PWS Boilers to UPS.pdf

B.3 PERFORMANCE WORK STATEMENT

The Department of Veterans Affairs currently has the need to connect three Boiler controls and associated equipment in Building 7 to an existing Uninterrupted Power Supply (UPS) in Building 9 at the Durham Veterans Affairs Health Care System (VAHCS), 508 Fulton St, Durham, NC 27705 in accordance with the terms and conditions herein.

Period of Performance: The expected period of performance to begin immediately upon award of contract.

1. Statement of Work: The Contractor shall provide all transportation, materials, parts, tools, specialized equipment, labor, supervision, and technical expertise to connect three Boiler controls and associated equipment in Building 7 to an existing UPS in Building 9 at the Durham VAHCS. This is a turn-key request with the Contractor providing all the parts and performing all the work.

a. Upgrade the existing 400amp UPS feeder and load to 600 amp.

b. Install new main distribution panel 600amp 120/208 3 phase with 1-300amp, 1-

150amp, 1-200amp, and 1-250amp breakers and refeed panel N7D, N7A, N7B and MCC.

c. Connect all Boiler controls and associated equipment to the UPS.

d. All parts and materials installed must be new.

e. All work and testing shall be performed according to the attached specifications.

f. See Diagram 1

Hours of Operation: Services shall be performed during normal business hours starting at 0730am until 4:00pm Monday through Friday excluding Federal holidays, and any other day specifically declared by the President of the United States. Federal holidays are available at the Federal Holiday OPM Site. For working outside the hours as defined in this contract, the vendor shall give 3-day notice to the Contracting Officer Representative so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. All work to be coordinated around an operational medical center as to minimize impact to patient care.

2. Coordination. The contractor will coordinate with the Contracting Officer’s Representative (COR) with input from the Facility Operations Specialists Supervisor.

a. The Contractor shall work with the COR.

b. Outage requests shall be requested 4 weeks ahead of time.

c. Operations personnel shall be responsible for securing and formally locking out utilities. Contractor shall install their lock out tag out (LOTO) on the multi lock devices and provide documentation to the COR.

http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/%23url=2015

d. The Federal Government shall not provide any tools, parts, materials, and equipment. This is a turn-key project with the vendor providing all necessary tools, parts, materials, and equipment.

3. GENERAL:

a. All contract field personnel engaged in work on this project shall be trained in accordance with current regulations and enrolled in a medical monitoring program. Training shall include 40-hour and annual update training in compliance with OSHA and EPA regulations.

b. The contractor shall provide a safety plan, that must be approved by VA safety office, for roof work prior to the performance of work.

c. The contractor’s employees shall not enter the work site without appropriate identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

d. The Contractor shall be responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the hazards found at the site. The Contractor shall be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

e. Execute work to interfere as little as possible with normal functioning of the hospital including operations of utility services, fire protection systems and any existing equipment, and with work being performed by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor’s personnel, except as permitted by COR where required by limited working space.

f. No utility service such as water, gas, steam sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval.

g. The Durham VAHCS reserves the right to have work cease or shut down any work in progress and order the vendors employees off the premises in the event of a local or national emergency. The Durham VA HCS also reserves the right to have work cease when required by operational necessity or a safety situation. The COR shall immediately notify the CO upon any such action.

h. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

i. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR.

j. Buildings shall be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the Durham VAHCS operations shall not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Durham VAHCS operations shall continue during the installation period.

k. The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot-on site to establish the dumpster.

l. All work shall be performed in full accordance with applicable local and

Federal regulations. All materials and installation shall conform to the recommendations of National Fire Protection Association (NFPA), plumbing and mechanical codes. No departures from specification requirements shall be permitted without written approval. The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety.

m. New work shall be installed and connected to existing work safely and professionally. Disturbed or damaged work shall be replaced or repaired to its prior conditions.

n. All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

o. Where the Government determines that the vendor has installed equipment not conveniently accessible for operation and maintenance, equipment shall be removed, and reinstalled or remedial action performed as directed at no additional cost to the Government.

p. Hot Work: Perform and safeguard hot work operations in accordance with

NFPA 241 and NFPA 51B. Obtain daily permits from facility Safety Manager at least 24-hours in advance.

q. Welders must also be process qualified under the American Society of

Mechanical Engineers (ASME) Section IX and shall provide proof of certification.

r. Contractor personnel and sub-contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA personnel regarding information and information system security.

s. This is a federal facility as well as a medical center. As such, there is NO smoking on Federal property. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

t. Payment of stored materials will be accordance with the FAR. Stored materials will not be reimbursed until materials have been installed and approved by the Contracting Officer. All stored materials must be pre-approved by the Contracting Officer and Chief, Engineering Service. Storage of materials at the Durham VA Medical Center is not guaranteed. Offsite storage shall be accounted for in the Contractors Bids.

End of Performance Work Statement