PWS Automated De-Paint Systems Maintenance.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

AUTOMATED DE-PAINT SYSTEMS MAINTENANCE

U.S AIR FORCE

309 MXSG and 309 AMXG

9/1/2022

Automated De-Paint Systems Maintenance

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BACKGROUND

3 PERFORMANCE OBJECTIVES

4 INITIAL SYSTEM REPAIRS

5 PREVENTATIVE MAINTENANCE

Table 4-1: ACRES Robot Maintenance Tasks

Table 4-2: ACRES Blast Equipment Maintenance Tasks

6 UNSCHEDULED REPAIRS (INCLUDING EMERGENCY SHUTDOWN REPAIRS) .. 10

7 ON-CALL TECHNICAL SUPPORT

8 TRAINING

9 DOCUMENTATION

10 SERVICE SUMMARY

11 CDRL SUMMARY

12 ADDITIONAL REQUIREMENTS

12.1 Quality Control Plan

12.2 Quality Assurance

12.3 Manpower Reporting:

12.4 Base Access

12.8 Security Requirements

13 SECURITY:

14 CONFLICTS OF INTEREST

15 GENERAL INFORMATION

15.1 Hours of Operation

15.2 Conservation of Utilities

16 ENVIRONMENTAL CONTROLS

16.1 Hazardous Work Environment

16.2 Notification of Environmental Spills

16.3 Safety Program

17 GOVERNMENT OBSERVATIONS

18 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

19 ENVIRONMENTAL:

Appendix A – ACRONYMS AND ABBREVIATIONS

Appendix C – SAFETY

1 DESCRIPTION OF SERVICES

The Contractor shall provide one-time repairs, initial preventative maintenance (PM), operator and maintenance training, on-call technical support and unscheduled repairs for the Automated

Coating Removal System (ACRES) Robotic Blast Booth in Building 238 and Raptor Automated

Coating Stripping System (RACSS) housed in Building 674 at Hill Air Force Base (HAFB).

2 BACKGROUND

ACRES is a gantry-arm robot capable of type VII media blasting a variety of off-airframe aircraft components which was installed in the mid 2000’s. Frequently blasted parts include F-16 wings, F-16 Horizontal Stabilizers, A-10 Outer and Center Wings.

RACSS is a pair of tracked robotic arms configured for type V media blast of fighter size aircraft. The

309th Aircraft Maintenance Group (AMXG) uses RACSS to de-paint fighter aircraft, such as A-10 and F-

16. This System was installed in 2011.

3 PERFORMANCE OBJECTIVES

3.1 The ACRES and RACSS systems have been identified as requiring additional support for software, hardware, troubleshooting, and materiel associated with the system. The

Contractor shall:

3.1.1 Research and develop solutions to problems that the government technicians identify including technical, analytical and strategic services in support of the system.

3.1.2 Be experienced in and provide support to Government personnel for software troubleshooting, maintenance, materiel, and documentation.

3.1.3 Provide logistics support for software, hardware, and materiel.

3.1.4 Assist in hardware/software design/redesign efforts in the event that it is required for the system.

3.1.5 Coordinate between the OEM and other vendors to ensure the system is fully supported.

3.1.6 Perform studies and analysis as requested by government technicians and engineers.

3.1.7 Provide training to government technicians and engineers when a capability gap is identified.

3.1.8 Provide Diminishing Manufacturing Sources and Material Shortages (DMSMS) support for system components.

3.1.9 Identify and recommend spare parts to minimize system down-time.

3.1.10 Provide full-time, telephone, remote, and email troubleshooting support for the system.

3.1.11 Provide any hardware and/or internet data plans to enable remote software access for the system.

3.1.12 Provide on-site support for event driven circumstances that require the contractor’s presence.

3.1.13 Participate in Program Reviews and In Process Reviews (IPR) jointly with the

Government to manage the logistics element efforts addressed in this PWS.

4 INITIAL SYSTEM REPAIRS

4.1 All repairs for the ACRES and RACSS systems shall be completed withing the first year of the period of performance (PoP) from the award date of this contract.

4.2 The contractor shall submit a schedule outlining a timeframe for all repairs to the ACRES and RACSS systems (CDRL 001 DI-MGMT-80507C), within 30 days after contract award, to the contracting officer representative (COR), 309 MXSG/EN, and 309

AMXG/EN to minimize production downtime.

4.3 All replacement parts, equipment, and repairs shall adhere to current applicable codes, standards, and guidance for specific equipment.

4.4 All software and programming shall be updated to windows 10 where applicable.

4.4.1 All parts, equipment and repairs shall be compatible with Windows 10 when possible.

4.4.2 The completed robotic system will have no dependencies on operating systems prior to the Windows 10 operating system where applicable. All user-programed path files shall be compatible with the upgrade.

4.4.3 Perform robot path file optimization and motor tuning for existing robot path files. The optimizations shall show a measurable decrease in process time, increase in aircraft coverage, and result in reduced wear on the robot hardware.

The modular structure of the path files shall be maintained.

4.4.3.1 A list of all existing and new path files (CDRL A002 DI-IPSC-81437) will be provided to the COR, 309 MXSG/EN and 309 AMXG/EN on a compact disc or thumb drive within ten (10) business days of any changes, upgrades, or repairs.

4.4.4 The contractor shall provide a physical copy on a compact disc (CD) or thumb drive, of all software and programming files (CDRL A003 DI-AVCS-80700A) to the COR, 309 MXSG/EN and 309 AMXG/EN within ten (10) business days of any changes, upgrades, or repairs, or within twenty (20) business days of being requested.

4.5 If any repairs and/or modifications are required outside of the original scope of work outlined in sections 4.9 and 4.10, they shall be treated as unscheduled maintenance as per section 6 of this PWS.

4.6 Once repairs and/or services have been completed, the contractor shall demonstrate full function capabilities on all components of the ACRES and RACSS equipment.

4.6.1 Contractor shall prepare and submit for approval, a test and commissioning plan

(CDRL A004 DI-SESS-82197) to 309 MXSG/EN and 309 AMXG/EN no later than ten (10) business days after the completion of repairs. Commissioning plan shall include a detailed description of methodology selected to ensure each repair is functioning as specified. Final commissioning for repair activities on full systems shall include one dry run of each part type and one production run of each part type.

4.6.2 A member of 309 MXSG/EN shall be present for the final demonstration and approval for the ACRES system.

4.6.3 A member of 309 MXSG/EN and 309 AMXG/EN shall be present for the final demonstration and approval of the RACSS system.

4.7 Update and provide copies of all process instructions, Technical Orders (T.O.), Operations and Maintenance (O&M) manuals, or commercial of the shelf (COTS) manuals (CDRL

A005 DI-TMSS-80527D) to COR, 309 MXSG/EN and 309 AMXG/EN within thirty (30) days of any changes, upgrades, or repairs.

4.7.1 Include all repaired, replaced or upgraded part numbers, model numbers or equipment nomenclator.

4.7.2 Include a list of all equipment blast hose size and lengths.

4.7.3 Update all missing information and images to existing manuals.

4.8 All replaced or newly installed parts, hardware, software, and programming shall be covered by a 1-year standard commercial warranty from date of approval by 309

MXSG/EN and 309 AMXG/EN engineering.

4.9 ONE-TIME REPAIR ACRES

4.9.1 Replace all collision sensors on robot head and gantry.

4.9.1.1 Replacement sensors shall be designed to minimize erroneous tripping caused by non-collision issues.

4.9.2 Replace all tilt sensors on gantry.

4.9.2.1 Contractor shall reconfigure tilt sensor system. The relays for the tilt circuit are wired so the tilt relay needs 24 volts from the inclinometer alarm. If there is a problem in the tilt sensor circuit preventing the 24 volts from being applied, then the tilt alarm will remain off.

4.9.3 Replace all motors and couplings

4.9.3.1 Contractor shall troubleshoot and repair underlying cause of Z-axis drive coupling near roll up door frequently breaking.

4.9.3.2 Replacement motors shall be provided with programmable torque limit capability to prevent coupler damage.

4.9.4 Replace all Inclinometers

4.9.4.1 Contractor shall reconfigure Inclinometer sensor system. Inclinometers failing every time they are tripped. Their outputs were wired to each other causing damage to the inclinometers

4.9.5 Replace all servomotors and proximity switches.

4.9.6 Calibrate robot

4.9.6.1 Contractor shall investigate root cause of calibration issues and modify the system as necessary to ensure calibration is held in all axes.

4.9.7 Replace non-functional pressure transducer on nozzle.

4.9.8 Complete software update to Windows 10. Ensure full functionality of all blast and robotic systems with Windows 10 installed.

4.9.8.1 Contractor shall ensure computer does not log out (go to sleep) during blast operations and retains last data point.

4.9.8.2 Contractor shall troubleshoot and resolve issue of file not saving while modifying or creating new part from pendant resulting in pendant and desktop freeze requiring hard restart of FANUC box.

4.9.8.3 Contractor shall troubleshoot and repair this issue of MOTN-000 fault cannot be cleared when fault occurs.

4.9.9 Replace camera housing

4.9.9.1 Replacement camera housing shall be sealed against media incursion.

4.9.10 Repair air blast system on rails

4.9.11 Contractor shall repair air blast system to ensure that it will turn on in manual mode.

4.9.12 Install laser teaching tool mounted on the robot head.

4.9.13 Replace the heavy particle separator (HPS) to include a new porous polymer type surface. Adjust and tune the new HPS.

4.9.14 Test and commission repairs

4.10 ONE-TIME REPAIRS RACSS

4.10.1 Replace West Robot A3 gearbox.

4.10.2 Perform Human Machine Interface (HMI) computer update to Windows 10 operating system. This includes any required reconfiguration of the HMI software and new computer hardware (monitor, desktop, and required peripherals).

4.10.3 Create the additional path files for F-16 D model aircraft.

4.10.4 Inspect and as needed replace faulty pneumatic solenoids, regulators, and other hardware on the blast pots.

4.10.5 Replace broken A1 motor connector on West Robot.

4.10.6 Repair leak in East Robot overhead media delivery track.

4.10.7 Repair East Robot floor track broken weld.

4.10.8 Replace all blast hoses on the blast robots.

4.10.9 Increase controllability of media flow rate by integrating improved media control hardware to the blast system to replace the auger screw feed system. The contractor shall be responsible for any upgrades to the rest of the RACSS systems to ensure compatibility with the new media control hardware. The contractor shall calibrate the media control hardware and demonstrate accurate media feed rates.

4.10.10 Replace aircraft positioning air pallets and associated hardware (base plates, jacks, and positioning aids as required) for final aircraft positioning with an equivalent or a redesigned system approved by 309 AMXG/MXDEO and 309

MXSG/MXDEQ. Adjust all robot path files as required by the aircraft positioning system redesign.

4.10.11 Perform diagnosis of ASi Safety Network faulting issue and replace components to improve system reliability. It may be necessary to fully replace the ASi Safety

Network with a new solution. If a full replacement of the ASi Safety system is performed the new system will be compliant with applicable code and standards

5 PREVENTATIVE MAINTENANCE

5.1 Upon completion of all one-time repairs, the contractor shall perform initial preventative maintenance (PM) of all robot and blast booth equipment per the O&M manuals including, but not limited to, tasks in the Tables 4-1 and 4-2 for the ACRES, and Tables 4-

3 and 4-4 for the RACSS.

5.2 The contractor shall recommend any potential maintenance tasks, repairs, or improvements to the functionality, reliability, or safety of any system/component to the

COR, 309 AMXG/MXDEO and 309 MXSG/MXDEQ as found. (CDRL A006 DI-

MGMT-81648A)

5.3 All PM tasks shall be performed as part of the required training defined in this document and shall include 309 MXSG/MXDVA maintenance personnel present to watch and ask questions.

5.4 After completion of the PMs, system operation shall be verified with the contractor and appropriate 309 MXSG and/or 309 AMXG personnel (operators, maintenance technicians and/or engineers). Completion of the PMs shall be verified by completing a “dry run” of at least one (1) robotic path file without an aircraft in the booth.

TABLE 4-1: ACRES ROBOT MAINTENANCE TASKS

Counterweight Inspection Blast Nozzle Inspection

Disk Brake Inspection Camera Enclosure Glass Inspection

Pillow Block Bearing Inspection Camera Operability and Wiring

Inspection

Counterweight Chain Inspection Linear Bearing Inspection

Cable Carrier Inspection Tilt Sensor Inspection

Z and X Axis Rack and Pinion

Inspection

Robot Main Air Filter Inspection

Z Axis Column Base Bolt/Nut

Inspection

Chassis Wheel/Bearing Inspection

Limit Switch Functionality Inspection Chassis Motor/Air Filter/Oiler & Gear

Insp

Whisker/Collision Switch Inspection Chassis Blow-Off Air Miscellaneous

Blast Hose Inspection Safety Catch Inspection

TABLE 4-2: ACRES BLAST EQUIPMENT MAINTENANCE TASKS

Floor Recovery Fan Inspection Ventilation Dust Collector Inspection

Floor Dust Collector Inspection Reclaim Floor Exhaust Inspection

Rotary Airlock Valve Insp (2 locations)

Ventilation Exhaust Inspection

Manual Cleaned Trash Screen

Assembly Insp

Vacuum Recovery Cyclone & Trash

Screen Insp

Super Sack High Level Sensor Dirty Media Rotary Feeder Inspection

Cyclone Separator Inspection Clean Media Hopper Control Valves Insp

Initial Storage Hopper Inspection Auto Blast Pot Regulator Inspection

Vibratory Separator Inspection Manual Blast Pot Globe Valve Inspection

Heavy Particle Separator Inspection Blast Pot Pressure Gauges Inspection

Clean Media Hopper Inspection Auto Blast Pot Popup Switch Inspection

Self-Cleaning Magnetic Separator Insp Ventilation Airflow Switch Inspection

Manual Blast Pot Inspection Blast Pot Selector Switch Inspection

Dual Chamber Blast Pot Inspection Vacuum Floor Manual Gate Valves Insp

Reclaim Floor Inspection Ventilation Fan Inspection

TABLE 4-3: RACSS ROBOT MAINTENANCE TASKS

Traveler Wheel Inspection and Lubrication Air Filter and Regulator Inspection

Air Conditioning Filter Inspection and

Cleaning

Axis 2 & 4 Bearing Inspection and

Lubrication

Axis 3 Wheel and Wheel Bearing

Inspection

Counterweight Wheels and Safety Catch

Inspection

Counterweight Chain Inspection Rack and Pinion Inspection – Axis 1

Rack and Pinion Inspection – Axis 3 Gear and Pinion Inspection – Axis 4

Inspection of Whisker / Collision Switches End Effector Inspection

Blast Hose Inspection Blast Nozzle Inspection

Inspection of Bolted Joints Disc Brake Caliper and Brake Pad Inspection

Air Purge Inspection Cable Carrier Inspection - Robot

Cable Carrier Inspection - Ceiling

TABLE 4-4: RACSS BLAST EQUIPMENT MAINTENANCE TASKS

Blast Room Door Seals Screw Conveyor, Dust Collector Inspection

Floor Sections Pneumatic Cylinder

Inspections

Inspect Air Filter Differential Pressure

Indicator

Rotary Airlock Inspection Personal Air Shower Filter Inspection

Blast Machine Exhaust Muffler Inspection Pop-Up Valve and Seal

Schweiss Hydraulic Door Inspection and

Lubrication

Gyra-Vib Classifier Inspection and

Lubrication

HPS Inspection and Tuning Dust Collector Inspection

Ionizing Nozzle Cleaning and Inspection Pneumatic Recovery and Storage Equipment

Inspection

Personal Air Shower Blower Inspection Parker Compressed Air Filter Replacement

Blast Booth Lighting Inspection Blast Machine Inspection

Magnetic Separator Inspection Ventilation Blower Inspection

Conveyor Blowers Inspection

6 UNSCHEDULED REPAIRS (INCLUDING EMERGENCY

SHUTDOWN REPAIRS)

6.1 Unscheduled maintenance will be maintenance performed outside of a planned schedule.

Unscheduled maintenance disrupts operation and is the most urgent of the categories described here. It is typically executed as a result of a breakdown, repair, or other corrective work and often happens during the normal work cycle. Due to the heavy production load and the harsh environment of ACRES and RACSS, unscheduled downtime, or equipment malfunctions may be common. Work requests/help tickets will be submitted by 309 MXSG/EN, 309 AMXG EN, or 309 MXSG/MXDVA via the online help desk maintained by the contractor. The contractor shall reply within one (1) business day with an acknowledgement and steps to address the problem identified in the work request.

6.2 If a solution cannot be provided via remote support the contractor shall be on site within three (3) business days.

6.3 For on-site service calls, the contractor shall provide a scope of work including cost estimate before unscheduled maintenance can proceed (CDRL A006 DI-MGMT-

81648A). After completion of repairs, a live operation of one robotic blast path file shall be accomplished with aircraft components in the booth with MXSG/EN and/or

AMXG/EN, to ensure proper operation of blast/robotic equipment and associated path files.

6.4 The contractor shall provide a maintenance log detailing all tasks completed. This information shall be submitted via email to the COR, 309 AMXG/MXDEO and 309

MXSG/MXDEQ on a quarterly basis throughout the contract PoP. (CDRL A007 DI-

MGMT-80368A)

6.5 The blast booth cannot be down concurrently for more than five (5) days for repairs.

7 ON-CALL TECHNICAL SUPPORT

The Contractor will provide a single telephone number and email address for support contact. In addition, an online helpdesk for submitting and tracking service requests will be established.

Support will be provided between 0600 and 1800 Mountain Time, Monday-Friday, excluding

Federal Holidays. In normal operation, the following process will be used for support:

7.1 The support request is recorded in an on-line help desk. This automatically records the time of the support call, documents the issue, and notifies the contractor.

7.2 The contractor will respond to the support request via phone or email within one (1) business day.

7.3 The contractor will work with HAFB personnel to resolve the problem remotely over the phone or email.

7.4 If the problem cannot be resolved remotely, at the request of the Technical Point of

Contact (TPC), the contractor will provide on-site support. The contractor will be on-site within three (3) business days of the time of the request made by the TPC.

8 TRAINING

8.1 All training will be coordinated and approved by the COR, 309 AMXG/EN and 309

MXSG/EN.

8.2 The contractor shall provide comprehensive training on all functions of the robot which shall potentially occur at least once, per type, for each year of the contracts PoP, within two (2) weeks of being requested or after completion of maintenance or repairs. This includes the following training:

8.3 Training for up to twenty (20) maintainers. This includes going through joint performance of all PM tasks in the O&M manuals following the one-time repair. Also provide up to eight (8) hours of general maintenance training to the maintainers to promote organic capability to upkeep the robot and blast booth equipment error code identification and resolution, computer and teach pendant use, and calibration/alignment of robot. This training shall be scheduled to accommodate maintainers from both day and swing shifts.

8.4 Training for up to twenty (20) operators including up to four (4) hours of general robot and blast booth operation. This training shall be scheduled to accommodate operators from both day and swing shifts.

8.5 Training for up to ten (10) engineers including up to four (4) hours of training at a minimum covering new path programming, 9 DOCUMENTATION

9.1 The contractor must document all trouble calls, all repairs (including parts installed), all meeting minutes including date and time of report. (CDRL A007 DI-MGMT-80368A)

9.2 The contractor shall deliver a monthly log (CDRL A007 DI-MGMT-80368A) to the

COR, 309 AMXG/EN and 309 MXSG/EN of maintenance activities, which will include a brief description of the problem, cause, and resolution for each ACRES and RACSS maintenance visit during the first year of the contract PoP.

9.3 The contractor shall deliver a quarterly log (CDRL A007 DI-MGMT-80368A) to the

COR, 309 AMXG/EN and 309 MXSG/EN of maintenance activities, which will include a brief description of the problem, cause, and resolution for each ACRES and RACSS maintenance visit during option years 1-5 of the contract PoP.

10 SERVICE SUMMARY

PWS

Paragraph Performance Objective

Performance Threshold

4.1 Service Repairs

Will be considered satisfactory when the contractor has made at least 90% of all repairs on the

ACRES and RACS system within the first year after the contract award

5.1, 5.4 Preventative Maintenance

Will be considered satisfactory when the contractor has demonstrated completion of at least 90% of the tasks listed in tables 4-

1, 4-2, 4-3, and 4-4 upon completion of initial repairs and has demonstrated at least one (1) successful robotic path file “dry run” for 309 MXSG and/or 309

AMXG personnel.

6.1, 7.2 Technical Support

Will be considered satisfactory when the contractor Responds to

Technical Support request within one (1) business day at least 90% of the time

6.2, 7.4 Unscheduled Repairs

Will be considered satisfactory when the contractor is on-site within three

(3) business days of the time of the request made by the TPC for

Unscheduled Repairs at least 90% of the time

8.2, 8.3, 8.4, 8.5 Training

Will be considered satisfactory when the contractor has provided the necessary training within two (2) weeks of being requested or after completion of maintenance or repairs at least 90% of the time

4.2, 4.4.3.1, 4.4.4, 4.5.1, 4.6, 5.2, 6.3, 6.4, 9.1, 9.2, 9.3

CDRLS

Will be considered satisfactory when the contractor has delivered all CDRLS listed in this PWS, within each

CDRLS specified timeframe at least

90% of the time.

** Validated customer complaint – A customer complaint that is reviewed, documented, and confirmed via a Corrective Action Report (CAR).

11 CDRL SUMMARY

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4-1

Exhibit Title PWS Paragraph

Delivery

A001 Project Planning Report

4.2 Within 30 days after

contract award

A002 Database Design

Description

4.4.3.1 Within ten (10) days of

any changes, upgrades, or repairs

A003 Computer Software

Product End Items

4.4.4 Within ten (10) days of

any changes, upgrades, or repairs or within twenty (20) business days of being requested.

A004

Commissioning Plan

(CxP)

4.6.1 no later than ten (10) business days after the completion of repairs

A005 Process Instructions, Technical Orders (T.O.), Operations and

Maintenance (O&M) manuals, or commercial of the shelf (COTS) manuals

4.7 within thirty (30) days of any changes, upgrades, or repairs

A006 Condition Found Report 5.2, 6.3 As Found

A007 Status Report

6.4, 9.2, 9.3

13.3.1.7

Monthly/Quarterly

A008 Quality Control Plan

12.1

NLT thirty (30) calendar days post contract award

A009 Safety Plan

Appendix C

NLT fifteen (15) calendar days after contract award

12 ADDITIONAL REQUIREMENTS

6.1 Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrically powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

12.1 Quality Control Plan

The contractor shall establish a complete Quality Control Plan (QCP) (CDRL A008 DI-QCIC-

81794A) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards

Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted to the 309 MXSG/MXDSA COR, NLT 30 days post contract award.

12.2 Quality Assurance

12.2.1 The 309 MXSG/MXDSA COR will perform assessments of the contractor’s performance. Subsequent to contract award, specific name and contact information of the309 MXSG/MXDSA COR with a letter defining duties and authority will be furnished to the contractor.

12.2.2 The 309 MXSG/MXDSA COR will inform the task manager in person when discrepancies occur and will request corrective action. The309 MXSG/MXDSA

COR will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager

(or authorized representative) to initial the entry on the checklist.

12.2.3 The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

12.2.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

12.3 Manpower Reporting:

12.3.1 The Contractor shall report ALL Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.SAM.gov

12.3.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30

September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

12.3.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the ECMRA link. User manuals for

Government personnel and Contractors are available at the ECMRA link at http://www.SAM.gov

12.4 Base Access

12.4.1 Contractor will schedule all visits and coordinate Base entry by contacting 309

MXSG/MXDSA COR or 309 MXSG/MXDV. The contractor shall be escorted at all times.

12.5 Display of Identification

12.5.1 When contractor employees are within Hill AFB, they shall wear visible

Government-provided identification either as a part of or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

12.6 Removal of Contractor Personnel

12.6.1 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve

Government property, safety, and security, or to maintain good order and discipline.

12.7 Security Requirements

12.7.1 The contractor shall comply with all Security, Force Protection, and

Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out-processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

12.7.2 Security Incidents

Should a security incident occur, the contractor shall:

12.7.2.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

12.7.2.2 Take such precautions as the Security Manager may reasonably require for security purposes.

12.7.2.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

12.7.2.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

12.7.2.5 Participation shall last until the investigation is complete.

12.7.3 Communications Security

12.7.3.1 All communications with DoD organizations are subject to

Communications Security (COMSEC) review.

12.7.3.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

12.7.3.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to

COMSEC procedures.

12.7.3.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

12.7.4 Operations Security (OPSEC)

12.7.4.1 Contractors who have access to Ogden Air Logistics Complex (OO-

ALC) facilities or critical information shall have OPSEC training IAW

AFI 10-701, Operations Security (OPSEC), (Complete reference in

Appendix E). Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one half hour. Contractors shall immediately comply with Installation and Group OPSEC programs.

12.7.4.2 The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or CUI. When in doubt, company press releases, related to this contract, will be coordinated through the Public Affairs Office prior to release.

12.7.4.3 Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking sites) any images, data or information that reveals sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to Air Force installations, property or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries, shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18

USC § 793.); Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the SM and/or installation SFS, COR, and, if applicable, the company FSO and/or the Defense Security

Service.

12.7.4.4 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

12.7.4.5 Practice OPSEC and implement countermeasures to protect Critical

Information (CI) and other sensitive unclassified information and activities vigilance, or degrade the planning and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by

OPSEC manager or installation OPSEC Program Manager, for CI on or related to the SOW/PWS.

12.7.5 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

12.7.5.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

12.7.5.2 Contractors will comply with CUI requirements detailed in DoDM

5200.01-V4, DoD Information Security Program: Controlled

Unclassified Information (CUI). The contractor must mark and protect any information IAW CUI, to include E-mail, and adhere to all CUI standards and policies.

13 SECURITY:

13.1 Contractor employees who have access to Hill Air Force Base, government facilities or critical information shall be trained on Operations Security (OPSEC), human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

13.2 During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the MXSG Security Manager, 801-586-

2164, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

13.3 If a security violation occurs, the contractor shall immediately report to the MXSG

Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes.

The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority. The contractor shall cooperate fully and assist government personnel as the government conducts an investigation of the violation. Participation shall last until the investigation is completed.

13.3.1 Contractor Training

13.3.1.1 Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. IAW DoD Instruction O-2000.16 Volume 1, DoD

Antiterrorism (AT) Program Implementation. Training can be completed through a computer or web-based application

(https://jko.jten.mil/) or under instruction of a level 1 AT awareness instructor.

13.3.1.2 Unit Indoctrination/Orientation Training within 30 calendar days of assignment. Presentation/Means: Unit Security Manager or CDSE

Course at https://securityawareness.usalearning.gov/initialorientation/index.htm.

(NOTE: for cleared personnel, initial indoctrination/orientation training is required before access to classified information is granted; Hill AFB

INFOSEC for Cleared Personnel TSS course covers all required items.)

13.3.1.3 Counter-Insider Threat (C-InT) Training - This training covers procedures for C-InT awareness and reporting IAW AFI 16-1402, Counter-Insider Threat Program Management. Frequency: Initially upon assignment (within first 30-days) and annually thereafter.

Presentation/Means: Unit Security Manager or CDSE Course at https://securityawareness.usalearning.gov/itawareness/index.htm

13.3.1.4 Security Education & Motivation Phase I/II - This training covers the rules and regulations regarding Restricted/Controlled areas and the RAB

AF Form 1199. Audience: all unit personnel with access to restricted/controlled areas. Frequency: initially upon RAB issue and annually until RAB turn in/surrender. Presentation/Means: Unit

Security Manager or TSS course #MHPSEC9802100BR.

13.3.1.5 Controlled Unclassified Information (CUI) Frequency: Initially upon assignment (within 30-days) and annually thereafter.

Presentation/Means: Unit Security Manager IAW DoDI 5200.48_AFI

16-1403, Controlled Unclassified Information (CUI) – Contractors when identified in Statement of Work.

13.3.1.6 Operations Security (OPSEC) Awareness Frequency: Initially upon assignment (within 30-days) and annually thereafter IAW AFI 10-701, Operations Security (OPSEC). Presentation/Means: Unit Security

Manager or TSS Course #MHPSEC9800301BR

13.3.1.7 Certificates of completion must be provided to the COR and security office. (CDRL A007 DI-MGMT-80368A)

13.3.1.8 The Contractor shall ensure employees complete required block training before performing any services. The Contractor will not be penalized for hours spent attending these required courses. The Contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

13.3.1.9 The Contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

13.3.1.10 The Contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings and provide the COR a roster of trained personnel upon request.

13.3.1.11 Mandatory Training. The Contractor shall ensure Contractor personnel attend at Contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or

AF policy (including command and local policy).

14 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the

Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

Contractors will not use any other form of identification to access any government installation while working on a government contract except the issued credentials associated with the awarded contract. Example: using a military retiree card to access an installation to work on a contract.

Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted and must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special

Investigations (AFOSI).

15 GENERAL INFORMATION

15.1 Hours of Operation

15.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600-

1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

15.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s

Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus

Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on

Saturday, it is observed on Friday and working hours are Monday through

Wednesday for that week. If the holiday falls on a Sunday, it is observed on

Monday. Any other circumstances that may prompt base closure, such as Days of

National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

15.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

15.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

15.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

15.2 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

16 ENVIRONMENTAL CONTROLS

16.1 Hazardous Work Environment

16.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure is expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air

Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

16.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and

Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

16.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 309 MXSG/MXDSA COR or 309 MXSG/MXDVA shop supervisor. The liability for the spill or release of such substances rests solely with the contractor and its agent.

16.3 Safety Program

16.3.1 The contractor shall implement a safety program that ensures protection of

Government personnel and property. (See Appendix C)

16.3.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the309

MXSG/MXDSA COR or 309 MXSG/MXDVA Shop Supervisor, who will forward it to OO-ALC safety.

17 GOVERNMENT OBSERVATIONS

During the period that the contractor is working on government equipment, Government personnel, other than CO and/or COR, may, from time-to-time, observe contractor operations.

18 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

18.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI

21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

18.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

18.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

19 ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Material Command

ANSI American National Standards Institute

ASO American Standards Organization

CAC Common Access Card

CAR Corrective Action Report

CDRL Contractor Data Requirements Listing

CFR Code of Federal Regulation

CMRA Contractor Manpower Reporting Application

CO Contract Officer

COR Contracting Officer Representative

DoD Department of Defense

EPA Environmental Protection Act

FAR Federal Acquisition Regulation

FE Facility Engineer

FOD Foreign Object Damage

HAFB Hill Air Force Base

IAW In Accordance With

IC Ion Chromatography

IEC International Electrotechnical Commission

ISO International Organization for Standardization

NELAP National Environmental Laboratory Accreditation Program

OEM Original Equipment Manufacturer

OSHA Occupational Safety and Health Act

PE Performance Evaluation

POP Period of Performance

PWS Performance-Based Work Statement

QCP Quality Control Plan

SS Service Summary

TO Technical Order

TCIR/DART Total Case Incident Rate/Days Away Restricted or Transferred

VPP Voluntary Protection Program

Commented [BRHCUA3M1]: I will update this after the document is fully reviewed.

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

3 Jan 2023

Reviewed by:

Robert Pickett

OO-ALC/SE

801-586-4461

Control Number: RP230102

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of

Government personnel and property. (CDRL A009 DI-SAFT-82313) The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE Workflow (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR

(Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance

Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

mailto:OO-ALC.SE.Workflow@us.af.mil

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law…