PWS Amistad Plant Upgrade Electro Mechanical Relays rev.pdf

International Boundary and Water Commission United States and Mexico United States Section Operations and Maintenance Division

International Boundary and Water Commission United States and Mexico United States Section

Front Cover

Performance Work Statement (PWS) Amistad Power Plant

Electro-Mechanical Protective Relays Upgrade Project

Valverde County, Texas

March 07, 2025

USIBWC Amistad Power Plant

Electro-Mechanical Protective Relays Upgrade

March 28, 2025 Performance Work Statement

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

SECTION 1

PROJECT SPECIFIC INFORMATION

1.1 Project Overview

The United States Section of the International Boundary and Water Commission (USIBWC) requires removal, disposal, replacement/upgrades of Electro-Mechanical Protective Relays for Two (2) 30 MW

Hydro Generators, Two (2) 138 KV Power Transformers, and Two (2) Service Stations Transformers as described herein at the Amistad Power Plant located at Texas 349 Spur Del Rio, TX 78540.

1.2 General

This is a non-personnel services Contract to provide an upgrade for all Electro Mechanical Relays as

Improvement Equipment. The Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Such Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.3 Description of Services

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision necessary to perform the work as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.4 Objective

A. The Contractor shall provide an assessment to review and analyze current Electro-Mechanical Relays

Protection for all two (2) Hydro Generators, Two (2) Power Transformers, and Two (2) Station

Services Transformers

B. The Contractor shall provide and install new Electronic Protective Relays best available in the market, based on the Power Plant protection needs and Electric Reliability Council of Texas (ERCOT) and

North American Electric Reliability Regulations (NERC) compliances regulations.

C. The Contractor shall develop a new protection design program based in the new protection Electronic

Relays, Hydro generators, and Power Transformers.

D. The Contractor shall remove, dispose, and replace/upgrade all current Electro-Mechanical Relays as noted below:

1. Hydro Generator #1 – 33 MW/ 13.5 KV Rated

2. Hydro Generator #2 – 33 MW/ 13.5 KV Rated

3. Power Transformer #1 – 15 MVA/ 138 KV Rated

4. Power Transformer #2- 15 MVA/ 138 KV Rated

5. Station Service Transformer Bus 1 13.5/480Volts

6. Station Service Transformer Bus 2 13.5/480Volts

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

E. Provide, Remove, and Install All the electrical wiring required (Direct Current and Alternate Current) to service new Electronic Relays.

F. Create and Upload New Protective Program Settings according to New Electronic Relays. The new digital settings program needs to be created, integrated/uploaded in the new Digital Protective

Electronic Relays.

G. The Contractor is responsible for evaluating the existing systems to determine the presence of lead or asbestos-containing materials, remove contaminated material, and dispose properly. This extra cost shall be included on the final cost for this project.

1.5 Project Location

A. USIBWC Amistad Power Plant is located at Texas 349 Spur., Del Rio, Texas 78540.

B. The work is located completely within the United States but is adjacent to the international border with Mexico.

C. Access to the Amistad Power Plant requires crossing through the United States Port of Entry and complying with proper documentation (passports or other) as required by U.S. Customs and Border

Protection officials.

1.6 Period of Performance

A. The Contractor shall complete this Project within 240 Days after the Contract has been awarded to the Contractor.

1.7 Investigation of Site Conditions

A. The Contractor, as well as their subcontractors are encouraged, but not mandatory to visit Amistad

Power Plant and become fully aware of the existing equipment conditions and known main functions of the equipment required under this Contract. The site visit will be coordinated with the COR and

Amistad Power Plant Superintendent.

B. Submission of a quote shall be conclusive evidence that the Contractor has reviewed, investigated, and acknowledged all items below.

1. Conditions bearing upon transportation, disposal, handling, and storage of materials.

2. The availability of labor, water, electric power, and roads.

3. Uncertainties of weather and similar physical conditions at the site.

4. The conformation and conditions of the ground.

5. The character of equipment and facilities needed preliminary to and during work performance.

C. Submission of a quote shall be conclusive evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quality, and work to be performed, and the quantities of materials to be furnished.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

D. Submission of a quote constitutes agreement that Contractor has provided written notice of all conflicts, errors, ambiguities, and discrepancies discovered in PWS, that responses to these written notices are acceptable to Contractor, and that PWS is enough to indicate and convey understanding of all terms and conditions for performing and furnishing required work.

E. Contractor has the sole responsibility to make such independent investigation and examination as they deem necessary in order to satisfy themselves as to the conditions to be encountered in the performance of work and the quantities required to complete the work in accordance with the PWS.

F. The Government assumes no responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this Contract, unless that understanding, or representation is expressly stated in this Contract.

G. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

1.8 Duty to Inquire

A. Contractor shall review the full PWS.

B. If during review of these items, the Contractor finds discrepancies, omissions, conflicts, defects, errors, or ambiguities, they have a duty to inquire and shall notify the Contracting Officer prior to the question submission deadline as established in the solicitation. The Contractor shall also inquire about items that are unclear or open to interpretation.

C. The Contractor shall take no advantage of any item of which they have a duty to inquire.

1.9 Work Restrictions

A. The Contractor is responsible for conducting business between the hours of 7:00 AM thru 3:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

B. The Contractor may request different working hours and must submit in writing to the Contracting

Officer (CO). The USIBWC may be unable to accommodate different working hours.

1.10 Department of Homeland Security

In any event the staff of the US Department of Homeland Security (DHS, also known as US Customs and

Border Protection or CBP) alerts and directs any field crews to stop work for any security reasons in the area, the Contractor shall consider this as top priority and fully cooperate with the directions of DHS at all times until the security alert is cleared by the DHS. In addition, the Contractor shall contact and coordinate with the CO and Contracting Officer Representative (COR) for any additional steps to be taken during and after the security alert.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

SECTION 2

PROJECT REQUIREMENTS

2.1 General

A. The Contractor shall perform an inspection assessment to review current Electro-Mechanical Relays protection operation system, equipment condition, analyze current drawings, to determine type/brand/model of Electronic Relay required to protect the Generators and Power Transformers.

B. The Contractor shall develop a new program with settings for the New Electronic Relays for

Generators, Transformers, and Service Station Equipment. This program shall be saved in the proper digital format and would be owned by IBWC.

C. The Contractor shall provide to IBWC a digital license to upload/download new settings in the New

Relays.

D. Contractor shall review all available drawings and check all wiring panels to confirm wiring connections points with available current drawings.

E. Contractor shall review all available Electro-Mechanical Relays testing reports information with protection setting points, and understand current protective operation required to protect the

Generators, Transformers and Breakers using New Electronic Relays.

F. This assessment in conjunction with available drawings, and testing reports will help to design protection program and new equipment brand/model required for this project to comply with Power

Plant Protection Needs and ERCOT/NERC Compliances Requirements.

G. This commercial service shall include Removal of current Electro-Mechanical Relays, Engineering and Design of new Electronic Relays for all Two (2) Power Transformers, Two (2) Hydro Generators, and Two (2) Service Station Transformers. All electronic devices, wiring, extra equipment required shall be upgraded with the most efficient appropriate equipment available in the electrical/electronic market and must exceed current equipment response time and protection response.as well.

H. This Upgrade Relays project shall have the following protections for the generators and transformers which includes engineering services and documentation

1. Coordination and protection study, to add and/or document the following protections to the two generators and transformers at Amistad Power plant:

2. Generator Undervoltage Protection (27G)

3. Generator Stator Ground Faul Protection (64S)

4. Generator Negative Sequence Protection (46G)

5. Generator Overexcitation Protection V/Hz (24)

6. Generator Loss of Field Excitation Protection (40)

7. Generator Over/Under Frequency Protection (81OU)

8. Generator In adverted Energization (50/27)

9. Generator Phase Over Voltage Protection(59G)

10. Gen/Transformer Neutral Over Voltage Protection (59GV)

11. Generators Reverse Power Protection (32R)

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

12. Coordination and protection study to add and/or document the following protections to the

Three Generator, Step-up Transformers (, and Step-Down Transformers (Service Station)

13. Ground differential (87GD)

14. Voltage Differential Protection (87G)

15. Gen/Transformer Overexcitation V/Hz (24)

16. Gen/Transformer Ground Over-Current Protection (51N)

17. Over-Current Protection (50/51G)

18. Winding Temperature Protection (49W)

19. Over-Current Protection Voltage Controlled (51GV)

20. Out of Step Protection (78 (21G1&21G2&21GX))

21. Transformers Phase Distance Protection (21Z)

22. Transformers Neutral-Over Current Protection (51TN)

23. Transformer Directional Ground Over Current Protection (67NT)

I. Protection relays setting calculations files and logic diagrams shall be created/saved electronically and provided/owned to IBWC.

J. Coordination Study and documentation required by NERC/ERCOT must be saved and provided/owned electronically to IBWC.

K. Startup, Commissioning, and Operations training of new Electronic Relays Protection System shall be provided by Contractor.

L. New Panels required to mount New Electronic Relays shall similar or better quality of current steele panels.

M. A complete set of initial design submittals, with the as-built drawings and updated Amistad Power

Plant Electrical One-Line Relays Protection Diagram Drawing Electronically and PDF Format shall be provided by the Contractor and reviewed/approved by Amistad Plant Superintendent and Electrical

Engineer.

N. (If Necessary) The Contractor shall provide and run any electrical signal wire, disconnect blades, and associate equipment required to communicate New Electronic Relays with Potential Transformers

(PT’s) and Current Transformers (CT’s).

O. The Contractor shall submit new equipment specifications and drawings for initial review and approval prior to purchase the new Electronic Relays.

P. The Contractor shall provide detailed cost breakdown in CLINS which includes all equipment, supplies, programming, testing and service installation.

Q. The Contractor is responsible to evaluate/inspect current wiring and equipment to determine presence of lead or asbestos-containing materials, remove contaminated material, and dispose properly. This task cost shall be included with the final submittal Quote/Cost for this project.

R. Contractor shall provide training to power plant personnel on the operation and maintenance of New

Electronic Relays.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

S. The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by Power

Plant Personnel.

T. Conduct a Safety Meeting with all the personnel involved in the project and Power Plant Personnel prior to starting the project. In addition, daily safety meetings shall be conducted at the start of each work day.

2.2 Clean-Up and Disposal of Waste Materials

A. The Contractor shall be responsible for the cleanup and disposal of waste materials and rubbish from the site, field office(s), and staging area(s).

B. The Contractor is responsible to include in the QUOTE/BID cost to evaluate the presence of lead or asbestos-containing materials, remove contaminated material, and dispose properly.

C. The Contractor shall provide a finding report to the COR to include a plan for handling and proper disposal of lead and/or asbestos-containing materials prior to the removal of the existing systems.

D. The disposal of waste materials and rubbish shall be in accordance with applicable Federal, state, and local laws and regulations and with the requirements in this Contract. Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply.

1. All waste unless otherwise noted in these specifications shall be disposed of at a licensed landfill or waste disposal facility.

2. Recyclables

a. The Contractor shall dispose of recyclable and reusable products through waste disposal only as a last option.

b. Scrap metal shall be donated or sold to scrap dealers or recycle centers whenever possible.

E. No excess materials shall be deposited within Government property, unless compliance confirmed by the Government.

F. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, shall remove all temporary facilities, including, buildings, unused materials, concrete forms, and other like materials, which are not a part of the permanent work.

2.3 Testing and Training

The Contractor shall install/program/test the new Electronic Relays and provide training to power plant personnel at project completion prior to project acceptance.

A. Prior to Contract closeout, the Contractor shall provide a comprehensive project-specific Government personnel training program for the systems and equipment designed and installed under this Contract.

B. When operating procedures are not detailed in owner’s manuals, the Contractor shall write SOPs.

These SOPs shall be available prior to the scheduled training provided below.

a. The Contractor shall furnish factory-trained representatives as required to conduct training sessions on the operation and maintenance of constructed works. The trainers shall be

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade qualified in providing all required training and have expert knowledge of all aspects of the operation and maintenance of their systems and associated components.

b. The Contractor shall furnish all necessary training materials and furnish each student with a detailed and comprehensive manual covering all course subjects.

c. Training materials shall become the property of the Government after completion of the training.

d. Attendance at this training course will not exceed twelve (12) Government personnel. The training sessions shall be conducted at the Falcon Power Plant Office / worksite or at a

Government provided classroom.

e. The training course length will be approved by the COR. The classes shall be conducted during regular working hours of 7:00 AM to 4:30 PM, Monday through Thursday and shall exclude Government holidays.

C. The selected time for training will be scheduled shortly after completion of the Amistad Power Plant

Electro-Mechanical Relays Upgrade but will be before the final walk-through inspection. The

Government will coordinate with the Contractor to schedule this training.

D. The Contractor shall submit to the COR a Training Program Structure with the components listed below:

a. Basis of system design, operational requirements, and criteria.

b. Documentation and use of O&M Manuals.

c. Relevant health and safety issues.

d. Emergencies, including warnings, trouble indications, shutdown and special operating instructions.

e. Operations - Start-up, normal operation, shutdown, unoccupied operation, seasonal changeover, manual operation, controls set-up and programming, troubleshooting, and alarms.

f. Adjustments.

g. Troubleshooting.

h. Maintenance as well as special maintenance and replacement sources.

i. Repairs, including diagnostic instructions, disassembly, and instructions for identifying parts and components.

E. If, at the end of the training course, there are questions from trainees that remain unresolved, the instructor shall send the answers, in writing, to the COR for transmittal to the trainees.

F. Ensure that each attendee at each training session signs a class roster daily to confirm Government participation in the training.

2.4 Warranty

A. Warranties shall be provided in accordance with FAR 52.212-4(o).

B. The Contractor shall warrant that work performed under this PWS conforms to the Contract requirements and is free of any defect in equipment, material, or workmanship performed by the

Contractor or any subcontractor or supplier at any tier for a period of at least one (1) year.

1. The Contractor is responsible for providing warranties on items when the manufacturer's warranty is less than the time indicated in Paragraph 2.1C or when the manufacturer's warranty does not cover full repair and/or replacement as appropriate.

C. The Contractor shall obtain warranties from responsible subcontractors, suppliers, and manufacturers, within sixty (60) days after completion of the applicable item of work, but no later than the date of warranty commencement.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

D. Starting date of warranty is date of date of Government acceptance of the work.

E. A warranty requires that if a warranted item fails to meet Contract requirements, it shall be repaired, replaced, or have other remedial actions taken to bring the item into compliance with the Contract requirements. Any item damaged due to failure or malfunction of item warranted under this Contract shall be repaired or replaced at no cost to the Government.

F. The Contractor shall supply the CO with a telephone number, mailing address, email address, and contact name for the point of contact for any required warranty work.

SECTION 3

EXISTING CONDITIONS

3.1 General

A. Existing Electro-Mechanicals Relays have been in service for more than 40 years, and equipment needs to be replaced due to malfunctions and safety issues. This equipment is very important to daily power generation on the Amistad Power Plant. There have been instances where current Electro-

Mechanical Protective Relays don’t work properly/safe and required to be cleaned and calibrated to work functionally and protect the Hydro-Generators and Transformers. Without any upgrade for the last 40 years current Electro-Mechanical Relays are affecting Amistad Power Plant daily operations.

Not upgrading the current Electro-Mechanical Relays will affect protection Breakers, Hydro-

Generators, Power Transformers and represent a safety hazard for employees.

3.2 Government Furnished Utilities

A. The Government will not be furnishing any utilities for this project including, but not limited to electricity, telephone, sewer, and natural gas.

3.3 Use of Government Land

A. USIBWC property is available for use as the Contractor's staging and/or storage areas, subject to the approval of the COR. The Contractor shall preserve and protect existing features, trees, and vegetation to the maximum extent practicable.

B. Housing for Contractor personnel will not be permitted on Government land.

3.4 Hazardous Materials

A. The Contractor is responsible for evaluating the existing systems to determine the presence of lead or asbestos-containing materials.

B. The Contractor shall provide a finding report to the COR to include a plan for handling and proper disposal of lead and/or asbestos-containing materials prior to the removal of the existing systems.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

SECTION 4

QUALITY REQUIREMENTS

4.1 Product Common Requirements

A. Materials Certification

The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.

1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a -

10d).

B. Source Control

1. The Contractor shall use only materials that meet the Contract requirements.

2. Unless otherwise specified or compliance confirmed, the Contractor shall use new materials for the work. Material can be reused onsite upon written approval of COR.

3. All materials installed shall be free of defects.

4. The Contractor shall secure the Government’s compliance confirmation of the proposed source of materials to be used before their delivery.

C. Quality Control / Quality Assurance of Materials

1. Source Limitations

To the greatest extent possible for each item of work, the Contractor shall provide materials of a singular generic kind from a single source.

2. Compatibility of Options

Where more than one choice is available as options for Contractor's selection of a product, material, or equipment, the Contractor shall select an option which is compatible with other products, materials, or equipment. Compatibility is a basic general requirement of product, material, and equipment selections.

3. Field Measurements

Verify field measurements, lines, grades, locations, and details at the jobsite prior to fabrication.

It shall be the Contractor's responsibility to conform to and satisfy actual field conditions, for accuracy of dimensions, proper fit, and for adequacy of use intended.

4. The Contractor shall correct or remove materials that fail to meet Contract requirements or that do not produce satisfactory results. The Contractor shall reimburse the Government for cost incurred if additional quality assurance sampling and testing is required by a change of source.

5. Materials not meeting Contract requirements will be rejected, unless the Government approves corrective actions in writing. Upon rejection, the Contractor shall immediately remove and replace rejected materials. Should the Contractor fail to comply with the removal of rejected materials, the Government may remove and replace defective material and the cost of testing, removal, and replacement will be deducted from the Contractor’s final payment.

D. Hazardous Materials

The Contractor shall use materials that are free of hazardous materials. The Contractor shall notify the Government immediately when a visual observation or odor indicates that materials in required material sources or on sites owned or controlled by the Government may contain hazardous materials.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

E. Surplus Materials

1. IBWC shall take ownership of surplus materials unless otherwise indicated in the Contract documents.

2. The Contractor shall remove and dispose of materials in accordance with Paragraph 0 If requested or otherwise noted in these specifications, the Contractor shall provide an appropriate level of documentation to verify proper disposal.

F. Storage and Protection

1. Designate receiving/storage areas for incoming products so that they are delivered according to installation schedule and placed convenient to work area to minimize waste due to excessive materials handling and misapplication.

2. Store and protect products in accordance with manufacturers' instructions.

3. Store with seals and labels intact and legible.

4. Prevent contact with material that may cause corrosion, discoloration, or staining.

5. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage.

6. The Contractor shall store and handle materials to preserve their quality and fitness for the work and shall store materials so that they can be easily inspected and retested. When required by the

Government, the Contractor shall protect the material with cover, on wooden platforms, or on other hard, clean surfaces as necessary.

SECTION 5

DELIVERABLES

5.1 General

A. Deliverables include, but are not limited to:

1. Project Schedule

a. Project Schedule is to be delivered to COR within fourteen (14) Calendar Days of contract awarded.

2. Licenses and Certifications

a. The Contractor shall submit all Licenses and Certifications of electricians and installers.

3. Electronic Relays Improvements Equipment and Designs

a. All pre-engineering designs shall be approved by Power Plant Superintendent and Power

Plant Electrical Engineer prior the Contractor send the new design for construction/manufacture/purchase.

4. Installation Procedure Plan

a. The Contractor shall provide a procedure to remove and install new equipment to avoid disturbing Amistad Power Plant daily operations.

5. Material and equipment certifications

6. Product submittals

7. Safety documents

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

SECTION 6

PROJECT COORDINATION & ADMINISTRATION

6.1 General

A. The Contractor shall provide all materials, equipment, labor, and services required by this

Performance Work Statement to perform the work for the Contract sum and within the Contract period of performance.

B. The Contractor shall be responsible for ensuring that all its suppliers, manufactures and subcontractors have reviewed all applicable documents relative to their work. The Contractor shall provide all labor, material, equipment, and services not provided by the Contractor’s suppliers, manufacturers, fabricators, and/or subcontractors.

6.2 Security

The Contractor is responsible for securing the work site, equipment, and materials from vandalism and theft.

6.3 Safety

A. The Contractor is solely responsible for worksite safety while performing work or inspections on

Government property. The Contractor shall implement a safety program that protects the lives and health of personnel in the project area, prevents damage to property, and avoids work interruptions.

B. The Contractor is responsible for being cognizant of and ensuring compliance with the requirements set forth. Such responsibility shall apply to both the Contractor’s operations and those of the

Contractor’s subcontractors.

C. The Contractor shall comply with all provisions of all applicable regulations of the Occupational

Safety and Health Administration (OSHA), 29 CFR 1910, Occupational Safety and Health Standards, and 29 CFR 1926, Construction Standards.

1. The OSHA 29 CFR 1910 and 29 CFR 1926 can be accessed at http://www.osha.gov or http://www.gpo.gov/fdsys/.

D. The Contractor’s personnel shall be required to use appropriate personal protective equipment such as, but not limited to hard hats, safety goggles, welding shields, face shields, protective footwear, protective gloves, and hearing protection.

E. The Contractor shall perform daily housekeeping. The Government will not provide trash dumpsters.

http://www.osha.gov/ http://www.gpo.gov/fdsys/

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

SECTION 7

PROJECT MEETINGS

7.1 General

A. The Contractor, the COR, or the CO may schedule project meetings at any time.

B. When USIBWC schedules a meeting, the COR shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The COR shall prepare the meeting agenda and distribute to all invited attendees.

C. When the Contractor schedules a meeting, the Contractor shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The Contractor shall prepare the meeting agenda and distribute to all invited attendees.

D. The following meetings are anticipated, and the Contractor shall identify them in the Schedule:

1. Kickoff Meeting

2. Progress Meetings

7.2 Kickoff Meeting

A. After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff

Meeting. The meeting shall take place prior to the beginning of any Contract work.

B. The purpose of the meeting is to introduce project personnel and to review responsibilities and procedures.

C. The Contractor shall reach an understanding with the Government regarding the project requirements as stated is this Performance Work Statement. This understanding shall be documented in writing and approved by the CO after the Kickoff Meeting.

D. Attendees include, but are not limited to:

1. Contractor's Project Manager

2. CO

3. COR

4. Falcon Power Plant Representative & Electrical Engineer

5. It is recommended that Contractor's engineers, inspectors, subcontractors, suppliers, and other concerned parties also attend the conference. The Contractor may invite anyone they wish to this meeting.

6. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

E. Agenda

Discussion of items of significance that could affect the work and project, including the following:

1. Introduction/designation of key personnel and their duties.

2. Review of the current phasing, critical work sequencing, and long-lead items.

3. Review of minimum project requirements.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

4. Review of Job Safety Analysis prepared by Contractor.

5. Review of procedures for handling and processing modifications, RFIs, deliverables, and applications for payment.

6. Preparation of deliverable documents.

7. Use of site.

8. Work restrictions.

9. USIBWC and other's occupancy requirements.

10. Safety and first aid.

11. Security.

12. Maintenance of project site.

13. Working hours.

F. Meeting Minutes

The COR will record the discussions of the meeting and distribute the minutes to all attendees for review prior to finalizing.

7.3 Progress Meetings

A. If needed, the COR will schedule progress meetings once the Contractor has mobilized onsite. The

COR will conduct and issue minutes of the meetings. Meeting minutes will become official Contract correspondence.

B. The Government may call other meetings on an "as needed" basis.

C. The purpose of these meetings shall be to analyze the progress of the work, resolve conflicts, and in general coordinate the operation of all organizations active at the project site.

SECTION 8

PROJECT SCHEDULE

8.1 Description / Purpose

A. The Contractor shall prepare a project schedule which shall reflect completion of all work under this

Performance Work Statement.

B. Project schedule submittal shall include an electronic pdf file.

1. All abbreviations shall be defined.

2. Each project schedule shall show a revision date.

C. Baseline Schedule Preparation

Prepare a list of all activities required to complete the work. The baseline schedule shall include all planned work activities and sequences and show Contract completion within the number of calendar days specified in the Contract.

a. Activities

Prepare a list of all activities required to complete the work. Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

b. Time Frame

Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

SECTION 9

REGULATORY REQUIREMENTS

9.1 Contractor's Responsibility

A. It is the Contractor’s responsibility to perform work in compliance with all applicable requirements of federal, state, and local laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined in 9.4 below.

B. It shall be the responsibility of the Contractor to acquire copies of all applicable codes, regulations, and standards for ready reference.

C. In instances where requirements are in conflict, the stricter standard shall apply.

D. All inspections, observations, or tests required for code compliance are the responsibility of the

Contractor.

9.2 Permits

A. Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities.

The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on of this project.

B. The Contractor shall be responsible for and shall give and maintain all notices required by applicable regulations, laws, or permitting authorities pertaining to work on of this project.

9.3 Dates

A. For all related standards and regulatory requirements in this document, the version, edition, or year shown indicates the governing version.

B. All Public Laws, Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Executive Orders (EOs), Management Policies, Government Directives, Government Standards, refer to the original document as well as any subsequent amendments, corrections, and/or additions.

1. The latest amendments, corrections and additions are to be assumed applicable in the same way as the document itself.

2. The version in effect as of the issuing date of the Solicitation for this project governs unless the law, regulation, order, policy, directive, or standard is updated with a retroactive clause.

9.4 Summary of Regulatory Documents and Agencies

Regulatory requirements applicable to this project are listed below.

A. Institute of Electrical and Electronics Engineers (IEEE)

1. 2017 National Electrical Safety Code (NESC)

B. National Fire Protection Association (NFPA)

1. NFPA 70-2017 Standard for Electrical Safety in the workplace (also known as the National

Electrical Code [NEC]), with Errata through 70-17-4 and TIA through 17-4

USIBWC Solicitation Electro-Mechanical Protective Relays Upgrade

C. Occupational Safety and Health Administration (OSHA)

1. Occupational Safety and Health Standards (29 CFR 1910)

a. https://www.osha.gov/law-regs.html

2. Construction Standards (29 CFR 1926)

a. https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS& p_toc_level=1&p_keyvalue=Construction

D. Public Laws and Acts

All Public Laws and Acts can be found at http://www.gpo.gov/fdsys/

1. Buy American Act [41 USC 10a - 10d]

2. National Environmental Policy Act (NEPA) [42 USC 4321-4347]

3. Resource Conservation and Recovery Act (RCRA)

4. Solid Waste Disposal Act

5. Toxic Substance Control Act

E. State of Texas

1. Texas Engineering Practice Act and Rules Concerning the Practice of Engineering and

Professional Engineering Licensure

a. http://www.tbpe.state.tx.us/downloads/law&rules.pdf

SECTION 10

MEASUREMENTS AND PAYMENTS

10.1 USIBWC Payment Processing

A. The Contractor shall submit invoices via the Invoice Processing Platform (IPP) System. Further information on IPP will be provided at time of award.

B. The invoice for this Contract shall not be combined with any other work or other Contracts; it shall be for this Contract only.

10.2 Invoices

A. USIBWC Payment Processing

B. A. The Contractor shall submit an electronic invoice pursuant to FAR 5.212-4(g) to be processed via the IPP system at www.ipp.gov. B. A copy of the invoice shall be emailed to the CO and COR concurrently.

C. C. The invoice for this Contract shall not be combined with any other work or other Contracts; it shall be for this Contract only.

--End of Performance Work Statement-https://www.osha.gov/law-regs.html https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction http://www.gpo.gov/fdsys/ http://www.tbpe.state.tx.us/downloads/law&rules.pdf