.

The program shall include procedures to identify and prevent defective services. A copy of the plan shall be furnished to the COR and CO 14 calendar days after contract award.

M.11.7.2. Quality Assurance. The government will evaluate the contractor’s performance by a COR or government representative who will monitor performance through on-site inspections, receipt of complaints from base personnel and compliance with this PWS. The government reserves the right to inspect each task as completed.

M.11.7.3. Hours of Operations. The Contractor shall support a 12-hour, six-day-a-week operation and shall expect some work may require alternative duty day scheduling and overtime. The Contractor shall provide full trade services on each shift by ensuring all shift personnel meet the minimum qualifications and have sufficient skill to provide full services outlined in this appendix, zero (0) discrepancies allowed.

M.11.7.3. Hours of Operations.

The Contractor shall support the operation on an as-needed basis, with the ability to work a variable schedule throughout the year. The Contractor shall expect that some work may require alternative duty day scheduling and occasional overtime. The Contractor shall provide full trade services by ensuring all personnel meet the minimum qualifications and have sufficient skill to provide the full range of services outlined, regardless of the schedule or shift worked.

M.11.7.4. Work Approval and Reporting Procedures. The contractor shall provide contact information for the project manager assigned to this contract for routine and emergency services. All work performed under this PWS must first be approved by the COR. The contractor’s official estimate shall be documented sufficiently to identify the system to be worked, estimated repairs, parts, labor, and costs, if any.

M.11.7.5. Affirmative Procurement. In order to comply with the affirmative procurement requirements of Section 6002 of Resource Conservation and Recovery Act of 1976 and Executive Order 13101, the Government requires the use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s (“EPA’s) Comprehensive Procurement Guidelines. These materials and products must meet the requirements of this PWS, must meet the manufacturer’s specifications, must not delay the progress of the work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the government, should also be considered. The Contractor shall provide, to the maximum extent practicable, materials with recovered material content at the levels recommended by the EPA’s CPG website;

http://www.epa.gov/cpg/products. EPA designated recycled and recovered materials and products to possibly be considered in the PWS are lubricants (grease, oils, etc.). Cost of parts will also be evaluated through market research.

M.11.8. CONTRACTOR SPECIFIC REQUIREMENTS:

M.11.8.1 The Contractor shall be required to meet all requirements stated in the PWS and a current Bridge and Gentry Crane certification for each technician who will be working at Al Udeid Air Base.

Performance Objective

PWS Paragraph Performance Threshold

Method of Surveillance

PO – H11: ensure all shift personnel meet the minimum qualifications and have sufficient skill to provide full services outlined in this appendix

M.11.7.3.

Zero (0) discrepancies allowed.

Periodic Inspection (Monthly)

PO – H12: Perform three (3) quarterly inspections and one

(1) annual load testing inspection of all cranes and hoists to ensure reliable and continuous safe operation of all cranes & hoists.

M.11.3.1 Zero (0) discrepancies allowed.

Periodic Inspection (Monthly)

PO – H13:

Contractor shall prepare and submit a

M.11.5.1 Zero (0) discrepancies allowed.

Periodic Inspection (Monthly) http://www.epa.gov/cpg/products written report within fourteen (14) calendar days after each of the annual and quarterly inspections are complete.

PO – H14:

Contractor shall respond to service calls for inoperative cranes and hoists, 7 days a week, 24 hours per day, within 1 hour of notification by the COR.

M.11.4.1

Zero (0) discrepancies allowed.

Periodic Inspection (Monthly)

PO – H15:

The contractor shall provide a repair estimate to the COR after surveying condition of cranes and hoists, additional load test costs, and load control failures.

M.11.4.1 M.11.4.2 M.11.5.2 M.11.5.3

Zero (0) discrepancies allowed.

Periodic Inspection (Monthly)

PO – H16:

The contractor will submit all written repair estimates within timeframes stated in Crane and Hoist PWS.

M.11.5.2 M.11.5.3

Zero (0) discrepancies allowed.

Periodic Inspection (Monthly)

PO – H17:

After completion of load test, updated load test certification documents and recording of all details of the load test shall be provided to the COR and Contracting Officer.

M.11.4.2 Zero (0) discrepancies allowed.

Periodic Inspection (Monthly)

CRANE AND HOIST LOCATION/INFORMATION

M.11.10. The table provides the location, quantity and other pertinent information of the lift equipment. Each Crane/Hoist below requires 3 Quarterly Inspections and 1 Annual Load Test and Inspection. Once Crane and Hoist technicians are hired, V2X will be given 60 calendar days to identify and load all equipment into Builder/NEXGEN.)

Item s No.

Make - Model - Serial# Pound /Cap.

Bldg # Costing (ea)

1001 Demag - 10370904 30000 5641 O&M 1002 Demag - 10370901 10000 5643 O&M 1003 Demag - 10370902 10000 5643 O&M 1004 Demag - 10370903 10000 5643 O&M

1005 ABUS - GM800 10000 5470 O&M

1006 ABUS - GM800.2500H - 250034312 5000 5477 O&M

1007 ABUS – EDL5TX1500MM - 123000322 10000 5477 O&M

1008 ABUS – EDL5TX1500MM - 123000321 10000 5477 O&M

1009 ABUS – EDL5TX1500MM - 123000323 10000 5477 O&M

1010 ABUS - GM800.1600L - 250034304 3200 5477 O&M

1011 ABUS - GM800.2500H - 250034305 5000 5477 O&M

1012 ABUS - GM800.2500H - 250034309 5000 5477 O&M

1013 ABUS - GM800 - Unknown 6500 5477 O&M 1014 Morris Crane 3T – Serial #00HEY38388 6000 4030 O&M

1015 7.5T KONECRANE 15000 6570 O&M

1016 7.5T KONECRANE 15000 6570 O&M

1017 7.5T KONECRANE 15000 6570 O&M

1018 Morris – SWL2MT - Unknown ? 6871 O&M

1019 KONE - CXT2041 0020P15FALOF 4000 17227 O&M

1020 Unknown Unknow n 11001-

CC Main O&M

1021 Unknown Unknow n

11006- Pearl

O&M

1022 Unknown Unknow n

10736L- Midway

O&M

1023 Unknown Unknow n

10751-

BPC

MAIN

O&M

1024 Unknown Unknow n

10136-

BPC FD

O&M

1025 Unknown Unknow n

10545-

CFH

O&M

1026 Unknown Unknow n

8172-

WRM

O&M

1027 Unknown Unknow n

3172- British

O&M

1028 Unknown Unknow n

5172-

CAOC

O&M

1029 Unknown Unknow n

5173-

WOC

O&M

1030 Unknown Unknow n

5174-

NAVY

O&M

1031 Unknown Unknow n

PS

UD11-

Qatari 3

O&M