PWS - Civilian Enterprise Digital News Publication - Draft.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

PUBLICATION AND DISTRIBUTION OF DIGITAL CIVILIAN ENTERPRISE NEWS

FORT CAMPBELL, KENTUCKY

Part 1

General Information

1. General: This is a non-personal services contract to provide Publication and Distribution of Digital Civilian Enterprise News. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Publication and Distribution of Weekly Civilian Enterprise Newspaper as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.2 Neither U.S. Government appropriated funds, nor non-appropriated funds, stationery, nor will other materials be used to digitally publish the Fort Campbell Courier. The revenue which the Contractor receives from the sale of advertisements on the Fort Campbell Courier webpage shall constitute full payment to the Contractor. Location of advertising will be by agreement of both parties. Use of “pop-up” or “pay-wall-type” elements must be approved by the Public Affairs Office (PAO) Editor two-weeks in advance of execution and will be used for limited periods.

1.1.2.1 The Government will not be responsible for debts that may be incurred in the online distribution of the Fort Campbell Courier.

1.1.3 First use of command information material produced by the PAO are granted to the commercial enterprise as contractual consideration for producing and publishing the Fort Campbell Courier online/digital publication.

1.2 Background: Fort Campbell Army Installation consists of over 105,000-acres located within the jurisdictions of four counties and two states (Kentucky (KY) and Tennessee (TN)). It is the size of a small city supporting over 30,000 military personnel, a civilian workforce of over 8,800 people, and is home to the second largest Army retirement community in the country with over 125,000 retirees visiting the installation to utilize facilities and benefits.

1.3 Objectives: Publish and distribute information from the PAO to the Fort Campbell community and surrounding areas.

1.4 Scope: The Contractor shall provide all personnel, equipment, labor, supplies, tools, materials, supervision, and other items necessary to receive content, produce content, design, and publish a civilian enterprise digital news publication for Fort Campbell, Kentucky.

1.5 Period of Performance: 5 Year Ordering Period

1.6. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6.1 The editorial staff of the Fort Campbell PAO is responsible for proofreading all editorial copy of the Fort Campbell Courier digital news publication and for checking security and accuracy of content. The Contractor shall be responsible for the webpage layout and design of the Fort Campbell Courier digital news publication subject to the guidance, direction and supervision of the Commander or his designated representative, PAO.

1.6.2 The Contractor shall accept for publication only those advertisements, which in the Government's opinion, are in conformance with the principles of good taste. The Contractor shall not accept or publish advertising which in the Government’s opinion is objectionable or obscene in nature: or which reflects adversely upon the Government of the United States or any of its components; or which the Government determines is not pertinent to its internal audience at Fort Campbell.

1.6.3 Under no condition shall a business establishment listed by Fort Campbell as “Off Limits” be permitted to advertise on the Fort Campbell Courier digital news publication webpage. A list of Off-Limits establishments will be provided to the Contractor by the Government at least quarterly, with interim lists provided as establishments may be designated Off Limits between the usual reporting periods.

1.6.4 The Contractor shall have all content, including advertisements, reviewed by the Government prior to publicizing online. Failure to do so will constitute a violation of contract.

1.6.5 The Contractor shall assume full responsibility for the accuracy of any advertisement appearing on the Fort Campbell Courier webpage. Advertisers will be notified that their advertisements will not conflict with maintaining the morale, welfare, and discipline of the command.

1.6.5.1 The Contractor agrees to hold harmless and defend the Government from and against any and all actions at law or suits in equity including, but not limited to, actions from libel, and for property and bodily injury brought against said party, or in which said party may be joined as a party defendant, arising out of any action or conduct on the part of the Contractor or any of his employees or agents or arising out of any matter published by the Contractor in said online/digital publication and to defend at his own expense any and all such actions or suits and to pay, satisfy, and wholly discharge any and all judgments against the Army that may be obtained or entered by reason of such suits or actions.

1.6.6 The Contractor shall develop, implement, and maintain an effective Quality Control System which is a written Quality Control Plan (QCP). The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP shall contain a systematic approach to monitor operations to ensure acceptable services, supplies products described in the contract are performed at or above the standards defined in the PWS and Performance Requirements Summary

(PRS).

1.6.7 The Contractor shall submit their QCP to the Contracting Officer (KO) within 30 days after contract award.

After acceptance of the QC Plan, the Contractor shall receive the Contracting Officer’s (KO’s) acceptance in writing or any proposed changes to the QC procedures. The Contractor shall submit QC Plan changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and acceptance prior to implementation.

DELIVERABLE. Quality Control Plan

1.6.8 The Quality Control Plan shall address as a minimum:

1.6.8.1 Contractor’s organizational and management structure, titles, responsibilities and qualifications, work, and quality control verification. A comprehensive program to plan and deliver quality services/supplies described in the contract, prioritize services, and concentrate on the most essential services as identified in the Performance Requirements Summary (PRS).

1.6.8.2 The QC Plan shall contain methods of communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government for review and analyses of key process indicators, analysis of process deficiencies, and problem resolution.

1.6.8.3 Describe a method, acceptable to the Government, of identifying deficiencies in the quality of service performed under the contract before the level of performance becomes unacceptable. Describe a method for preventing and address processes for corrective actions without dependence upon Government direction. Contain specific quality control techniques for contract services or supplies identified in the PRS.

1.6.8.4 An established inspection system covering all services required by the contract. The plan shall specify areas to be inspected on both a scheduled or unscheduled basis and the title of the individual who will do the inspection.

Maintain a system to inspect their subcontractor services and products to ensure compliance with contract requirements, and applicable laws and regulations. Specify tasks or areas to be inspected on a scheduled or unscheduled basis, and how inspections are to be conducted. The contractor shall provide a current list of all titled positions and the names of the incumbents who will perform the inspections and the percentage of the work that will be inspected regularly.

1.6.8.5 Inspection Files. The contractor shall keep records on-site of all inspections conducted by the Contractor and the necessary corrective action taken. Documentation of all contractor quality control inspections and corrective actions shall be maintained by the contractor throughout the term of this contract.

1.6.8.6 The QCP shall have a customer comment processing system for correction of Contracting Officers Representative (COR) validated comments received verbally or through the Interactive Customer Evaluation (ICE) program. The system should be designed to provide feedback to the Government based on customer contact, investigation of derogatory comments, rebuttal to derogatory comments, or corrective action(s). The government collected and graded customer satisfaction comment cards will be part of the Government’s performance evaluation process.

1.6.8.7 The QCP shall include a disaster contingency plan. The plan shall establish procedures, identify personnel, document essential PWS disaster services, and identify the means of maintaining essential PWS services during disasters. Disaster means natural disasters (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack, or other special circumstances identified by the Government.

1.7 Contractual Nonconforming Performance: Corrective Action Requests (CARs), formerly Nonconformance Reports, are used for managing contractual nonconformances on ACC/MICC administered contracts.

Nonconformance occurs when a contractor fails to meet contract or task order terms, conditions and/or specifications. The COR will notify the contractor, in person, each time an unacceptable observation has been recorded and ask the contractor to correct the problem or re-accomplish the service. Resolution of nonconformance discovered at the subcontractor level shall be addressed with the prime contractor. CARs are issued, overseen and closed IAW ACC Acquisition Instruction (AI) and FAR 46.407 nonconforming supplies or services. NOTE: The COR will document, in writing, all instances of corrective action.

1.8 Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.8.1 The online publication of the Fort Campbell Courier webpage will be monitored by the COR. Only those photographs, news stories, editorials, headlines, captions, outlines, and any other editorial material approved by the Government Editor will be used in any online edition of the Fort Campbell Courier.

1.8.2 The Contractor may submit Courier content for industry-wide competition only by mutual agreement with the government representative, usually the Contracting Officer Representative. The contractor shall provide details to include categories, deadlines and results pertaining to the competition. The contractor shall have all award nominations reviewed by the government prior to submission.

1.8.3 Any statement that implies that the Fort Campbell Courier digital news publication is an official publication of the Department of the Army is prohibited. Official Department of the Army seals, insignia or emblems may not be used in the digital flag or masthead.

1.9 Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.9.1 When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.9.2 When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.9.2.1 Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.9.2.2 Reschedule the work on any day that is mutually satisfactory.

1.10 Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 7:30 AM

– 4:30 PM Central Time (CT), except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract.

No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered.

1.10.1 Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.11 Security Requirements: The contractor shall develop and implement a security plan as outlined below.

1.11.1 National Industrial Security Program (NISP).

1.11.1.1 The Contractor shall implement and maintain a security program for control of personnel, property, and information, including, unclassified and classified materials, documents, and records. Contractor shall comply with Federal Acquisition Regulation (FAR) 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22- M) and, (2) Any revisions to DoD 5220.22-M, notice of which has been furnished to the Contractor. In addition, the Contractor’s security program shall include provisions for, but not limited to:

1.11.1.2 Initial and Annual Operations Security (OPSEC) awareness training IAW AR 530-1, Operations Security.

New contract employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter.

1.11.1.3 Receiving, storing, disseminating, transmitting, transporting, and protecting items classified as CONFIDENTIAL or SECRET by the Government, including the use of courier cards.

1.11.1.4 In-processing and out-processing Contractor personnel for security matters.

1.11.1.5 Obtaining Contractor personnel security clearances.

1.11.1.6 Documenting and reporting actual and potential security problems.

1.11.1.7 Initiating proper procedures to correct documented problems and implementing corrective procedures in the Contractor's security program.

1.11.1.8 Filing Classified Documents. All Government-furnished classified and unclassified files in existence at the contract performance start date and those generated under this contract shall be maintained in accordance with AR 25-400-2 or other applicable regulations. Files shall be transferred to the KO or designated representative upon completion of the contract period or last day of contract performance, whichever comes first. Such files are the property of the U.S. Government. The Contractor shall provide security of classified documents in accordance with AR 380-5 and DoD 5200.1-R, NISP Operating Manual.

1.11.2 Information Security Plan.

1.11.2.1 The Contractor shall develop and implement an Information Security Plan IAW AR 380-5 and AR 380-67 for the control of classified information. The Contractor’s information security program shall include applicable provisions of AR 380-series regulations.

1.11.2.2 Information assurance (IA)/information technology (IT) training: The Contractor employees working IA/IT functions shall comply with DoD and Army training requirements in Department of Defense Directive (DoDD) 8570.01, DoDD 8570.01-M and AR 25-2 within 180 days of employment.

1.12 Safety: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.12.1 Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.13 Organizational Conflict of Interest: The Contractor and subcontractor shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the Contractor's judgement or prevent unfair competitive advantage in accordance with Organizational Conflict of Interest Rules in FAR 9.5. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever Contractor becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13.1 The Contractor shall not hire any person whose employment would result in a conflict of interest under Joint Ethics Regulation, Department of Defense (DoD) 5500.7-R, and AR 360-1, Army Public Affairs Program. These include persons with any relationship with the government staff, the senior staff of the command and those who could benefit from a relationship with the Contractor’s organization. No Government personnel may be hired by the Contractor without the written approval of the Contracting Officer.

1.14 Contractor Personnel:

1.14.1 The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in this PWS during the execution of this contract.

1.14.1.1 Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.14.1.2 Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.14.2 Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer within fifteen (15) days after contract award.

DELIVERABLE: Contract Manager and Alternate Contract Manager Designation

1.14.2.1 The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.14.2.2 The Contract Manager or alternate shall be available for discussions with Government officials during normal duty hours upon request to promptly plan, coordinate, and produce the digital news publication.

1.15 Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

1.16 Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business casual attire to present a professional appearance at all times.

1.17 Conduct of Personnel: The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. In accordance with Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.17.1 Neither the Contractor nor contractor representatives shall solicit advertising in the name of Fort Campbell, Kentucky, or of the United States Army. The Contractor and its representatives shall conduct all business operations on an ethical and business-like basis, dealing honestly and fairly with all advertisers or others encountering the Fort Campbell Courier digital news publication. The COR will provide the Contractor and his representatives a letter of authorization to be shown to potential advertisers to establish the relationship between the Government and its requirements for a digital/online news publication and the Contractor.

1.18 Data Rights: The government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the Contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.19 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart

42.5. The post award conference will also be utilized to ensure Contractor understands all Homeland Security Presidential Directive 12 (HSPD-12) requirements. IAW AR 70-13 para 4-4.b.(1), the contracting office will hold periodic status or progress meetings with the KO, COR, Contractor, and other personnel as necessary (at least quarterly) to discuss problems, progress of the contract, and Contractor performance. This meeting will be held at a mutually agreed location, or telephonically. The CORs must ensure that they receive copies of written minutes and other correspondence related to these meetings, including follow-up actions. These meetings shall be at no additional cost to the Government.

1.20 Contracting Officer Representative (COR): The KO will designate, in writing, a COR. The COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The KO will retain the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR shall be addressed, in writing, to the KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel.

1.20.1 The Contracting Officer will designate, in writing, an Alternate Contracting Officer’s Representative. The Alternate COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the Alternate COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof.

The Contracting Officer will retain the ultimate responsibility for the administration of the contract. The Alternate COR’s authority shall only be in effect during the absence of the COR.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.8 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.9 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AR Army Regulation CAR Corrective Action Request COR Contracting Officer Representative CT Central Time DD Defense Department DoD Department of Defense DoDD Department of Defense Directive FAR Federal Acquisition Regulation FTP File Transfer Protocol IA Information Assurance ICE Interactive Customer Evaluation IT Information Technology KO Contracting Officer NISP National Industrial Security Program OCI Organizational Conflict of Interest OPSEC Operations Security

PAO Public Affairs Office PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Materials: The Government will provide all news articles and content to be published.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all necessary computers, supplies, repair parts, materials, tools, and support equipment required to perform all services.

PART 5

GENERAL AND SPECIFIC TASKS

5. General and Specific Tasks:

5.1 General

5.1.1 The Contractor shall produce and publish a digital/online news product for Fort Campbell. The contractor will perform regular content updates, a minimum of three days weekly. The contractor shall complete uploads to the webpage within 2 hours of submission, excluding weekends, federal holidays and after normal duty hours. Breaking news stories, i.e. natural disasters, accidents, etc. will be uploaded within 1 hour of submission, including weekends, federal holidays and after normal duty hours.

5.1.2 The Fort Campbell Courier digital news publication will not be distributed either as a supplement to any privately produced civilian printed or digital newspaper or periodical. Privately produced articles, photos, graphics, cutlines, or publications may not be distributed on the Fort Campbell Courier webpage.

5.1.3 The name of the online/digital news publications resulting from this contract will be Fort Campbell Courier.

Said name, property, and registered trademark of the Government will not be subject to registration as a trademark by the Contractor. The use of said name is loaned to the Contractor for the Contractor’s exclusive use. The Contractor has no authority to permit or authorize other firms or persons to use said name.

5.1.4 The Contractor shall establish a webpage for the Fort Campbell Courier to be linked to the installation website.

All editorials shall be accompanied with bylines and organizations, as appropriate. All photos shall be accompanied by cutlines, as appropriate. All previous archives of the Fort Campbell Courier digital newspaper will also be stored and searchable on webpage. The webpage should have capabilities of hosting multimedia videos. Advertising by the Contractor posted on the Webpage, shall not obstruct the flow of articles. These ads must be reviewed by the Courier staff prior to being posted. A disclaimer shall be posted that this is not an official website. The government will specify and approve web page design.

5.1.5 The Contractor shall provide sufficient computer system and software to have the capability to do Desktop Publishing, Online publishing, Word Processing, Photo Manipulation, and have Adobe Creative Cloud to maintain compatibility with Government software, and online publication capabilities. As a minimum, the software shall include automatic file backup, broadband communications between Fort Campbell and publisher and online desk storage of all pictures and editorial copies of no less than one year. The system shall have a daily backup capability.

5.1.6 The Contractor agrees to provide an efficient means of accepting electronic file transmissions from Fort Campbell to the publisher. This may be, but not limited to, using File Transfer Protocol (FTP) to a secure server, email, etc.

5.2 Specific

5.2.1 Design. The contractor will provide three web design recommendations that best meet the criteria of 5.1.4 The number of articles or videos published is not specifically restricted except to reasonable needs and shall be in sufficient quantity to present comprehensive coverage as determined by the Government.

5.2.2 Headline and Text Type. The Contractor shall provide complete typeface options and planning tools to the Government.

5.2.3 Content. Ad-to-editorial copy ratio will not be larger than thirty (30) percent advertising to seventy (70) percent Fort Campbell content. Advertising shall not obstruct the flow of articles.

5.2.3.1 The Fort Campbell Courier webpage will include only material that reflect the standards of decency characterizing the United States Army and Fort Campbell, Kentucky, as determined by the Government. The Contracting Officer reserves the right to prohibit publication of the Fort Campbell Courier webpage when, as determined by the Contracting Officer, the Fort Campbell Courier includes advertising that undermines the command’s successful mission performance and preservation of morale and discipline, or that is otherwise contrary to the best interest of the command.

5.2.3.2 Material appearing on the Fort Campbell Courier webpage will be factual, objective, accurate, balanced, impartial, and as timely as practicable. Present and future tense materials will have priority over other materials.

5.2.4 Disclaimers. The following disclaimers shall be printed in the digital masthead. “This webpage is an authorized publication for members of the Department of Defense. Contents of the Fort Campbell Courier are not necessarily the official views of, or endorsed by, the United States Government, the Department of Defense, Department of the Army, or Fort Campbell, Kentucky. The Fort Campbell Courier is published by (the contractor) a private firm in no way connected to the United States Army under exclusive written contract with Fort Campbell, Kentucky. Everything advertised in this webpage shall be made available for purchase, use, or patronage, without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other non-merit factor of the purchaser, user, or patron. All editorial content of the Fort Campbell Courier is prepared, edited, provided, and approved by the Fort Campbell Public Affairs Office, T-39 Indiana Ave, Fort Campbell, Kentucky 42223, telephone number: 270-798-6090. The appearance of advertising on this webpage, does not constitute endorsement by the Department of the Army or (name of contractor) of the products or services advertised. ADD contractor contact information.”

5.2.5 No opinion poll, survey, or straw vote on political campaigns, candidates, or issues will be conducted for publication on the Fort Campbell Courier webpage. The Fort Campbell Courier webpage shall not contain political campaign news, editorials, cartoons, or other items that are partisan in nature and not within the mission of the organization and its command information objectives. The Fort Campbell Courier webpage shall not carry partisan political advertising or advertising that is political in nature and not pertinent to the mission of Fort Campbell, Kentucky, and its command information objectives as determined by the Government. The Commander reserves the right to prohibit the distribution of the Fort Campbell Courier digital news publication when, as determined by the Commander, the Fort Campbell Courier digital news publication includes prohibited political advertising.

5.2.6 Except as authorized by Section 1307, Title 18. United States Code, with regard to state lotteries and Section 2720, Title 25, the Indian Gaming Regulatory Act the Fort Campbell Courier is prohibited from publishing advertisements or editorial material about “games of chance.”

5.2.7 Advertising. The Fort Campbell Courier webpage shall not carry an advertisement which implies discrimination with regard to race, creed, age, color, sex, or national origin of the purchaser, user, or patron, even if their advertisements do not imply it, the Contractor shall ensure that advertisers in the Fort Campbell Courier do not practice discrimination. Under no conditions shall a business establishment listed by Fort Campbell, Kentucky, as “off limits” be permitted to advertise on the Fort Campbell Courier webpage.

5.2.7.1 The Contractor agrees not to include on the Fort Campbell Courier webpage any advertising of the following types:

5.2.7.1.1 Paid political advertisements for a candidate, party, or which advocate a particular position on a political issue, including advertisements advocating a position on any proposed Department of Defense policy or policy under review, or which advocate lobbying elected officials on a specific issue.

5.2.7.1.2 Advertisements for any establishment declared “off limits” by the command; 3. Advertisements that are contrary to law or to DoD or Military Service regulations or that in the Government’s opinion pose a danger or detriment to DoD personnel or their family members, or that interfere with the command or installation missions:

and 4. Advertisements for bingo games or lotteries conducted by a commercial organization whose primary business is conducting lotteries.

5.2.7.2 The Contractor shall ensure commercial businesses soliciting military personnel through advertising on the Fort Campbell Courier webpage are ethical in describing goods, services, commodities, and sale terms including guarantees, warranties, etc.

5.2.7.3 Advertisements offering credit terms shall carry a clear statement of the total cash price as well as the total credit costs, including all charges. If payments are shown, the number, amount of each, and the time period shall also be shown. These shall be shown clearly in the advertisements in type no smaller than 6-point.

5.2.7.4 All proceeds from the sale of advertisements will go to the Contractor, who agrees to look exclusively thereto for all of his/her costs and profits, if any.

5.2.7.5 The Contractor agrees to bear all cost and expenses arising out of or attributable to the publication of the Fort Campbell Courier webpage. The Government will not be responsible for debts incurred by the Contractor nor for anything that is published.

5.2.8 Advertisement Restrictions. Any advertisements which appear to be editorial copy shall be clearly marked at top and bottom in no smaller than 8-point bold or 10-point type “paid advertisement.”

5.2.8.1 No advertisement featuring or depicting a soldier in uniform shall be used for advertisement purposes.

5.2.8.2 The Contractor shall have all advertisements reviewed by the PAO prior to publication on webpage.

5.2.8.3 Real estate advertising for off-post housing available for rent, sale, or lease by an owner, manager, rental agency, or individual shall include only those available on a nondiscriminatory basis for all personnel. No facilities shall be advertised without the Contractor having been notified in writing that open-housing practices are enforced by the owner, manager, rental agency, agent, or individual.

5.2.8.3.1 The Contractor agrees to carry the following disclaimer near real estate advertising in the Fort Campbell Courier’s classified section: “All Real Estate advertised in this newspaper is subject to Federal Fair Housing Act of 1968, which makes it illegal to advertise any preference, limitation, or discrimination based on race, color, religion, or national origin, or an intention to make such preference, limitation or discrimination. The Fort Campbell Courier shall not knowingly accept any advertisement for Real Estate that is in violation of the Law. All dwellings advertised in this newspaper are available on an equal opportunity basis.”

5.2.8.4 The Contractor agrees not to enter into any exclusive advertising agreement with any firm, broker, or individual for the purpose of selling advertising associated with this contract.

5.2.8.5 The Contractor shall ensure advertising complies with all requirements of Federal laws. This includes credit disclosure requirements and restrictions on advertising by persons not licensed in a particular profession or occupation.

5.2.5.6 The webpage shall not carry advertising that contains photographs of individuals in uniform. Excluded from this prohibition are Government Appropriated Fund advertisers and pictures of actors or story characters in advertising for movies, plays, or books.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

AR 25-2, Information Assurance AR 25-400-2, Army Records Management Program AR 70-13, Management and Oversight of Service Acquisitions AR 360-1, The Army Public Affairs Program AR 380-5, Army Information Security Program AR 380-67, Personnel Security Program AR 530-1, Operations Security (OPSEC) DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) DoD 5500.07-R, Joint Ethics Regulation DoDD 8570.01, Information Assurance Training Certification and Workforce Management DoDD 8570.01-M, Information Assurance Workforce Improvement Program DoDI 2000.16 DoD Antiterrorism (AT) Program Federal Acquisition Regulation (FAR) Federal Fair Housing Act of 1968 Homeland Security Presidential Directive- 12 (HSPD-12) 18 U.S. Code § 1307, Exceptions Relating to Certain Advertisements and Other Information and to State-Conducted Lotteries 18 U.S.C. § 1382, Entering Military, Naval, or Coast Guard Property 25 U.S. Code § 2720 - Dissemination of Information

PART 7

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective 0BStandard Performance Performance Threshold

Incentives/Disincentives

PRS # 1.

The contractor shall provide a web publication in accordance with PWS paragraph 5.1.4

The Contractor shall establish and maintain a webpage for the Fort Campbell Courier, ensuring editorials are accompanied by appropriate bylines and organizations and photographs are accompanied by appropriate cutlines.

All archives are stored and searchable. Multimedia video hosting capabilities are available. Advertising on the webpage is appropriate and does not obstruct the flow of articles. Disclaimers are posted as defined by the PWS.

Meets the performance requirements 95% of the time.

Contractor Performance Results will be Assessed annually in Contract Performance Assessment Reporting System

(CPARS)

PRS # 2

The contractor shall comply with the content ratio in accordance with PWS paragraph 5.2.3.

The Contractor shall ensure ad-to-editorial copy ratio is not larger than thirty (30) percent advertising to seventy

(70) percent Fort Campbell content.

Meets the performance requirements 95% of the time.

Contractor Performance Results will be Assessed annually in CPARS.

PRS # 3

The contractor shall comply with the advertisement parameters in accordance with PWS paragraph

5.2.7 and subsequent subparagraphs.

“Off Limits” establishments are not permitted to advertise on the Fort Campbell Courier webpage. All advertisements reflect the standard of decency. No discriminatory advertisements and no political advertisements appear on the webpage.

Zero Deviation from the standard.

Contractor Performance Results will be Assessed annually in CPARS.

PRS # 4

The contractor shall comply with the advertisement restrictions in accordance with PWS paragraph 5.2.8 and subsequent subparagraphs.

Contractor shall ensure all advertisement restrictions are adhered to.

Zero Deviation from the standard.

Contractor Performance Results will be Assessed annually in CPARS.

PART 8

DELIVERABLES SCHEDULE

Paragraph Deliverable Frequency Medium/Format Submit To

1.6.7 Quality Control Plan 30 days after contract award Electronic KO

1.14.2 Contract Manager and

Alternate Contract Manager Designation

15 days after contract award Electronic KO