PWS Analytic Outreach_DRAFT 20240530.pdf

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Performance Work Statement (PWS) for the

National Ground Intelligence Center (NGIC) Analytic Outreach Expert & Off-Site Engagement Services

PART 1: GENERAL INFORMATION

1. GENERAL. This is a non-personal services contract to provide the National Ground Intelligence Center (NGIC) with accredited university facilitated expertise that provides analytic outreach with academia, think tanks, journalists, non-profits, and private industry, as well as provide facilities for other engagements, per NGIC’s requirements. The U.S. Government (USG) shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the USG.

1.1 Description of Services/Introduction. The contractor shall be an accredited four year university and provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all analytic outreach engagement services as defined in this performance work statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract using a cost-effective approach that enhances NGIC’s ability to achieve its national defense mission.

1.2 Background. NGIC is the U.S. Army’s service component intelligence center and is the nation’s designated ground force intelligence authority. It is responsible for producing intelligence on foreign ground forces to enable U.S. decision advantage through competition, crisis, and conflict. In support of the USG, NGIC’s Mission Operations Directorate requires an efficient, cohesive, and adaptable capability to amass and apply expertise from academia, journalists, non-profits, and industry leaders to advance the understanding of regional and global issues impacting security, stability, foreign militaries, weapons and their development, technology, military capabilities, analytic methodologies in support of NGIC’s analytic outreach endeavors. Additionally, NGIC requires temporary spaces to conduct two types of activities: 1) analytic outreach engagements and 2) other NGIC engagements as required (e.g., training, leadership offsite gatherings). For over 12 years, NGIC has conducted analytic outreach in accordance with Intelligence Community Directive (ICD) 205 Analytic Outreach. This contract will enable NGIC to comply with ICD 205, achieve its mission to produce intelligence on foreign ground forces, and achieve its vision of success as the nation’s most trusted ground force intelligence authority.

1.3 Objectives.

• Identify and recommend subject matter experts (SMEs), scientific advisors, and unclassified resources for collaborative analytic outreach engagements.

• Coordinate and host collaborative analytic outreach engagements for NGIC to facilitate information sharing across other service components and intelligence agencies. All engagements shall be with U.S. persons, in accordance with Executive Order 12333.

• Provide a central, full-service location to conduct analytic outreach expert events and support other NGIC off-site engagements.

1.4 Scope. This PWS describes the entire spectrum of non-inherently government services and solutions required to support NGIC's analytic outreach expertise and off-site engagement requirements. Under this contract, the contractor shall converge and deliver expertise in a variety of forms from academia, private industry, and think tank institutions to advance understanding of global issues affecting foreign militaries that present critical challenges to the United States, and in achievement of NGIC, DoD, and intelligence community (IC) priorities.

1.5 Period of Performance. The period of performance shall include one 12-month base year and four 12-month option years.

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1.6 General Information

1.6.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is how it will assure that performed work complies with the requirements of the contract.

The contractor shall deliver a quality control plan (QCP) applicable to within 15 days after contract award.

Changes to the QCP shall be submitted to the contracting officer (KO) and COR within five working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall obtain the KO's written acceptance of any proposed changes to its quality control (QC) system prior to implementation.

Deliverable: CDRL A001–Quality Control Plan

1.6.2 Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the quality assurance surveillance plan (QASP). This plan is primarily focused on what the USG must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays. The contractor is not required to perform services on the following Federal holidays.

New Year’s Day Labor Day Birthday of Martin Luther King Jr. Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.6.4 Hours of Operation. The contractor is responsible for conducting business between the hours of 0900 and 1500 Monday thru Friday except Federal holidays or when the USG facility is closed due to local or national emergencies, administrative closings, or similar USG directed facility closings. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the USG facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance. The work under this contract shall be performed at the contractor's facility located within twenty miles of Rivanna Station in Charlottesville, Virginia.

1.6.6 Type of Contract. The USG will award a firm-fixed-price commercial contract.

1.6.7 Security Requirements. Each contractor performing work under this contract does not require a security clearance; however, all personnel must be U.S. citizens at the time of proposal submission and must maintain U.S. citizenships for the life of the contract.

1.6.8 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation subpart 42.5. The contracting officer, contracting officer’s representative (COR), and other USG personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the USG of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be supported at no additional cost to the USG.

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1.6.9 Contracting Officer’s Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including USG drawings, designs, specifications; monitor the contractor's performance and notifies both the contracting officer and the contractor of any deficiencies;

coordinate availability of any government-furnished property (GFP), and provide site entry of contractor personnel visiting Rivanna Station (if necessary). A designation letter that sets forth COR responsibilities and limitations shall be provided to the contractor. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.10 Key Personnel. The follow persons are considered key personnel by the government: program coordinator and alternate program coordinator. The name of the program coordinator and his/her alternate who shall act for the contractor when the program coordinator is absent shall be designated in writing to the KO. The program coordinator and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The program coordinator and alternate shall be available between 0900 to 1500, Monday thru Friday except Federal holidays or when the USG facility is closed for administrative reasons. All contractor changes to key personnel must be provided to the KO within five (5) business days. Qualifications for key personnel are as follows:

• The program coordinator and his/her alternate shall be bona fide professors with accredited universities and have PhDs.

• Each key person shall (a) be an established scholar with at least two years’ history of collaborative work in academia; (b) shall have published at least one peer-reviewed paper; and (c) shall have published on/have academic experience in one of the following areas: military history, military doctrine, political violence, terrorism, insurgencies, military strategy, security studies, warfare, or technologies associated with these topics.

• Military experience or a history working in/with the DoD or Intelligence Community (IC) is preferred.

1.6.10.1 Program Management. The program coordinator shall submit a monthly status report (MSR) to the COR by the 10th day of each month. The contractor shall report funding expenditures for the preceding month, the cumulative funding expenditures, and the remaining funds available to execute additional analytic outreach expert engagements and off-site events. The MSR shall also identify completed engagements for the month and scheduled events for the next month (if any). Finally, the MSR shall identify any risks or issues that may impact successful program performance.

Deliverable: CDRL A002–Monthly Status Report (MSR)

1.6.10.2 Constraints. Under no circumstances shall the program coordinator or his/her alternate schedule or support an analytic outreach expert engagement or off-site event in the absence of contract funding. Contract funding may only be applied via a contract modification issued by an authorized contracting officer (KO).

1.6.11 Travel. The contractor is responsible for compensating all travel expenses for experts located outside the Charlottesville, Virginia, commuting area. Moreover, the contractor shall manage the logistics and shipping of any training aids employed by experts presenting at analytic outreach engagements.

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PART 2: DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS

2.1.1 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the USG appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6 KEY PERSONNEL. Contractor personnel who are considered essential to the successful performance of the work hereunder and are identified in the PWS as key personnel.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of USG property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The USG does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

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2.2. ACRONYMS

ACOR Alternate Contracting Officer’s Representative COR Contracting Officer’s Representative DOD Department of Defense EO Executive Order FAR Federal Acquisition Regulation IC Intelligence Community KO Contracting Officer NGIC National Ground Intelligence Center OPSEC Operational Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SAFE Secure Access File Exchange (SAFE) SOP Standard Operating Procedure TE Technical Exhibit USG U.S. Government

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PART 3: GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT-FURNISHED ITEMS AND SERVICES

3.1 Services. The COR will engage the contractor’s program coordinator to identify analytic outreach topics of interest and schedule appropriate engagement sessions at the contactor’s facilities.

3.2 Facilities. Occasionally, the USG may request the contractor support an engagement session on Rivanna Station in Charlottesville, Virginia. In any such instance, the COR will coordinate each visitor request, provide site access information, and ensure USG-provided streaming/transcription services are provided for the event.

3.3 Equipment and Materials: N/A.

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PART 4: CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General. The contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facilities. The contractor shall provide adequate facilities to support engagement sessions for NGIC personnel and IC-partner attendees. Facilities shall be appropriate for the attendees expected and shall be outfitted with the appropriate number of tables, desks, and chairs necessary to support the event. Streaming services, Wi-Fi capability, and digital media transferred through digital means.

4.3 Equipment and Materials. The contractor shall provide all presentation equipment, audio/visual equipment, media lighting, video cameras, hosting/streaming services, Wi-Fi capability, and any computers required to facilitate engagements at its facility.

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PART 5: SPECIFIC TASKS

5. Specific Tasks

5.1 Basic Services. The contractor shall be an accredited four-year university and provide facilities, subject matter experts, and ancillary support services required to conduct analytic outreach expert events and off-site engagement opportunities for NGIC.

5.2 Analytic Outreach Experts. The contractor shall seek, develop, and coordinate collaboration between subject matter experts (SMEs) and NGIC in the following subject areas: social/behavioral sciences; military sciences; history; analytic methodologies/critical thinking; foreign languages; cultural studies/culture and societies; international business; science, technology, engineering, and mathematics (STEM); technical equipment analysis; terrorism; insurgencies; weapons of mass destruction (WMD); infrastructure/civil engineering; architecture; strategic planning; big data analytics; data visualization; website development;

and analytics.

The COR will request the contractor provide experts on a specific topic/problem set for an estimated audience size (e.g., <20 attendees, <50 attendees). See Technical Exhibit 4 for topics covered in past events. Within five days after the COR’s request, the contractor shall identify (1) an SME on the topic and

(2) available engagement opportunity(ies) the SME offers (e.g., expert-led seminars and workshops).1 Within 10 days thereafter, the contractor shall provide multiple engagement dates (i.e., at least three) from which NGIC may choose to schedule a final event at the contractor’s facility. Facility requirements are identified in 5.3.1.

5.3 Engagement Facilities. The contractor shall provide safe and professional spaces for USG personnel to meet for analytic outreach expert engagements and NGIC off-site engagements as below defined:

5.3.1 Analytic Outreach Expert Engagements. The contractor shall host analytic outreach expert engagements at its facilities located within 20 miles of Rivanna Station in Charlottesville, VA. As the topics and contents dictate, event durations may last a few hours or up to five, eight-hour days.

The contractor’s location shall provide adequate seating for planned attendees, as well as necessary tables, work desks, computers, and audio/visual equipment to support the event. The contactor shall have on-site technical support to resolve any technological problems immediately (e.g., computer/presentation issues, Wi-fi access, audio, lighting). Finally, the contractor’s facility shall have adequate parking to support event commuters.

5.3.1.1 Media Services. For all analytic outreach engagement sessions held, the contractor shall provide streaming and digital recording services. The digital recording(s) shall be transferred to NGIC via DoD SAFE within five business days after engagement conclusion.

Deliverable: CDRL A003–Analytic Outreach Session Video Recording

5.3.1.2 Transcription Services. The contractor shall transcribe each recorded analytic outreach engagement into a Microsoft Word or Adobe Portable Document Format (.pdf) file and submit the transcript to the COR via email within five business days after engagement conclusion.

Deliverable: CDRL A004– Analytic Outreach Session Transcript

1 Each SME shall possess a PhD in his/her field of study. If approved by the government, a subject matter expert in a non-academic field may have a baccalaureate or master's degree.

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5.3.2 NGIC Off-site Engagements. In addition to analytic outreach events, the contractor shall host off-site engagements at its facilities located within 20 miles of Rivanna Station in Charlottesville, VA. Event durations may last four or eight hours. The COR will provide 24-hours' notice to schedule each off-site engagement for up to 39 planned attendees. For events with 40-99 attendees, the COR will provide at least 48-hours’ notice. For events with >100 attendees, the COR will provide 72-hours’ notice. In all cases, the contractor’s facility shall be staged with adequate seating, tables, work desks, computer, and audio/visual equipment to support the event. The contactor shall have on-site technical support to resolve any technological problems immediately (e.g., computer/presentation issues, Wi-fi access, audio, lighting).

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PART 6: APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures applicable to this effort.

6.2 The following Army regulation (ARs) is applicable to this PWS. All ARs are available at https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx.

• AR 385–10: THE ARMY SAFETY AND OCCUPATIONAL HEALTH PROGRAM

• AR 530-1: OPERATIONS SECURITY

6.3. The following Intelligence Community Directive (ICD) is applicable to this PWS and is available for review at https://www.dni.gov/index.php/what-we-do/ic-related-menus/ic-related-links/intelligence-community-directives.

• ICD 205 Analytic Outreach https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx https://www.dni.gov/index.php/what-we-do/ic-related-menus/ic-related-links/intelligence-community-directives https://www.dni.gov/index.php/what-we-do/ic-related-menus/ic-related-links/intelligence-community-directives

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Technical Exhibit 1: Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1

Within five business days after the COR request, the contractor shall identify subject matter experts to support analytic outreach engagements.

PWS ¶ 5.2

Compliance with ICD 205 95% success executing expert engagement after identifying need

Customer Input or Feedback

PRS # 2

The contractor shall host full-service analytic outreach expert engagements in accordance with (IAW) specific event constraints (e.g., attendance size, required technologies, adequate IT support).

PWS ¶ 5.3.1

Best commercial practices, AR- 530-1

100% compliance

Customer Input or Feedback

PRS # 3

Within five business days after each event conclusion, the contractor shall deliver to the COR all digital recordings of engagements via DoD SAFE.

PWS ¶ 5.3.1.1

Best commercial practices 100% compliance

100% Inspection

PRS # 4

Within five (5) business days after the end of each analytic outreach session, the contractor shall deliver to the COR an electronic transcript via email or DoD SAFE.

PWS ¶ 5.3.1.2

Best commercial practices

100% compliance

100% Inspection

PRS # 5

The contractor shall provide timely responses to off-site engagement requests and provide adequate staging/support services before/during each event.

PWS ¶ 5.3.2

Best commercial practices, AR- 530-1

95% availability Validated customer complaint

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Technical Exhibit 2: Deliverables Schedule

CDRL Deliverable Frequency # of Copies Medium/Format Submit To A001 Quality

Control Plan

(QCP)

Initial 15 days ACA; updates as req'd

1 MS Word or .pdf document submitted via email

COR

A002 Monthly Status Report (MSR)

Monthly, 10th each month

2 MS Word document submitted via email

COR, KO

A003 Analytic Outreach Session Video Recording

As req'd within five days of each engagement conclusion

1 Digital via DoD Safe COR

A004 Analytic Outreach Session Transcript

As req'd within five days of each engagement conclusion

1 MS Word or .pdf document via email

COR

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Technical Exhibit 3: Estimated Analytic Outreach Experts & Offsite Engagements

Below are analytic outreach expert engagements and off-site events that are estimated for each contract year.

These estimates are provided as contract ceilings and do not reflect quantities the USG is prepared to execute or fund at contract award. Contract funding may only be applied via a contract modification issued by an authorized contracting officer (KO).

ITEM Requirement Estimated Participants/QTY ESTIMATED

ANNUAL QTY

1 Analytic Outreach Expert Engagements including streaming services and post-event digital recordings and transcripts (PWS 5.2 & 5.3)

20 attendees, 2-day events 50 attendees, 1-day event

100 attendees, 1-day event

2 Off-site Events (PWS 5.3.2) 20 attendees, <4 hours

20 attendees, <8 hours 50 attendees, <4 hours 100 attendees, <4 hours

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Technical Exhibit 4: Historic Analytic Outreach Topics

The following topics were addressed in seminars and workshops hosted for NGIC and IC partner agencies.

This data is provided for informational purposes only. Topics are grouped alphabetically in ascending order.

Autonomous Weapons and the Future of War

Combat Motivation and Cohesion Command Structure Theory

Delphi Method Descriptive Analysis

How Refugees Influence Political Attitudes

Impact of Targeting Civilians on Civil War Outcomes in the Post-Cold War Era Informational Causes of War Innovations among Non-state Armed Groups Insurgent Organization and Social Preferences Iranian Revolutionary Guard Corp

Leadership in Battle Lessons from Modern Insurgencies

Militant Alliances Military Culture and Combat Effectiveness Military Inequality Theory Militia Institutionalization and Spoiling Behavior Military Integration After Civil War Modeling Military Capabilities and Conflict

Non-state Subversion Northwest Pakistan

Population Relocation in Counter-insurgency Operations Postwar Armies Power Transition Theory

Rationalist Explanations for War Russia beyond the Periphery

Social Order in Civil War

Taxation and Governance by Armed Groups

Urban Warfare