PWS Catholic Priest (draft).pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Auxiliary Priest Current as of 22 March 2024

1. Contract Position Title: Catholic Auxiliary Priest

2. Scope of Responsibilities: To plan, coordinate and carry out weekly and weekend services as a Catholic priest for Keesler Air Force Base Catholic community during the absence of the active duty Catholic chaplain.

3. Minimum Standards of Education, Qualification, Experience:

3.1. Contractor shall:

3.1.1. Be a Catholic priest in good standing with his bishop/religious superior and shall provide a letter of permission from his current bishop/religious superior.

3.1.2. Be endorsed with a DoD Form 2088 by the Archdiocese for the Military Services, USA, and provide that document when submitting a bid for this contract.

3.1.3. Be thoroughly familiar with Catholic Liturgy and have competency in sacramental liturgies, pastoral counseling, ministry to sick and dying, and ministry to their families.

Provide a resume that shows evidence of these qualifications.

3.1.4. Be familiar with medical ethics.

3.1.5. Be able to read, write, speak, and understand English fluently. English shall be the only language used with regard to this contract for written correspondence, discussions, and other business transactions.

3.1.6. Have the ability to effectively accomplish assigned tasks with minimal supervision.

3.1.7. Have the ability to use the following computer programs:

3.1.7.1. Outlook

3.1.7.2. Word

3.1.7.3. Air Force Chaplain Corp Activity Reporting System (AFCCARS). (Training shall be provided; see below).

4. Program Requirements and Responsibilities Include but are not Limited to:

4.1. Comply with Air Force Instructions (AFI) and local Operating Instructions (OI) that apply to this position.

4.1.1. Chaplain Corps AFIs are located at http://www.e-publishing.af.mil/. Under the Product

Index click on “Departmental” and then “52-Chaplain.”

4.1.2. Local chapel OIs shall be provided to contractor upon initial award of contract, whenever OIs are updated, and upon request by the contractor.

4.2. Maintain healthy, functional, and professional relationships with Chaplain Corps staff members, Medical Center personnel and, patients, Fisher House staff and volunteers, local area clergy, and patients’ families.

4.3. Conduct visitations to Keesler Medical Center patients as directed.

4.4. Conduct Catholic sacraments & rites.

4.5. Conduct a minimum of one (1) Mass, three times per week, as coordinated with the Catholic

Chaplain, contract monitor, or designee.

4.6. Provide own transportation to and from work.

4.7. Submit non-personal statistical tracking data of visitations and counseling sessions via the Air

Force Chaplain Corp Activity Reporting System (AFCCARS) within 3 days.

4.7.1. AFCCARS training shall be provided to the contractor upon award of the contract.

4.8. Submit Fund Requests as required in accordance with local procedures for the purchase of resources/materials needed to perform duties. These items shall be paid for by the Keesler Chapel.

4.9. Complete annual training provided by the chapel staff on the following topics:

4.9.1. Privileged communication

4.9.2. Child care criminal history background checks IAW DoDI 1402.5

4.9.3. Family advocacy program IAW AFI 40-301

4.9.4. Sexual assault prevention and response policy IAW AFI 36-6001.

4.10. The contractor shall not use the duty title “Chaplain” while performing services, to include but not limited to printed documents and electronic communications.

4.11. As the contractor is not a chaplain, he may not perform the duties of leadership advisement or unit engagement.

4.12. The contractor shall provide ministry solely to authorized personnel of the Catholic faith.

5. Pluralistic Environment: The contractor shall be required to coordinate efforts with chapel personnel and work in a multi-denominational and pluralistic religious environment to include, but not limited to, Catholic, Protestant, Jewish, Orthodox, and Islamic faiths. The contractor shall be required to provide all services in accordance with Catholic, Archdiocese for the Military Services, (AMS) faith requirements.

6. Background Checks:

6.1. A criminal history background check shall be initiated and completed for all Contractors, Contractor substitutes, and program volunteers working with children under 18 years of age.

6.2. If awarded the contract, the Contractor shall immediately submit a background check application to the Contract Monitor, or designee, in accordance with Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks.

6.3. Contractor shall ensure that all program volunteers, and Contractor substitutes, working with children under 18 years of age, submit a background check application to the Contract Monitor, or designee, in accordance with Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks.

6.4. While awaiting the background check results, all program volunteers, or Contractor substitutes, working with children less than 18 years of age, shall remain within line of site of another Contractor, staff member, or volunteer who has an approved background check on file.

6.5. Failure to satisfactorily complete the criminal history background check with a favorable result shall result in termination of the Service Agreement.

7. Dates, Times, and Performance Location(s).

7.1. The Contractor’s duty location is Keesler Air Force Base.

7.2. The Contractor shall work a minimum of 10 hours, and a maximum of 20 hours, per week. This includes time spent conducting a Catholic sacrament or rite, visiting a patient, and completing administrative duties.

7.3. The Contractor shall provide the chapel designee with a monthly written schedule which shows the areas being serviced for that month. This schedule shall be given to the chapel designee at least fifteen (15) calendar days prior to the month the schedule is to begin. When an unforeseen facility closure, inclement weather, or other training event is found to be an acceptable delay by the Contracting Officer, and precludes completion of services on a regularly scheduled work day, if required the Contractor shall reschedule the work to be performed and notify the chapel designee of the new time. The preferred method of notification is e-mail.

7.4. Hours of operation shall be during the normal duty day 0730 to 1630, Monday through Friday, except for when it is required to provide religious services that are outside of the normal duty day or week.

7.5. Because of the nature of services being provided, services may be required on a holiday.

Federal holidays include:

7.5.1. New Year's Day

7.5.2. Birthday of Martin Luther King Jr.

7.5.3. President's Day

7.5.4. Memorial Day

7.5.5. Independence Day

7.5.6. Labor Day

7.5.7. Columbus Day

7.5.8. Veteran's Day

7.5.9. Thanksgiving Day

7.5.10. Christmas Day

7.5.11. New Year’s Day

7.5.12. Any other day designated by Federal statute, executive order, or Presidential proclamation.

8. List of organization-furnished workspace, supplies and equipment.

8.1. The Government shall provide working space in Wing Chapel and all equipment as required for

Contractor personnel.

8.2. Due to limited resources and space, the Contractor may be required to share a workspace with other Contractors.

8.3. Government owned furniture, computers, instruments, sound equipment, supplies, etc. shall not be moved without the express permission of an active duty Chaplain or Religious Affairs Airman.

8.4. The Contractor shall be accountable for the security and cleanliness of all facilities utilized in conjunction with their programs.

9. Standards of Dress: The Contractor shall be appropriately and neatly attired and well groomed. Shirts and blouses shall have sleeves. Sleeveless T-shirts, shorts, and short skirts are not acceptable. Hair and facial hair shall be neat, clean, and properly trimmed.

10. Financial Responsibility:

10.1. Contractor shall submit monthly invoices prior to payment being made.

10.2. The Contractor is responsible for the accounting and payment of Social Security Taxes, Federal Income Taxes, State Income Taxes, Unemployment Insurance premiums and tort liability.

11. Subcontracting during periods of absence:

11.1. The Contractor shall personally perform the services described within this PWS. If unable to perform duties for short periods of time (not to exceed 2 weeks), the Contractor shall be responsible for providing an alternate or substitute of equal or higher proficiency. Substitutes shall provide a letter of good standing from their local bishop/religious superior prior to filling in for the contractor. Regular substitutes shall have a DoD Form 2088 (ecclesiastical endorsement) issued by the Archdiocese for the Military Services, USA, on file with the chapel.

11.2. All Subcontractors shall meet the same qualifications as the Contractor and be approved as suitable by the Contract Monitor or designee.

11.3. The contractor shall submit the name(s) and qualifications of proposed subcontractors and/or substitutes to the Contract Monitor or designee for approval at least seven (7) calendar days prior to the proposed absence.

11.4. Contractor shall be responsible for payment of any substitute or Subcontractor.