PWS Bicycle Share Program DRAFT -3 Mar 2023.docx

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Performance Work Statement (PWS) Bicycle Share Program

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Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility Performance Work Statement (PWS) Bicycle Share Program

1.0 BACKGROUND: Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF), a naval industrial facility located on the island of Oahu, Hawaii, maintains, overhauls, and repairs various vessels for the US Navy. Over 5,000 military and civilian personnel work to keep the US Navy “Fit to Fight.” Maintenance work on navy ships requires a safe work environment.

2.0 OBJECTIVE/SCOPE: PHNSY&IMF seeks services from a Contractor to establish a bicycle share program for PHNSY&IMF employees to facilitate transportation between work sites. The bicycles are intended to support personnel transit only within the PHNSY&IMF Controlled Industrial Area (CIA) contained within a defined fence line. The bicycle share program shall only allow PHNSY&IMF employees to take any available bike from any bike station, ride the bike for the duration of their shift, and return the bike to any designated bike station.

The non-motorized bike share program will start with 300 bicycles but would like to expand the program to up to 500 bikes if participation increases.

3.0 REFERENCE: None

4.0 PERFORMANCE REQUIREMENTS: Services shall be performed in strict compliance with Attachments – Appendics I, II, III, and IV, and meet the following requirements:

(a) The bicycle share program will provide non-motorized bicycles with bicycle-mounted basket or storage container for carrying cargo (i.e. tools, personal items) between work sites. Basket or storage containers must be able to carry approximately 20 pounds of cargo. Bicycles will be non-motorized so gasoline-powered vehicles like mopeds, motorcycles, or golf cart vehicles and electrical motored bicycles are not allowed. Bicycles must accommodate only one rider. No multi-seat bicycles or side cars are allowed. The speed limit in the Controlled Industrial Area (CIA) is 15 miles per hour (MPH) so bicycles cannot have capabilities of exceeding 15 MPH.

(b) 100% of bicycles located inside the CIA must be in operational condition. The contractor will be responsible for conducting periodic inspections or audits of bicycles and provide monthly reports to the government of employee hoarding of bicycles, bicycle usage, loss of bicycles, material condition of the bicycle fleet, conduct inventory, identify problems and address concerns.

(c) Broken bicycle notification – shall replace with an operational bicycle within _____hours?

(d) The contractor shall conduct all bicycle maintenance at the contractor facility. PHNSY&IMF will not provide a space for the contractor to conduct bicycle maintenance on site. The contractor may also replace bicycles that become non-operational vice repairing.

(e) The contractor shall operate an established control system to monitor bicycle usage, and prevent bicycles from leaving the CIA. Bicycles are only authorized to operate within the CIA and other commercially-obtained bicycles (even if from the same company) are not authorized to dock at bicycle stations located inside the CIA. Contractor control system shall ensure bicycles are not removed from the CIA except by the contractor for repair, maintenance or replacement.

(f) The contractor will install bicycle stations in several locations within the Controlled Industrial Area (CIA). The number of bicycles that each bicycle station can accommodate may vary depending on the personnel concentration located at each shop. Attached map of the CIA provides suggested locations for bicycle stations. Bicycle stations will be placed in front of large production and engineering buildings and between Drydocks 1, 2, and 3. Suggested locations are based on known personnel concentration, known job specialties that require a lot of transit between work areas based on historical usage.

(g) If electrical power is required for operation of bicycle stations or control system, the contractor is responsible for providing an independent power system. The government will not run power to bicycle stations or control systems provided by the contractor. The contractor is prohibited from utilizing government-owned power sources. For example, the contractor cannot utilize the electricity from the nearest existing government-owned electrical substation or building to provide electrical power to a bicycle station or control system. Bicycle station must be anchored to ensure they do not present a missile hazard during hurricane conditions.

(h) Contractor personnel who require access to CIA to access bicycles and bicycle stations will require eligibility for a security clearance to be able to enter the CIA without escort. Refer to Attachment – Appendix V. The Shipyard will not provide escorts for contractor personnel to facilitate administration of the bicycle share program.

(i) The entire naval base including the CIA is an exclusion zone for drones. Access to WiFi, Bluetooth, or wireless systems within the CIA is prohibited by military cyber security regulations. The contractor cannot bring cell phones, iPads, any wireless, any devices with photo taking capabilities, laptops, or any non-government computer devices into the CIA.

(j) PHNSY& IMF will not assign bicycles to individual employees. Any Shipyard employee should be able to take any available bicycle from any bicycle station, ride the bicycle for the duration of their shift, and return the bicycle to any designated bicycle station. Bicycle stations should have sufficient slots for return to ensure available return slots at least 90% of the time. The contractor will provide the government indefinite quantities of materials on demand to hand out to prospective users to provide information on the technical aspects of checking out, returning, and using bicycles properly.

(k) The contractor will provide markings and/or signage on bicycles and bicycle stations providing information on who to contact in event of bicycle damage, need for repair, loss, or need for replacement of bicycles.

(l) If the contractor requires training before their bicycles can be used, the contractor will establish and operate such training programs. The Shipyard will not provide personnel to provide such training. Training must be provided to Shipyard employees onsite and not require employees to travel to the contractor facility to receive the training. The contractor will provide an indefinite quantity of handouts, training materials, and instructions as necessary to administer the training program.

(m) The contractor will not take direction from individual bicycle riders on bicycle issues. Any contractor bicycle issues will be communicated through the Contracting Officer.

(n) The Shipyard works up to 3 shifts per day covering 24 hours per day, 7 days a week and bicycles must be available to support all shifts.

5.0 GOVERNMENT POINT OF CONTACT AND CONTRACTING OFFICER REPRESENTATIVE (COR): TBD

6.0 DEFINITION AND CONDITIONS:

(a) Controlled Industrial Area (CIA) – Area of Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility surrounded by a fence line. Entry into the fence line requires clearance and issuance of an access badge.

(b) Drydock – a dock which can be drained of water to allow the inspection and repair of a ship’s hull

(c) Bicycle – a non-motorized vehicle composed of two (2) wheels held in a frame, one behind the other, propelled by pedals and steered with handlebars attached to the front wheel.

7.0 ESTIMATED WORK HOURS: PHNSY&IMF works 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hrs, Monday through Friday, and do not work on Federal holidays. If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

8.0 SERVICE DELIVERY SUMMARY – TABLE A

9.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

6.1. The Government will not provide any equipment, facilities, utilities or service.

10.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

7.1. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens and US nationals only. The Contractor shall provide proof of this requirement upon request of the COR. All work performed shall be in accordance with Federal, State of Hawaii, Navy and local laws, regulations and procedures.

7.2. Contractor will comply with environmental guidelines specified in Attachment - Appendix II.

7.3. Contractor will comply with Safety and Health work practices specified in Attachment - Appendix I .

7.4. Security Requirements: Refer to Attachment – Appendix III and Appendix IV

7.5. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The COR or TPOC will make arrangements to provide escort service if required.

7.6. Data phones, phones with a camera feature and cameras of any type are not allowed within PHNSY&IMF.

7.7. Base Access: Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through a designated independent contractor NCACS service provider. Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis. The costs incurred to obtain Navy Installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at: http://cnic.navy.mil/CNIC_HQ_Site/index.htm (under "Popular Links").

11.0 PERSONNEL: The Contractor shall furnish sufficient personnel to perform all work specified within this contract. Services shall be provided except during Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. A listing of Federal Holidays can be found on the OPM website https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

11.1 When performing work associated with this PWS, Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement) to avoid creating an impression that they are government personnel. Identification badges shall be worn at all times when performing work.

11.2 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

11.3 Contractor personnel shall not make any commitment, which commits the expenditure of US Government resources.

11.4 The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

11.5 Contractor personnel shall not establish an employee-employer relationship with Navy Commands under this PWS.

11.6 The Contractor shall not provide personal services to US Navy commands. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the Contracting Officer.

12.0 PLACE OF PERFORAMNCE: Bicycle Share Program shall be provided in the CIA at PHNSY&IMF. The maintenance of the bicycles shall be performed at the contractor’s facility.

13.0 ATTACHMENTS – APPENDICS:

***Please request the attachments via email to vivian.s.fukumitsu.civ@us.navy.mil*****

Controlled Nuclear Information Areas, OPSEC, Nuclear Work Areas and /or Other Sensitive Areas, (revised June 2021) APPENDIX IV Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility Operations Security (OPSEC) Contract Requirements (Revised 21 Mar 2022)

APPENDIX V PHNSY & IMF’s map with recommended bicycle stations