PWS BUILDER W91364-24-Q-0027.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

BUILDER Sustainment Management System Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform BUILDER Sustainment Management System (SMS) “BUILDER” Services, as defined in this PWS.

1.2 Background: BUILDER was developed by U.S. Army Corps of Engineers - Engineer Research Development Center - Construction Engineering Research Laboratory (USACE-ERDC-CERL). BUILDER is a software application for building asset lifecycle management. BUILDER consolidates a variety of building-related management issues into a single decision-support package. The system gives functional managers and decision-makers access to building inventory, current building condition, probability-based condition prediction models, and functionality-based mission, compliance, and obsolescence issues.

1.3 Period of Performance (PoP): The Period of Performance shall be one base year of twelve months and one twelve-month option year.

1.4 General Information:

1.4.1 Place and Performance of Services: While on a Government installation performing work under this contract, the contractor shall provide services between the hours of 7:00am EST to 4:00pm EST Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses and knowledge for operating the Builder software used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM) / Project Manager (PM): The contactor shall designate a PM /CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the PM/CM is absent, shall be designated in writing to the KO. The PM /CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM/CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The PM/CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The PM/CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9.1 PM/CM Duties: The PM/CM will be responsible for coordinating all site visit actions for the team through the COR, such as coordination with installation facility managers for access into all required facilities, coordination with installation security personnel to ensure all physical security requirements are followed for specific buildings, coordination for an assembly area for conducting on-site briefings, safety meetings, etc., coordination with a public works I lead facility manager at each installation to include conducting an in-brief and out-brief and notification of any immediate safety items that need relayed to the installation. The PM/CM shall have experience in facility management, specifically related to military facilities. The PM/CM shall have experience with military operations security and any physical security related items associated with OHARNG installations/facilities. The PM/CM must have demonstrated experience with facility inventory, assessment and associated data collection and entry to BUILDER SMS. Demonstrated experience is successful completion of BUILDER SMS implementation for other DoD or Government organizations.

1.4.10 Identification of Contractor Employees: All contractor personnel where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.13.1 Controlled Unclassified Information (CUI): The Contractor shall treat all information related to this work as "Official DoD Information" - all information that is in the custody or control of the DoD or relates to information in the custody and control of the DoD, or was acquired by DoD employees as part of their official duties or because of their official status within the DoD.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.0.1. TASK- Kick-off Conference Call: Within fourteen days of award a conference call will be held between the KO, the COR, State CFMO and Contractor to consider a variety of programmatic issues; review and confirmation of the word processing software that will be used (i.e., text in Microsoft Word, pdf version of deliverables, tables in MS Word or Excel, and shape files for all graphics used in the deliverables); resolve any schedule discrepancies; numbers of hard copies and CD/DVD of draft and final deliverables, and address any concerns related to the future Kick-off Meeting to immediately follow this call. The Contractor shall arrange the conference call and shall be responsible for preparing minutes of the call submitting them to the COR within three working days following the call. The meeting will also: (1) identify all OHARNG personnel, CFMO staff, and Contractor Points of Contact that will be involved in the project; (2) assure a common understanding of subtask requirements and objectives; (3) discuss the Contractor's draft PMP and schedule; (4) become familiar with the relevant OHARNG programs and outstanding concerns/issues; and (5) address other pertinent issues. The meeting will be hosted at an OHARNG location, but the Contractor shall be responsible for the agenda and the actual conduct of the meeting. The Contractor shall prepare minutes of the meeting and submit them to the COR within three working days following the meeting.

5.0.2. TASK - Project Management Plan (PMP): The Contractor shall present a draft PMP for Government review three days prior to the Kick-off Meeting. The PMP will identify specific tasks to be performed and be consistent with implementation guidance specified in the Under Secretary of Defense (Acquisition, Technology and Logistics) Memo of September 10, 2013, the latest version of the BUILDER SMS User Manual, and this PWS.

5.0.3. The draft PMP shall contain a minimum of the following elements:

· A detailed schedule that will outline the management approach to completing the BUILDER assessments. This schedule(s) shall reflect the following:

· Completion of the BUILDER assessments.

· Schedule for all deliverables. In this schedule, except for the PMP, the Government shall be allocated review time for all deliverables specified. The approved project schedule shall be the basis for determining timeliness of project milestone deliverables. Any changes to the project schedule during the course of the Task Order will also be subject to Government approval.

· A description of the technical approach, management approach, and or the planning, execution, and completion of the performance objectives to include a quality control plan and acknowledging that the NGB Quality Assurance Team will be expected to carry out quality assurance.

· The PMP shall contain information on how accelerated review and comment periods will be maintained and incentives that will be used to ensure schedules will be maintained. The State is not averse to considering new Contractor - proposed internal management approaches that expedite comment and review periods, as long as these approaches do not conflict with already established policies.

· A description of the process to provide project status reports to the COR to include the frequency and content of status reports.

· A description of contingency approaches that detail how the Contractor will still attempt to meet established BUILDER assessment deadlines in the event that particular events, such as extended State review periods, occur that are outside of the Contractor's control.

· Any other relevant information that conveys the Contractor's management approach.

· The PMP shall be no more than 30 pages in length.

5.0.3.1 After initiation of work, the Contractor may have to modify the PMP to account for installation specific conditions. While internal milestones may be adjusted, the schedule to complete the task order shall be maintained as originally proposed. Once modifications are complete, the modified PMP shall be provided to the COR for review, comment, and approval. If the Contractor determines that the original schedule cannot be maintained, the Contractor shall immediately notify the COR.

5.0.3.2 The draft PMP shall be subject to Government review and approval. In preparation of the PMP the Contractor shall abide by Quality Management, Quality Control, and Quality Assurance.

5.0.4 TASK - Conclusion Conference and Data Charrette. Within 14 working days of the Government acceptance of the Final Report, the Contractor shall schedule the Conclusion Conference and Data Charrette with the COR. The Contractor, with appropriate personnel, is required to attend and participate in this meeting which will be designed to discuss lessons learned, issues/concerns that occurred during the performance, and explanation of the FCA data of the task order. The meeting will be hosted at an OHARNG location, but the Contractor shall be responsible for the agenda and the actual conduct of the meeting. The Contractor shall prepare minutes of the meeting and submit them to the COR within three working days following the meeting.

5.1 TASK - Basic Services:

5.1.1 The Contractor shall provide a Calibration Plan, for Government review and approval, which establishes the process and procedures intended for the Field Assessment Team (FAT) on the method to conduct inventory and assessment in accordance with the latest version of BUILDER Condition Assessment Manual. The Calibration Plan will include the method for conducting QC for validating consistent data collection, assessment, and input and must be approved by the COR prior to on-site inspections/assessments. Government personnel will participate in the Field Assessment Team Calibration meeting in order to gain an understanding of the process for inventory and assessment and the quality control methods being utilized by the Contractor. A maximum of four key Government personnel will be in attendance. CFMO will be responsible for providing space suitable for the FAT Calibration meeting, approximately 25 personnel. The Contractor shall conduct a presentation with visual aids and provide suitable materials/handouts.

5.1.2 The Contractor shall be responsible for coordinating through the COR for all FAT site visit actions, such as: coordination with site managers for access into all required facilities; coordination with site security personnel to ensure all physical security requirements are followed for specific buildings; coordination of an assembly area for conducting on-site briefings, safety meetings; coordination with DPW lead at each site; notification of any immediate safety items that need to be relayed to the site; and the conduct of all required training. All coordination between the Contractor and its employees and Government personnel shall be processed through the COR.

5.1.3 The Contractor shall be responsible for scheduling and organizing all team responsibilities. The Contractor is responsible for ensuring 100% of the required inventory is captured and assessed prior to departure from a site.

5.2 TASK- Inventory:

5.2.1 The Contractor shall populate the building system inventory of components into the latest version of BUILDER SMS for buildings as designated by award of this Contract in accordance with the latest BUILDER Manual located on the CERL website at: https://support.sms.erdc.dren.mil/downloads/builder.

5.2.2 The list of actual building numbers and associated real property information will be pre-populated into BUILDER via the HQllS/GFEBS by Government personnel. CERL will populate BUILDER with the full building inventory list for OHARNG installations. The Contractor shall download the information from the server to the Contractor's "production site" in order to confirm the actual buildings' numbers. The Contractor shall submit a Discrepancy List outlining differences between HQllS/GFEBS data and "eyes on" data. Also, the Discrepancy List is to include buildings that are demolished, funded to be demolished, verified as structures, or are currently undergoing/funded for major renovation. This is a portion of the validation process. The Contractor shall talk with facility commanders or coordinators to validate the information and then confirm they inspected the facilities. Information/deviations will be provided to the COR so corrections can be made in HQllS/GFEBS.

5.2.3 Building system inventory includes: A10 Foundations, A20 Basement Construction, B10 Superstructure, B20 Exterior Closure, B30 Roofing, C10 Interior Construction, C20 Staircases, C30 Interior Finishes, D10 Conveying Systems, D20 Plumbing, D30 Heating, Ventilation and Air Conditioning (HVAC), D40 Fire Protection, and D50 Electrical. Installed real property specialty equipment not found in any of the previous systems will be input to E109090 with a full description of what makes the equipment unique.

5.2.4 BUILDER inventory shall be performed in American Society of Testing and Materials (ASTM) Uni-format II convention, in accordance with TECHNICAL EXHIBIT 3, Inventory and Inspection Requirements List. Note: the details of this Inventory and Inspection Requirements List detail the inspection method to be used for buildings by System and Component...ensure you read and understand the requirement.

5.2.5 Building inventory for similar building types and footprints shall be created using building template or copy features in BUILDER, but each building must have an individual walk-through to verify accurate building inventory.

5.2.6 Contractor to update the existing floor plans of buildings that were inspected.

5.2.6.1 Within each category code, the Contractor shall group similar facilities by construction type, size and age. Government representatives at the facility will verify the actual list of facilities that qualify for templating.

5.2.6.2 For one representative facility in each template group, Contractor shall complete a full inventory as specified in TECHNICAL EXHIBIT 3. Contractor shall denote which facility was the representative facility.

5.2.6.3 For the remaining facilities in each group, Contractor shall apply the representative building's inventory to create inventory structure for the other buildings in the group. This will be accomplished using BUILDER's "template" feature or copy feature.

5.2.6.4 All facilities will get an individual "eyes-on" inspection per TECHNICAL EXHIBIT 3.

5.2.6.5 For buildings inventoried by template or copy feature, during the inspection process, any significant variation from the template model shall be noted and reported.

5.2.7 Material quantities of components present in the building, e.g. roofing surfaces, shall be measured or based on reasonable estimates.

5.2.8 Component installation dates shall be manually entered based on available information, which shall include building construction date, date of renovation, or nameplate data, or all of above. Every effort must be made to input the most accurate date and data available, unit personnel or building occupants to verify any assumptions made. The following pieces of information should be reviewed/considered in order to provide accurate install dates: (1) Equipment tags; (2) Drawings; (3) Project Files; (4) Life Safety plans; (5) FM staff input; (6) Statement of Condition; (7) Plans for Improvement. Where this information is either unavailable or is not helpful to determine the install date, the Contractor is authorized to make a "best guess" as to the age of the equipment and provide this install date into BUILDER with the Inspection Comment that it is based on the inspector's judgment.

5.2.9 On mechanical/electrical equipment where nameplate data exists, collect equipment ID information under the section details module of the latest version of BUILDER SMS for linking to HQllS data (this applies to the inventory portion, for the assessment each facility would have a walk through to verify the equipment boiler plate information, to include photographs).

5.2.10 Building components should be "sectioned" by material type, age, and then by floor (See attached standardized sectioning instruction). In addition, any major mechanical equipment items (e.g. chillers, boilers, air handler units, etc.) shall be sectioned individually for each unit. A floor plan will be developed to identify components, sections and locations of all equipment.

5.2.10.1 For portions of facilities that are abandoned/mothballed, these areas should be sectioned separately, rated appropriately based on the condition of components within that area, and noted as abandoned.

5.2.11 Any component where age and/or use are significantly different within the building should be sectioned accordingly. When it is necessary to enter items as separate sections due to type, location, age, etc., Contractor shall use descriptive and consistent section naming conventions for identification and location purposes.

5.2.12 Section comments shall be input to identify the location of the specific section and/or the section services. Each section comment shall begin with the date, affiliation, and inspector's initials input between vertical brackets, for example: [13 JUL 15 USACE-CERL BGH]. Provide the location of the sectioned component in the component section name by using an easily locatable feature such as: the item's floor and room number, or as an example for a roof section: Roof, 2nd floor, NW corner, etc. If there are multiple roof sections the Contractor shall provide a Roof Section Plan showing where each roof section is located in addition to providing the section location in the Section Comment field within BUILDER.

5.2.13 The Contractor shall enter specific equipment nameplate information into the BUILDER Section details portion of the database. Each Section detail comment shall begin with the date, affiliation, and inspector's initials input between vertical brackets. For example: [13 Jul 15 USACE-CERL BGH].

5.2.14 Additional guidance on inventory and assessment practices is provided in Technical Exhibit 3, Inventory and Inspection Requirements List.

5.2.15 The Contractor must become familiar with the methodology of sectioning already entered into BUILDER SMS and adopt the same methodology and naming conventions.

5.3 TASK-Inspection/Assessment:

5.3.1 The Contractor shall perform baseline visual inspections of building components inventoried in TASK 5.2 using BUILDER methodology. Inspector will utilize the Direct Rating Assessment method supplemented with specific Distresses observed when the component-section is given any rating lower than Green minus (G-). The specific 23 BUILDER distresses and their associated definitions are found in the BUILDER SMS Condition Assessment Manual as referenced in Technical Exhibit 3.

5.3.2 The Contractor will make every effort to ensure that the individual assessment team members fully understand this specific rating method. Cross checking and comparing the results by different assessment teams of buildings where ratings have been completed shall be a standard sampling practice in the Contractor QC Plan to ensure that each discipline sees and rates deficiencies in the same manner and with the same result. The documented results of these cross check shall be provided to the Government upon request.

5.3.3 The Contractor shall attempt to visually inspect all components identified in TASK

5.2. This includes utilization of ladders, flashlights and any other equipment necessary to gain access for a visual inspection. In cases where items cannot be at least partially evaluated visually due to concealment, that component-section should not receive an inspection and an Inspection Comment entered stating the Component could not be evaluated due to concealment, BUILDER will default to an age-based rating. Note that if there are visible signs of a problem apparent in a partially concealed component, those issues shall be noted by the inspector. Note that the Contractor will not be required to conduct formal confined space operations to gain access. The Contractor will use ladders when it is necessary to view items needed for the inventory that are located in mechanical rooms or at the exterior.

5.3.4 Inspector shall input an inspection comment when giving a component-section any rating lower that Green Minus (G-). Each inspection comment shall begin with the date, affiliation, and inspector's initials input between vertical brackets. For example: [13 JUL15 USACE-CERL BH].

5.3.5 Directly following the name designation for each inspection comment the Contractor shall enter the keyword for one or more of the observed Distress. For example: [13 Jul 15 USACE-CERL BGH]. Corroded - Valves rusted, Leaks - Valves leak water.

5.3.6 Contractor inspection sampling methods within a building may be utilized provided they conform to the guidelines expressed in the BUILDER Condition Assessment Manual. Sampling Names should be clear and provide a location of the sample.

5.3.7 For occupied and unoccupied buildings equal to or less than 1,000 square feet, an abbreviated general inspection will be accomplished. Contractor shall model, or use the copy feature, using templates in BUILDER to populate components for floor, walls, and roof. During the walkthrough, the Contractor can verify quantities, determine what services are present (water, electrical, heat, etc.) and direct rate the condition of the components.

5.3.8 Facility inventory may include those classified as historical buildings. The facility listing identifies those historical buildings (highlighted in purple). CERL will ensure the historical field in BUILDER is unlocked for these facilities.

5.3.9 During the validation and assessment process, the Contractor shall take one photograph of the front elevation, or a representative elevation view, and upload that photograph to the BUILDER database, attached to the facility record. The Contractor must comply with regulations governing the use of photographic equipment on the military installations visited. Permission to take necessary photographs will be coordinated with the site security representative.

5.3.10 In addition, all visible deficiencies shall include pictures to be recorded in the BUILDER database. A representative photograph of any assessment given less than Green Minus (G-) will be attached to each specific assessment. The photograph will clearly capture the assessed distress with enough detail to represent the distress to the viewer.

5.3.11 The Government also requests all photographs taken during the site assessment to be copied to a DVD and submitted as part of the contract deliverables. The photographs will be named with sufficient detail as to allow the viewer to understand the intent of the photo (i.e., including building number, location, system, and component). Photographs will be stored and transferred in digital format and grouped in folders by building number. Floor plan will have the identifiable image by location.

5.4 TASK - Schedule of Site Visits and List of Facilities:

5.4.1 The Contractor shall facilitate the scheduling of site visits for completion of inventory and inspection tasks as outlined in TASKS 5.2 and 5.3. All buildings to be inventoried and inspected are maintained by the CFMO.

5.4.2 The attached electronic files, Appendix A, provide the listing of the facility inventory applicable for BUILDER assessment at the OHARNG installations for this Contract and is based on current building inventory contained in HQllS.

5.5 TASK - Deliverables/Deliverable Schedule:

5.5.1 The Contractor shall provide deliverables in accordance with the Submittal Schedule Matrix shown in TECHNICAL EXHIBIT 2, Deliverables/Submittal Schedule. Government review times are outlined within this matrix. The Contractor shall have a maximum of 14 calendar days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified in the matrix are intended to be calendar days unless otherwise specified.

5.5.2 Deliverables shall follow a standard format. Sample formats will be provided by the Contractor for Government approval prior to commencement of work. The Contractor shall provide one copy of the final deliverables on Microsoft Office compatible file format.

5.6 TASK-Submittal Schedules:

5.6.1 The Contractor shall prepare submittals in accordance with the Submittal Schedule Matrix, shown in TECHNICAL EXHIBIT 2 at the end of this document, for Government review and comments.

5.7 TASK-Deliverables:

5.7.1 Work Action Plan (WAP) - WAP is to address how the Contractor plans to accomplish the PWS. The WAP shall include, at minimum, planned inspection schedule, assessment team organization chart, list and qualifications of field team members (experience/training), along with their cell phone numbers in order to easily locate them in the field during an assessment, safety plan, inventory, inspection process, and facilities proposed for templates.

5.7.2 Accident Prevention Plan - An Accident Prevention Plan (APP) shall be developed and submitted in accordance with EM 385-1-1 Section 01.A.12. The plan shall address each of the elements/sub-elements in the outline contained in EM 385-1-1 Appendix A in the order that they are provided in the manual. If an item is not applicable because of the nature of work to be performed, this exception shall be stated and a justification shall be provided. Each major phase of work to be performed shall be identified. Within each major phase, all activities, tasks or definable features of work shall be identified that will require an Activity Hazard Analysis (AHA). The APP shall also address any unusual or unique aspects of the project or activity to include but not limited to address the use of Personnel Protective Equipment (PPE), inspection procedures, confined space entry, proper climbing techniques during roof access, etc. Applicable Occupational Safety and Health Administration (OSHA) and EM 385-1-1 standards shall be referenced and followed (note that the most stringent standard shall apply). Emergency notification numbers for medical emergencies, as well as location of nearest hospital emergency facility will be distributed to each assessment team member. The Contractor shall conduct safety briefings with field assessment personnel on a frequent basis (e.g. weekly) to include ongoing lessons learned from inspections. The Contractor shall make themselves aware of and adhere to any additional (local to inspection site) safety requirements.

5.7.3 Monthly Execution Schedule - Execution schedule to include monthly status of assessment, site coordination activities, Contractor team members assigned to each location and buildings, data upload, and QC status per Site. Sample format will be provided by the Contractor for Government approval prior to commencement of work.

5.7.4 Quality Control (QC) Plan - Documents QC process. Process to outline how the Contractor shall ensure that field data is collected based on BUILDER Condition Assessment Manual and data entered into BUILDER database accurately reflects building inventory and condition. The interval of Contractor QC spot checks shall be determined by statistical confidence that the data is accurate per inventory/assessment team member. Also include in QC Plan an outline of experience/certification/training for each team member based on system assessment responsibility.

5.7.5 Quality Control (QC) Report - Identify buildings, systems, components and component sections that were QC'd and state findings. Address how systemic issues were identified and how they were addressed. Submit QC reports five (5) calendar days after each site field assessment trip.

5.7.6 HQllS Discrepancy List - Outline differences between HQllS data and eyes on data (Building SF, #Stories, etc.). Also include buildings that are demolished, funded to be demolished, verified as structures, or are currently undergoing or are funded tor major renovation. This will be accomplished by updating the floor plans either provided by the government or created by the Contractor.

5.7.7 BUILDER Lessons Learned -The Contractor will capture lessons learned on an ongoing basis from individual assessments and other tasks associated with this task order. All lessons learned will be separated based on categories (e.g. Planning, Execution, Post Survey, Data Management, Travel, etc.). The goal is to promote consistency of effort in BUILDER projects, improve performance for all teams working the FCA for the customer, and to and to facilitate communication between Project Manager and Assessment team members. Lessons learned will be provided to the Government in writing and shall be implemented on an on-going basis throughout this assessment. Specific input regarding the PWS for this task order and BUILDER™ Implementation Resource Guide shall be provided by the Contractor as part of this task. The Contractor shall keep record of the actual man-hours required for each building inventory and assessment. The lessons learned document shall be continually updated and provided to the Government 21 days after each site assessment.

5.7.8 BUILDER Electronic Database - Inventory and Inspection data input by Contractor to Web Based version of BUILDER.

5.7.9 Calibration Plan and Kick-off Meeting - Establishes the process and procedures intended tor the Contractor team on the method to conduct inventory and assessment in accordance with the latest version of BUILDER SMS standards. The Calibration Plan will include the method for conducting quality control for validating consistent data collection and assessment. The Contractor shall conduct and implement the Calibration Plan at the installation prior to any on-site activity. Government personnel, including the CFMO and staff will participate in the FAT calibration to understand the validation and assessment process and the quality control being accomplished by the Contractor. A maximum of four key Government personnel will be in attendance. The CFMO has agreed to provide space for the FAT calibration, approximately 25 personnel. The Contractor shall provide suitable materials/handouts for the Team.

5.7.10 Data Analysis - After the inventory and inspection data is uploaded by the Contractor to BUILDER's Web Based version, the Contractor shall perform data analysis to include preparation of a ten year unconstrained work plan using the CFMO's established standards, policies, and prioritization schemes. The Contractor shall generate scenarios using BUILDER's "Scenarios" functionality. Scenarios is a simulation tool that uses BUILDER's databases and coded processes to project repair and replacement work requirements for up to ten years. Work items projected by BUILDER will be provided by BUILDER's standard work item reports. The Contractor will review and compare the work item forecast with notes generated during the field inspection (Task 5.3). Task 5.3 work item determination is based on engineering judgment separate from BUILDER's inspection process. This analysis will be used to confirm standards and policies used for the analysis of work items generation after condition indices have been computed by BUILDER. This PWS does not include packaging work items into specific projects. At the conclusion of this Task, the Contractor shall consolidate the analyzed information into a report. One report shall be prepared for each location listed this PWS. The report will address the following: a) Inventory and Inspection, b) Condition Index Findings and Analysis, c) Work Plan and Scenarios, d) Comparison of BUILDER Work Plans and Field Inspection Observations. Reports shall be prepared in Microsoft Office compatible formats. Contractor shall conduct a review teleconference after report comments are received. The intent is to reconcile comments and make data corrections prior to final report submission.

5.7.11 Draft Final Report - At the conclusion of assessment, data collection, and data upload/analysis, the Contractor shall consolidate the information into a draft final report that is formatted and organized by location, site, and facilities. (Example: The report for DSCC will show the 10 facilities at that location). The Contractor shall meet the following section requirements and site-specific aspects. At a minimum, each section shall contain a narrative of data evaluated, findings and results. The report shall be outlined as follows:

5.7.11.1 Section 1 - Executive Summary. Executive narrative summarizing means, methods, analysis, and findings of the survey. Overview discussion of the elements of the PWS, intent and conduct of the assessment team shall be discussed. Summarizes approach taken to conduct the assessment. Identifies building components assessed. Provides a summary of reporting conditions, findings as a result of the assessment, and recommendations.

5.7.11.2 Section 2 - Facility Summary Report. Numeric and graphical roll-up of BUILDER™ FCA data that provides a clear summation or holistic picture of the results (floor plans, details, sections, and assets) for all assessed assets, grouped by each roll-up level. Individual Building Reports that provide detailed facility data concerning site characteristics and specifics pertaining to each facility system condition and recommendations.

5.7.11.3 Section 3 - Facility System Condition Summary Report. Numeric and graphical roll-up of BUILDER™ FCA data that provides a clear summation or holistic picture of facility systems within each facility. Each assessed system shall also be augmented with a written narrative that, at a minimum, shall include general information and status. Each assessed item coded 'Red' shall be represented with a photograph in this report.

5.7.11.4 Section 4 - Worst First Sorting of all facilities using the Pl score in order of worst to best conditions.

5.7.11.5 Section 5 - Detailed Work Action Report. Complete listing of all related work actions as recommended within BUILDER. This list shall be sorted by priority (BUILDER will determine priority).

5.7.12 Final Report - After receipt of Government comments on the draft Final Report submittal the Contractor, having reviewed and documented changes shall return to the Government a Final Report.

5.7.13 Draft and Final Data Upload Memos - Upon successful upload of all location and site data onto BUILDER, the Contractor will provide a memorandum of completion along with the Final Report to the Government.

5.8 TASK - Site Conditions:

5.8.1 All Sites are Controlled Facilities. The Contractor’s staff shall be required to submit personnel information and documentation based on the local site security requirements.

5.8.2 Each Contractor assessment team member shall wear a reflective safety vest when actively performing work at each site and display their individual identification badge.

5.8.3 The Contractor shall coordinate…