PWS - AFTF and SFTF Inspection Services 18AUG2023.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF)

Inspection Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Aircraft Fire Training Facility (ATFT) and Structural Fire Training Facility (SFTF) Inspection Services, as defined in this PWS.

1.1.1 Reserved

1.2 Background: The 119th Wing, North Dakota Air National Guard possesses an Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF) comprised of a Burn Plane and a Smoke Tower that is utilized to conduct training for Emergency Responders (firefighters). The 119th Wing has owned and maintained the Aircraft Fire Training Facility (ATFT) since 2001, and the Structural Fire Training Facility SFTF since 2005. The AFTF was majorly renovated in 2020. To ensure the serviceability of this highly valuable training asset and to prevent deterioration in operational effectiveness, the Aircraft Fire Training Facility (AFTF) and Structural Training Facility (SFTF) are required to be inspected, tested, and maintained on a recurring basis.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and four (4) 12-month option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1630, Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the 119th Wing/North Dakota Air National Guard (NDANG) Regional Training Site, located at 1400 32nd Ave. North, Fargo, North Dakota.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telework is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Reserved

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the KO. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. Reserved

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1. Reserved

1.4.5.1.1 Reserved

1.4.5.1.2 Reserved

1.4.5.1.3 Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.5.1 Reserved

1.4.5.1.6 Reserved

1.4.5.2 For Contractors that do not require a CAC but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). Contractors requiring access to the installation shall submit a completed WG Form 31-18, Application for Work Under DoD Contract at least 7 days prior to any scheduled inspection. A completed WG Form 31-18 shall be completed and submitted by all contractor personnel who will physically enter the installation under contract performance.

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.6.1 Reserved

1.4.5.6.2 Reserved

1.4.5.6.3 Reserved

1.4.5.6.4 Reserved

1.4.5.6.5 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.1.1 Reserved

1.4.6.1.2 Reserved

1.4.6.1.3 Reserved

1.4.6.2 Reserved

1.4.7 Special Qualifications: In the interest of safety, all persons employed in handling Liquefied Petroleum Gases (LPG) shall be trained in proper handling and operating procedures, which the Contractor shall document. All contractor personnel (Inspectors and technicians) shall be trained and certified to perform Propane, Electrical and Structural Steel functionality, integrity, and service life assessments IAW NFPA 58, NFPA 1402, NFPA 1403, NFPA/NEC 70 and applicable agency standards. Contractor personnel shall also possess any certifications required by federal, state and local regulations to perform the work. Copies of these certifications may be required at the discretion of the Contracting Officer prior to contract performance. TO 35E1-2-13-1 requires certain work in this contract to be performed by AFCEC/CXF qualified agencies or personnel. (NOTE: The Government does not provide training to contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO or Government Technical Representative at the conclusion of contract performance.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel

The contractor shall travel to the 119th Wing/North Dakota Air National Guard located at 1400 32nd Ave. North, Fargo, ND 58102 during the performance of this contract.

The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires KO approval and/or authorization by the KO prior to travel arrangements being made.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes apparent that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AFCEC Air Force Civil Engineering Center AFTF Aircraft Fire Training Facility AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CFX Fire Section of the Air Force Civil Engineering Center CM Contract Manager COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) JTR Joint Travel Regulation

KO Contracting Officer NEC National Electric Code NFPA National Fire Protection Agency NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SFTF Structural Fire Training Facility SSN Social Security Number TE Technical Exhibit TO Technical Order USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Reserved

3.3 Reserved

3.4 Reserved

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Description of Services. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, and maintain the Aircraft Fire Training Facility (AFTF), and Structural Training Facility (SFTF) at the North Dakota Air National Guard, Hector Field, Fargo North Dakota in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures, Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, Aircraft Fire Training Facility (AFTF), Operations Manual from Fire and Command and local, state, and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling Liquefied Petroleum Gases (LPG) shall be trained in proper handling and operating procedures, which the Contractor shall document.

5.1 The contractor shall provide Inspection and Preventive Maintenance Services for Air Force Non-Standard Design AFTF. The Contractor shall maintain the constructed aircraft LP-Gas trainer at the Regional Training Site (RTS) located at the 119th Wing/North Dakota Air National Guard. The Contractor shall perform all required inspections, and preventive maintenance in accordance TO 35El -2-13-1, this Performance Work Statement (PWS), National Fire Protection Association (NFPA) Standards, and commercial standards along with USAF AFTF Inspection & Testing requirements. The inspections shall be in accordance with Table 1 WP 006 and Table 3 WP 007 of the T.O. The contractor shall maintain the AFTF by scheduling and conducting two (2) semi-annual inspections in conjunction with winterization/de-winterization activities. The contractor shall provide a written report of the conditions found during the inspection. The contractor shall provide a written cost estimate to repair/replace all items identified as discrepancies and submit to the Contracting Officer (CO) or designated representative (names provided after award).

5.1 1. The contractor (Inspectors and technicians) will be trained and certified to perform Propane, Electrical and Structural Steel functionality, integrity, and service life assessments IAW NFPA 58, NFPA 1402, NFPA 1403, NFPA/NEC 70 and applicable agency standards. Additionally, Inspections and Maintenance services are required to provide a comprehensive report of existing conditions as compared to NFPA, agency and applicable standards with an associated certificate of compliance or detailed repair recommendation. The contractor shall comply with manufacturer’s recommendations and procedures, Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions and Aircraft Fire Training Facility (AFTF), Operations Manual from Fire and Command, and local, state, and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling Liquefied Petroleum Gases (LPG) shall be trained in proper handling and operating procedures, which the Contractor shall document.

5.1.2 Scheduling.

• The Contractor shall submit an initial inspection and preventative maintenance schedule to the Government technical representative and KO within ten (10) days after contract award. The Contractor shall coordinate and schedule actual inspection and maintenance dates/times with the Government technical representative at NDANG to prevent conflicts with on-going missions or exercise.

5.1.3 Operational Check.

• The Government, as part of the initial scheduling process, will conduct a complete "operational check'' of each trainer and provide the results to the Contractor at least two weeks before the Contractor is scheduled to arrive on-site. Purpose of this self-inspection is to advise Contractor of any pending deficiencies.

5.1.4 Reports.

• The Contractor shall submit a complete report of all inspections, maintenance and servicing accomplished to the Government technical representative and KO within ten (10) days of inspection. The reports shall include a record of conditions found, discrepancies needing repairs, repairs accomplished, recharging, and all replacement parts used. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

5.1.5 Telephone and On-line Technical Support.

• The Contractor shall provide 24/7 toll-free telephone and online support to facilitate simple troubleshooting and operator maintenance.

5.1.6 Materials and Equipment.

• The Contractor shall provide all the specialized tools and testing equipment to accomplish maintenance and testing as required.

5.1.7 Travel.

• The contractor is responsible for mobilization/demobilization for scheduled repairs to and from all individual facilities including all shipping, delivery of materials, loading and off-loading of materials, tools, and necessary equipment to perform the required activities to accomplish the performance work statement.

The Contractor shall price the Travel line item at the full crew rate, not per person.

5.1.8 Environmental Controls.

• The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

5.1.9 Safety.

• LP-Gases used in the facility are potentially explosive. The Fire Emergency Services training ground is a nonsmoking area. Personnel shall practice proper grounding procedures in accordance with the National Electric Code. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

5.2. Annual Inspection and Maintenance of the Aircraft Fire Training Facility (AFTF)

5.2.1 Primary Electrical Systems to include but not limited to:

• 20A Igniter circuit

• 20A control stand Power

• 20A 240V Ventilation Fan

• Igniter circuit #2

• Igniter circuit #3

• 25A 240V Main compressor

5.2.2 Drain System to include but not limited to:

• Two 25” Drains located on both sides of the wings

• The Weir Gates. (Additionally, these gates must be removed for winterization)

• The P-trap

5.2.3 Pneumatic System to include but not limited to: (There are two Systems, first floor of the control towner and under the mock-up.)

• Compressor

• Air Dryer

• Oil mister

• Propane Pneumatic System

5.2.4 Water Distribution System to include but not limited to:

• City supplied water valve

• Water supply pump

• Burn pit flood

• Fuselage Sprinkler

• Water jacket cooling system

• The mock-up trainer cooling water jackets located at the:

o Mock-up Cargo o Outboard engine o Inboard engine o High tale

• Primary Manifold valves

5.2.5 Propane System to include but not limited to:

• Pressure vessel

• Fill Station o Liquid line o Vapor line

• Transition Vault and Valve

• Propane heater

• Distribution manifold

• Supply points

• Control stand switches

• Pneumatically operated valve

• Five-layer safety system o Control stand switch o E-stops

▪ Control stand Estop

▪ Deadman’s Switch

▪ Remtron remote E-stop

• Isolation valves (Snappy Joe)

• Scene control valves

• High pressure valves

5.2.6 Control System to include but not limited to:

• Control stand

• E-stops

• Associated valves

• Remtron remotes

• Deadman’s foot switch

5.3 Major repair of the Aircraft Fire Training Facility (AFTF)

5.3.1 Major Repair. The Contractor shall report any major maintenance needed or major problems as soon as they are discovered to the Government technical representative. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping. Any abnormal movement by environmental causes, such as floods that may impair the serviceability of a pipeline, tank or system controls. Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency.

5.4 Winterization on AFTF

The Contractor shall perform winterization services in accordance with TO 35El -2-13-l, to occur between the 20th and 29th of September, or as soon as reasonably possible with consideration given to the onset of the Winter season in the northern tier of the United States. The Contractor shall schedule the maintenance with the Government technical representative at least two weeks prior to anticipated maintenance.

Refer to the winterization and de-winterization requirements in Technical Exhibit 2.

All water lines must be free of water.

All propane fuel valve must be closed and remaining fuel in the lines must be “burnt off”.

5.5 De-winterization on AFTF

The Contractor shall perform de-winterization services in accordance with TO 35E 1-2- 13-1, to occur between the 15th of April and the 1st of May, or at the discretion of the Government technical representative with consideration given to seasonal weather conditions in the northern tier of the United States. The Contractor shall schedule the maintenance with the Government technical representative at least two weeks prior to anticipated maintenance.

Refer to the winterization and de-winterization requirements in Technical Exhibit 2.

All water lines inspected for leaks.

All fuel lines inspected for leaks.

Perform operational check.

5.6 Structural Fire Training Facility

5.6.1 The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, and maintain the Structural Training Facility at Hector field Air National Guard base in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. Additionally, Inspections and Maintenance services are required to provide a comprehensive report of existing conditions as compared to NFPA, agency and applicable standards with an associated certificate of compliance or detailed repair recommendation.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) Mandatory https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020)

Mandatory http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 Mandatory http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 Mandatory https://www.esd.whs.mil/Directives/issuances/dodm/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 Mandatory https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019

Advisory https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 Advisory https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

Advisory https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016)

Advisory https://www.esd.whs.mil/Directives/issuances/dodm/

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017)

Mandatory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 Mandatory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/

AFMAN 31-113

Security Forces Standards and

Procedures

03/05/2013 Change 1:

12/02/2015

Mandatory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

TO 35E1-2-13-1

Operation and Maintenance

Instructions Aircraft Fire Training Facility

06/25/2013 Mandatory Website Not Available

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020)

Mandatory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

119th WG Form 31-18 NDANG Application for Work

Under DoD Contract

11/17/2018 N/A – Hard Copy/Electronic Only

TECHNICAL EXHIBIT 1

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.2 WG Form 31-18, Application for Work Under DoD

Contract

Return at a minimum of 7 days prior to any scheduled inspection (all contractors).

1 Electronic Government Technical

Representative

1.4.7 Special

Qualifications - Certification to perform Propane, Electrical and

Structural Steel functionality, integrity, and service life assessments IAW

NFPA 58, NFPA

1402, NFPA 1403,

NFPA/NEC 70.

Prior to Contract Award 1 Electronic KO

1.4.9 Contract Manager – Must be identified in

writing.

Prior to Contract Award 1 Hard Copy or Electronic

KO

1.4.10.1 Identification Media

Return at the conclusion of contract performance.

Original(s) Hard Copy KO or Government Technical

Representative

5.1.2 Scheduling

The Contractor shall submit an initial inspection and preventative maintenance schedule to the Government technical representative and

KO within ten (10) days after contract award.

1 Hard Copy or Electronic

KO and Government

Technical Representative

5.1.4 Reports

Return within ten (10) days of inspection

1 Hard Copy or Electronic

KO and Government

Technical Representative

TECHNICAL EXHIBIT 2

Winterization and De-Winterization (Start Up) Requirements

1. WINTERIZATION REQUIREMENTS (FALL INSPECTION):

a. Flush burn area for not less than one hour.

b. Exercise, service and lubricate all valves for the water system.

c. Open the burn area drain valve (Figure 1), weir drain valve, water manifold drain valve, trench drain valve and fire department connection. These valves must remain open to drain for not less than 72 hours.

d. Introduce a minimum of 90 CFM of compressed air into the water system to blow out all water lines. Maintain air until all moisture is out of lines to keep from freezing for the winter.

e. Verify that the water conservation pond pump has a minimum of three feet of water for cover or remove water pump from the water conservation pond and place in storage as directed by owner.

f. Remove pond aerator and place in storage as directed by owner.

g. Remove other existing water pumps, if applicable, and place in storage as directed by owner.

h. Install a temporary sump pump if practicable to prevent freezing of electric, propane and nitrogen systems.

i. Tag and lock out all ignitor switches and propane valves used to control all burner locations. Tag and lockout the washdown, ignitor cooling, engine water and sprinkler controls/switches.

j. Visually verify all water has drained from burn area and close the burn area drain valve and weir drain valve.

k. Verify that the rectifier for the impressed current cathodic protection system is operational.

l. Winterize each ignitor by cleaning with compressed air and applying non-freezing liquid to dissipate any moisture that may be collected by the ignitor throughout the winter.

m. Cover and securely seal each individual ignitor.

n. Lubricate and service all switches, cabinet hinges, latches, etc.

o. Verify that all automatic pumping systems are functional for winter.

p. Introduce a minimum of 90 CFM compressed air into the propane system and remove all water from propane lines and co-ax valves. Maintain air until all moisture is out of lines to keep from freezing for the winter.

q. Drain air accumulator, air compressor tank and the air dryer of all water/moisture.

r. Service all nitrogen/air pilot valves.

s. Identify all minor and major repairs needed for spring start up.

2. DE-WINTERIZATION START UP REQUIREMENTS (SPRING INSPECTION/START

UP):

a. Install water pump and pond aerator if applicable.

b. Close fire department connection, water manifold drain, trench drain and burn area drain valves.

c. Turn on main circuit and appropriate breakers for water pump.

d. Remove all lockout tags.

e. Open weir drain.

f. Open ignitor cooling, engine, washdown and sprinkler system valves and adjust to assure that all functions are operating at the proper pressures.

g. Operate ignitor cooling, engine, sprinkler and washdown systems for one hour.

h. Verify that the rectifier is in service for the cathodic protection service.

i. Lubricate and service all switches, cabinet hinges, latches, etc.

j. De-winterize all ignitors and assure good solid (functional) ignition.

k. Check that all applicable pumps and/or lift stations are fully operational.

l. Check and verify that all identification and warning labels are installed, clear and legible.

m. Fill burn pit to operating level and assure that ignitor coolers are adjusted properly.

n. Treat the water in the water conservation pond to help prevent algae growth if necessary.

o. Verify that the mechanical emergency shutdown valves associated with filling the propane tank are functioning properly and serviced.

p. Check that the propane tank float gauge is operational.

q. Check that the propane tank roto-gauge is operational.

r. Check that the propane tank pressure gauge is functioning.

s. Cycle all of the propane system valves and perform leak test at all connections.

t. Perform common maintenance on all the propane parts and equipment as recommended by the manufacturer.

u. Perform a pressure test on the nitrogen/air system.

v. Service and cycle all of the nitrogen/air pilot valves.

w. Operate the entire propane system assuring that all burners are functioning properly and that all emergency shutdown times are achieved.

x. Have a fire truck and crew stand by while testing live fire scenarios and making any burner adjustments, minor repairs, etc.