PWS Catholic Priest.pdf

PERFORMANCE WORK STATEMENT

STATEMENT OF WORK

CATHOLIC PRIEST

General Information

1. SCOPE OF WORK: This is a non-personnel services contract to provide religious support as a part time Catholic Priest. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

12. BACKGROUND: Provision for the free exercise of religion of DoD personnel is a requirement under Title 10, USC. The number of Catholic priests serving as chaplains in the US Army is not always adequate to ensure free exercise of Catholic DoD personnel at all times. Army Regulations and guidance allow for contracting with qualified Catholic priests to provide services when assigned personnel are unavailable. The authority for contracting for Catholic Priest services is in AR 165-1, paragraph 5.1.

1.3. QUALIFICATIONS: All services under this contract are to be performed by a Catholic Priest with verifiable moral character; spiritual maturity and credentials authorized by the Catholic Church and verified by the Senior Installation Chaplain.

Applicants must be willing to undergo a background check. The contractor shall be fully qualified to perform the required services without any supervision or direction by government personnel.

1.4 OBJECTIVE: Contractor will assist USAGFG in assuring free exercise of religion for Catholic personnel through regularly-scheduled and emergency services.

2. CONTRACTOR PERSONNEL.

a. Contractor will provide masses, confession, pastoral care with sacraments and after-hours emergency services for USAGFG as needed.

b. Designation of Technical Representative: the Fort Gordon Chaplain Resource Manager Chaplain (MAJ) Eric B. Bundrick, 706-791-4684, or his authorized representative is designated as the Technical Representative of the Contracting Officer for the purpose of technical surveillance of performances and inspection of materials for work being performed under this contract.

c. Receiving report responsibility: The contractor is solely responsible for turning in a monthly invoice of services to the CRM the following duty day after the last Sunday of each month.

d. Termination for convenience of the government: The Contracting Officer or the contractor, with thirty days prior written notice, may terminate this contract, in whole or in part, when it is in the government’s interest. If this contract is terminated, the government shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination.

e. Contractor Points of Contact. The contractor shall provide the Contracting Officer and the COR with the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

f. Personal Property. The contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as government property.

3. PERFORMANCE EVALUATION MEETINGS. The Contracting Officer’s Representative shall notify’ the Contracting Officer of any discrepancies, disputes, or indications of poor performance. The Installation Catholic Chaplain, if not the COR, shall notify the Contracting Officer of such indications.

a. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4. HOURS OF OPERATION. The contractor shall provide the required products and services as indicated in the delivery schedule of the contract.

a. Recognized Holidays: Contractor may need to provide services on recognized federal holidays, Days of no scheduled activities (DONSA) and training holidays.

Coordination for such requirements will be made by the COR, in concert with the senior Catholic chaplain on post. Recognized federal holidays are:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Catholic Priest on post Annual leave

5. SPECIFIC TASKS:

5.1 Tasks.

5.1.1. Conduct mass. Contractor will plan worship services, prepare homilies and coordinate with the Parish Coordinator and/or Chaplain Assistant(s) at chapel in which service will be held. Sunday and weekday masses will be provided, in coordination with the senior Catholic chaplain on post.

5.1.2. Provide Sacrament of Confession. Contractor will make available opportunities for confession prior to or following scheduled services, and will coordinate with the Parish

Coordinator and Chaplain Assistant (if applicable) at chapel in which service will be held.

5.1.3. Pastoral care with Sacraments. Contractor will provide requested pastoral care as requested by the senior Catholic chaplain. Such pastoral care may include administration of Sacraments, at the discretion of the Contractor. Contractor will ensure that he has supplies available to provide such ministry by coordinating with the Chaplain

Assistant or senior Catholic chaplain.

5.1.4. Emergency Ministry. Contractor will provide emergency ministry, including

Sacraments (as appropriate) as requested through the senior Catholic chaplain or

Parish Coordinator.

6. Security Requirements: The following requirements must be incorporated into all classified and unclassified contracts to include the Performance Work Statement on Fort Gordon. This applies to all contracts that exceed 60 days or more.

a. Installation Access: All contractor employees, including subcontractors, shall comply with applicable installation and facility access security policies and procedures at all work and TDY locations. All contractors and subcontractors will be issued a Common Access Card (CAC) or an Installation Pass issued through the Automated Installation Entry (AIE) Security System to access the installation. The Fort Gordon military installation is a limited access post. Unscheduled gate closures by the military police may occur at any time. In accordance with Army Regulation 525-13, paragraph 5-19, all prospective contractors will undergo a verification process by the installation Provost Marshal Office, Director of Emergency Services to determine the trustworthiness and suitability prior to being granted access to federal property. This will be accomplished using the National Crime Information Center (NCIC) Interstate Identification Index (III). This is the minimum baseline background check for entrance onto Army Installations for non-CAC holders to include entrance of visitors (Ref AR 190- 13, paragraph 8-2). All personnel entering or exiting the installation may experience a delay due to vehicle inspections, registration checks, verification of seat belt use, etc.

All vehicles and personnel are subject to search and seizure. The search and seizure provisions shall apply to contractor personnel while within Fort Gordon's area of jurisdiction. Contractor personnel shall comply with all entry control requirements and security policies/procedures in effect. Security procedures may change without notice.

b. Antiterrorism (AT) Level I Training: All contractor employees, including subcontractors, assigned to this contract shall receive an initial Antiterrorism Level I Brief by a certified ATO Level II Officer within 30 days of reporting for duty. (Monthly briefings will be offered by the Garrison Antiterrorism Officer.) Annual refresher Antiterrorism Level I Training shall be completed on-line at https://atlevel1.dtic.mil/at/ or they may attend the monthly training offered by the Garrison ATO. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR and unit/activity security manager. (Ref Department of the Army, US Army Contracting Agency, SFCA-CO, 5 Sep 07, subject:

Incorporation of Measures into the Contracting Process and AR 525-13, Antiterrorism).

Note: Contractor personnel shall receive an AOR briefing when traveling OCONUS on TDY. Briefing must be provided by a certified ATO Level II Officer within 7 working days prior to TDY departure outside the 50 United States, its territories, and possessions.

This is separate from the normal annual AT Level I training requirement. (Ref AR 525- 13)

c. iWATCH: All contractor employees, including subcontractors, assigned to this contract shall receive a brief on the local iWATCH program (provided in conjunction with the AT Level I Training). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 days of reporting to duty and annual refresher training with the results reported to the COR.

d. Operation Security (OPSEC) Training: Operation Security (OPSEC) Training: All contractor employees, including subcontractors, assigned to this contract shall complete Level I OPSEC training within 30 days of reporting for duty and then annually thereafter.

Initial Level 1 OPSEC training will be conducted monthly by the Garrison OPSEC Officer or a Level II certified OPSEC Officer. Annual refresher OPSEC training shall be completed on-line at http://cdsetrain.dtic.mil/opsec/index.htm. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR and unit/activity security manager. (Ref AR 530-1, Operations Security).

e. Threat Awareness and Reporting Program (TARP) Training: All contractor employees, including subcontractors, assigned to this contract shall complete TARP training within 30 days of reporting for duty and then annually thereafter. TARP training will be conducted monthly by the 902nd MI Group. The COR will ensure contractors are notified of available training. Completion of training shall be reported to the COR and the unit/activity security manager. (Ref AR 381-12).

f. Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated subcontractors must complete the DoD Cyber Awareness Challenge Training (https://ia.signal.army.mil/DoDIAA) before issuance of network access and annually thereafter. Certificates of successful completion, for both initial awareness training and annual refresher training shall be provided to the COR. All contractor employees will successfully complete all required IA training as specified in AR 25-2 and as directed by the Government. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD https://atlevel1.dtic.mil/at/ http://cdsetrain.dtic.mil/opsec/index.htm https://ia.signal.army.mil/DoDIAA

8570.01-M, and AR 25-2. Contractors, to include subcontractors, requiring access to information systems to fulfill their duties must possess the required favorable security investigation. Contractors that require access to the Fort Gordon network shall have a minimum of a National Agency Check with Inquiries (NACI) investigation initiated and favorable review before issuance of network access. The IASO/IANO from the activity that the contractor is assigned to, will submit an electronic DD 2875, System Authorization Access Request (SAAR) to Security & Intelligence Division for verification that the contractor meets the requirements of AR 25-2 for accessing the Fort Gordon network. (Ref AR 25-2)

g. Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees' supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

h. Identification of Contractors: In accordance with FAR 37.114 contract employees shall identify themselves as a contractor at all times while on the job, e.g., in the workplace, when attending meetings, in email, when answering government telephones, or when making phone calls.

i. ID Badges: The contractor shall provide each contract personnel an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material, be easily readable, and shall contain the following minimum information: Employee's Name, Contract Company Name, Employee's Photograph. Contract employees shall wear proper identification at Government workplaces at all times.

j. Display of ID Badges: Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending government meetings and conferences. Unless otherwise specified in the contract, each contract personnel shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

k. Answering Telephones: Contract personnel shall identify themselves as contract employees when answering and making calls on government telephones.

l. Utilizing Electronic Mail: (1) When Contractor personnel send e-mail messages to government personnel while performing on this contract, the contract personnel e-mail addresses shall include the company name together with the person's name (ex:

John Smith, Contractor, ABC Company). (2) When contract personnel require access to a government computer, the contract personnel shall be required to obtain a Common Access Card. To do so, the contract personnel shall request a CAC Card through the COR. NOTE: The government issued CAC is the property of the U.S.

Government and shall be returned to the COR upon expiration of the contract, replacement or termination of the contract employee. (CAC card must be turned in to the COR on contractor's last day of employment.) Unauthorized possession of the CAC can be prosecuted criminally under section 701, title 18, United States Code.

m. Eligibility Verification for Employment: E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.

7. GOVERNMENT-FURNISHED PROPERTY AND UTLIITES

a. Office and equipment. The government will furnish office space at the Religious Education Center and/Friendship Chapel or Good Shepherd Chapel, with appropriate office furnishings and equipment, for the support of the contractor only in the actual provision of products and performance of services. Said office is not permanent or dedicated solely to the use of the contractor.

b. Appropriate office furniture and equipment includes a desk, chair, filing cabinet, and, subject to availability, copier services, audio-visual equipment, curriculum, and standard liturgical supplies.

c. UTILITIES. The government will provide all utilities, such as electrical and water, to perform the services required by the contract, at the site of delivery of the services on federal property. The government will not make any modifications to utility outlets to accommodate contractor’s equipment.

d. The government shall not furnish the contractor with government living quarters.

8. CONTRACTOR-FURNISHED PROPERTY AND UTILITIES

a. The contractor shall furnish his/her own transportation to and from the work site(s).

b. The government will not be liable for loss, damage, theft, or maintenance of personal equipment.

9. CONTRACTOR RESPONSIBILITIES

a. The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation. This is a Non-Personal contract.

b. The contractor shall provide a qualified substitute in the event the contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraphs 2.a.b.c of this contract, “Competency of Contract Personnel.” Any substitute must meet the approval of the Catholic Chaplain and the AMS.

c. The contractor shall regard personal information on all applicants, volunteers, and participants as confidential. As required by public laws and military regulations, the contractor will divulge information of illegal activities to the proper authorities.

d. The contractor shall present a neat, well-groomed appearance appropriate for chapel worship services during all times while he/she is performing services under this contract.

10. ADMINISTRATION. Administration for the purpose of this contract is the completion of reports, government forms, and other input that may be required for each contract product service.

a. Document of Work/Reports. The contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to the COR on a monthly basis.

b. The contractor shall document worked performances on the Invoice or Request for Payment.

c. Request for Supplies/Equipment. The contractor shall provide the COR with the proper requests for the ordering of supplies and equipment to support the Catholic Program in accordance with the Consolidated Chaplain’s Fund SOP and the Resource Manager’s instructions (for appropriated fund supplies).

(1). The CRM will provide applicable forms, SOPs, and instructions to the contractor.

d. Privacy Act. The contractor shall be familiar with and ensure compliance with provisions of the Privacy Act, Freedom of information Act, and limitations on government collection of personal and statistical data on nonaffiliated personnel.

(1). Applicable government regulations concerning these acts will be made available to the contractor for review by the Staff Chaplain.