PWS Catholic Religious Education Coordinator (FINAL).pdf

Performance Work Statement (PWS)

Catholic Religious Education Coordinator

(Tower Barracks/Rose Barracks Catholic Community)

Department of the Army, United States Army

Garrison Bavaria Unit 28130, APO AE 09114

05 March 2020

Table of Contents

1.0 INTRODUCTION…………………………………………………..…………………….……4

1.1 Background…………………...…………………………………..……………….……4

1.2 Objectives……………………………………………...…………..……………….…..4

1.3 Climatic Conditions…………...………………………………..………………….…...4

1.4 Facility Access…………...……….………………………………......…….…….……5

2.0 REQUIREMENTS……………………………………………….……………………….…….5

2.1 Description of Services………………………………………………………………...5

2.2 General Information…………………………………………………………….....…..5

2.3 Emergency Services.…………….………………………………...…….……………6

2.4 Contract Administration and Management...…………………………………….….7

2.5 Work Management

2.6 Security………………………………………………………………………..………12

2.7 Security Training……………………………………………………….…..…………14

2.8 Safety……..………………………..……………………….………………….….…..15

2.9 Training, Physical Requirements, or other Expertise Required…………………..16

2.10 Environmental Requirements……………………..………………………..……

2.11 Contingency Plans………………...…………………………….…………………...16

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS………………………………17

3.1 Quality Assurance……………………………..…………………………………….18

3.2 Quality Control Plan……………………………………………………………...….18

3.3 Customer Feedback Program

3.4 Quality Assurance Surveillance Plan (QASP) …………………..……………….18

4.0 PERFORMANCE TASK REQUIREMENTS……………………………...………….……18

4.1 Standards of Catholic Religious Education Coordination Contractor ………….18

4.2 Standards of Catholic Religious Education Coordination Services...…………

5.0 COMMON LEVELS OF SUPPORT (CLS)……………………………………..………

5.1 Outline the Tasks …………..…………………………………………...…..…

5.2 Outline on the Required Services and the Performance Surveillance

6.0 DELIVERABLES -……………………………………… ………………..…………….…..21

7.0 RELATED DOCUMENTS………..…………………...………….………………….……...23

7.1 Definitions and Acronyms……………………………………….......……………...23

7.2 Applicable Directives, Publications…………..……………..………...….………..31

7.3 Technical Exhibit (TE) Index…………….…………………………………….……33

7.4 Government-Furnished Facilities (GFF) and Equipment (GFE)…………………..…….35

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)……….……..36

7.6 Enterprise Contractor Manpower Reporting Application (ECMRA).………….....……...36

7.7 ECMRA Reporting Labor Hours…………………………………..………………….…….37

1.0 Introduction.

This is a non-personal services contract to provide Catholic Religious Education Coordination (Tower Barracks/Rose Barracks) for the U.S. Army Garrison Bavaria, APO AE 09114. The Government will not exercise any supervision or control over the contract service providers.

The contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents. The contractor shall perform all related administrative actions required or requested by USAG Bavaria RSO to provide services or perform work in the PWS.

1.1 Background.

This is a non-personal service contract to provide Catholic Religious Education Coordination.

The contractor shall provide religious educational coordination in all regular and special Catholic religious educational events and programs that falls under the USAG Bavaria Chaplain’s Program as defined in the Commanders Master Religious Program (CMRP).

1.2 Objectives.

The contractor shall ensure all Catholic religious education coordination accomplished in the performance of this PWS. Services rendered under this contract will provide Catholic Religious Education Coordination for Tower Barracks/Rose Barracks Catholic Community in USAG Bavaria, Germany. Services provided shall be conducted in accordance with AR 165- 1.

1.2.1 The contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract. The intent is to establish work requirements that are performance-based and results oriented. This approach is intended to allow the contractor to determine the best and most cost effective ways to fulfill base operations and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions.

The religious educational coordination by the contractor will be rendered mostly to a Catholic religious community, however, occasional joint faith program activities may require interactions with other communities.

1.4 Facility Access.

The contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The contractor shall inform the USAG Granfenwoehr Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which requires USAG Granfenwoehr Fire Department inspection. The Fire Department will reset alarm systems to operational status.

2.0 Requirements

2.1 Description of Services.

This is a non-personal service(s) contract to provide Catholic Religious Education Coordination within the Catholic community of Tower Barracks/Netzaberg/Rose Barracks.

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information.

2.2.1 Hours of Operation.

The contractor is responsible for conducting business during the regular weekly services and special services according to a set service schedule, typically between the hours of 0830 – 1500 Sundays and varied week day hours except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Government facility office hours, facility operating hours, and the contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

2.2.2 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the contractor shall communicate with the chapel pastor and KO/COR, and coordinate to reschedule the work according to the rescheduling of the chapel service.

2.2.3. Inclement Weather Delay.

If the contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the chapel pastor, USAG Bavaria RSO (Religious Support Office) and KO/COR three (3) hours prior to curtailing chapel programs due to inclement weather. The contractor shall obtain an approval or agreement of the chapel pastor or KO/COR to resume the scheduled programs.

2.2.4 The contractor shall coordinate with USAG Bavaria RSO and KO in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations. The contractor shall be required to provide all normal services during an emergency response unless otherwise directed by the RSO and KO, however emergency response requirements will take precedence over normal DMO/PWO activities.

2.2.5 Federal Holidays.

The contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103). However, the contractor shall be required to work on the federal public holidays if worship services are scheduled.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

2.2.6 Travel/Temporary Duty. N/A

2.3. Emergency Services.

2.3.1 Emergency Medical Treatment.

The contractor shall immediately notify any accident requiring emergency medical treatment to the USAG Bavaria RSO and KO. The contractor shall notify the KO or designated Government representative/COR no later than (NLT) two (2) hours of the incident. The contractor shall be responsible for the emergency medical treatment services for the contractor oneself. However, the Government will provide, on an emergency basis, medical services for injuries incurred while the contractor is performing under the contract. The contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting.

The contractor shall report to KO/COR all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a verbal report to the KO/COR within one (3) hour of each such occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4. Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

The KO, COR and RSO management will meet monthly with the contractor to review the contractor's performance. Written minutes of meetings will be recorded by the contractor and signed by both the Project Manager (PM) and the KO. The written minutes will be distributed within five (5) business days after the meeting. (Deliverable A001). If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non-concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the contractor.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1. Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2. Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70- 13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3. COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4. COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assist in contract administration. The COR or designated Government representative is authorized to perform the following functions: to assure the contractor performing the technical requirements of the contract; to perform inspections necessary in connection with contract performance; to maintain written and oral communications with the contractor concerning technical aspects of the contract; to issue written interpretations of technical requirements; to monitor, document, and report contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of Government- Furnished Property, and provides direction or assistance for site entry requests of contractor personnel.

2.4.2.4.1. The contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.4.3 Contractor Key Personnel.

Contractor Key Personnel shall be designated in writing to the KO at the start of the contract.

These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.1. Quality Control Manager (QCM)

The quality of the religious pastoral life coordination service is under the responsibility of the contactor of this contract. The contractor must be a self-governed quality control manager for one’s own professional religious educational coordination service to the TB/RB’s Catholic community’s religious education.

2.4.3.2. Quality Control Inspector (QCI)

As a professional religious educational coordinator, the contractor shall be a self-governed quality control inspector for one’s own performance regarding the contracted religious educational coordination service. For the sake of the administrational control of USAG RSO’s religious operation, however, the USAG Bavaria RSO’s DRE (Director of Religious Education) will be a QCI for the contactor to assess one’s work performance. The contractor can get guidance or advice from the Catholic community chaplain who serves the TB/RB Catholic community or the USAG Bavaria RSO’s DRE (Director of Religious Education) who is the one to plan and execute all religious education programs over USAG Bavaria RSO’s religious support areas.

2.4.4 Contractor Requirements.

2.4.4.1. U.S. Residency/Citizen.

The contractor that works with or teaches youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The contractor may begin performance of the contract after receiving a favorable local background check. The contractor agrees to accept the results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The contractor shall recommend the senior chaplain or DRE to replace volunteers whose background check, during their tenure of volunteering service, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 10 days of receipt by the contractor, identifying such with the appropriate contract number.

When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

2.4.4.2. Local Nationals and Third Country Nationals

Local national and third country national contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager a Polizeiliches Fuehrungszeugnis, issued within the previous four months, no later than five (5) days after contract award. Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the contractor.

The contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within 10 days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens when results of background check are unfavorable.

2.4.4.3 Educational requirement

The contractor is required to have Bachelor’s Degree in the area of Religious Education, or any educational field from an accredited university; or two years of college and three years of work experience (paid or volunteer, experience in a military chapel setting is desired) as a Catholic Religious Education (CRE) teacher and/or Superintendent, Director of Religious Education, Christian School teacher or related field; or six years of work experience (paid or volunteer) as a CRE teacher and/or Superintendent, Director of Religious Education, Christian School teacher or related field. As a proof, the contractor shall include a copy of their Bachelor’s Degree and a written recommendation from previous employer or priest into the contract package.

2.4.4.3. Standards of Conduct.

The contractor’s conduct shall not reflect discredit upon the Government. The contractor must be able to communicate effectively with the Pastor, congregation, volunteers and the Government in English orally and in written format (i.e. instructions, invoices, advertising and marketing). The contractor must be committed to working within the pluralistic Military Chapel environment, cooperating to meet the needs of the congregation. The contractor shall ensure all personnel present a professional appearance while working on the Government installation. The contractor shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The contractor shall ensure to provide services under this contract, conduct oneself and perform services in a professional, safe, and responsible manner. The contractor shall be removed, from the job site, for reasons of misconduct or security. The contractor shall ensure to comply with 41 USC 423, Procurement Integrity. The contractor shall also ensure not to conduct political related activities or events on the installation.

2.4.4.4. Contractor Hiring Restrictions.

The contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5. Business Relations.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The contractor shall ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The contractor may be provided a Common Access Card (CAC) to access Government systems in order to perform the required works within the contracted PWS. A CAC permits installation access to the contractor. It may require the contractor to have, at a minimum, a favorable National Agency Check (NAC).

2.4.6 Identification of Contractor.

As a non-personal services contractor, the contractor is not a member of the USAG Bavaria Chaplain’s Office Staff. The contractor attending meetings, answering Government telephones, and working in other situations where one’s contractor status is not obvious to third parties must identify oneself as such to avoid creating an impression in the minds of members of the public that he/she is a Government official. The contractor shall ensure that all government employees and the public in the chapel community know that he/she is not Government employees. However, the contractor does not require a contractor Identification badge in religious services.

2.4.7 Interactive Customer Evaluation (ICE).

The contractor shall obtain access to the ICE system, shall respond to all ICE comments addressed to contractor, shall provide replies to initiators of ICE comments and shall provide updates in the ICE reporting system within 72-hours of receipt of comment. The contractor shall provide quarterly ICE data and reports, or as requested by the Government (Deliverable A002).

2.5 Work Management.

2.5.1 Contractor Work Plan.

Contractor is not required to carry a work plan for this contract.

2.5.2 As a means to document all work performed, the contractor shall ensure to record applicable labor hours and cost. The contractor shall be responsible for submitting all invoice data into the WAWF system.

2.5.3 Work Standards.

The professional specifications within this PWS define the quality religious educational coordination service accomplished under this Contract.

2.6 Security

2.6.1 Background Checks

Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

2.6.2 Access and General Protection/Security Policy and Procedures.

The contractor shall comply with applicable installation, facility, and local security policies and procedures. The contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. The KO/COR will request changes in contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.6.3 Rules, regulations, direction, and requirements issued by the Commander apply to the contractor. The contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO. Regulations, manuals, and technical documents applicable to this Contract are listed in Section 6.0 of this PWS. Control for classified publications requirements can be located in AR 380-5, Department of The Army Information Security Program, and secured in a filing type cabinet with a built-in locking device with tumblers and General Services Administration (GSA) approved security container.

2.6.3 Government Vehicles. N/A

2.6.4 Contractor Vehicle Registration.

Currently there is no requirement to register contractor owned vehicles with the Provost Marshal or DES. However, the contractor shall maintain a list of all contractor-owned or operated vehicles and trailers operating on the installation at all time. The list may be used in case of emergency and/or other contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.6.4.1 Contractor shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.6.5 Contractor Access.

To Tower Barracks/Rose Barracks Catholic Community in USAG Bavaria, the contractor’s privately-owned vehicles or motorcycles must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.6.5.1 The contractor requesting access to Tower Barracks/Rose Barracks Catholic chapel in USAG Bavaria will enter through the designated Visitor Control Center (VCC). The contractor will be required to present a United States National or State issued identification that is capable of being scanned for valid entry. The contractor will receive a visitor’s badge at the VCC with the length of access allowed. The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge, the contractor may enter any Manned Access Control Point/Gate. The contractor and one’s vehicle, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Tower Barracks/Rose Barracks Catholic chapel in USAG Bavaria.

2.6.6 Physical Security. (Only applicable to Government Furnished Property (GFP) and Facilities).

The contractor shall safeguard all Government equipment, information, and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the KO/COR, no later than (NLT) the 10th of each month, following the month of surveillance. The contractor shall secure Government facilities, equipment, and materials at the close of each work period. The contractor, as a general rule, shall not have access to classified information; however, should contractor personnel find classified documents in a waste basket and or recycle container, the contractor shall immediately contact the KO or designated Government representative/COR for disposition instructions.

2.7 Security Training

2.7.1 Anti-Terrorism (AT) Level I Training.

IAW AR 525-13, Antiterrorism, the contractor, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis (Deliverable A003). AT

Level I awareness training is available at the following site: http://jko.jten.mil.

2.7.1.1 If access to a computer is not available, the unit’s Level II Anti-Terrorism Officer (ATO) will conduct AT Level I training for the contractor within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. A contractor hired after contract start will be required to receive AT Level I training within 30 calendar days by USAG Bavaria ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the KO or designated Government representative/COR within 30 calendar days. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

2.7.1.2 Threat Awareness and Reporting Program (TARP), IAW AR 381-12, the contractor shall take a TARP training within 30 calendar days after contract start date and submit the certificate of completion to KO/COR within 30 calendar days after completion of training (Deliverable A004). The contractor shall take the TARP training annually and resubmit the certificate to KO/COR annually. TARP training is available at the following site: http://jko.jten.mil.

2.7.2 iWATCH Training.

The contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the USAG Bavaria, Police Department and the COR. The contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (Deliverable A005). Documentation to be used by the COR to satisfy this requirement can be found at:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

2.7.3 Operational Security (OPSEC) Awareness Training.

IAW AR 530-1, Operations Security, a contractor shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. The contractor shall submit the certificates to KO and COR within ten (10) business of the training completion or upon request from the Government (Deliverable A006). The contractor shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html.

2.7.4 If applicable, the contractor shall identify to the KO or designated Government representative/COR a POC to receive force protection/threat related advisories via NIPR email from the installation AT and OPSEC officers for the duration of the contract.

2.7.5 DoD Cybersecurity Awareness training

The contractor must complete the DoD Cybersecurity Awareness training before issuance of network access and annually thereafter. The contractor working IA/IT functions must comply with DoD and Army training requirements in DoD 8140.01 & 8570.01-M and AR 25-2 within six (6) months of appointment to Cybersecurity IA/IT functions. Per DoD 8140.01 & 8570.01-M and AR 25-2, the Contractor shall be appropriately certified and send the certification to KO and COR within 30 calendar days after contract award (Deliverable A007). The baseline certification as stipulated in DoD 8140.01 & 8570.01-M must be completed upon contract award.

2.8 Safety.

The contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.8.1 Safety Plan.

The contractor shall develop and implement a safety plan for oneself. The contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award (Deliverable A008). Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change.

2.8.2 Occupational Safety and Health (OSHA). N/A

2.8.3 Reporting of Fire and Safety Hazards.

The contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor.

2.8.3.1 N/A

2.9 Training, Physical Requirements, or other Expertise Required.

2.9.1 Certified. N/A

2.9.2 New Facilities Equipment Training. N/A

2.9.3 Child Abuse Prevention, Identification and reporting.

The contractor working in support of the Child, Youth and School Service (CYSS) at the Child Development Center (CDC), and/or the Youth Activity Center shall be escorted at all times.

The contractor shall check in with the front desk and not proceed until escorted by a staff member to the work area. The escort will remain with the contract worker at all times. If the escort leaves or is not available the contractor shall stop work and wait at the front desk.

2.9.4 The Government owned computers.

The contractor can use the Government owned computer in the USAG Bavaria RSO and the chapel office for performing the contracted task in PWS. The contractor shall provide Information Management Services to maintain and secure any Government issued computer equipment in full compliance with AR 25-2, Information Management: Army Cybersecurity, and Network Enterprise Center (NEC). The contractor shall comply with Government furnished instructions pertaining to the operation and access of Government issued Automated Data Processing (ADP) equipment and software. The contractor is responsible for ensuring all Government issued computers are fully Information Assurance Vulnerability Alert (IAVA) compliant and have the latest security updates and patches installed. The contractor shall not install any software application on a Government computer that does not have a current Certificate of Net worthiness (CON).

2.10 Environmental Requirements. N/A

2.11 Contingency Plans.

2.11.1 General.

The contractor shall establish, maintain, and implement contingency plans for mobilization, disaster, and labor dispute contingencies. The plans shall assume no Government support to the Contractor workforce. The contractor shall, within 30 business days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the contractor’s organization. The DCC shall participate and coordinate with the installation contingency and mobilization planning activities. The DCC shall participate in the installation contingency, emergencies, mobilization planning and execution conferences; and shall modify and maintain appropriate contractor contingency plans to compliment or enhance corresponding installation plans. The contractor shall submit all plans to the KO and COR for approval.

2.11.2 Disaster Contingency Plan.

This plan shall establish procedures, personnel, and means of maintaining performance of all PWS requirements in the event of a disaster. The contractor shall submit a Disaster Contingency Plan within 30 business days of contract award (Deliverable A009), and updated annually thereafter. The plan shall be approved by the KO and COR prior to the start of work.

2.11.3 Mobilization Contingency Plan. N/A

2.11.4 Labor Dispute Contingency Plan.

This plan shall establish procedures and identify responsible personnel to provide the services below, with no interruption in the event of a labor dispute:

a. Identify and address critical Preventive Maintenance and inspection tasks.

b. Process and execute emergency and urgent service and work orders.

The plan shall establish procedures and time frame to secure replacement personnel in the event of a strike, and shall also record the contractor’s experience with and establish contractor procedures for collective bargaining. The contractor shall submit a Labor Contingency Plan 30 business days after contract award date (Deliverable A0010).

2.11.4.1 The services shown in TE 2, USAG Bavaria Mission Essential Services, are identified as essential during the performance of this contract.

3.0 Performance Requirements and Standards.

3.1 Quality Assurance.

The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). The Performance Requirements Summary (PRS) defines the criteria of how the contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the PRS. The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work.

3.2 Quality Control Plan (QCP)

Quality control is the responsibility of the contractor. The contractor shall develop, implement and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure no recurrence of defective services. The contractor’s QCP is the means by which he/she assures oneself that the work conforms to contract requirements. The basic principle of the plan is that the contractor is responsible for quality control. The plan shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The contractor shall develop, maintain, and submit a QCP to the KO and the COR for acceptance within 30 business days after contract award (Deliverable A0011). The contractor shall submit any proposed changes in the QCP to the KO and COR for written approval five (5) business days prior to implementation.

3.3 Customer Feedback Program.

The contractor shall establish and operate a customer feedback program as part of the QCP.

3.4 Documentation.

The contractor shall submit an internal document to the USAG Bavaria RSO, which is a “Service Rendered Form” (7.3.3 Technical Exhibit 3) as a means of surveillance process document on this Performance-Based Service Contracting (PBSC). In order to ensure the contractor’s performance assessment and quality that meets the required standards for each objective in the PWS, the contractor shall fill out the service hours on the form and obtain the signature of the Catholic Chaplain or Director of Religious Education for verification. After that, the contractor shall submit it to USAG RSO CRM office. The contractor shall submit this form to the USAG Bavaria RM office No Later Than (NLT) the 10th day of the next month before the contractor submits one’s invoice on WAWF system (Deliverable A0012).

4.0 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

4.1 Standards (STDs) of Catholic Religious Education Coordination Contractor The contractor shall provide Catholic Religious Education Coordination Service to the Catholic community within Tower Barracks/Rose Barracks according to the standard of the USAG Bavaria RSO’s religious support plan and requirements which are in USAG Bavaria RSO’s CMRP authorized by USAG Bavaria Garrison commander. The contractor shall be well groomed, neat and give a professional appearance at all times when exercising the tasks of this contract. If the contractor is unable to personally perform for the contracted services due to any reason, the contractor shall coordinate with COR/KO/DRE two (2) days prior to the absence.

4.2 Standards (STDs) of Catholic Religious Education Coordination Services

4.2.1 Implement a Catholic Religious Education Program

4.2.1.1 The contractor shall provide weekly Catholic Religious Education (CRE) Classes for children, youth, and adults as an adjunct to the weekly Catholic worship service to educate individuals in the areas of Christian faith formation, Biblical knowledge, and life application of principles found in Bible texts.

4.2.1.2 The contractor shall provide Catholic Religious Education (CRE) classes which shall be held during the academic year between 1 September and 15 June. (NOTE: NLT May, all curriculum resources shall be reviewed by the Priest Chaplain before submitting to the DRE and approved by the Garrison Chaplain for purchase.)

4.2.1.2.1 The contractor shall coordinate classes including regular Bible Studies, Sacramental Preparation (Confirmation, 1st Communion, 1st Penance, and Baptism), Marriage Preparation/Pre-Cana, and Rite of Christian Initiation of Adults (RCIA).

4.2.1.3 The contractor shall provide a Liturgy of the Word for Children. 3 days prior to the class begins, the contractor shall coordinate a parent/teacher preparation class for each sacramental preparation series that includes an adult understanding of the sacrament as well as an overview of parental responsibilities.

4.2.2 Coordinate teacher/parishioner training events

4.2.2.1 The contractor shall coordinate teacher/parishioner training events. Events are 1+ hour organized training time focused on training Bible or doctrine, teaching skills development, or increasing knowledge in seasonal subjects. Possibilities include: Advent, Christmas, Lent, Easter, Quarterly or Semiannual, etc. All training events will be accomplished in coordination with the Catholic Chaplain/Priest and the USAG Bavaria Director of Religious Education (DRE). (NOTE: Execution of the training is the responsibility of Chaplains and DREs.).

4.2.2.2 The contractor shall meet with the Priest twice every month and the USAG Bavaria DRE for quarterly religious educational coordination meetings.

4.2.2.3 The contractor shall attend no more than 4 Pastoral Advisory Council meetings as required by the Catholic Chaplain/Pastor which will last about an hour. The contractor is required to put together meeting minutes and distribute them to the council members.

4.2.3 Coordinate sacramental retreats

The contractor shall coordinate retreats prior to the Sacrament of Confirmation, 1st Communion, RCIA. The coordination shall include funding, transportation, lodging, hosts, teachers, etc. The contactor shall prepare, manage, and coordinate all plans and organization of arrangements including agenda/itinerary for the retreats until the retreats are completed (Sacrament of Confirmation should be 3 days/2 nights).

4.2.4 Administration Requirements

4.2.4.1 The contractor shall submit After Action Reports (AARs) to the Catholic

Chaplain/Priest and the USAG Bavaria DRE within 3 business days upon the completion of every retreat and educational training event (Deliverable A0013).

4.2.4.2 The contractor shall fill out Purchase Order Request Forms (PORFs) for religious education programs and activities and submit them to the FM office 20 days prior to the date of the planned mission execution (Deliverable A0014).

4.2.4.3 The contractor shall discuss with the catholic priest and also DRM in the every second and third quarter, and identifies the catholic religious educational program elements (PEs) and provide them to the USAG Bavaria RSO so that the catholic educational programs are nested in the USAG Bavaria RSO’s Command Master Religious Program (CMRP).

4.2.4.4 The contractor shall prepare hard copies of the records of all the religious education programs and activities, and maintain them in the chapel office. The contractor can render all digital copies to DRM and chaplain’s office.

4.2.4.5 The contractor shall coordinate teacher appreciation event(s) quarterly recognizing special efforts by teachers and volunteers.

5.0 Common Levels of Support (CLS)

5.1 Outline the Tasks.

The contractor shall provide Catholic Religious Education Coordination Services for the TB/RB Catholic community to meet the required religious education through the USAG RSO‘s Religious Education Programs. The contractor shall coordinate and provide religious education classes using volunteers from the Catholic Parish within the community.

5.2 Outline on the Required Services and the Performance Surveillance

Required Services PWS Para Performance

Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Deduct Schedule

# 1. Priority The contractor shall Implement a Catholic Religious Education Program

Overarching PWS, paragraph 4.2.1

The contractor provides 100% of all tasks regarding implantation of the Religious

100% Compliant.

Periodic Inspection

None

Education Program.

# 2. Priority The contractor shall Coordinate teacher/parishioner training events

Overarching PWS, paragraph 4.2.2

Complete all tasks outlined in 4.2.2

100% Compliant.

Periodic Inspection

None

# 3. Priority The contractor shall Coordinate sacramental retreats

Overarching PWS, paragraph 4.2.3

Complete all

100% Compliant.

Periodic Inspection

None

#4. Priority The contractor shall perform Administration Requirements

Overarching PWS paragraph 4.2.4

Complete all tasks outlined in 4.2.4

100% Compliant.

Periodic Inspection

None

#5. Priority Monthly Service Rendered Record. To provide a monthly Service Rendered Record to RM office

Overarching PWS paragraph 3.4 and 7.3.3

Shall be submitted the 10th day of each month prior to invoice

100% Compliant.

100% inspection

None

#6. Priority The contractor shall submit invoice each month after Service Rendered Form submission NLT 10th monthly.

Overarching PWS, paragraph 2.5.2

Complete monthly and on time

100% Compliant.

100% inspection

None

6.0 Deliverables

Deliverable Frequency # of Copies Medium/Format Distribution

A001 (PWS, para. 2.4.1) Minutes of Conference/Perform ance Evaluation Meetings.

5 business days after the meeting.

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A002 (PWS, para. 2.4.7) Interactive Customer Evaluation (ICE) data and reports

Quarterly or as requested by the Government

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A003 (PWS, para. 2.7.1) Certificates of Anti- Terrorism (AT) Level I Training

30 calendar days after contract start date

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A004 (PWS, para. 2.7.1.2) Certificates of Threat Awareness and Reporting Program (TARP)

30 calendar days after contract start date

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A005 (PWS, para. 2.7.2) Certificates of iWATCH Training

30 calendar days of completion

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A006 (PWS, para. 2.7.3) Certificates of Operational Security

(OPSEC)

Awareness Training

10 business day after the completion of the training

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A007 (PWS, para. 2.7.5) DoD Cybersecurity Awareness training

30 calendar days after contract award

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A008 (PWS, para. 2.8.1) Safety Plan

30 business days after contract award

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

Deliverable Frequency # of Copies Medium/Format Distribution

A009 (PWS, para. 2.11.2) Disaster Contingency Plan

30 business days of contract award

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A0010 (PWS, para. 2.11.4) Labor Dispute Contingency Plan.

30 business days of contract award

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A0011 (PWS, para. 3.2) Quality Control Plan

(QCP)

30 calendar days after contract award.

Any proposed changes in five

(5) business days prior to implementation

1 Print or electronic delivery via email .pdf of document upon completion

To KO/COR

A0012 (PWS, para. 3.4 & 7.3.3) Service- Rendered Invoice Form designated or approved by the service pastor

Monthly

1 Print or electronic delivery via email .pdf of document upon

To USAG Bavaria CRM and COR

A0013 (PWS, para. 4.2.4.1) After Action Reports (AARs)

3 business days upon the completion of every retreat and educational training event

1 Print or electronic delivery via email .pdf of document upon completion

To USAG Bavaria DRE, Priest, and COR

A0014 (PWS, para. 4.2.4.2) Purchase Order Request Forms (PORFs)

20 days prior to the date of the planned mission execution

1 Print or electronic delivery via email .pdf of document upon completion

To USAG RM office

A0015 (PWS, para. 7.6) Enterprise Contractor Manpower Reporting Application

(ECMRA).

Contractor labor input NLT 31 Oct each Fiscal Year OR within 30 days after contract/ each order ends.

1 Print or electronic delivery via email .pdf of document upon

COR

7.0 Related Documents.

7.1 Definitions and Acronyms

7.1.1 Definitions.

7.1.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

7.1.1.2 Alternate Contracting Officer’s Representative (ACOR).