PWS Catholic Priest Support Services-v3-REVISED (002).docx

Installation Management Command (IMCOM) Performance Work Statement (PWS) for Catholic Priest Support Services at West Point, New York Proposed West Point Priest Contract

TABLE OF CONTENTS

1.0 Description of Services/Introduction. This is a Non-Personal Service (NPS) contract to provide West Point Catholic Clergy Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide an ordained Catholic Priest (with an active endorsement from the Archdiocese of the Military Services, USA) to provide mass and sacraments for the Installation. As such, this element falls under the responsibility of the Garrison Chaplain as defined in the Command Master Religious Plan (CMRP). The Contractor shall perform to the standards in this contract.

1.1 Background. IMCOM Chaplain Services provide worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active-duty military, civilian, volunteers, and contracted support services.

1.2 Objectives. The mission of the Chaplains program is to provide for Elements of Religious Services (EERS) to include mass and sacramental rites for all assigned Soldiers, DoD Civilians, and Family members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army.

2.0 Requirements.

2.1 General.

2.1.1 Scope. The Contractor shall perform chaplain services as needed in accordance with this PWS and the technical exhibits (T.E.s). During performance of the contract the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

2.1.2 Period of Performance. The period of performance shall be for one 12-month base year and four (1) 12-month option period.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract shall be performed primarily at the chapel, with the potential for performance at numerous other locations both on and off-post (e.g., chapels, hospitals and cemeteries).

Most Holy Trinity Chapel 699 Washington Road West Point, NY 10996

2.1.3.2 Hours of Operation. U.S. Army Installation operates on Monday – Friday, 8:30 a.m. - 4:30 p.m., except for Federal Holidays. Federal Holiday’s observance and Contractor working schedule shall be in accordance with published worship schedule for the local installation. The Contractor is responsible for conducting services, primarily, between the hours of 0830 – 2030 on Sundays. However, the Contractor may be asked to conduct services at other times of the week. The Contractor will be given sufficient notice by the Garrison RSO when additional services are required. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.3.3 Recognized / Government Holidays. The holidays listed below will still require contract execution if they encompass a Sunday or a Holy Day of Obligation.

Standard Continental United States (CONUS) holidays by date and year can be found at the following link: http://www.opm.gov/policy-data-oversight/snow-dismissal- procedures/federal holidays/. For Outside Continental United States (OCONUS) performance, the Contractor shall comply with applicable local installation policy for applicable holiday observance.

2.1.3.3.1 Impact of Federal Holiday on Contractor Provided Services. Training Holidays: IMCOM has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or days on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

2.1.4. Travel / Temporary Duty (TDY). Contractor is not authorized TDY.

2.1.4.1. Contractor Travel: NA

2.1.5 Emergency Medical Services. In the event of illness or injury which may require emergency medical procedures, treatment or services; the Contractor is responsible for all costs. The Contractor shall notify the Contracting Officer (KO), Contracting Officer’s Representative (COR) or Point of Contact (POC) if no COR, of any medical emergencies affecting services under this contract.

Contract Administration and Management. The Contractor shall be responsible for all management and administration matters relating to compliance with state and local laws, policies and procedures. Any differences that arise at the installation shall be the responsibility of the Contractor for resolution.

2.1.6.1 Contract Administration

2.1.6.1.1 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.1.6.1.2 The Contractor shall respond to Government requests for contractual actions in a timely fashion.

2.1.6.1.3 The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

2.1.6.1.4 The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.1.6.2 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 Post award Orientation.

2.1.6.2.1 Periodic Progress Meetings. The KO shall convene periodic meetings with the Contractor, the COR/POC and other Government personnel, as appropriate, to review the Contractor’s performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.1.6.3 Contract Management.

2.1.6.3.1 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.1.6.3.2 The Contractor must maintain continuity between the support operations at U.S. Army Installation and the Contractor's corporate offices.

2.1.7 Quality Control. The Contractor shall address how they will ensure they have an internal Quality Control processes to ensure services are performed in accordance with this PWS. The Contractor shall submit a one-page plan on how they will ensure the objectives of PWS Section 3.1 will be met. The Quality Control Plan (QCP) must highlight their proposed plan to meet the requirements to be submitted within 30 days after contract award.

2.1.8. Government POC.

2.1.8.1. Contracting Officer's Representative (COR) / Point of Contact (POC).

There is no assigned COR for this contract. The Chaplaincy Resources Manager for the Religious Support Office will service as the POC to monitor contractor's performance and validate contractors invoicing. The POC is not authorized to change any of the terms and conditions of the resulting order.

2.1.9 Subcontract Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitute that can serve as a replacement in the event that the primary ordained Catholic Priest is unable to perform the duties of their position.

2.1.10 Proposed Subcontractor Back-up Plan. The Contractor shall submit their proposed back-up plan to provide an ordained Catholic Priest compliant with the terms and conditions of the contract. The proposed substitution shall be provided to the KO and the COR / POC 30 days after contract award and shall be updated annually or when the proposed substitute is no longer available. The KO has the right to request credentials and verification of qualification from all Subcontractors prior to services being rendered.

2.1.10.1 If the Contractor is not available to perform required services or elects to provide a Subcontractor, such Subcontractor must meet all qualifications established for the Contractor. Any planned use of a Subcontractor will be coordinated with the COR / POC seven (7) days prior to commencement of required service, ensuring the COR / POC and KO have current contact information for the Subcontractor. If the Contractor is unable to provide the contracted service for any reason, he/she will notify the appropriate chaplain(s) for the affected Service(s), as soon as possible, but no later than 24- hours in advance. The Contractor will be responsible for payment of the Subcontractor. In any case, payments will be made only for services rendered.

2.1.10.2 In the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the Contractor hereby authorizes the KO to procure the services of a satisfactory substitute for the account of the Contractor and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract. This provision imposes no obligation on the KO to exercise the foregoing authority and shall not be construed to diminish the rights of the Government under the clause entitled "termination".

2.1.11 Contractor Employees. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.11.1 Key Personnel. The Clergy position is designated as “Key Personnel.” Qualifications for all key personnel are listed in Section 2.2.3. The services required under this contract are in direct support of religious support services and have specific education and experience requirements.

2.1.11.2 Certification. Contractor performing must be an ordained Catholic Priest and have an active endorsement from the Archdiocese of Military Services.

2.1.11.3 Identification Badges. NA

2.1.11.4 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. As a non-personal services contractor, the Priest is not a member of the Chapel or Garrison Chaplain's Office Staff.

2.1.11.5 Government-Contractor/Employee Relationships

2.1.11.5.1 Government-Contractor Relationships. Contractor personnel under this contract shall not:

(a) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(b) be placed in a staff or policy making position.

(c) be placed in a position of command, supervision, administration of control over DA Military or Civilian Personnel, or personnel of other Contractors, or become a part of the Government organization.

(d) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(e) be used in administration or supervision of military procurement activities.

2.1.11.5.2 Employee Relationship. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractors employees will act and exercise personal judgment and discretion on behalf of the Contractor.

2.1.11.5.3 Rules, Regulations, Directions, and Requirements. Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This stipulation is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.1.11.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, sexual harassment assault response and prevention (SHARP), and Equal Employment Opportunity, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Particular attention should be paid to acceptance of gifts/ gratuities (Test of Public Scrutiny AR 165-1 Chapter 15), and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423, Procurement Integrity relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.11.6.1 Barred from Garrison. The Government reserves the right to deny (bar from the post) an individual’s access to Installation for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. In these situations, the

Contractor must provide an acceptable replacement after receipt of notification that an individual has been banned or removed from post within the timeframes stated in 2.1.10 to ensure there is no interruption in services.

2.1.11.6.2 Appearance. The Contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The Contractor shall wear clothing commonly associated and appropriate with the position.

2.1.11.7 Organizational Conflict of Interest (OCI). - NA

2.1.12 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Requirements.

2.2.1 Security.

2.2.1.1 General Security Requirement. Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.2.1.1.1 Contractor Access to Installation. Contractor shall have Installation Access only during the Period of Performance stated in paragraph 2.1.2 and during the required times to complete the taskings of the PWS. IAW AE Reg 190-16, access to U.S. Army Installation requires that Contractor employees voluntarily submit personal data e.g., name, social security number, etc. when applying for an Installation Identification Card or temporary access pass. This information is routinely used by Installation Law Enforcement and Security personnel to conduct driver’s license and criminal history / background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history) indicating a potential risk to Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to Installation, may result in a denial of access and/or reentry to U.S. Army Installation. Those without DOD CAC require both the (Local National Screening Program (LNSP) &

Police Good Conduct Certificate (PGCC). Please note: the EPGCC is more expansive than the standard Good Conduct Certificate and is acceptable.

2.2.1.1.2 Acceptable Background Status. Delays caused by adverse employee information do not constitute a basis for claim by the Contractor. For further information refer to AR 27-20 Ch. 2, Section 3, 2-15 paragraph (g). It is the Contractor's responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

2.2.1.1.3 Foreign Visitors/Employees. Contractor shall not have sign-on privileges of Foreign Visitors/Employees. Contractors may submit a request thru the Community Religious Support Office IAW Installation Directorate of Emergency Services SOP.

2.2.1.1.4 Vehicle Licensing and Registration. The Contractor’s vehicles shall be properly licensed, registered, operated and maintained within safety limits IAW German laws.

2.2.1.1.5 Personnel Identification. Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, Common Access Card (CAC), Military Identification or passport).

2.2.1.1.6 Physical Security. The Contractor shall be responsible for safeguarding all Government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

2.2.1.1.6.1 The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities is taken care of. Locking of external doors and windows is necessary when leaving the facility. Internal doors shall be locked to protect Government property. Access to office areas should be monitored and limited.

2.2.1.1.7 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards and/or key fob. A key issued to the Contractor by the Government shall not be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a key is lost, the Contractor is responsible for the cost replacing the key (fob). The Contractor shall prohibit the use of Government issued keys/key cards/ key fobs by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

2.2.1.2 AT/OPSEC. The following are the requirements for executing contracts with the United States Government. Contractors who are United States citizens are required to comply with paragraphs .1 thru .6, contractors who are not citizens of the United States are required to comply with paragraphs .3, .4, & .6.

2.2.1.2.1 AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days prior to entry to the foreign country or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the POC (or to the contracting officer, if a POC is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. This training is an annual requirement. AT Level 1 awareness training is an annual requirement and is available at http://jko.jten.mil/courses/atl1/launch.html.

2.2.1.2.2 AT Awareness Training for Contractor Personnel Traveling Overseas. All US contractor employees and associated subcontractor employees will receive government-provided AT awareness training specific to the area of responsibility (AOR) as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the POC being the local point of contact. The POC will be provided an AOR brief by the USAG West Point Protection Office. The contractor and all associated subcontractors shall read the brief on the local AOR then sign a statement verifying that they have read and understood the brief. AOR Training must be completed with five calendar days upon arrival in the foreign country or within 5 days of notification of award of contract if the contractor already resides in the local area as a US Service member dependent. This is an annual requirement.

2.2.1.2.3 Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.2.1.2.4 iWATCH/iSALUTE Training. This training is required for all contractor employees with an area of performance within an Army-controlled installation, facility, or area that performs work for a period of 14 days or longer. The contractor and all associated subcontractors shall read a document on the local iWatch and iSalute programs. The contractor and associated subcontractors shall then sign a statement verifying that they have read and understood the local programs. The POC shall issue to all contractors and all associated subcontractors a handout highlighting the local programs. These handouts will be used to inform contract and subcontractor employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Military Police or Military Intelligence immediately. This training shall be completed within five calendar days upon arrival in the foreign country. This training is an annual requirement.

2.2.1.2.5 Contractor Employees Who Require Access to Government Information Systems. All contractor employees needing access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete DoD information assurance awareness training before access to the information system and then annually thereafter.

2.2.1.2.6 f. OPSEC Training. This training is required for all contractor employees with an area of performance within an Army-controlled installation, facility, or area that performs work for a period of 14 days or longer. The contractor and all associated subcontractors shall read a document on OPSEC. The contractor and associated subcontractors shall then sign a statement verifying that they have read and understood the document. The POC shall issue to all contractors and all associated subcontractors a handout highlighting OPSEC guidelines that must be followed. This training shall be completed within five calendar days upon arrival in the foreign country. This training is an annual requirement. https://securityawareness.usalearning.gov/opsec/index.htm

2.2.1.3 Cybersecurity. NA

2.2.1.4 Theater Business Clearance. NA

2.2.1.4.1 Defense Contractors Outside the United States. NA

2.2.2 Safety. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

2.2.3 Special Training / Qualifications:

2.2.3.1 The Contractor will comprehend, read, write and speak English as measured by the Common European Framework of Reference for Languages (CEFR).

2.2.3.2 Individuals providing Catholic clergy services will be ordained members of the Catholic Church and endorsed by the Archdiocese for Military Services (AMS) IAW DODD5120.8.

2.2.3.3 The Contractor shall be experienced and fully qualified to perform the required services without any direction by Government personnel.

2.2.3.4 The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5 and AD 2014-23.

2.2.3.5 The Contractor will comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA dated 25 September 2008. (https://www.milarch.org/ams-priests-manual/minimum-requirements-for-the-pastoral-care-of-catholic-personnel/ Comment by Shupe, Berry R CIV USARMY IMCOM HQ (USA): Is this reference still current Comment by Williamson, Donald A LTC USARMY IMCOM (USA): This is reference is still correct. I have added the correct link as well

2.2.4 Environmental Requirements. – NA

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO). Contract Priests, although having no military authority, will nonetheless serve as the authoritative subject matter experts (SMEs) delegated by the AMS in all Catholic matters when they are the only Priest on an installation or post. The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services, as needed, without any supervision or direction by Government personnel:

· Worship Services (including masses; weekly, daily, and special Holy Days of Obligation)

· Sacraments (Baptism, Marriage, Eucharist)

· Providing qualified personnel (including back-up personnel)

· Emergency Ministrations (to include pastoral care and counseling, hospital/home visitation, Sacraments for the sick, and funerals)

3.1.1 Performance Task Requirements. All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the AMS, with faculties accepted or granted by the AMS Archbishop and in cooperation with the Government Catholic Priest or Government POC. In the absence of a Government Catholic Priest, the Contractor shall coordinate with the Catholic Parish Council and advise the Government POC as the Catholic subject matter expert.

3.1.2 Religious Education. In the absence of a Government Catholic Priest, the Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the United States Conference of Catholic Bishops (USCCB).

3.1.3 Timely Arrival for Services. The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to the services being performed.

3.1.4 Mass and Sacramental Rites. The Contractor shall provide mass and sacramental rites.

3.1.4.1 The Contractor shall celebrate no more than 30 Weekly/daily mass(es) in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one (1) hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

3.1.4.2 The Contractor shall celebrate no more than ten (10) additional mass(es) for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC. Holy Days of Obligation masses are based on the list from the Military Archdiocese Website at http://www.milarch.org/site/c.dwJXKgOUJiIaG/b.6586195/k.C71D/Holy_Days_of_Obliga tion_Archdiocese_for_the_Military_Services.htm.

3.1.5 Sacraments. The Contractor shall provide the sacraments as stated below.

3.1.5.1 The Contractor shall be available for Sacrament of Reconciliation (Confession) no more than 25 weeks for the Period of Performance, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

3.1.5.2 The Contractor shall be available for Emergency Anointing of the Sick as needed, in coordination with Government Catholic Priest or Government POC.

3.1.6 The Contractor shall be available for Sacrament of Baptism and Sacrament of Matrimony as scheduled by the Government Catholic Priest or Government POC.

3.1.7 The Contractor shall have the ability to communicate effectively in English for coordination with the congregation/parish and for satisfactory completion of administrative tasks.

3.1.8 Contractor shall inform the West Point Garrison Chaplain and the USAG West Point Senior Catholic Priest NLT six (6) weeks in advance about inability to perform a service in order to coordinate for the priest coverage. On a monthly basis, NLT 10th business day of every month, the contractor will update the West Point Garrison Chaplain and the USAG West Point Senior Catholic Priest on pastoral care for the next 60 days.

3.1.9 Contractor shall make appropriate referrals for individuals needing specialized care as appropriate and with respect for clergy confidentiality. The West Point Garrison Chaplain will provide the list of the helping agencies in the community.

3.2 Transition/Phase-in/Phase-out. – NA

3.3 Contractor Manpower Reporting Application (CMRA).

3.3.1 The Contractor shall report ALL direct Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor shall submit its reports via the website at https://cmra.army.mil, or the most current CRMA website at the time of reporting.

3.3.2 Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. A CMRA Overview and specific detail on how to report is available at https://cmra.army.mil under the Contractor Manpower Reporting Help Guide.

4.0 Performance Requirements Summary (PRS) MATRIX.

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

services to ensure proper satisfied. Payment will be preparation for successful authorized at 90% performance, at least 15 percent if the AQL is minutes prior to the services satisfied.

being performed

POC.

accordance with the General percent if the AQL is

Instruction of the Roman satisfied.

Missal (GIRM), as scheduled by the Government Catholic

Priest or Government POC.

POC, with scheduled times separated from mass(es) by at least 15 minutes.

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

4.1 Quality Assurance. The Government will monitor the Contractor’s performance under this contract.

4.2 Quality Control Plan. Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government.

5.0 Deliverables.

Deliverable

Frequency

Submit To

Copy of ministry report submitted quarterly to the Archdiocese for Military Services NLT last day of each Quarter.

PWS para 5.3.6

.pdf of document upon completion The Surveillance officer receives the copy of the report

Completed sacraments forms such as baptism, confirmation, marriage convalidation, etc. with 5 business days after performing the sacrament.

PWS para 5.3.5

The Contractor shall prepare and submit various recurring reports as indicated in the table below:

No. of Copies Medium / Format

Submit To

Word so

reviewers can updated make annually comment

Excel ment of required service

Investigation

Report form occurrence

Submit To

October or

IAW

requirement my.mil s at https://cmra.

army.mil

paper/form

(pdf) or CDRs after receipt and Auto-off the CDR

CDRs in data format

in Microsoft contract

Word so award reviewers can make comment

6.0 Related Documents.

6.1 Definitions and Acronyms.

6.1.1 Definitions

6.1.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6.1.1.2 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

6.1.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

6.1.1.4 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.1.5. Point of Contact (POC). When a COR is not appointed by the KO, the Chaplaincy Resources Manager for the Religious Support Office will service as the POC to monitor contractor's performance and validate contractors invoicing. The POC is not authorized to change any of the terms and conditions of the resulting order.

6.1.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.1.7 Deliverable. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

6.1.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.1.1.9 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

6.1.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor- acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

6.1.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all Subcontractors.

6.1.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to: —

(1) Items that cannot be found after a reasonable search.

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

6.1.1.13 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.101, under general contracting authority, and do not require specific statutory authorization.

6.1.1.14 Physical Security. Actions that prevent the loss or damage of Government property.

6.1.1.15 Property. All tangible property, both real and personal.

6.1.1.16 Property Administrator. An authorized representative of the KO, appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

6.1.1.17 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

6.1.1.18 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

6.1.1.19 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.1.20 Quality Assurance Surveillance Plan. An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

6.1.1.21 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.1.22 Sacrament. A formal Catholic rite. The Catholic Church celebrates seven Sacraments. They are Eucharist, Baptism, Reconciliation, Marriage, Confirmation, Anointing (Sacrament of the Sick), and Ordination.

6.1.1.23 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

6.1.1.24 Sunday / Sabbath / Holy Day Mass. A celebration of the Eucharist (mass) utilizing the liturgy of the Missal following the church calendar for a congregation on Thursdays in the evenings. The mass or Thursday Celebration in the Absence of a Priest is held on Thursdays and designated Holy Days. The Service also provides a place/time to encourage and support one another in faith formation and expression. It also includes a sermon/homily developed by the Pastor or his/her representative to assist the people of the congregation in their understanding of God, faith formation, Biblical knowledge, Christian doctrines, and life-application of principles found in Bible texts.

6.1.1.25 Wide Area Workflow (WAWF). A secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

6.1.1.26 Workday. The number of hours per day the Contractor provides services in accordance with the contract.

6.1.1.27 Work Week. Monday through Friday, unless specified otherwise.

6.1.2 Acronyms