PWS AIR SHOW TABLES TENTS.docx

PERFORMANCE WORK STATEMENT

FOR

DELIVERY, SETUP, AND REMOVAL OF

EVENT TENTS AND TABLES FOR LANGLEY AFB AIRSHOW

AIR POWER OVER HAMPTON ROADS 5-7 MAY 2023

SOLICITATION NO. FA480023QA002

27 March 2023

PERFORMANCE WORK STATEMENT LANGLEY AFB, VA

AIR SHOW TENTS/TABLES RENTAL

1.0 SCOPE OF WORK: This contract is for Airshow tents and tables rental on approximately 4 May 2023 to include delivery, setup, teardown and removal. Teardown and removal of tents, tables and chairs could start as early as approximately 5:30pm on 7 May but must be completed by 8 May 2022, 2:00pm. The contractor is to provide these services in a manner that will ensure the safety and general wellbeing of Airshow attendees. The contractor shall provide all personnel, equipment, tools, materials, supervision, licenses, quality control, and other items and services necessary to complete this contract. Contractor shall comply with all federal, state, and local laws and regulations.

2.0 HOURS OF OPERATION: All event tents, tables and chairs will be delivered and installed at predetermined locations at Langley AFB on approximately 4 May 2023 between the hours of 7:30am and 2:00pm. Following the event, the tents and tables will be removed between the hours of 7:30am and 2:00pm by 8 May 2023. Any deviations from this schedule will be coordinated with the Contracting Officer.

3.0 LOCATION: All work on this contract shall be performed on Langley AFB, VA 23665.

4.0 DESCRIPTION OF WORK: Langley AFB Airshow 2023, event tents and tables will be delivered to and installed at pre-designated locations on the airshow flight line (concrete surface) on 4 May 2023. Following the Airshow event, all tents, tables, and associated appurtenances will be disassembled and removed by 8 May 2023. The equipment used and the method for anchoring tents for setup must not damage the airfield or taxiways in any manner. Any ballast weighted anchoring system used by the contractor for the tent setup must be of the proper design and weight to maintain the integrity of the erected tents in heavy wind conditions. Any ballast weights used must be covered to provide a professional appearance. Any damage to the airfield or taxiways will be repaired at the expense of the contractor. It is the contractor’s responsibility to ensure all items installed comprise of a complete and usable system for the duration of the airshow. See the deliverables table below with sizes/details of tents and other equipment requested.

Note: A map will be provided showing where to setup the tents according to size and type of tent. Additionally, the map will provide location and quantity of associated tables and chairs for setup.

5.0 EQUIPMENT: The contractor shall provide all equipment and supplies required to complete the work. Expendable items provided to the contractor by the Government due to poor planning of stock will be reimbursed to the Government by means of a deduction in the final billing using local market value. The Government reserves the right to deduct all costs associated with those units deemed nonfunctional during the Langley AFB Airshow 2023.

6.0 VEHICLES: The contractor shall provide all vehicles necessary to complete this contract. The contractor shall be able to transport all equipment, materials, supplies, and personnel to and from the job site to perform the required services.

7.0 WORKING CONDITIONS: The contractor shall comply with all federal, state, and local laws pertaining to safety and fire codes.

8.0 CONTRACTOR EMPLOYEES: The contractor’s foreman or representative(s) shall present a neat appearance and shall have the capability of speaking and understanding the English language. The Contractor shall identify an employee who has the authority to act on all contractual matters. The employee shall be present and available to be contacted by cellular telephone during the performance of delivery, setup, breakdown and return of the tents. The government point of contact during the Airshow to include setup and teardown will be provided at the time of contract hire. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

9.0 SPECIAL REQUIREMENTS: N/A

10.0 BASE SECURITY REQUIREMENTS: The Contractor’s employees, performing tent and table setup and teardown services within secured areas at Langley AFB, shall be escorted by base personnel. Vehicle registration, proof of insurance, and a valid driver's license must be presented for all vehicles to enter Langley AFB commercial gate and will be escorted from the commercial gate by base personnel to drop off and pickup locations. The Contractor shall make sure all employees have the required training, certifications and comply with all federal, state, and local environmental requirements and/or laws.

11.0 SAFETY: The Contractor shall conform to all safety regulations to include but not limited to the Occupational Safety and Health Administration (OSHA).

DELIVERABLES:

1. Tents/Tables & Misc. Items