PWS CBRN Exercise VI Sources Sought.pdf

Ver. June 2014

PERFORMANCE WORK STATEMENT (PWS)

FOR

32nd WMD CST VI Training Exercise

32nd Weapons of Mass Destruction - Civil Support Team (WMD-CST)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a Chemical HME, PBA synthesis, Chemical, and/or Biological labs exercise lane training for two Civil Support Teams, as defined in this

PWS.

1.2 Background: The Vendor is tasked to develop a hands-on practical training exercise lanes with multiple CBRNe variables which will include all or most of the following Chemical/Biological hazard options:

PBA synthesis, Chemical, and/or Bio labs to include various chemicals/bio agents, and HME. Script/Narrative of the scenario will illustrate a malicious individual or group of individuals creating multiple threats for the purpose of a WMD scenario. The Narrative will follow a sequence of events where local/federal first responders request assistance of the 32nd CST.

1.3 Period of Performance (PoP): The Period of Performance shall be a one day exercise

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficient performance of services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or deficiency rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Day

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The location of the one day exercise shall be located on US Virgin Islands St. Croix and not be on a federal installation. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements. The contractor shall comply with all applicable local security policies and procedures, which may be obtained from the COR. The contractor shall ensure compliance with all personal identity verification requirements as directed by local policy.

1.4.6 Physical Security. The contractor shall safeguard all Government equipment, information, and property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: Personnel must be Federal Emergency Management Agency (FEMA) National Incident Management System (NIMS) Incident Command System (ICS) trained.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

Kick-Off Meeting: Date TBD (NLT 10 days after contract award) Post Award Conference: Date TBD (if necessary) Phase-In Period: Date TBD (Preparation for Exercise Performance) Contract Period: Date TBD (Exercise Support) After Action Review: Date TBD (Contract Officer’s Representative (COR), can be teleconference).

1.4.9 Contract Manager (CM): The vendor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. The CM shall be present during the exercise.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms

2.1 Definitions:

2.1.1 WMD-CST. Detect and identify CBRNE agents/substances, assess the effects and advise the local authorities on managing the effects of the attack. The WMD-CSTs also assist with requests for other forces. The WMD-CSTs are dedicated units of National Guard personnel on active duty.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime contractor.

2.1.3 Contract Manager. A person delegated to ensure performance of the contract.

The name of this person and an alternate who shall act for the contractor shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.4 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Deficient Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.7 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.13 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 White Cell. A neutral element that ensures the exercise stays on course and within the exercise commander’s training objectives.

2.2 Acronyms:

AAR After Action Report AC Area Commander AEI Army Enterprise Info-structure ANG Army National Guard AR Army Regulation ATCTS Army Training Certification Tracking System AT/OPSEC Antiterrorism/Operational Security BBP Better Business Practice BI Background Investigation CDM Concept Development Meeting CERFP CBRNE Enhanced Response Force Packages CBRN Chemical Biological Radiological Nuclear CCIRs Commander’s Critical Information Requirements

CCE Contracting Center of Excellence CFR Code of Federal Regulations CM Contract Manager CMRA Contractor Manpower Reporting Application CNGB Chief National Guard Bureau COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CPX Command Post Exercise CRTC Combat Readiness Training Center CST Civil Support Team CUI Controlled Unclassified Information DA Department of the Army DC Displaced Civilians DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DHS Department of Homeland Security DOD Department of Defense DSCA Domestic Support to Civil Authorities EMAC Emergency Management Assistance Compact EMI Emergency Management Initiative ENDEX End Exercise EXCON Exercise Control FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FGA Fourth Generation Agent FPCON Force Protection Condition FPM Final Planning Meeting FSRT Fatality Search & Recovery Team FTE Full Time Equivalent FTX Field Training Exercise GFP/M/E/S Government Furnished Property/Material/Equipment/Services HME Homemade explosives HQDA Headquarters, Department of the Army HRF Homeland Response Force HSEEP Homeland Security Exercise & Evaluation Program HSPD Homeland Security Presidential Directive IA Information Assurance IAPS Incident Action Planning Support IC Incident Commander ICS Incident Command System IMT Incident Management Team IPM Initial Planning Meeting IS Information System(s) JELC Joint Event Life Cycle JET Joint Enabling Team JFHQ Joint Forces Headquarters

JISCC Joint Incident Site Communications Capability JITEC Joint Interagency Training and Education Center JLLIS Joint Lessons Learned Information System JMETs Joint Mission Essential Tasks JOC Joint Operations Center JTS Joint Training System JTF Joint Task Force JTIMS Joint Training Information Management System KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Middle Planning Meeting MSR Monthly Status Report NACI National Agency Check Inquires NGB National Guard Bureau NGRF National Guard Reaction Force NIMS National Incident Management System NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OCT Observer Controller Trainer ODC Other Direct Costs OPSEC Operations Security PBA Pharmaceutical Based Agent PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RP Role Player SFE Special Focus Exercise SME Subject Matter Experts SSN Social Security Number STARTEX Start Exercise TAR Travel Authorization Request TE Technical Exhibit TTX Table Top Exercise WMD-CST Weapons of Mass Destruction – Civil Support Team WWAF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will not provide the property, material, equipment, utilities, and/or services for the purpose of performance under this contract:

(In the following section, describe property, material or equipment that the contractor shall provide, if different than or in addition to that indicated in Paragraph 1.1 above. Complete as appropriate.)

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor shall:

5.1.1 Description of Services:

5.1.1.1 The contractor shall provide a one day, full-scale exercise which will include the 23rd WMD-CST.

5.1.1.2 The contractor shall provide scenario development, refinement, and training resources to drive at least two or more of the CBRN hazards: chemical, biological, PBA, and/or HME response. Contractor personnel assigned to these support tasks shall possess the skills and expertise necessary to perform assigned tasks associated with this PWS.

5.1.1.3 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide realism and training value to the 32nd WMD-CST exercise as defined in this PWS.

5.1.1.4 This is a non-personal services contract to provide the 32nd WMD-CST. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

5.1.2 Deliverable:

5.1.2.1 The exercise shall be realistic, challenging and test responders ability to respond to an incident involving but not limited to multiple Home Made Explosive (HME) devices, PBA, chemical and/or biological threats.

a. The lab shall contain appropriate chemicals and materials for multiple HME production. The chemicals or simulants shall set off detectors to enable survey team members to perform down range analytics.

b. The scenario may incorporate a man down during down-range operations.

c. The scenario shall drive the requirement for a CST response.

5.1.2.2 Contractor shall develop and refine a realistic and challenging scenario and venue in order to provide realistic training involving all hazards mentioned in 1.1 Scope.

5.1.2.3 Contractor may provide simulants including small amounts of real or simulated HME materials, Toxic Industrial Compound/Toxic Industrial Materials (TIC/TIM). The contractor shall provide samples for the CST to test with down range analytics and also in the mobile laboratory.

5.1.2.4 Contractor shall ensure the scenario involves a situation requiring need for modeling and protective measures decision making.

5.1.2.5 Contractor shall provide all Master Scenario Event List (MSEL) injects.

5.1.3 Medical Plan:

5.1.3.1 Contractor shall publish an ICS 206 Medical Plan 10 days prior to exercise and deliver/email to (contacts to be provided at time of award).

5.1.4 Sanitation:

5.1.4.1 The 32nd WMD CST shall provide portable chemical “port-a-john” toilets and handwashing stations.

5.1.4.2 Toilets and handwashing stations are on-site, properly stocked and maintained to handle the number of personnel on training venues during duration of exercise operations.

5.1.5 Contractor is responsible for resetting all sites and venues at the conclusion of the training exercise. This includes removing all equipment, trash, and debris from all training sites and venues. Remove and dispose of any potentially hazardous material that results from training scenarios at all venues.

5.1.6 The contractor shall prepare for, conduct, and participate in meetings and reviews when required or directed.

5.1.7 The Contractor will schedule a Kick-off meeting within 10 days of contract award.

The kick-off meeting will dictate the mandatory planning meetings and whether travel is required. The Contractor shall resolve action items assigned to the contractor at these meetings. Meetings notes shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead on the next business day and the content of the report shall be free of grammatical, spelling, and factual errors.

5.1.8 Contractor shall have effective and clear communications with the CST representative, invited exercise participants and any pertinent key personnel within the contractor’s employees on ground determined by the Contractor.

a. Provide point of contacts to Exercise Lead and any pertinent key personnel.

b. Obtain radios and arrange for internet access if required.

c. The Contractor shall ensure the assigned Contract Manager and lead MFK/ICS Subject Matter Expert (SME) coordinates with Exercise Lead.

5.1.9 Safety Plan: The Contractor is responsible for their staff, employees and sub-contractors at all times. Contractor will follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training sites. Contractor shall provide a formal plan, procedures and resources for on-site safety, ‘real-world’ emergencies, and life support. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training.

5.1.10 Contractor shall provide POCs and SMEs with a high visibility method of identification (e.g. vest) at all training sites to supervise support personnel.

5.1.11 Contractor’s Management Reports:

5.1.11.1 The Contractor’s Monthly Status Report (MSR), indicates the progress of the work, status of the program, and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas, and proposed action to resolve the problems. The Contractor shall include the MSR with each invoice submitted for payment. Contractor’s Progress, Status, and Management Report shall be in accordance with Enclosure 1.

5.1.11.2 MSR shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead NLT seven days into each month. The content of the report shall be free of grammatical, spelling, and factual errors.

5.1.12 Submit Close-Out Reports and After Action Review (AAR) Comments

5.1.12.1 Minimum Acceptable Standard: Close-Out Report shall be delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead NLT seven days after period of performance. The content of the report shall be free of grammatical, spelling, and factual errors.

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 32nd WMD-CST via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address: https://www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2024. Contractors may direct questions to the help desk at https://www.sam.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current /index.html or http://farsite.hill.af.mil/

AR 190-13

The Army Physical Security Program

06/27/2019 http://www.apd.army.mil/ProductMaps/PubForm/ AR.aspx

DoDD 5400.11 Department of Defense Privacy

Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.htm l

DoDD 8140.01 Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.html

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 25-2

Information Assurance

04/04/2019 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

DoD 5220.22-M National Industrial Security Program

Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website https://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/ http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method

/ By Whom 5.1.2.1.a

HME

The lab shall contain appropriate chemicals and materials for an exercise training two civil support teams on chemical and biological lab setups which may involve the appropriate production any

CWA/FGA/PBA.

The chemicals or simulants shall set off detectors to enable survey team members to perform down range analytics.

COR

5.1.2.1.b Man Down

The scenario may incorporate a man down during down-range operations

Man down inject is at an appropriate time to activate back up team

COR

5.1.2.1.c Primary Scenario Objective

Primary Scenario Objective Drive the requirement for a CST response.

COR

5.1.2.4 Modeling and

Protective Measures

Contractor shall ensure the scenario involves a situation requiring need for modeling and protective measures decision making

COR

5.1.8.c

MFK/ICS SME

MFK/ICS SME Applies MFK/ICS or serves as IC in scenario

COR

5.1.12 Close-Out

Reporting and AAR Comments

Close-Out Reporting and AAR Comments

Delivered to the COR via e-mail in a PDF format on the Contractor’s letterhead NLT seven days after period of performance.

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Kick-Off Meeting Within 10 days of contract award n/a PDF to include meeting notes

COR

Close Out Report and AAR

Comments

NLT seven days after performance

1 PDF COR