PWS - Attachment 2.pdf

PEFORMANCE WORK STATEMENT (PWS)

Refuse and Recycling Collection and Disposal Services

U.S. Coast Guard Sector New York Detachment Station Sandy Hook, Highlands, New Jersey

1.0 INTRODUCTION

1.1 The Contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, tools, vehicles, and all incidental and related work and service necessary for refuse (solid waste) and recycling collection and disposal services at U.S. Coast Guard Station Sandy Hook, Highlands, New Jersey (USCG Sector New York Detachment Sandy Hook).

1.2 The Contractor shall perform all services in accordance with (IAW) this PWS as well as all applicable local, state and federal regulations, along with the policies, procedures, and requirements of the selected refuse landfill center(s) and recycling site(s).

1.3 The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public; and, both the sanitary conditions and aesthetic appearance of federal buildings.

1.4 The service requirements and performance objectives relate directly to mission essential items as identified in the PWS, the Contractor Quality Control Plan (QCP) and the Government Quality Assurance plan providing for the highest level of service delivery performance critical to mission success.

The Contractor shall use the PWS as well as the approved QCP to accomplish the following functions/tasks generated for this effort, which may not be all inclusive.

2.0 BACKGROUND

2.1. The mission of the U.S. Coast Guard Station Sandy Hook is to provide and maintain a safe, clean and healthy environment for all residents, military/civilian personnel and members of the public. To accomplish this mission, it is essential that the properties and facilities of the areas specified herein have qualified refuse collection and disposal services as required.

2.2. U.S. Coast Guard Sector New York Detachment/Station Sandy Hook has developed a program to ensure collection of solid waste and recyclables resulting from housing, support and office activities such as garbage, debris and rubbish, and recycled material including cardboard and plastic or metal waste.

Excluded from this function is the collection and disposal of:

Hazardous waste

Solids or dissolved materials in domestic sewage

Infectious/medical wastes.

2.3 HOURS OF OPERATION.

Normal working hours shall be Monday through Friday, 7:30am to 4:00pm, except Federal Holidays.

Refuse collection operations shall not be earlier than 7:00am and continue no later than 4:00pm.

Refuse collection services shall be provided between these hours unless otherwise approved by the Contracting Officer or the Contracting Officer’s Representative (COR).

2.4 RECOGNIZED HOLIDAYS.

Routine work shall not be scheduled on Federal Holidays, or on other holidays or days of mourning declared by an Executive Order. When such a Federal Holiday occurs on a Saturday, it will be observed on the preceding Friday. When such a Federal Holiday occurs on a Sunday, it will be observed on the following Monday. If such a holiday falls on a regular workday the services shall be rescheduled in the same week to either the day preceding or the day following the holiday. The Contractor shall provide at least a two‐week advance notice to the COR regarding the holiday week schedule change. Recognized Federal Holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.5 OFF‐SITE DISPOSAL REQUIREMENT.

All refuse collected in performance of this contract shall be disposed at a certified off‐site commercial facility which complies with all applicable federal, state, and local laws, statutes and regulations. No additional off‐site transfer or disposal costs will be incurred by the Government.

2.6 TYPES OF MATERIALS.

Materials to be collected consist of (but are not limited to): kitchen waste, paper, rags, cloth, cans, bottles, boxes, cartons, crates, worn‐out household articles, newspapers and magazines, grass and other cuttings, tree branches and other articles of similar nature. Also included is construction debris such as pipe, concrete block, lumber and discarded furniture. Materials NOT INCLUDED as part of this contract includes hazardous waste, explosives, bio‐hazard waste, edible garbage or other salvageable material (when separated and identified by responsible persons as salvage).

2.7 POST‐AWARD / PRE‐START MEETING CONFERENCE.

At least 5 days before contract start date, the Contractor/Project Manager shall schedule a pre‐start meeting. This meeting will include the Contracting Officer/Specialist, Contracting Officer’s Representative (COR), and other Station Sandy Hook staff to discuss and develop a mutual understanding relative to scheduling and administration of work performed under this contract, as follows:

Schedule of the work

Safety measures (safety plan)

Inspection methods by the Quality Control Inspector

Method of recycling and refuse collection

Points of contact (phone numbers) in case of emergencies; and a list of Persons Employed under the contract.

Coordination of access to the working areas

Verification of the quantities and location of refuse collection areas

Placement of containers

2.8 POST‐AWARD REQUIREMENTS.

The Contractor shall maintain current permits, licenses and all other certifications (including those for handling and disposal at a licensed facility) throughout the life of the contract. All documentation is subject to the review by the Contracting Officer and the Contracting Officer’s Representative (COR) throughout the life of the contract. Contractor shall provide the requested documentation within fifteen

(15) calendar days after award of contract submitted to the Contracting Officer.

3.0 SCOPE

3.1 The Contractor shall provide all labor and equipment necessary to perform the collection, transportation and disposal of refuse and periodic cleaning of containers in accordance with the Performance Work Statement (PWS). The Contractor shall provide collection of solid waste and recyclables from facility, commercial, and residential/community areas. Services shall include at a minimum providing contractor‐furnished containers (unless otherwise indicated as Government‐ furnished), servicing and/or replacing contractor‐furnished containers, sanitation of containers, transportation commensurate with the size and locations of the containers, local management and supervision, labor, quality control, licenses/permits, and administrative services as specified in the PWS and other terms and conditions stated herein.

CLIN NOTE: X indicates contract performance year. FY – Fiscal Year.

BASE YEAR FY 23 0001A‐B, 0002A

OPTION YEARS ONE (1) FY24 1001A‐B, 1002A

TWO (2) FY25 2001A‐B, 2002A

THREE (3) FY26 3001A‐B, 3002A

FOUR (4) FY27 4001A‐B, 4002A

3.2 COLLECTION SCHEDULE AND CONTAINER LIST. ATTACHMENT 1

The Contractor shall supply and service containers in the types/sizes, locations, and frequency shown in ATTACHMENT 1 – COLLECTION SCHEDULE AND CONTAINER LIST. Attachment 1 includes the frequency of collections, days of collection, building/location, and size of container, and type of container, and type of material (recyclables).

3.3 FIRM FIXED PRICE WORK – CLINs X001A‐B.

The Contractor shall provide all labor and equipment (other than any listed Government‐furnished containers), including containers for collection, transportation, and disposal of refuse as described in the PWS and under the terms and conditions of this contract.

3.3.1 Collection/Pick‐up. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick‐up and shall notify the COR as to the location and reason for non‐pick up prior to departing for disposal. The “contents” of the container shall be thoroughly and completely collected. This includes all garbage, refuse, trash or recycling material inside, resting upon, or in the immediate vicinity of the container, and that which might be spilled by collectors during the pickup process. Refuse will not be segregated prior to pickup other than recyclables. The container shall be returned to its original position and the lid replaced securely. Containers delivered shall be completely empty. The Government will take a deduction for containers not completely emptied during collection, or containers delivered not completely empty, based on the percentage of the container occupied by material at the time of servicing or delivery, plus an inspection fee.

3.3.2 Collection Stations. Refer to ATTACHMENT 1 COLLECTION SCHEDULE AND CONTAINER LIST The Contractor shall provide all containers (listed as CFP) and service containers scheduled as indicated in

ATTACHMENT 1.

The contractor shall return all containers after servicing to their original location in an upright position with the lids securely in place (closed). All doors to container storage areas shall be left in the closed position. Collection stations shall be left in a neat and orderly manner. The contractor shall be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of any containers. For all containers, upon servicing, the area beneath and within 10 (ten) feet of the container shall be immediately cleaned by the contractor of all debris whether spilled by the Contractor or placed there by Government personnel. The Contractor shall not relocate or combine collection stations without prior written approval of the COR.

3.3.3 Recyclable Materials. The Contractor shall provide all recycling containers listed and service containers scheduled as indicated in ATTACHMENT 1. The Contractor shall also provide all transportation and delivery of recyclable material from designated locations listed to an off‐site recycling center. The contractor shall collect and separate (at curbside if necessary), load, and transport all recyclable materials to an off‐site recycling center. The Contractor shall abide by all the laws and regulations established by the local governments and State of New Jersey for collecting and disposing recyclable items. In order to ensure U.S. Coast Guard Station Sandy Hook full compliance with COMDTINST 16477.5 – Coast Guard Qualified Recycling Program, an enhanced recycling program was begun in 2005. Personnel were directed to separate recyclable items and issued recycling office containers for recycling of mixed paper and plastic/metal containers. The expected gains to the Contractor from reimbursement for this material from recyclers are expected to reduce the cost for collection of recycling for this contract, in which the contractor will not charge the Government since it is expected that costs for these services will be recouped through sale of the materials to a recycler.

3.4 REQUIREMENTS WORK – CLINs X002A

Requirements work may be ordered for any of the services listed in section “Schedule of Supplies and Services, Requirements Work – Unscheduled Collection and Disposal Services. The Government reserves the right to request unscheduled pickups utilizing the Estimated Quantity CLINs X002A in the schedule at the predetermined price as necessary to dispose of unexpected waste. The COR will notify the contractor when unscheduled pick‐ups are necessary and provide the quantity required. The contractor shall complete this requirement up to the limit specified in CLINs X002A. The Government will fund a Not‐to‐Exceed (NTE) quantity in the contract for this CLIN. The contractor shall not exceed the quantity without prior modification to this contract to add additional funds. If during the performance year the quantity of actual pick‐ups under CLIN X002A is less than estimated, the Government will de‐obligate any excess funds from the contract. The contractor will only be paid for actual work.

3.4.1 Bulk Solid Waste 30‐CY Open Container

Bulk refuse collection and disposal services, utilizing the 30 cubic yard bulk rolloffs containers are “oncall” requests initiated at the request of the COR as Unscheduled Collection and Disposal Services, Not to Exceed (NTE) the estimated quantity stated in the Schedule of Supplies/Services. The coordination for the delivery, placement, and collection of these containers will be directed by the Contracting Officer’s Representative (COR).

3.4.2 Collection Sites – Bulk Solid Waste 30‐CY

The Contractor shall provide/stage ONE(1) 30 CUBIC YARD OPEN ROLL‐OFF containers for bulk solid waste requirements. The container will be located at the designated “Bulk Solid Waste Collection Site”, which may be BUILDING 510 or different locations. The site may periodically change to accommodate the needs of the Government. The contractor will be required to relocate the container when directed by the COR. Bulk solid waste may include, but is not limited to, furniture, lumber and wood, small appliances, electronics, office equipment, toys, bicycles, leaves, lawn and garden debris and other grounds maintenance debris, other metal items, mattresses, auto tires, construction debris and other materials placed out for collection by Coast Guard personnel. Appliances if included that contain CFC refrigerant shall have the refrigerant removed and properly handled by the Contractor prior to final disposal. No hazardous materials or hazardous waste will be placed in these containers.

3.4.3 Collection Turnaround Time – Bulk Container. The COR will notify the Contractor by 2:00 p.m. by phone Monday through Friday of the number of containers to be collected and replaced, Contractor shall deliver an empty container and collect the full container before noon the following day. After pickup of a full bulk waste container an empty bulk waste container shall be placed within 3 hours.

4.0 LAWS AND REGULATIONS

4.1 COMPLIANCE:

The Contractor shall comply with all applicable Federal, State of New Jersey, and local laws, ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse and recyclable materials and shall obtain such permits, licenses or other authorizations (at no additional cost to the Government) as may be required. The publications, forms, and regulations are mandatory and reflect versions that are current at the time of contract award. The Government shall provide requested USCG publications, forms, and regulations to the Contractor at the start of the contract period. The Contractor is responsible for obtaining all non‐Coast Guard publications as needed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Government will provide follow‐on requirements to the Contractor when changes occur.

The Contractor shall maintain technical and reference materials and data supplied to the Contractor for the entire period of performance. The Contractor shall comply with all applicable federal, state, local environmental protection and hazardous laws, statutes and regulations, as well as applicable US Coast Guard instructions, directives, attachments and exhibits listed in the table below pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard. The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

4.2 APPLICABLE PUBLICATIONS AND APPENDIXES

The Government will provide all publications listed upon request of the Contractor. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price.

Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Note: COMDINTS – Commandant Instruction

PUBLICATION TITLE

COMDTINST M11000.11B Civil Engineering Manual COMDTINST M5100.47D Safety and Environmental Health Manual COMDTINST M6000.1F Medical Manual, Chapter 7 COMDTINST M16478.1B Hazardous Waste Management 29 CFR (OSHA) Labor 29 CFR 1910.120 Occupational Safety and Health Standards 40 CFR Protection of the Environment 40 CFR 260 Hazardous Waste Management System, General 5 USC Sec 552a Privacy Act of 1974 PL 94‐580 Resource Conservation and Recovery Act

5.0 TECHNICAL REQUIREMENTS

Refer to ATTACHMENT 1 COLLECTION SCHEDUEL AND CONTAINER LIST.

ALL CONTAINERS SHALL BE CONTRACTOR‐FURNISHED. The Contractor shall supply the containers listed CFP – Contractor‐furnished Property. THERE ARE NO GOVERNMENT‐FURNISHED CONTAINERS. GFP –

GOVERNMENT‐FURNISHED PROPERTY DOES NOT APPLY TO THIS REQUIREMENT.

5.1 GOVERNMENT‐FURNISHED CONTAINERS.

NONE. SEE ABOVE.

5.2 CONTRACTOR‐FURNISHED CONTAINERS.

The Contractor shall furnish all equipment, materials and supplies necessary to perform under the terms and conditions of this contract. All Contractor‐furnished equipment, materials and supplies shall be subject to the inspection and approval of the COR prior to and during the life of the contract. Upon completion of the contract, all equipment furnished by the Contractor shall be removed from the sites prior to approval of the final payment. Contractor‐furnished containers shall be in good, serviceable condition, free of excessive rust, dents, and similar damage. The contractors name and/or business logo shall be stenciled or otherwise properly affixed to both sides of the container. The Government may temporarily or permanently relocate containers or adjust container locations with no change in contract price. The COR shall notify the contractor of any temporary or permanent changes in container locations prior to the next scheduled pick‐up. The Contractor and the COR shall conduct a joint inventory before commencing work under this contract to determine the exact location, condition and serviceability of containers furnished by the Contractor. The joint inspection shall identify and document any pre‐existing damage or serviceability issues. The Contractor shall then certify the findings of this inventory and indicate, in writing, which items of equipment will be used to provide services under this contract. SEE SECTION 6.0 – DELIVERABLES. The Contractor will then either make required repairs or replace the container(s) in question. Once all contractor‐furnished containers are considered ready‐for‐use by the Contractor and Government representative, the Contractor shall assume maintenance and repair responsibilities for any and all damage to the containers as a result of contractor’s negligence or improper use, other than normal wear and tear. Equipment that becomes worn out due to normal wear and tear shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. Equipment so acquired shall remain the property of the Contractor. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse by the Contractor or his/her employees. Periodic servicing, maintenance, and repair shall be provided at no additional cost to the Government. The total or partial breakdown or failure of the equipment shall not relieve the Contractor of responsibility to fully perform the work of the contract. The Contractor will not have access to Government office space, operational areas, equipment, utilities or materials. All contractor‐furnished equipment, materials and supplies shall be subject to the inspection and approval of the Contracting Officer’s Representative [COR] prior to and during the life of the contract. Upon completion of the contract, all contractor‐furnished equipment shall be removed from the site prior to approval of the final payment. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick‐up and shall notify the COR as to the location and reason for non‐pick up prior to departing for disposal. The Contractor will not have access to Government office space, operational areas, equipment, utilities or materials. All contractor‐furnished equipment, materials and supplies shall be subject to the inspection and approval of the Contracting Officer’s Representative [COR] prior to and during the life of the contract. Upon completion of the contract, all contractor‐furnished equipment shall be removed from the site prior to approval of the final payment.

5.3 CONTAINERS – GENERAL.

All containers over 1 cubic yard shall be standard commercial‐industrial type, of heavy gauge metal construction, leak‐proof, rust‐proof and designed for mechanized handling. Containers that are mounted on wheels shall have a positive breaking/locking device to prevent inadvertent movement.

Containers shall be maintained to ensure that they are serviceable, clean and sanitary for the duration of the contract. The Contracting Officer Representative (COR) will notify the Contractor of any containers in need of repair. The container shall be repaired or replaced within 48 hours of notification by the Contracting Officer’s Representative (COR) at no additional cost to the Government. The Contractor’s name and phone number shall be prominently displayed on each container. Containers that are cracked, leaking, missing lids, vandalized, will not lock, or are otherwise damaged or unserviceable shall be replaced by the Contractor. Containers that are identified as unserviceable by the Government representative shall be replaced within one working day. Containers shall be freshly painted at the start of the contract, and periodically during the term of the contract to maintain a pleasing appearance. The Contractor's name and local phone number shall be prominently displayed on each container.

Containers must remain easily accessible to customers. All containers must remain in good, workable condition. All doors, lids, hinges, rollers, breaking devices, and other moving parts shall be maintained to keep containers serviceable. The contractor shall maintain all Contractor and Government‐furnished containers ensuring they are free of unpleasant odors, dirt, debris, and pests. Bent, damaged, leaking, rusting, and unsightly containers shall be repaired and repainted or replaced at the Contractor's option within one week of notification by the COR at no additional cost to the government. The contractor shall perform all painting, repair and other maintenance tasks off‐base. Containers which are removed from the collection site for cleaning for more than 2 hours shall be replaced with clean equivalent size containers which meet all the requirements specified in the contract. DAMAGED CONTAINERS. The contractor shall be responsible for all damage to containers other than normal wear and tear.

Damaged/broken lids shall be promptly repaired or replaced (within one week) of occurrence and/or notification to the COR. The Contractor shall notify the COR when containers are no longer serviceable and/or require repairs, which is the responsibility of the Contractor. The Government reserves the right to increase or decrease up to 10% the number of fixed containers without change in contract cost. If more than 10% additional containers are required or if more than 10% of containers are deleted, the Government will negotiate a contract modification with the Contractor. The Government may temporarily or permanently relocate containers or adjust container locations with no change in contract price. The COR shall notify the contractor of any temporary or permanent changes in container locations prior to the next scheduled pick‐up.

5.4 CUBIC YARD CAPACITY. Refer to ATTACHMENT 1. The government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as long as it does not increase the overall total cubic yard capacity requirement of this PWS. The Government may also reduce the frequency of collections.

5.5 REFUSE/RECYCLING COLLECTION. The contents of the container shall be thoroughly and completely collected. This includes all garbage, refuse, trash or recycling material inside, resting upon, or in the immediate vicinity of the container, and any content which might be spilled by collectors during the collection process. The container shall be returned to its original position and the lid replaced securely. Containers delivered shall be completely empty. The Government may take a deduction for container not completely emptied or containers delivered not completely empty based on the percentage of the container occupied by material at the time of servicing or delivery (plus any inspection fees).

5.6 WASTE/REFUSE DISPOSAL. The contractor shall dispose of all waste shall be in accordance with existing local, state, and federal regulations along with the policies and procedures of the disposal facility. The contractor shall transport and dispose of all solid waste at a certified off‐site commercial facility which complies with all applicable federal, state, and local laws, statutes and regulations.

5.7 WASTE/REFUSE DISPOSAL FEES. The Contractor shall be responsible for all fees associated with refuse disposal to include disposal fees and/or tipping fees. No additional invoice charges for refuse disposal fees of any type shall be allowed. No additional off‐site transfer or disposal costs will be incurred by the Government.

5.8 RECYCLABLE MATERIALS ‐ CONTAINERS/SCHEDULE. RECYCLING containers/stations and collection schedule is listed in ATTACHMENT 1. The Contractor shall provide service of all listed recycling containers/stations. The Contractor shall use a separate truck for recycling collections. The Contractor shall provide all transportation and delivery of recyclable material from designated locations listed to an off‐site recycling center. The Contractor shall abide by all the laws and regulations established by the State of New Jersey for collecting and disposing recyclable items.

5.9 BULK REFUSE COLLECTION AND DISPOSAL ‐ GENERAL. A wide variety of bulky solid waste will be deposited/collected in the contractor‐furnished 30 CY OPEN ROLL‐OFF container. The Government will not overfill the bulk container. The volume of refuse deposited in the container will be limited to the height (sides) of the container. The COR shall notify the contractor when the bulk container is full and requires removal and emptying. The Contractor shall respond within 2 business days of COR notification. The Contractor shall provide a replacement container at the time of picking up the full container. A Contractor‐furnished 30 CY OPEN ROLL‐OFF container shall remain on site at all times.

Bulk solid waste may include, but is not limited to, discarded furniture, mattresses, lumber, packing cartons, appliances, and construction debris. All or any combination of the above may be placed into the same container. The contractor shall place all bulk items that are within 10 feet of/adjacent to the

30 cubic yard container into the container. In the event that the container is overfilled, the contractor shall remove any excess items from the container being collected and place them into the replacement container. All material collected by the Contractor from these containers is the Contractor’s responsibility to dispose at an off‐site disposal facility. The Contractor shall be responsible for all fees associated with bulk refuse disposal to include disposal fees and/or tipping fees. No additional invoice charges for refuse disposal fees of any type shall be allowed. When 30 CY container service is requested/ordered by the Government the contractor shall visit each collection station to collect the bulk items and dispose of the bulk refuse off‐site. Individual DELIVERY TICKETS denoting the date, type of vehicle/container, and cubic yards disposed of shall be submitted with the contractor’s invoice for each load disposed. The contractor shall include the total weight of items that are picked up and submit this information along with the monthly collection weights with the monthly invoice submission.

The contractor will relocate a partially filled container when directed by the COR (at no additional cost to the Government). Upon delivery of the empty container, the COR will sign/date the DELIVERY TICKET.

Driver will keep the original, COR will keep a copy. The contractor shall place all BULK items that are adjacent to the 30 CY container into the container. When/if the container has been overfilled the contractor shall remove any excess items and place them into the replacement 30 CY container.

5.10 MAINTENANCE OF COLLECTION STATIONS AND CONTAINERS.

COLLECTIONS STATIONS/LOCATIONS are listed in ATTACHMENT 1. Collection stations shall be left in a neat and orderly manner, and the Contractor shall be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of any containers. The contents of the containers shall be thoroughly and completely collected. The contractor shall remove for disposal all bagged waste and return all containers after servicing to their original location in an upright position with the lids securely in place (closed). All doors to container storage areas shall be left in the closed position. The contractor will be responsible for keeping collection areas free of refuse and debris. The contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of container. For all containers the area beneath and within ten (10) feet of the container shall be immediately cleaned upon servicing by the Contractor (whether the debris spilled by the Contractor or placed there by Government personnel). The Contractor shall not relocate or combine collection stations without prior written approval of the COR.

5.12 EQUIPMENT CLEANING – CONTAINERS/VEHICLES. The Contractor shall clean all containers listed in ATTACHMENT 1 when/if directed. The Contractor is responsible for cleaning all commercial containers. All waste and residue shall be cleaned from all surfaces. Cleaning of Containers is follows the procedures of PWS Section 3.4 REQUIREMENTS WORK – UNSCHEDULED COLLECTION AND DISPOSAL

SERVICES – CLIN X002D.

Container/vehicle cleaning shall be performed off of Government property at the Contractor’s facilities or other designated site. Any containers removed for cleaning for more than four hours shall be replaced by a clean equivalent size container. Within fifteen (15) calendar days after contract award, the Contractor shall submit proposed container and collection vehicle cleaning procedures and schedules to the COR for approval. The method of cleaning, specific disinfectant(s), and proposed off‐site cleaning equipment to be used shall be specified. Scheduling and coordination of container cleaning shall be coordinated with the COR. The Contractor shall provide seven (7) days advance notice prior to removing dumpsters for cleaning. The Government reserves the right to limit which containers may be removed as necessary to support ongoing operations. Special attention shall be given to remove of all materials from seams and rolled edges. Solid waste containers as specified in this PWS shall be kept clean and odor free by the Contractor. The Contractor shall remove from Sector New York Detachment Sandy Hook and thoroughly wash or steam clean any container that becomes objectionable due to filth, insects or odors as directed by the COR. If sprays are used, the Government encourages the Contractor to use an insecticide/pesticide product designated as an Environmentally Preferable Product by the EPA.

Contractor‐furnished containers shall be thoroughly empty, clean, odor free and free of any vermin or other pests prior to staging on Government property. No cost incurred by the Contractor to comply with directives from the COR to comply with the sanitary criteria outlined in this paragraph (washing of trash containers, vehicles, etc.) shall alter the contract as awarded. It shall be the Contractor’s responsibility to prevent freezing of garbage or trash to the container or to remove it if freezing does occur.

Vehicles used for waste removal shall be washed and sprayed not less than weekly or more frequently if necessary to prevent noxious odors, prevent the attraction of vectors, and to maintain a neat and clean appearance.

5.13 REFUSE VEHICLES

5.13.1 Vehicle Standards. The Contractor shall at all times be responsible for the safe, clean, careful and efficient operation of his/her equipment and shall comply with all applicable regulations of Sector New York Detachment Station Sandy Hook. The contractor shall use vehicles specifically designed for refuse collection that have watertight bodies and which do not permit loss of refuse. Any vehicle used for collection and removal of garbage/refuse shall have a completely enclosed watertight metal container. Open‐box trucks, with or without canvas covers, are unacceptable for the collection of debris or bulky items. Collection vehicles shall meet all Department of Transportation and OSHA requirements.

The contractor’s name and phone number shall be clearly displayed on each vehicle. The Government reserves the right to inspect collection vehicles and to report to the contractor any vehicle that requires repairs or replacement. Any repairs or replacement of collection vehicles must be accomplished within five (5) working days at no additional cost to the Government. The Contractor shall assume full liability and is responsible for any loss or damage to Government property caused by his/her operation. The contractor assumes full responsibility for any and all damages or claims for damages for injury to person, property or equipment which might result from the service performed under this contract. Vehicles not meeting the above requirements will not be allowed on Sector New York Detachment Sandy Hook for the performance of contract requirements. Speed limits as posted shall be adhered to at Sector New York Detachment Sandy Hook.

5.13.2 Weighing of Vehicles. All vehicles used in the collection process shall be free of refuse upon arrival to the Station on the denoted collection dates and will be subject to inspection by the COR.

Outgoing vehicle weights shall be recorded on weigh tickets provided by the operator of Disposal Facility.

5.13.3 Vehicle Maintenance and Cleaning. Vehicles used for waste removal shall be washed at an offbase facility as required to ensure they are free of noxious odor, dirt, debris, and pests. All vehicles and equipment shall be kept in satisfactory condition, free from insects, orders, loose filth, and be well painted. No drippings of waste or hydraulic fluid will be allowed. The Contractor’s conveyance shall be kept covered in such a manner that only a small portion of the refuse content shall be exposed from time to time as the containers are emptied therein. Sufficient covering shall be provided to prevent the wind from scattering trash, garbage, recyclables, or any debris collected from the vehicle onto the Coast Guard Station Sandy Hook and surrounding area. The handling of refuse, trash, garbage and recyclables as well as the character of implements, apparatus and personnel employed by the Contractor shall conform to the best sanitary standards used in the waste removal industry. The COR shall have the option to demand that any vehicle be cleaned and repaired if it fails to meet the above criteria prior to allowing it to be used in the collection process. Washing of vehicles shall not be performed on Station

Sandy Hook or surrounding area. The Contractor shall promptly clean up spillage of any garbage, trash, or recyclables. It shall be the Contractor’s responsibility to keep the pickup areas clean so that no insects or odors can be detected this includes any refuse in the immediate vicinity of any containers.

Any repairs or replacement of collection vehicles must be accomplished within five (5) working days at no additional cost to the Government.

5.14 WORK SCHEDULE/PLAN. The Contractor shall schedule work that will cause the least interference with normal occurrence of Government business. The Contractor shall establish a plan for vehicle routes and collection schedules to be submitted to the COR for approval within fifteen (15) calendar days prior to the start of the contract. Approved schedules shall be adhered to, and all proposed changes shall be approved by the COR and submitted at least (3) working days in advance.

5.15 HOLIDAY SCHEDULE. When a scheduled collection day falls on a holiday, all scheduled collections shall be made on the following workday. All rescheduled holiday collections shall be accomplished in addition to all normal collections for that day, and at no additional cost to the Government.

5.16 INCLEMENT WEATHER SCHEDULE. During severely inclement weather, solid waste shall be collected in accordance with the established scheduled, unless specific approval to delay collections is requested by the Contractor and approved by the COR. Such approval will normally be granted only in cases of particularly severe weather. When approval to reschedule collections is granted, the contractor shall make up all missed collections within twenty‐four (24) hours after the severe weather has terminated (at no additional cost to the Government). If makeup collections cannot be made within twenty‐four (24) hours, the Contractor shall resubmit a revised schedule to the Contracting Officer and/or COR for approval.

5.17 DESTRUCTIVE WEATHER. Upon notification by the COR the activity is ordered to take precautionary measures to prevent damage by destructive weather, the contractor shall collect all solid waste and, as directed by the COR, temporarily relocate containers and/or appropriately tie‐down containers for safety precaution. The COR will notify the contractor when such containers require return to their original location/condition. This service shall be provided at no additional cost to the government.

5.18 MISSED PICKUPS. The Contractor shall collect refuse at missed scheduled pickup stations within twenty‐four (24) hours after discovery by the Contractor's quality control program or notification by the

COR.

5.19 INACCESSIBLE CONTAINERS. All reasonable attempts shall be made by the contractor to complete collections as scheduled. Should access to a container be obstructed, the contractor shall notify the designated government representative immediately. If access to the container is made available prior to the final scheduled pickup of the day, the collection shall be made at no additional cost to the Government.

5.20 RELOCATION OF CONTAINERS. The Government reserves the right to change locations of containers/dumpsters during the length of the contract and shall notify the contractor prior to relocation. The Contracting Officer or Contracting Officer’s Representative (COR) may require the Contractor to relocate the containers. The Contractor will be notified verbally or in writing by the Contracting Officer or the COR at least two (2) working days prior to need date. If a verbal request is made, the Contracting Officer or COR will confirm in writing. The relocation will be at no cost to the Government. The Contractor shall make every effort to relocate on a scheduled collection day to mitigate disruption to Government operations. The Government reserves the right to relocate containers (at no cost to the Government), under emergency/special situations, or if the Contractor does not relocate the container within the time specified after the two (2) working day notice.

The Government may congregate multiple dumpsters and/or add spare dumpsters from spare inventory in various locations to support special events such as Coast Guard Day, recreation days, concerts, etc.

The COR will provide the Contractor a minimum of seven (7) days advance notice of special event dumpster locations.

5.21 HAZARDOUS MATERIALS. The Contractor shall inform the COR of any hazardous materials (i.e.

batteries, tires) found in the performance of this project and ensure they are not disposed of until coordinated by the Government Environmental Technician.

5.22 DAMAGED PROPERTY/EQUIPMENT. The contractor shall be responsible for restoring any damaged property or equipment caused by the contractor or the contractor’s employees. The restoration shall be to its original condition at no additional cost to the Government.

5.23 WASTE COLLECTION AND DISPOSAL REPORT. The Contractor shall submit a monthly report of the volume of waste collected from the containers and delivered to the landfill or other disposal site. The report shall be submitted along with the contractor’s monthly invoice and shall include copies of trip tickets from the landfill/other disposal site. The contractor shall provide a report monthly with the monthly invoices depicting the amounts (in tons) of solid waste and recyclable materials collected. The contractor shall provide Bulk Waste Tickets with the date, location and size container of bulk waste pickups, as well as a listing of these with the monthly invoices. The exact format/content of the report shall be coordinated with the COR.

5.24 LICENSES AND PERMITS. The contractor shall obtain (without any additional cost to the Government) and submit as required the necessary licenses and permits in accordance with any requirements of the municipality, county, and state of NEW JERSEY for the performance of this work and for complying with all applicable Federal, State and local laws, and shall maintain such licensing throughout the term of this contract. The Contractor shall provide authorization/license to conduct Solid waste and Recycling operations in the States of New York and New Jersey by the local authority having jurisdiction. This requirement shall be updated each contract year as necessary. The Contractor shall submit, within fifteen (15) calendar days after contract award, copies of disposal permits or other written documentation of approval and suitability of landfill or other final disposal methods. The Contractor shall provide a Certification Letter from the landfill (or other disposal site) for each location(s) refuse is delivered.

6.0. DELIVERABLES

Project Manager or Supervisor Information [Name, Telephone, and Address]

Updated as needed

TWO –

Contracting Officer only

Within fifteen (15) days after contract award date

Employee Roster (List of all personnel proposed to work on this contract)

Updated as needed

ONE –

COR

Within fifteen (15) days after contract award date

Joint Inventory of Containers/ Equipment Paragraph 5.2 of PWS

As needed ONE –

COR

Ten (10) days prior to commencing work under this contract

Contract Discrepancy Report

ATTACHMENT 3

Paragraph 8.3 of PWS

As needed TWO – Contracting Officer only

Within five (5) days of receipt from COR

Waste Collection Disposal (Solid Waste/Recycled Quantities) Report Bulk Waste Tickets Paragraph 5.19 of PWS

Monthly ONE –

COR

With monthly invoices

Corporate Experience/Financial Capability IAW 52.212‐1 Instructions to Offerors and 52.212‐2 Evaluation See pages 61‐66

As revised TWO – Contracting Officer only

With Proposal submission

Permits / Licenses IAW 52.212‐1 Instructions to Offerors and 52.212‐2 Evaluation See pages 61‐66 Paragragh 4.1 and 5.24 of

PWS

Annually TWO – Contracting Officer only

With Proposal submission if available but no later than days after award

Certificate of Insurance Required by HSAR 3052.228‐ and 52.228‐5

Annually TWO – Contracting Officer only

With Proposal submission if available but no later than days after award

Quality Control Plan Paragraph 8.0 of PWS

Update as revised

ONE –

Contracting Officer

Within fifteen (15) days after contract award date

Safety Plan (as part of Quality Control Plan) Paragraph 7.7, 8.0 of PWS

Update as revised

ONE –

COR

Within fifteen (15) days after contract award date

Licenses, Disposal Permits and Letter of Certification from Landfill Paragraph 4.1, 5.23 of PWS

Update as revised

ONE –

Contracting Officer

Within fifteen (15) days after contract award date and each option year OR with change in disposal site

Vehicle Route and Collection Schedule Paragraph 5.14 of PWS

Updated as needed

ONE –

COR

Within fifteen (15) days after contract award date

Vehicle/Container Cleaning Schedule Paragraph 5.3, 5.10, 5.12 of

PWS

Updated as needed

TWO –

Contracting Officer only

Within fifteen (15) days after contract award date

7.0 CONTRACTOR PERSONNEL REQUIREMENTS/QUALIFICATIONS

7.1 Work Control. The contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements and to permit tracking of work in progress. The contractor shall plan and schedule work to ensure labor and equipment are available to complete work requirements within the specified time limits and in conformance with contract terms and conditions. The contractor shall provide staff with the necessary management expertise to assure the performance of the required work.

7.2 Staffing. The contractor shall continuously maintain an adequate staff to ensure work is scheduled and completed in accordance with the quality standards established herein. The contractor shall submit the necessary personnel documentation, staffing lists, and schedules. Removal or dismissal of employees who are not fully able to perform the assigned duties or for violation of any security or health requirement does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform the services required.

7.4 Management. The contractor shall provide an adequate staff with the necessary management expertise to assure the performance of the service required. The designated contractor personnel shall effectively communicate with all Government and non‐government personnel and shall have full authority to act on all contractual matters relating to the daily performance of the contract; and, to receive, accept and sign for any notices, inspection reports and all other correspondence on behalf of the contractor from the COR/Contracting Officer. This individual shall serve as the central point of contact for the Government and shall oversee the collection operations and monitor and ensure all work is performed in accordance with the PWS and shall maintain the work specification requirements, scheduling, inspections and safety standards. This individual shall be available when the contract work is in progress and shall have the ability to respond to the site to monitor work progress and for any other emergency, as required. The Contractor shall provide the Contracting Officer and the Contracting Officer’s Representative (COR) within five (5) calendar days after award with the following information:

Confirm the names and email of the primary and secondary contractor’s Contracts/Project

Manager

24‐hour point‐of‐contact landline and mobile phone number. The 24‐hour contact number must be in service at all times.

Local office address, telephone and facsimile numbers.

The Contractor shall be responsible for providing updates in writing to the Contracting Officer and the Contracting Officer’s Representative (COR) within two (2) business days of any change.

7.5 Personnel Qualifications.

The Contractor shall continuously maintain an adequate staff to ensure work is scheduled and completed in accordance with the quality standards herein. The Contractor shall provide to the COR a list of all personnel proposed to work on this contract. The list shall be provided within fifteen (15) days of the contract award date and updated when changes occur. SEE SECTION 6.0 – DELIVERABLES.

Contractor personnel not listed may be denied access to the Coast Guard Facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. The Contractor shall not hire any Coast Guard military or civilian employees, even on a part‐time or temporary basis (excluding retired).

a. Citizenship. All contractor employees shall be citizens OR legal residents of the United States. If non‐citizens are hired, proof of legal residency in the U.S. shall be provided to the Contracting Officer prior to their commencing work under this contract.

b. Language Requirement. The contractor must include contractor representative’s that are able to read, speak, and understand English. They must be able to fulfill, completely and clearly, the reporting requirements of the contract.

c. Uniform/Appearance. Contractor personnel located onsite during normal duty hours shall present a neat appearance and shall wear distinct clothing for easy identification bearing the name of the company. The contractor shall ensure all employees wear appropriate safety equipment/clothing while collection is in progress.