PWS Catholic Priest Services.pdf

DEPARTMENT OF THE ARMY

US ARMY INSTALLATION MANAGEMENT COMMAND

HEADQUARTERS, US ARMY GARRISON FORT HAMILTON

113 SCHUM AVE

BROOKLYN, NEW YORK 11252

Reply to Attention of

AMIM-HAG-CH 28 February 2024

MEMORANDUM FOR RECORD

SUBJECT: Performance Work Statement (PWS) for the Fort Hamilton Chapel Roman Catholic Priest Services Contract

1. SCOPE OF WORK. The Contractor (for the purpose of this PWS, the term “Priest” shall be used interchangeably), shall perform religious services for the Fort Hamilton Roman Catholic Congregation working in accordance with the Catholic religious program that is planned and implemented by the Garrison Chaplain.

a. Qualifications. The Contractor:

(1) Shall have received the Sacrament of Holy Orders in the Roman Catholic Church

(2) Shall be a Priest in good standing with his Diocese and enjoy facilities granted by his Bishop/religious superior or the Archbishop of the Archdiocese for Military Services

(3) Shall be registered with the Military Archdiocese to perform services on a military installation

b. Designation of the Contracting Officer’s Representative (COR): The Contracting Officer will designate a COR to provide technical surveillance of performances and inspection of materials for work being performed under the contract. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer (KO), nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract.

c. Receiving reports responsibility: The COR is responsible for preparing the receiving report and ensuring that the Contractor is paid monthly for the number of services performed.

2. CONTRACTOR PERSONNEL

a. Applicants must be a United States Citizen and voluntarily submit themselves to a background check.

b. The Contractor shall be fully qualified to perform the required services and shall be supervised by the COR to ensure proper execution of the contract.

c. Contractor Points of Contact. The Contractor shall provide the KO and the COR with the names and telephone numbers of a primary and alternate point of contact (POC), in case of emergency.

d. Any personal property used to provide religious services shall be properly marked so that

DRAFT

AMIM-HAG-CH

SUBJECT: Performance Work Statement (PWS) for the Fort Hamilton Chapel Roman Catholic Priest Contract it cannot be confused with government property.

3. HOURS OF OPERATION. The Contractor shall provide the required services as indicated:

a. 0930-1030: Sunday Mass

b. Catholic Holy Days of Obligation as prescribed by the Catholic Church

3.1. Payment for services rendered is not based upon time spent, but rather upon the service.

4. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

a. Office and equipment. The Government will furnish the space at Fort Hamilton Chapel and items of equipment to conduct Mass (i.e. altar, altar linens, chalice, paten, cruets, wine, and hosts).

b. Utilities. The Government will provide all utilities for necessary equipment to perform the services required by the contract, at the site of delivery of the services on Federal property.

The Government will not make any modifications to utility outlets to accommodate Contractor’s equipment.

c. The Government shall not furnish the Contractor with government living quarters, office space or equipment except as specified in paragraph 4a.

5. CONTRACTOR-FURNISHED PROPERTY AND UTILITIES

a. The Contractor shall furnish his/her own transportation to and from the work site(s).

b. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

6. CONTRACTOR RESPONSIBILITIES

a. The Contractor is solely responsible for all tax liabilities. No provisions are implied or provided in the contract for any benefits such as medical care, retirement, or worker’s compensation. This is a Non-personnel Services Contract.

b. The Contractor shall regard personal information on all applicants, volunteers, and participants as confidential. As required by public laws and military regulations, the Contractor will divulge information of illegal activities to the COR, the KO, the Garrison Commander, or the Fort Hamilton Department of Emergency Services (DES) - this shall not apply to privileged communication between a priest and a congregant, particularly the Sacrament of Reconciliation, which is exempt from reporting requirements.

c. Provide the COR with hardcopy invoices monthly within five business days after the first day of the month. Invoices shall be submitted digitally through Wide Area Workflow, WAWF. The COR is the approval authority for all requests for payments.

(1) Invoice will include:

(a) Vendor’s name

(b) Contract number

(c) CLINs provided and quantity of each

(d) Quantities of occurrences used

(e) Explanation of CLIN provided (i.e. Weekly Service, Catholic Holy Day of Obligation Service)

(f) Date of invoice

(g) Dates of service

(h) Total cost per service type

(i) Total invoiced for the month

d. Must obtain approval from the COR before providing any services or events not outlined in the contract.

7. ADMINISTRATION. Administration for the purpose of the contract is the completion of reports, government forms, and other input that may be required for each contract service.

a. Document of Work/Reports. The Contractor shall maintain a log of the work performed under the contract and shall provide a copy of the log to the COR on a monthly basis.

b. Privacy Act. The Contractor shall be familiar with and ensure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on government collection of personal and statistical data on nonaffiliated personnel.

c. Applicable government regulations concerning these acts will be made available to the Contractor for review by the Garrison Chaplain.

REMARKS: Contractor will adhere to the terms of the contract. Under no circumstances will Contractor perform any other services not covered in the contract. If Contractor needs to perform any service not specified in the contract, they will not charge the Post Chapel for services rendered without prior approval of the Contracting Officer.

8. ANTI-TERRORISM (AT) AND OPERATIONAL SECURITY (OPSEC)

a. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training prior to the contract work start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jkodirect.jten.mil/html/COI.xhtml?course_prefix=JS&course_number=-US007.

Contact the Ft Hamilton Anti-Terrorism Office (718) 630-4814 for additional details.

b. Access and General Protection/Security Policy and Procedures. Contractor and all associated sub- contractors employees shall comply with applicable installation, camp, facility and area commander installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contact Ft Hamilton Physical Security Office at (718) 630-4288 for additional info on access to Ft Hamilton.

c. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed prior to the contract work start date. On-site iWATCH training is given by the Physical Security / Force Protection Officer on Tuesdays and Thursdays 1300-1500 hrs.

d. OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

9. BACKGROUND CHECK REQUIREMENTS.

a) The Contractor will not have reoccurring contact with children and therefore will not need a Background Check in accordance with AD 2014-23.

b) Anyone (contractor or sub-contractor) working under the contract who has contact with children under 18 years of age shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 "Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs", dated 10 September 2014. A copy of the Army Directive be found at https://armypubs.army.mil/epubs/DR_pubs/DR_c/NOCASE-ARMY_DIR_2014-23-000-WEB- 0.pdf. The background check requirements for Contractors can be found in Enclosure 3 - Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

c) Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (COE) at the Installation supports IMCOM by coordinating, submitting and tracking child related background checks. They also review and compile the results to identify whether they contain derogatory information to be passed on for a suitability determination. The COE will advise and assist Contractor and sub-Contractor employees completing all required documents required for the background check process. COE contact information will be provided upon contract award.

d) The following is a list of the required screenings per the Army Directive 2014-23.

(1) REGULAR/RECURRING contact with children: Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one month or longer.

(a) Required screening: Pre-employment screening: I) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

(b) Preliminary investigation: I) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

(c) CNACI - Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line of Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

(2) SHORT TERM/OCCASIONAL contact with children: Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

(a) Required screening: Pre-employment screening: I) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

(b) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

(c) An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

(d) No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination must be made by the Army.

The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

e) Additional information on the background check process can be found at:

https://www.opm.gov/policy-data-oversight/assessment-and-selection/other-assessment-methods/background-evaluationinvestigation/.

f) Re-verification (IRC and FBI fingerprint check) is required every 5 years.