PWS -BPA Liquid Propane Gas - 29 July 2025 - DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

BLANKET PURCHASE BLANKET PURCHASE

AGREEMENT

LIQUID PROPANE GAS SUPPLY & DELIVERY

AVIANO AND GHEDI AIR BASES, ITALY

29 July 2025

BLANKET PURCHASE AGREEMENT

LIQUID PROPANE GAS SUPPLY

INDEX:

1. DESCRIPTION OF SERVICES

2. PERFORMANCE PERIOD

2.1 Blanket Purchase Agreement Start

2.2 Blanket Purchase Agreement Requirements

2.2.1 Delivery

2.2.2 Emergency Delivery

2.2.3 Delivery Receipts

2.2.4 Safety Data Sheets (SDS)

2.2.5 Maintenance

2.2.5.1 Exception

2.2.6 Emergency repairs

2.3 Transition Process

3. OTHER REQUIREMENTS

3.1 New Tank Installation

3.2 Tank Removal

4. CERTIFICATION

5. SITE CONDITIONS

6. UTILITIES

7. ACCESS

8. SAFETY REQUIREMENTS

8.1. Safety and Health Program

8.2. Host Nation Law Compliance

8.3. Contractor’s Employees

8.4. Personal Protective Equipment

8.5. Safety Trainings

8.6. Training Certificates

8.7. Safety Briefing

8.8. Interferential Risk

8.9. Notification

8.10. Promptly Report Injuries, Accidents, Damages

8.11. Alcohol And Drug Prohibition

9. ATTACHMENTS

BLANKET PURCHASE AGREEMENT

LIQUID PROPANE GAS SUPPLY

1. DESCRIPTION OF SERVICES

Contractor shall furnish all labor, tools, equipment, excavators, vehicles, technical personnel, and certifications required to provide continuous Liquid Propane Gas (LPG) supply to the Aviano and Ghedi Air Bases, in Accordance With (IAW) all applicable Italian Laws and Regulations, current and future, governing the works indicated in this Blanket Purchase Agreement (BPA). Attachment 1 lists the sizes of the required Stationary Tanks along with estimated annual LPG supply requirements. This is just an estimated amount and gas consume may increase or decrease based on actual usage. Additionally, this attachment contains also the estimate for the initial installation and removal of tanks, if required, and the replacement of safety valves for Bldg 11991-B, as described on this document, on paragraph 2.2.5.1.

Everything installed upstream of the delivery point will be Contractor’s responsibility. Everything installed downstream of the delivery point will be U.S. Government’s responsibility. The delivery point is the connection of the tank assembly to the grounded pipeline.

2. PERFORMANCE PERIOD

2.1. Blanket Purchase Agreement Start

The tanks are the Contractor’s property. In the event another vendor, other than the current Contractor (hereinafter referred as the Outgoing Contractor), is selected, the awardee Contractor (hereinafter referred as Incoming Contractor) shall install his own tanks and the Outgoing Contractor shall remove the existing tanks, in order to be in compliance with the Italian legislative decree n. 128, Article 18, paragraph 8, dated 22 February 2006 (as posted in the Gazzetta Ufficiale) that forbids other companies other than the owner company to fill the existing LPG tanks. The Incoming Contractor shall provide a tanker truck for the removal of the residual LPG contained in the Outgoing Contractor’s tanks. All work shall be coordinated with and approved by the Mission Owner (hereinafter referred to as the MO) to minimize impact to Base Operations. Contractors may require the use of other qualified companies for tank installation and removal, but will remain responsible for all costs and logistics associated with the work. The Incoming Contractor shall complete installation of all necessary equipment and devices, and fill the tanks with LPG within 7 working days from the Blanket Purchase Agreement start date. Contractor shall restore all work sites to their previous original condition. All residual material, parts, equipment etc... shall be removed by Incoming Contractor from the work site upon work completion.

2.2. Blanket Purchase Agreement Requirements

2.2.1. Delivery. The Government MO will contact the Contractor to schedule delivery as needed. The exact delivery date shall be coordinated with and approved by the MO. The Contractor shall provide LPG supply within 3 working days after receiving a written request.

2.2.2. Emergency Delivery. Contractor shall provide emergency LPG delivery within 18 hours upon placement of the call by MO. The contractor shall provide a valid phone number for emergency calls to MO within 5 working days after contract award.

2.2.3. Delivery Receipts. Contractor shall provide a gas delivery receipt for each tank supplied. Each receipt shall indicate, at least, delivery date, delivery location/building number and quantity delivered in liters.

2.2.4. Safety Data Sheets (SDS). Contractor shall provide to MO a SDS in Italian and English within 5 working days of the Blanket Purchase Agreement start date. The SDS shall detail the complete physical, chemical, and hazard characteristics of the supplied LPG.

2.2.5. Maintenance. The tanks are Contractor’s property. The Contractor shall be responsible for all required ordinary/extraordinary maintenance and periodic certifications in accordance with the local current norms. The Contractor shall be certified in compliance with Italian Ministerial Decree nr. 37/2008, in order to provide the required certifications for the tanks.

2.2.5.1. Exception. Tank installed in Bldg # 11991-B (Fire Training Complex Mockup) is U.S. Government property: all required ordinary/extraordinary maintenance and periodic certifications in accordance with the local current norms are under U.S. Government responsibility. Safety valves shall be replaced as per Italian Laws and Regulations during the Blanket Purchase Agreement period and cost shall be charged to US Government. The tank, used for military exercise and training purposes only, is not subject to fire safety requirements referred to Italian Presidential Decree/DPR nr. 151 of 1 August 2011.

2.2.6. Emergency repairs. Emergency repairs shall be provided to ensure safety 24 hours a day, 7 days per week at no additional cost to US Government for the tanks belonging to contractor. Contractor shall respond within 2 hours upon placement of the call by MO or a designated government representative.

2.3. Transition Process

At the expiration of the current Blanket Purchase Agreement, the Outgoing Contractor shall coordinate the transition process with the new Incoming Contractor as previously indicated at paragraph 2.1. In case of equipment removal, all tanks shall be completely emptied before the beginning of any operation: the Outgoing Contractor shall authorize the connection on his tanks of the tanker truck of the new Incoming Contractor to remove the residual LPG being paid under the previous expired Blanket Purchase Agreement.

3. OTHER REQUIREMENTS

3.1. New Tank Installation. At no additional cost to US Government, Contractor will provide technical assistance to identify proper tank size and location, and any related information to ensure a complete installation. Complete tank installation will include the following:

- All pipes and fittings required to connect Government’s distribution system;

- Hazard Warning Signage (Italian and English);

- Removal of excess soil for underground tanks.

Work shall be accomplished within 7 working days upon receiving written communication by MO. The exact delivery date shall be coordinated with and approved by the Contracting Officer or the Mission Owner.

3.2. Tank Removal. Upon request and at no additional cost to US Government, Contractor will remove all tanks and associated equipment according to the Legislative Decree nr. 81/08. For underground tanks, it will be the Contractor’s responsibility to provide any additional soil if required. Contractor will be responsible for removing any remaining LPG supply from the tank and transferring it to another tank listed on this BPA. Complete removal shall be accomplished in 7 working days upon receiving written communication by MO. The performance date shall be coordinated with and approved by the MO.

4. CERTIFICATIONS

Contractor shall submit all mandatory certifications in original, in accordance with Italian Laws and Regulations.

Moreover, the Contractor is required to submit the mandatory documentation necessary to obtain the SCIA (Certified Notice of Commencement of Activity) approval released by the Comando Provinciale VVF (Local Fire Brigate), as per current Fire Prevention Norms on gas tanks. Contractor is also required to provide new certifications (included SCIA update) after any modification on existing tanks (like changing of type of tank) or installation of a new tank.

5. SITE CONDITIONS

Upon completion of any work performed, Contractor will provide labor, proper equipment, and other necessary items, to restore the site to original condition, without debris, neat and in a safe condition.

6. UTILITIES

Utilities including water and electricity (220V, 50Hz) will be provided to Contractor, for installation and inspection services.

7. ACCESS

Contractor vehicles may be subject to inspection prior to gaining base entry. The Contractor should plan and allow for delays because of increased and ever-changing security procedures. Government will not be held liable for unproductive time and other related costs due to delays for unannounced suspension of work due to military operations and/or exercises or safety reasons. The Contractor shall be escorted all time on

Ghedi Air Base. All non-emergency BPA requirements will be performed between the hours 0800 to 1700, Monday through Friday, excluding Italian and American holidays. During the following U.S. Federal and Italian Holidays, the access to the facilities could be limited:

AMERICAN HOLIDAYS

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May

Juneteenth 19th June Independence Day 4th July

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th November Thanksgiving Day 4th Thursday in November Christmas Day 25th December

ITALIAN HOLIDAYS

New Year’s Day 1st January

Epiphany 6th January Easter As stated on current year calendar

Easter Monday As stated on current year calendar Aviano Patron Saint’s Day 12th April Liberation Day 25th April Italian Labor Day 1st May Republic Day 2nd June Assumption Day 15th August All Saints 1st November

National Unity Day As stated on current year calendar Immaculate Conception 8th December Christmas Day 25th December

Saint Stephen Day 26th December

NOTE: American holidays falling on a Saturday are normally observed on the previous Friday. American holidays falling on a Sunday are observed on the following Monday.

8. SAFETY REQUIREMENTS

8.1 Safety And Health Program. Contractor shall develop and maintain a Safety and Occupational Health plan which meets all applicable Aviano Air Base and Italian Standards to include, but not limited, to requirements outlined in the AFI Air Force Occupational Safety, Fire, and Health Standards, DAFMAN 91-203, and Italian Lgs. Decree 81/2008.

8.2 Host Nation Law Compliance. The Contractor shall perform work in a safe manner as required by Host Nation laws and norms concerning safety, in particular, but not limited to, Italian Law Lgs. Decree 81/08 and any subsequent amendment.

8.3 Contractor’s Employees. Contractor will ensure that their employees are properly equipped, trained and qualified to perform their job.

8.4 Personal Protective Equipment. Contractor will ensure that their employees are wearing Personal Protective Equipment (PPE) and clothing during their job.

8.5 Safety Trainings. The Contractor shall ensure safety trainings to their employees, including emergency maneuver trainings to their personnel (such as First Aid and Fire-fighting training).

8.6 Training Certificates. Contractor will provide to COR/MO all training certificates related to above requirements. At Certificate expiration date, will provide refresher documents. This applies to all Contractor’s employees involved.

8.7 Safety Briefing. Prior to starting activities, the Contractor shall take a safety briefing provided by Wing Safety Office (SEG) during a pre-performance conference.

8.8 Interferential Risk. Prior to starting activities, the Contractor shall coordinate with 31FW/CCPP Prevention and Protection Office, to fulfill art. 26 of Lgs. Decree 81/08 requirements.

8.9 Notification. The Contractor shall immediately notify the MO and CO of any adverse safety and occupational health conditions pertaining to its employees, Government personnel, and Government property while performing contractual services. A written report detailing the occurrence shall be given to MO within 2 working days after incident occurrence. If injuries are life threatening, the Contractor shall immediately contact emergency services. Emergency Service contact and phone numbers info will be provided after contract award.

8.10 Promptly Report Injuries, Accidents, Damages. If Contractor’s employees, or Government Customers, are injured or Government assets are damaged, the Contractor shall promptly inform the CO who, in turn, will inform the 31 FW/SEG (commercial phone number 0434-30-7233, Bldg. 1413, Area F), 31 FW/CCPP (0434-30-5709, Bldg. 1472, Area F) and 31 CONS/PKB. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. If injuries are life threatening, the Contractor shall immediately contact either the corresponding local emergency responders or the on-base emergency responders via 0434-30-1911

8.11 Alcohol And Drug Prohibition. Consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, Contractor’s personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the Contractor shall provide a qualified replacement immediately and at no additional cost to the Government.

9. ATTACHMENTS

Attachment 1: LPG Supply Requirements