PWS and Provisions.docx

PART III – Contract Documents, Exhibits, and Attachments

PERFORMANCE WORK STATEMENT

3.1 INTRODUCTION

Job Corps is a national residential training and employment program administered by the Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. The Economic Opportunity Act of 1964 originally established Job Corps. Current authorization for the program is Title I, Chapter 6, Subtitle C, of the Workforce Investment Act of 1998.

3.2 BACKGROUND

Job Corps provides educational and occupational skills training and support services to youth between 16 and not yet 25 years of age. The unique combination of services provided in the Job Corps program is intended to better prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

The U.S. Department of Agriculture Forest Service operates 24 Job Corps Center nationally, through an interagency agreement with the Department of Labor. The talents of Job Corps students are enlisted in a diverse array of Forest Service programs, although its students are most widely known for their program contributions in urban forestry, hazardous fuels reduction, construction and firefighting.

3.3 PURPOSE

The Harpers Ferry Job Corps Center has identified the need for a Heating Fuel Delivery Service. These deliveries are generally for 3,000 to 9,000 gallons each, depending on usage. Heating fuel is the fuel required to provide heat to all of the buildings located on the Harpers Ferry Job Corps Center. There are eight (8) tanks owned and maintained by The Harpers Ferry Job Corps Center that are located throughout the Center. It is anticipated the Contract will have one six (6) month base period, and nine (9) six (6) month option periods.

3.4 TASKS

3.4.1 As requested deliveries shall be filled within three (3) business days after request from Center, which may come from telephone call, or other means, unless Contractor and the Center establish another time frame agreed to by the Center point of contact.

3.4.2 Inform Harpers Ferry Job Corps Center personnel if there is damage, safety issues or necessary maintenance that is required to the existing Propane/LP Gas Tanks owned by the Government at the Center, which would prevent proper filling of tanks, may cause additional damage or may cause an immediate safety hazard.

The Contractor shall furnish all the necessary supervision, management, personnel, transportation, material, tools, equipment, services and facilities (except as otherwise specified), to satisfy this Performance Work Statement (PWS).

3.5 ADDITIONAL CONTRACTOR RESPONSBILITIES

The contractor is responsible for adherence to all Occupational Safety and Health Administration (OSHA) Regulation, specifically Section 1910.110 – Storage and Handling of Liquefied Petroleum Gases.

Additionally, the contractor is responsible for adherence to any and all COVID/pandemic related requirements mandated by the State of West Virginia and Harpers Ferry Job Corps Center. Failure to comply may be grounds for termination for cause.

3.6 ESTIMATED QUANTITIES

A. The dollar amounts indicated for the base period (Line Item 0001) and any option period, if exercised are estimated amounts and values only for the purpose of award and are not intended to reflect exact requirements. Line Items are fixed price. The exact quantities which are required through-out the Period of Performance of this contract cannot be reasonably determined in advance and the estimated values may be increased or decreased according to the actual needs and with the understanding that the Government is only obligated and/or required to pay for the actual products/services rendered, ordered, received, and accepted.

B. The contractor has provided pricing for all products which may be needed through-out the life of the contract. All items are subject to economic price adjustments, as applicable which may be needed through-out the life of this contract, and all products provided shall be billed at current rates priced in the bid schedule through-out the life of the contract.

C. The contractor is hereby notified that if any funding is left remaining after all products/services have been performed by the end of each period of performance end date for the base and all option periods, if exercised, will result in a modification to the contract de-obligating remaining funds for that specific period of performance time-frame.

D. At any time through-out the Period of Performance additional funds may be added to the contract as required and will come through official Modification provided on a Standard Form (SF) 30 by the Contracting Officer.

3.7 INSPECTION AND ACCEPTANCE

Inspection and acceptance will occur in accordance with FAR 52.212.4(a).

3.8 HOURS OF OPERATION

Center hours vary between Job Corp Centers, with typical core hours between 10:00 am and 2:00 pm. Specific hours of delivery shall be coordinated with the Harpers Ferry Center point of contact.

No deliveries shall not be performed on the following Government holidays, and shall be performed on the next business day:

New Year’s Day – January 1st Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth Day – June 19th Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

3.9 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

A. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to amend, modify, or deviate from the contract. Other responsibilities may be delegated to authorized Representatives.

B. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

3.10 INVOICING PROCEDURES

A. Invoices. In addition to the clause language in FAR 52.212-4, the following direction is provided:

1) Invoices shall be submitted on a monthly basis, no later than ten (10) days following the period being invoiced;

2) Invoices shall include only those products provided during the billing period;

3) Invoices shall bill by Line Items as listed in the Schedule of Items;

4) Invoices shall include the contract number listed in Block 2 of the Standard form 1449;

5) Billing rates shall be in accordance with the firm-fixed rates listed in the Schedule of Items.

B. Effective February 24, 2014 all invoices are required to be submitted through the Department of Treasury’s Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed from USDA and Treasury. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

PART IV -- SOLICITATION PROVISIONS AND QUOTE SUBMISSION INSTRUCTIONS

(This section will be removed at time of award) 52.212-1 Instructions to Offerors – Commercial Items (SEP 2021) (REF) 52.212-2 Evaluation-Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Price and past performance shall be factors used to evaluate offers.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

1031445 Harpers Ferry Job Corp Center – Heating Fuel Delivery Service