PWS_Boiler Maintenance-Repair Support_May 26.pdf

PERFORMANCE WORK STATEMENT

(PWS)

High Pressure Power Boiler Maintenance and Repair Services for the Central Heat and Power Plant

Boilers

Eielson Air Force Base May 2026

1.0 DESCRIPTION OF SERVICES / OBJECTIVE

The objective of this contract is to provide all labor, transportation, materials, facilities, equipment, and personnel necessary to perform on-call, critical maintenance and repair for six

(6) coal-fired high-pressure power boilers and their associated support systems located at the Eielson Air Force Base (AFB) Central Heat and Power Plant (CHPP). The equipment includes four (4) Springfield Boiler Co. Model #1951 and two (2) Indeck Keystone Energy Model #2013 boilers.

2.0 PERFORMANCE REQUIREMENTS

2.1 Initial Call-Out and Emergency Response

The Government will utilize a call-out process for identified repairs and maintenance. Upon initial contact from the Contracting Officer (CO) or Contracting Officer’s Representative (COR), the Contractor shall have a qualified technician physically present on-site at the Eielson AFB CHPP within 24 hours to evaluate the identified deficiency.

2.2 Inspection and Analysis

Upon arrival and verification that the job site is safe to access, the Contractor shall analyze the deficiencies. Within one (1) business day following the inspection of any component requiring repair or replacement, the Contractor shall submit a Letter of Recommended Repair (LRR) to the COR and CO.

2.3 Letter of Recommended Repair (LRR) Requirements

The Contractor shall not allow LRRs to accumulate; each deficiency evaluation must result in an immediate LRR. Each LRR shall include:

• A detailed listing of all components requiring repair or replacement, including part number, model, descriptive nomenclature, manufacturer, suggested sources of procurement, and estimated lead time for arrival on site.

• Specific references identifying the component as being out of compliance with manufacturer requirements or applicable codes.

• A description of the component’s condition and the recommended repair or replacement strategy.

• A firm-fixed-price cost proposal showing itemized material costs, subcontractor costs (if any), and fully burdened labor hours and rates.

• Estimated time to complete the recommended work after a Notice-to-Proceed (NTP) has been issued.

• If optional, non-critical defects are discovered during inspection, the Contractor shall submit a separate letter describing the defect for Government consideration.

2.4 Authorization and Execution of Repairs

The Contractor shall not order any materials, parts, or incur labor costs past the initial call-out inspection without explicit authorization. The CO is the only authorized official who may grant approval for repairs. If the LRR is approved, the CO will issue a Notice-to-Proceed. Upon receipt of the NTP, the Contractor shall furnish all necessary parts, materials, and repair services— including welding, machining, and reshaping components—to restore the equipment within the manufacturer’s specified tolerances and bring the boiler system to full operational capability.

2.5 Scope of Maintenance and Repairs

Maintenance and repair tasks include, but are not limited to, welding repairs on water wall tubes, super heater tubes, economizer tubes, generating tubes, pier tubes, front header, sidewall headers, rear header, super heater header, mud drums, steam drums, power piping, blow down drains, valves, safeties, hand holes, manholes, soot blowers, baffles, and gas passes. Maintenance and repair also encompass the boiler envelope and associated support systems (boiler tubes, boiler steam piping, feed water systems, and piping). This includes the rolling of tubes into the headers and the replacement of tubes.

3.0 CONTRACTOR PERSONNEL AND QUALIFICATIONS

3.1 Certifications and Licensing

The Contractor must possess an active “R” welding stamp as accepted by the American Society of Mechanical Engineers (ASME) code. All welding and repair work shall be performed by personnel possessing current ASME certifications.

3.2 Experience

The Contractor shall possess a minimum of five (5) years of current, verifiable experience.

3.3 Inspection and Acceptance

All maintenance and repairs shall meet the requirements of ASME Section IX and all applicable boiler codes. All completed work must be inspected and accepted by a certified State of Alaska Boiler Inspector. The Contractor is responsible for scheduling and funding all required State of Alaska boiler inspections.

4.0 GENERAL INFORMATION

4.1 Hours of Operation

Non-emergency services shall typically be performed Monday through Friday from 0700 hours to 1700 hours Alaska Time, coordinated with the 354 CES/CEOFG. All emergency repairs require coordination with 354 CES/CEOFG prior to the commencement of work.

4.2 Security and Base Access

The Contractor shall comply with all Eielson AFB installation access requirements. The Contractor shall ensure each employee obtains the necessary passes and identification through the Defense Biometric Identification System (DBIDS) at the Visitor’s Center prior to the start of work. The Contractor shall maintain a current listing of employees (names and duty hours) working on-site and provide this list to the COR and Security Forces upon request.

4.3 Hazardous Materials (HAZMAT)

The Contractor shall comply with all Eielson AFB regulations regarding HAZMAT. The Contractor must provide the Bio-Environmental Engineer Service with a Safety Data Sheet (SDS) for all hazardous items obtained through local sources of supply and obtain approval prior to using any hazardous materials on the installation.

4.4 Government Furnished Equipment/Property (GFE/GFP)

The Government will not furnish any facilities, tools, or equipment for this effort. The Contractor shall have all tools, welding machines, tube rollers, and materials available to complete all necessary repairs.

5.0 DELIVERABLES

Deliverable Frequency / Timeline Submit To

Initial Deficiency Evaluation

Technician physically on-site within 24 hours of notification

COR / CO

Letter of Recommended Repair

(LRR)

Within 1 business day following inspection COR / CO

Written Repair Report Upon completion of approved repair (includes details of repairs made and copies of employee ASME certifications)

COR / CO

State of Alaska Boiler Inspection Report

Upon completion of repair / prior to final invoice

COR / CO

Final Cost Report / Invoice

Within 10 days of repair completion and acceptance

COR / CO

6.0 SERVICE SUMMARY (SS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold describes the minimum acceptable levels of service required.

Performance Objective PWS Paragraph

Performance Threshold (Acceptable Quality Level)

SS-1: Provide maintenance/repair for six coal-fired high-pressure power boilers returning them to full operational capability.

1.0, 2.4, 2.5 0 Deficiencies permitted.

Equipment must meet manufacturer tolerances.

SS-2: Physically respond on-site within a 24-hour period of being notified for emergency maintenance/repair.

2.1 0 Deficiencies permitted.

SS-3: All welding and repair work performed by appropriately certified (ASME) personnel.

3.1 0 Deficiencies permitted.

SS-4: Completed maintenance/repair inspected and accepted by a State of Alaska Boiler Inspector.

3.3 0 Deficiencies permitted.

SS-5: Obtain CO authorization (Notice-to- Proceed) prior to ordering any materials, parts, or incurring labor past initial call-out.

2.4 0 Deficiencies permitted.

SS-6: Submit accurate Letters of Recommended Repair (LRR) within 1 business day of inspection.

2.2, 2.3 Submitted on time and accurate 95% of the time.

SS-7: Provide comprehensive Written Repair Reports (including employee certs) and Final Cost Reports within designated timeframes.

5.0 Submitted on time and

accurate 95% of the time.

SS-8: Comply with all installation Security and HAZMAT reporting requirements.

4.2, 4.3 100% compliance required.