PWS-Catholic DRE (20220224).pdf

Attachment 1 to Solicitation No. FA5209-22-Q-0036

PERFORMANCE-BASED WORK STATEMENT

FOR

CATHOLIC RELGIOUS EDUCATION DIRECTOR

AT

YOKOTA AIR BASE, JAPAN

24 Feb 22

YOKOTA AIR BASE, JAPAN

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

CATHOLIC DIRECTOR OF RELIGIOUS EDUCATION (DRE) AT YOKOTA AB

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES

1.1.1. Scope of Work: Directs, advises and coordinates Religious Education (RE) for the Yokota Catholic Community. The DRE consults and coordinates with the Roman Catholic Chaplain on all religious education requirements for the Catholic community. The Contractor shall assist the Catholic Priest in the administration of the parish office and to attend to the facilitating of parish and chapel processes and procedures. The Contractor shall coordinate and train parish catechists for first level certification and to prepare and coordinate the entire youth and adult catechetical programs including sacramental preparation.

1.1.2. Location: Primary facilities for the services provided will be the Traditional Chapel Bldg 345 and the East Chapel Bldg 4314.

1.1.3 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 30 Sept 22 – 29 Sep 23 Option I 30 Sept 23 – 29 Sep 24 Option II 30 Sept 24 – 29 Sep 25 Option III 30 Sept 25 - 29 Sep 26 Option IIII 30 Sept 26 - 29 Sep 27

1.1.3.1 Workmanship: All work shall be accomplished within the guidelines of the Roman Catholic Church, Air Force Instructions, and the Wing Chaplain’s Policy Statements.

1.1.4. Work to be Accomplished: The DRE will:

1.1.4.1. Coordinates and administers the comprehensive Catholic Religious Education/Formation program to include the following: Catholic Religious Education (CRE) classes for children ages four through 12th grade; Children’s Liturgical Church program; Adult Religious Education; and Sacramental preparation programs as determined by the Catholic Chaplain.

1.1.4.2. Assists the Catholic Chaplain in determining curriculum needs, selecting appropriate curriculum in accordance with directions provided by the Archdiocese for the Military Services in accordance with Air Force Chaplain Service standards. Prepares and submits orders for religious education materials.

1.1.4.3. Assign students to the correct religious education class.

1.1.4.4. Recruit individuals, secure and assign volunteer teachers and aides for each class.

1.1.4.5. Maintain an accurate and up to date database on teachers, aides, substitutes, facilitators, children and parents and adult participants in the comprehensive CRE Program. Maintain a current master file of enrolled students and ensure that parents are contacted after three consecutive absences.

1.1.4.6. Recruit and train volunteers to serve as leaders in the program(s) developed. Contractor will maintain a master listing of volunteers.

1.1.4.7. Recruit and coordinate with volunteers for conducting Children’s Church if program is desired by incumbent Catholic Chaplain. Contractor will provide volunteers with proper materials.

1.1.4.8. Coordinates Background Investigations as required by Chapel Operating Instructions for volunteer teachers and aides. NCOIC, Chaplain Division will maintain completed Background Investigation records pursuant to Privacy Act standards.

1.1.4.9. Possess a working knowledge of the religious observances and events of the Catholic faith to anticipate the religious education needs of the Catholic Parish.

1.1.4.10. Provide and assists teachers and facilitators with CRE Program-furnished resources, equipment and supplies needed for the various programs and projects within the comprehensive Catholic RE Program.

1.1.4.11. Develop, plan, coordinate and attend all regular religious education workshops for volunteer teachers.

1.1.4.12. Maintain a library of resource materials (i.e., books, video display, CD’s and other teaching aides) and maintain a current list of such items.

1.1.4.13. Practice annual fire drill, with safety and fire instruction at beginning of the Religious Education year.

1.1.4.14. Maintain, track and submit as required religious education attendance figures for Chapel, HQ PACAF/HC and HQ USAF/HC statistical reports.

1.1.4.15. Prepare and submit (following the approval of the Catholic Chaplain) announcements and articles for the weekly parish worship service bulletin, base newspaper and any other form of advertisement.

1.1.4.16. Responsible for canceling programs due to inclement weather after consulting with the Catholic Chaplain.

1.1.4.17. Must show the ability to operate the computer systems and computer programs utilized by the Base Chapel including Microsoft Word and Excel.

1.1.4.18. Prepare and coordinate scheduling for all religious education events seeking to avoid and/or resolve schedule conflicts with other chapel programs.

1.1.4.19. Prepares an annual fiscal year Catholic RE budget and coordinates requirements with the Catholic Chaplain.

1.1.4.20. Complete, coordinate and submit the necessary forms for processing supply, equipment, and curriculum orders through the RE Chaplain, Account Manager, and Chapel Tithes and Offering Fund (CTOF) office.

1.1.4.21. Coordinate project officer requests, return project officer reports, processes and manage collection of funds projects, and deposits project officer and project collection monies.

1.1.4.22. Inventory materials received from CTOF orders.

1.1.4.23. Safeguard all government/chapel equipment and supplies provided to fulfill the provision of this agreement.

1.1.4.24. Responsible for securing chapel facilities and equipment following programs and activities.

1.1.4.25. Attends Catholic Parish staff meetings, and weekly Chapel Staff meetings.

1.1.4.26. Plan, develop and implement an annual Christmas Program, Lent/Easter Program and First Penance/First Communion celebrations for the Catholic Parish of Yokota AB Japan.

1.1.4.27. Must work harmoniously with the Protestant Religious Education Coordinator in planning, developing and implementing the annual Vacation Bible School for Yokota AB Japan.

1.1.4.28. Coordinate use of the following facilities as necessary in performance of duties: Traditional (West) Chapel, Building 345, Contemporary (East) Chapel, Building 4314, Yokota Middle School, Building 4155, Taiyo Community Center, Building 3260.

1.1.4.29. Coordinate and submit appropriated funds requirements to Catholic Chaplain at least 60 days in advance.

1.1.4.30. The following must be accomplished by the contractor to obtain a security clearance. This process is necessary to obtain a Common Access Card (CAC). This will enable the contractor to use a government computer and have access to the Yokota Network.

1.1.4.30.1 Contractor will obtain AF IMT 2583, Request for Personnel Security Action, from chapel security.

1.1.4.30.2 Contractor will complete Standard Form 86 or Standard Form 85P using EPSQ.

1.1.4.30.3 Contractor will report to Bldg 305 for a final interview with and finger-printed by 374th SFS/SPAI.

1.1.4.30.4 Contractor will report to Military Personnel Customer Service (Bldg 316) to obtain a CAC and PIN.

1.1.4.30.5 Contractor is not authorized access to classified equipment and classified information in the service of this agreement.

1.1.5. Competency of Contracted Personnel: The contractor must possess a four year degree or actual work equivalence in Religious Education or Administration of a Catholic Religious Education (CRE) program (grades K- 12). Contractor must have a minimum of one year previous experience in religious education and be at least 18 years age at the award of the agreement. However, two years previous experience is desirable. The contractor must be an active member of the parish, baptized and confirmed Catholic in good standing with the Catholic Church. If married, the marriage must be a Sacramental marriage properly documented by the Church. A statement of one’s Sacramental records should be provided along with other applicable documents to verify records. The contractor must have a familiarity with teachings of Vatican II and the 1992 Catechism of the Catholic Church. The contractor must speak, read and write English fluently. The contractor must have the ability to work with and train teachers and helpers of a diversified background and outlook on life. The contractor must have the ability and willingness to provide Religious Education Services in an ecumenical and pluralistic environment and a willingness to adapt themselves to the direction/vision of the Catholic Chaplain. The contractor must have strong organizational, management and communication skills. The contractor must have at least one year of experience in developing chapel/parish publicity and have knowledge of computer/software programs for word-processing, data collecting, scheduling and preparing slide presentations. Desktop publishing is desirable. The contractor must be knowledgeable in Catholic theology, experienced in working with adult volunteers and Liturgical norms upheld by the Archdiocese for the Military Services, Washington, DC. Furnish a resume including academic and work related references. If awarded the contract the contractor must provide all information necessary for background investigation to Chapel staff and the Information Protection (IP) Office. This includes an Installation Records Check (AF Form 2583), proof of a completed Child Care National Agency Check and Inquiries (CNACI), and/or completed. In addition, this includes the following:

Personal/Security Questionnaire, National Security Agency Check Questionnaire, Background Check Permission Slip (Name, SSN, Signature) and fingerprinting. DODI 1402.5, 19 Jan 93. In accordance with DODI 1402.5, a Criminal History Background Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

1.1.6. Contractor Points of Contact: The contractor shall provide the Contracting Officer and the Catholic Chaplain with any changes to his current address, telephone numbers, and email address. He/she will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

1.1.7. Performance: The contractor is responsible for conducting business between the hours of 0730-1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor is required to work between the hours of 0730-1630. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed.

Estimate time to complete required responsibilities to be approximately fifteen (15) hours per week on a flexible work schedule. The contractor must also be present when the Catholic community gathers to maximize recruiting

MIYABAYASHI, MIO JP USAF PACAF 374 CONS/PKB

DoDI 1402.05 the most updated is 14 Jul 2016. Please change it.

effort and to coordinate and advertise for future events. Duties and responsibilities will vary between 20-25 hours per week.

1.2. GENERAL INFORMATION

1.2.1. Contractor Responsibility:

1.2.1.1. The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement or worker’s compensation. This is a Non-Personal Service Contract.

1.2.1.2. The contractor shall provide a qualified substitute in the event the contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph

1.1.5 of this PWS.

1.2.1.3. The contractor shall present a neat, well groomed appearance appropriate for chapel worship services during all times while he is performing services under this contract.

1.2.1.4. The contractor shall furnish his own transportation to and from Yokota Air Base.

1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

1.2.2. Administration:

1.2.2.1. The contractor shall document work performed and will present it to the Catholic Chaplain upon request.

The contractor must present an invoice to receive payment for services rendered.

1.2.2.2. If desired, the contractor will be issued a base pass good for 7 day 24 hour entrance to Yokota Air Base.

1.2.3. Personal Property: The contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

2. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

2.1. Equipment: The Government shall furnish all materials to the contractor at the performance location and to be used only at said location for official business. This includes but is not limited to a computer with all AF approved software. Government-owned furnishings, computer systems, audiovisual aids, and administrative supplies are available in the chapel facilities. For those items not provided by the chapel, the Director will obtain items if he/she desires. The Director coordinates all support requirements with the Contracting Officer or his/her designee. Government-owned equipment/supplies will not be removed from the Chapel facilities without the permission of the Wing Chaplain or his/her designee.

2.2. Liability: The contractor shall be liable for loss, damage, or theft of Government property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.