PWS_Annex F_DPW_DFMWR_5M.docx

Annex F

Directorate of Family, Morale, Welfare and Recreation (DFMWR) Grounds Maintenance 4/06/2021

Annex F (CLS 404 Grounds Maintenance) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U) ii

Table of Contents

1.0 General Information.

1.1 Overview. The Contractor shall inspect, service, maintain, and landscape grounds of the Directorate of Family, Morale, Welfare and Recreation (DFMWR) Fort Bragg Military Installation as identified on TE#1. The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities as specified by Fort Bragg (ANSI Z133.1, UFC 3-201-02).

2.0 Description of Services.

2.1 Scope. The Contractor shall provide DFMWR Grounds Maintenance Services (Improved Grounds). The areas to be maintained under this contract. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall set the mower height to a minimum of (2) inches for all areas. The Contractor shall replace any new trees or shrubs planted that die within one (1) year, at no cost to the Government. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws and regulations. Areas damaged by the contractor will be repaired by the contractor at no cost to the Government. The Contractor shall submit a weekly schedule for all the areas in TE 1 upon contract award and a daily report to the COR on all mowed, trimmed, edged, pruned and all other completed work in areas completed from the prior work day by 8:00 am via email or fax.

2.2 Service Ground Maintenance Areas. Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas, aerating lawn areas, applying fertilizer and/or lime, applying herbicide to lawn and landscape areas, maintaining athletic fields, plants, shrubs, and flowers, performing seasonal planting of plants and flowers, removing leaves, applying mulch, pruning trees, removing grass from cracks in sidewalks and pavements, and litter control.

2.2.1 Mowing. Mowing could be conducted up to approximately selected DFMWR 135.2 acres on this contract. Current areas approved are indicated on the Installation Grounds Map referenced in (TE# 1). The grass height (not grass seed head height) of improved grounds shall be maintained (2 - 4) inches and uniformed in appearance. The contractor shall mow at least (9) feet from the edge of the road along the roadsides identified on (TE #1) where terrain allows. This can be adjusted upon approval from the COR. In areas where there is a sidewalk within the mowing area along the roadsides, the contractor shall mow the grass between the sidewalks and the road and at least (9) feet from the edge of the sidewalk. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations

2.2.2 Edging. The Contractor shall edge to present a neat appearance and even contour. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, gutters and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. Grass height shall match surrounding area grasses. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance. The use of post-emergent herbicides by the Contractor, for edging purposes, is limited to grass in cracks and shall not be used to edge the entire area. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

2.2.3 Trimming. The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The use of herbicides by the Contractor shall be limited to the post perimeter fence line and for use in preventing grass growth on sidewalks. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

2.2.3.1 The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified by the COR/KO to replace the plant.

2.2.4 Fertilizing and Liming. NA

2.2.4.1 Fertilizing and Liming. NA

2.2.5 Seeding and Sodding. NA

2.2.5.1 Seeding. NA

2.2.5.2 Hydro seeding. NA

2.2.5.3 Sodding. NA

2.2.5.4 Aerating and seeding. NA

2.2.6 Maintain Flower Beds. NA

2.2.6.1 NA

2.2.7 Weed Control. NA

2.2.7.1 The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS.

2.2.7.1.1 The contractor shall wait for a written approval from the COR prior to any chemical applications with any herbicides used on Fort Bragg. The Contractor shall submit a consolidated list of all chemicals used during the month, in a monthly herbicide application record to the COR/ACOR. All mixing and storage of herbicide shall be performed off the installation. If the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor shall immediately notify the KO, followed by written notification within one (1) hour. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. The Contractor shall submit an herbicide usage report of all herbicide use to the KO within one (1) day after application of any herbicide. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to Government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.2.7.1.1.1 The Contractor shall submit a report to the COR within ten (10) working days following the end of each month on pesticide/herbicide applications made. The report shall include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided upon request.

2.2.7.1.2 Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

2.2.7.1.3 The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

2.2.8 Remove Debris, Leaves, and Litter. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (e.g., tree limbs, rodent habitats, etc.) litter, and trash. The contractor shall perform general litter patrol in all areas of improved grounds as needed in conjunction with the contractors mowing cycles. Leaves shall be removed from Ground Maintenance Areas. The contractor shall remove debris such as but not limited to leaves, grass clippings, tree trimmings, stumps, fallen flowers, Christmas trees, pinecones and pine straw. Contractors’ shall remove organic materials on improved grounds to maintain a neat and professional appearance. The Contractor shall collect and dispose woody debris after pruning and removal of trees or stumps. The Contractor shall mechanically chip tree limbs less than four (4) inches in diameter, transport, and dispose. The Contractor shall remove and dispose limbs and trunks greater than four (4) inches in diameter off post. The Contractor shall remove and haul wood chips off the installation as required.

2.2.8.1 Dead Animals. If dead animals are found within the Ground Maintenance Areas, they are to be collected for disposal by the contractor. Contractor shall contact pest management and public health within ten (10) working days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

2.2.8.2 Drainage. Maintenance work performed under this contract shall not impede drainage. The contractor shall maintain surface drainage ditches to be free of shrubs, trees, leaves, pine straw, silt and trash to prevent erosion and ensure continuous flow of water.

2.2.9 Service/Maintain Trees. The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the KO. (ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration). The Contractor shall service all trees within the areas annotated in (TE 1) and any trees that become deemed a safety hazard to persons and/or property, diseased or die shall be removed and replaced with like trees. Trees that are installed shall be planted according to the table IAW (TE 1).

2.2.9.1 Perform Mechanical Tree Spading and Transplanting. NA

2.2.9.2 Tree Mulching. NA

2.2.9.3 Tree Fertilization. NA

2.2.9.4 Tree Pruning. During the normal growing cycle, the Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris. Pruning shall be accomplished IAW ANSI A300 (Part 1)-2001, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1-2006, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, or the most current approved update, (TE 1), and National Arborist Association standards. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning shall be required and consists of lifting, removing, and/or cutting back branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. The minimum safety clearances are: (14) feet over streets, (12) feet over driveways, (8) feet over walk areas, (4) feet over buildings, and (1) foot from buildings. Contractor shall be responsible for removing all debris generated from trimming or pruning operations.

2.2.9.5 Tree Removal and Replacement. Tree and stump removal shall only be accomplished through issuance of a work order (DMO) by the COR. The contractor shall perform stump and perimeter roots removal by completely removing - cutting and grinding all growth to a minimum of (8) inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring Diameter Breast Height (DBH). Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter (36”) and above, remove within (10) workdays from the work order date.

Medium Trees: Diameter (24” to less than 36”), remove within (10) workdays from the work order date.

Small Trees: Diameter (3” to less than 24”), remove within (5) work days from the work order date.

Saplings: Diameter (3”) and smaller, remove within (2) workdays from the work order date.

The Contractor shall inspect for dead, damaged, and diseased trees within Ground Maintenance Areas and provide a written report to the COR/ACOR within five (5) working days (during the growing season April thru September) of the end of each month in an Excel spread sheet / Word document. The report shall identify by species, size, class, and location of all hazardous trees, insects, and disease problems that require immediate attention and a specific plan of action for corrections. The contractor shall brace, and or use a cable guide (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guide wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

Dead trees to be removed and new replacement plantings shall be identified on an approved site plan. The Contractor shall paint an “X” or tie colored rope on the trunks of trees to be removed. All tree removals and the associated schedules shall be approved by the Directorate of Public Works (DPW) Environmental and Natural Resources Division (ENRD) prior to implementation. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled and seeded

2.2.9.5.1 Emergency Tree/Stump Removal. When removal of a tree, or part thereof, is required to eliminate a safety hazard or restore traffic flow, the Contractor shall accomplish the action within two (2) hours of notification by DMO from the COR/ACOR. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the COR which may be either written or verbal.

Large. Trees: Remove within (2) workdays from the work order date Medium Trees: Remove within (2) workdays from the work order date Small Trees: Remove within (1) working day from the work order date Saplings: Not required

2.2.9.5.2 Reforestation. The Contractor shall plant tree seedlings and provide protective tubes on approximately (10) acres annually.

2.2.10 Hedge and Shrub Maintenance.

2.2.10.1 Hedge and Shrub Mulching. The Contractor shall uniformly mulch hedges and shrubs as required to maintain a depth of three to four inches (3 - 4”) and annually cultivate mulched areas to maintain adequate aeration and percolation and remove grass and weeds. The Contractor shall ensure mulch is kept out of the crowns of shrubs and off buildings, sidewalks, lawn areas, etc. The Contractor shall use mulch generated on the installation until exhausted, at which time the Contractor shall purchase and use hardwood/softwood bulk mulch from an off-post supplier(s). The contractor shall provide an updated shrub and hedge list semi-annually to the COR in either an Excel spread sheet or Word document format.

2.2.10.2 Hedge and Shrub Fertilization. The Contractor shall fertilize all hedges and shrubs. Fertilizer shall be incorporated into the surface area around shrubs, which are to receive applications of granular fertilizer. The Contractor shall apply sufficient fertilizer to maintain the health of hedges and shrubs.

2.2.10.3 Hedge and Shrub Pruning. The Contractor shall maintain and prune hedges and shrubs. Hedges and shrubs shall be free of dead limbs. Hedge trimming shall be performed IAW the Work Capability Levels table. All clippings, branches and debris resulting from hedge and shrub trimming and pruning shall be removed the same day work is accomplished. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed (3) inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants and landscape around ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

2.2.10.4 Shrub/Hedge and Vegetative Planting. The contractor shall upon notification by the Contracting Officer (KO) through the issuance of a work order by the COR, perform planting of shrubs, and vegetative beds to include but not limited to: removal and disposal of shrubs, or vegetative beds being replaced; soil preparation and amendments; performance of maintenance after planting to include watering, pruning; and insect and disease prevention to promote survivability. [NOTE: ONLY LOW MAINTENANCE, INDIGENOUS SHRUBS SHALL BE ACCEPTABLE CANDIDATES FOR PLANTING.]

2.2.11 Irrigation. N/A

2.2.11.1 Operation of Irrigation Systems. N/A

2.2.11.2 Maintenance of Irrigation Systems. N/A

2.2.11.2.1 Replacement of pumps, controllers, timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. N/A

2.2.12 Service/Maintain Xeriscape Areas. N/A

2.2.13 Athletic Fields Grounds Maintenance. NA

2.2.14 Special Event Services. NA

2.2.14.1 Upon receiving direction from the COR/ACOR, the Contractor shall complete work prior to the event. In the event the Contractor must deviate from their schedule to meet special event requirements, the Contractor shall do so at no additional cost to the Government. The Contractor shall be authorized/entitled one (1) additional duty day to return to their normal operations. Furthermore, the Contractor will not be held accountable for any unsatisfactory performance results, on a quality assurance inspection or complaint, due to KO-directed schedule change(s), until such point when the contractor resumes normal operations.

2.3 Service Common Areas. N/A

2.4 Service Fire Breaks and Ranges. N/A

2.5 Service Unimproved Areas. N/A

2.6 Service Specialized Locations. N/A

2.7 Other Special Services. (Special Projects). The KO/COR will present the Contractor with any Special Projects that are approved by the Installation Garrison Commander. The Contractor will have first right of refusal or acceptance, providing a letter to the KO and COR of the refusal. Special Projects are a one-time project that is large in scale and is above the scope of the current contract requirements. These projects could consist of life-health-safety, beautification of streets/parks/green corridors/monuments other unusual tasking’s that may arise relating to Grounds Maintenance Areas.

2.7.1 The government shall provide a description of the project, technical exhibits, map / locations of removals/additions of vegetation, specific tasks list of requirements and landscape and/or architectural plans for the Special Project. Separate funding estimate/documents (IGE) will be provided.

2.7.2 Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by the COR. This work will be issued via a DMO (Demand Maintenance Order) by the COR/ACOR. Renovate deteriorated lawn area to match surrounding areas. Areas that may require lawn renovations are identified on the (TE 1).

2.8 Special Equipment Requirements.

2.8.1 Grass cutting equipment shall be motorized, riding and hand mowers with the capacity to cut grass to the specification requirements and in accordance with the approved schedule of work. Turf tired equipment shall be used where required preventing ruts, breaking, or scalping of turf. Sickle bars are not acceptable for use in connection with this contract. The Contractor shall keep the cutting edges of all mowing, cutting, and trimming equipment in a sharp condition and in proper adjustment. All rotary mowers used within Ground Maintenance Areas shall be equipped with mulching blades and have discharges blocked.

2.8.2 All equipment used to perform grass mowing and leaf removal operations on Ground Maintenance Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on Ground Maintenance Areas.

2.8.3 A rotary mower capable of negotiating steep slopes and cutting heavy clumps and brushy vegetation shall be used to service Unimproved Grounds and perform grassland habitat maintenance.

2.8.4 The Contractor shall submit a complete equipment list including quantity, make, model, specifications and catalog cut sheets for (KO) approval with the proposal.