PWS AS Audit 06302025.pdf

PERFORMANCE WORK STATEMENT (PWS)

AS9100 and AS9110 Certification Services Letterkenny Munitions Center (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other essential requirements/services necessary to perform a combined audit to evaluate compliance with the AS9100 and AS9110. The contractor shall provide surveillance and registration audit services as defined within this PWS, except as specified in Paragraph 3.0. The contractor shall perform to the standards listed herein this contract.

The contractor shall be recognized by the IAQG Americas Aerospace Quality Group (AAQG) as an Accreditation Body (AB) or Certification Body (CB) in accordance with (IAW) AS9104/1 for auditing AS9100 and AS9110 Quality Management System (QMS). The contractor’s auditors shall meet the requirements specified within AS9104/3 when auditing the AS9100 and AS9110 QMS.

1.2 Background: Letterkenny Munitions Center (LEMC) is a missile modification, maintenance and repair facility.

The LEMC missions include MFOM, GMLRS, RRPR, ATACMS, and many other missile programs. We are currently certified to AS 9100/9110 standards.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance will be identified in the solicitation and the contract.

Base Year: 15 DEC 2025 to 14 DEC 2026 Option Year 1: 15 DEC 2026 to 14 DEC 2027 Option Year 2: 15 DEC 2027 to 14 DEC 2028 Option Year 3: 15 DEC 2028 to 14 DEC 2029 Option Year 4: 15 DEC 2029 to 14 DEC 2030

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ Typically when a holiday falls on a no workday (Saturday or Sunday) the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

The contractor shall not perform services on these days:

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Juneteenth: June 19th

1.4.1.6 Independence Day: July 4th

1.4.1.7 Labor Day: First Monday in September

1.4.1.8 Columbus Day: First Monday in October

1.4.1.9 Veteran’s Day: November 11th

1.4.1.10 Thanksgiving Day: Third Thursday in November

1.4.1.11 Christmas Day: December 25th

1.4.2 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1530 on Monday through Friday except on recognized US holidays, during normal reoccurring closure (compressed work schedule), or when the Government facility/installation is closed due to local or national emergencies, administrative closings, lightning stand downs, or similar Government-directed facility/installation closings. Performance shall be at LEMC in buildings such as, but not limited to 3810, 4755, 8001, 5746, 3315, 3321, 3311, 3750, 5300, 5311, 5250, 8001 complex, and 2755. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QC system. The contractor shall supply the QC plan within 30 days of contract award to the KO, then every time the plan is updated.

1.4.4 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) defect rate(s).

1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, the Technical Point of Contact (TPOC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contractor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.10 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of other Government rights.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.12 The Contractor shall be an Authenticated Experienced Aerospace auditor who is registered with the International Aerospace Quality Group (IAQG). Familiarization with, and the use of, the Online Aerospace Supplier Information System (OASIS) is required.

2.0 Definitions and Acronyms:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 TECHNICAL POINT OF CONTACT (TPOC) – An employee of the U.S. Government designated by the KO to coordinate and monitor contractor performance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE - A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE - Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY - Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR – One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK - Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AAQG Americas Aerospace Quality Group AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAMS Complex Assembly Manufacturing System CAP Corrective Action Plan CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Supply Code IT Information Technology KO Contracting Officer LEAD Letterkenny Army Depot LEMC Letterkenny Munitions Center MRO Maintenance, Repair, & Overhaul OCI Organizational Conflict of Interest ODC Other Direct Costs PADC Quality Analysis & Data Collection System PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QMS Quality Management System TE Technical Exhibit TPOC Technical-Point-of-Contact UIC Unit Identification Code

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include a single desk space, telephone, access to a copy and fax machine, and other items necessary to maintain an office environment.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

This will depend on which building the piece of equipment is located.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Materials and Equipment:

4.2.1 Computer: The Contractor shall provide its own computer equipment, which is subject to a controlled inventory during the on-site visit. Contact the LEMC Management Representative at least two weeks in advance of coming on-site to coordinate the approval and inventory of Contractor Information Technology (IT) equipment.

Additionally, the Contractor will not be permitted to connect any IT device to LEMC’s intranet.

4.2.2 Personal Protective Equipment (PPE): The Contractor is responsible for providing their own PPE for working onsite in LEMC office spaces and industrial shop areas while performing tasks described in the PWS. The minimum required PPE consists of steel-toed shoes/boots, eye protection, and hearing protection

5.0 Requirements: The contractor shall:

Contractor shall have adequate technical expertise and auditing experience to perform surveillance and certification audits to the following standards: AS9100 and AS9110. The contractor shall have the capacity to deploy the necessary number of certified auditors to conduct the AS9100 and AS9110 surveillances/audits simultaneously on an annual basis.

5.1 Accreditation Requirements

Contractor shall be an IAQG Americas Aerospace Quality Group (AAQG) accredited Certification Body (CB) to audit IAW the following standards: AS9100, AS9110.

5.2 Certification Body Program Requirements

For the AS9100 and AS9110 QMS’s the contractor shall meet the requirements specified within the AS9104/1 Requirements for Aviation, Space and Defense Quality Management System Certification Programs.

5.3 Certification Body Auditor Training Requirements

For the auditors performing the AS9100 and 9110 QMS’s the contractor shall provide Auditors who are certified IAW AS9104/3 Requirements for Aerospace Auditor Competency and Training Courses.

5.4 Registration/Certification Requirements

For the AS9100 and AS9110 QMS’s the contractor shall provide registration/certification IAW AS9104/1 with a certifying body.

5.5 Documentation Review

The contractor shall perform a document review to ensure continued compliance of LEMC’s documented information to the requirements specified within the AS 9100 and AS 9110 QMSs.

5.6 The contractor shall conduct surveillances/audits within timely manner to ensure there is no lapse in AS 9100 and AS 9110 certifications.

5.7 Initial Assessments and Surveillance Audits

The contractor shall conduct an initial assessment and surveillance audit to evaluate compliance to the AS 9100 and AS 9110 QMSs.

5.8 Audit Schedule

For the AS9100 and AS9110 QMSs the contractor shall coordinate the audit schedule with the TPOC and provide the necessary number of audit days to comply with AS9104/1 Requirements for Aviation, Space and Defense Quality Management System Certification Programs or IAQG/OASIS requirements whichever is greater.

5.8.1 The contractor shall provide an Audit Plan for all audits at least 21 calendar days prior to each audit.

5.8.2 The contractor shall provide an Audit Report for each audit within 10 calendar days of the completion of each audit.

5.8.3 The contractor shall provide an audit report notifying the TPOC with the decision to continue certification/registration or reasons for not recommending continued certification/registration.

5.8.4 The contractor shall provide a briefing of the day’s activities/ findings for all audits at the close of each audit day. At the end of the final day the contractor shall provide an out briefing to LEMC’s command and top management.

5.9 Communication of Audit Results

AS9100 & AS9110: When no corrective actions are determined necessary the contractor shall provide certificates within 30 calendar days of the audits completion and upload the results to IAQG OASIS. If the contractor deemed that corrective actions are necessary, they shall approve or disapprove corrective action/ plans within 30 calendar days of the receipt of LEMC’s initial corrective action. Upon approval of corrective actions / plans, the contractor shall provide certificates within 30 calendar days. The contractor shall upload pertinent documents to IAQG

OASIS.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.5 Review the QSM and other

documents for compliance with requirements

The Contractor shall perform complete document review.

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

5.6 & 5.7 Certification and registration

The contractor shall conduct an initial assessment and surveillance audit.

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

5.7 Surveillance Audits to

determine LEMC’s continued compliance with the standards.

The contractor shall conduct surveillance audits.

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

5.8 Audit Plans The contractor shall provide an audit

plan 21 calendar days prior to audit

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

5.8 Audit Reports The contractor shall provide an Audit

Report within 10 calendar days of each audit completion

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

5.9 Certificates The contractor shall provide

certificates within 30 calendar days

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

5.9 Corrective Actions The contractor shall approve or

disapprove corrective action/ plans within 30 calendar days

100% Compliance

MANAGEMENT

INFORMATION

SYSTEMS (MIS) - TPOC

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of

Copies Medium/Format Submit To

1.4.3 - Quality Control Within 30 calendar days of contract award and when a change occurs

1 Electronic Submission KO

5.8 – Audit Plan At least 21 calendar days prior to audit

1 Electronic Submission TPOC

5.8 – Audit Reports Within 10 calendar days of audit 1 Electronic Submission TPOC