PWS_ACI-RCDMS_22D0001_MVD.pdf

U.S. ARMY CORPS OF ENGINEERS

ADVANCED CONTRACTING INITIATIVE, DEBRIS MANAGEMENT

PERFORMANCE WORK STATEMENT

28 NOVEMBER 2023

TABLE OF CONTENTS

PART 1 - GENERAL INFORMATION

PART 2 - DEFINITIONS & ACRONYMS

PART 3 - SPECIFIC TASKS

SUBMITTALS AND ATTACHMENTS THAT ARE REQUIRED WITHIN THE PERFORMANCE

WORK STATEMENT ARE NOT CONSIDERED PART OF AN OFFERORS PROPOSAL. THESE

DOCUMENTS ARE REQUIRED AFTER CONTRACT AWARD.

PART 4 – SUBMITTAL-ATTACHMENTS / TECHNICAL EXHIBIT LISTING

Attachment 1 – Typical Truck / Trailer Measurement Form

SUBMITTAL 2 – Management / Operations Plan Minimum Requirements

SUBMITTAL 3 – Contractor Quality Control Specifications

SUBMITTAL 4 – Automated Debris Management System

Attachment 5 – Wage Determination Link

Attachment 6 – Report Requirements

SUBMITTAL - 7 – Site Management Plan

PART 1 GENERAL INFORMATION

The purpose of this contract is to provide debris removal after any natural or man-made disaster or catastrophe in which the remediation has been assigned to USACE.

1.1 Description of Services: The contractor shall provide all personnel, equipment, tools, materials, supervision and other items necessary to perform debris removal services as defined in this Performance Work Statement (PWS) except as specified as government-furnished property and services. The contractor shall perform to the standards in this contract. To meet this requirement, all USACE assets, to include the contractor, must be able to mobilize and respond within 24 hours. This is a non-personal services contract for managing disaster generated debris after any natural or man-made catastrophe or major disaster supported by the U.S. Army Corps of Engineers (USACE). The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.2 Background: The required work shall include clearing and removing disaster generated debris. Tasks will normally include: (1) separating debris, (2) loading the debris, (3) hauling the debris to an approved dumpsite, and

(4) dumping the debris at a debris reduction site or as directed by the KO. When necessary, other materials such as sediment, storm surge over-wash materials, land slide materials, flood fight materials and other obstructions may be removed as directed by the KO. Curbside separation of debris may be required prior to removal when not previously accomplished by property owners, as directed by the KO. Typical separation categories include household garbage, construction debris, vegetative debris, regulated asbestos containing materials (RACM), household hazardous wastes, white goods, and electronics. The contractor shall, whenever possible and efficient, process eligible debris for beneficial re-use and / or recycling.

1.3 Objectives: The purpose of this PWS is to specify the requirements for managing disaster generated debris after any natural or man-made catastrophe supported by USACE. This contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The Government will issue task orders on a fixed price basis, but reserves the right to issue other than FFP price type task orders as circumstances may vary given the nature of disaster and contingency operations. The project locations will be designated in the task orders. The Government reserves the right to make multiple awards off a single solicitation and the right to award the scope of work in partial, if required. Each contract award will be for a pre-defined geographic region as detailed in Section F, Deliverables.

1.4 Scope:

Region MSC States Dedicated Capacity

1 NWD MT, WY, ID, OR, WA, MO, KS, CO,

NE, SD, ND $250M

2 MVD IL, IA, MN, WI, LA, MS $500M

3 LRD MI, IN, TN, KY, OH, WV $250M

4 NAD ME, VT, NH, MA, CT, NY, NJ, DE,

MD, DC, PA, VA, RI $500M

5 SPD CA, NV, NM, AZ, UT $500M

6 SWD TX, AR, OK $500M

7 SAD NC, SC, GA, AL, FL $500M

8 POD HI, AK, Guam, Am. Samoa, Other U.S. Territories within POD $500M

The scope of this IDIQ is to support Region 2 – Mississippi Valley Division (MVD) as detailed above.

Advanced Contract Initiative (ACI), Regional Contracts for Debris Management Services (RCDMS) are designed to address the need for emergency debris removal services in response to natural or man-made disasters and emergencies throughout the entire Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS) for Hawaii, Alaska, and U.S. territories and commonwealths. Debris management services may be provided within the geographical boundaries of the Contiguous United States (CONUS) and Outside the Contiguous United States for Hawaii, Alaska, and U.S. territories and commonwealths.

The contractor shall, unless otherwise directed by the KO, manage disaster generated debris from the point of origin to final disposal. All actions and processes used shall be in full compliance with all applicable local, state, and Federal policies, regulations, and laws. All debris management work shall be accomplished in the most efficient and effective manner appropriate for the applicable waste stream(s) in accordance with the performance work statement.

Other debris related mission specific requirements and/or tasks not specifically covered in the Schedule of Prices can be negotiated at the task order level.

1.5 Period of Performance: The contract period of performance will be 5 years with an option to extend the contract for a period of 6 months.

1.6 Mission Flow: The following is a standard mission flow to explain how FEMA, the state/territory/commonwealth, USACE and the contractor interrelate to execute an emergency debris removal mission. This section is not meant to be all inclusive as to every aspect of the emergency debris removal mission, but is intended to explain most of the process and how the various entities interrelate.

For “Notice” events (examples include hurricanes and ice storms), FEMA Regions may mobilize Federal assets into a state/territory/commonwealth in preparation of a potential disaster. Under this type of declaration, FEMA tasks USACE to mobilize resources, including the contractor, into an area in preparation to respond to a forecasted disaster. The KO shall issue a Not-to-Exceed (NTE) task order to the contractor for mobilization of agreed upon assets (personnel and/or equipment) to the pre-defined staging area. Under Pre-Disaster Declaration, Federal assets are not provided to the state/territory/commonwealth. This is FEMA’s opportunity to best align and prepare for response to the pending disaster.

Once an event (man-made or natural) is declared a “Disaster” by the President (this includes an Emergency Declaration or Major Disaster Declaration), FEMA is authorized to provide assistance to the impacted state/territory/commonwealth. FEMA will stand-up the Joint Field Office (JFO) in the capital city of the impacted state/territory/commonwealth from which to manage and execute the response and recovery efforts. All response and recovery efforts will be managed/executed from the JFO. The impacted state/territory/commonwealth will provide, via their own emergency management process, requests to FEMA. Once the validity of the request has been confirmed by FEMA, FEMA passes the request to the Action Officer (AO) located at the JFO. The requests are then forwarded to the Planning Response Team (PRT) located at a staging area. The staging area is located as close to the impacted area as possible and is where most of the personnel involved in the Mission Execution Phase of this PWS are located, including the contractor and all support personnel and equipment.

Once all debris has been removed and additional requests for emergency debris removal are not anticipated, the contractor will complete the de-mobilization process.

The ACI Debris contract can be utilized for other Federal response requirements. Examples of contract utilization include, assist EPA with hazardous waste type mission, or USDA for animal carcass removal. This is just an example of usage.

1.7 General Information: Disaster generated debris is defined as materials originating from the effects of any natural or man-made catastrophe or major disaster. Materials included are of both man-made and natural origins, and may include hazardous/toxic/radiological wastes (HTRW) and household hazardous waste (HHW). Man-made debris, construction/demolition (C&D) materials includes, but is not limited to, lumber, concrete, asphalt, masonry, metals, regulated asbestos containing material, and plastics. Debris of natural origins includes, but is not limited to, all vegetative debris (grass, shrubs, stumps, and trees, including trees on houses when specified by task order) and earthen materials or storm surge materials (clay, sand, gravel, rock, residual solids), waterway debris, and earth collected with the debris while loading trucks. Debris may also include electronic wastes, appliances, vehicles, putrefied foods, flood fight materials, vessels, and dead animals. Removing materials such as sediment, storm surge over-wash materials, land slide materials, and other obstructions may be necessary to access disaster generated debris or to prepare the worksite for debris management work. Screening and sorting may be required to separate debris waste streams for processing or to remove earthen material prior to reduction.

1.7.1 Hours of Operation: Unless otherwise directed by the KO, the contractor shall work during daylight hours only, 7 days per week. The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7.2 Quality Assurance (QA): The Government shall evaluate the contractor's performance under this contract in accordance with (IAW) the quality assurance surveillance plan (QASP). This plan is primarily focused on what the Government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.7.3 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop QC procedures addressing the areas identified in the "Performance Requirements Summary." See Section 3.8.3 for submittal requirements. After acceptance of the QC plan, the contractor shall receive the KO's acceptance in writing of any proposed change to the QC plan.

1.7.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.5 Contracting Officer's Representative: The COR will be identified by separate letter for each individual task order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. A copy of this designation letter will be provided to the contractor.

1.7.6 Contractor’s 24-Hour Emergency Contact: The contractor shall provide to the KO a list of personnel available 24 hours a day in the event a requirement for contract performance arises after regular working hours. At a minimum, this list will include personnel names, day and evening phone numbers (land and cellular, pager number), and e-mail addresses. The primary point of contact (POC) shall be clearly identified on the list. The standard for responding by voice communications shall be within 30 minutes. After issuance of a task order, the contractor shall maintain a task order specific personnel roster that is updated and submitted on a daily basis to the KO and COR.

This ensures streamlined communications between the contractor and the KO.

1.7.7 Identification of Contractor Employees: The contractor shall be responsible for furnishing an identification badge to all personnel (contractor and sub-contractors) prior to the employee working on-site. The contractor shall be responsible to ensure each employee engaged in the work displays identification. Identification shall consist of badges that include the name of the contractor or subcontractor identification of working on this contract (i.e. contract number), and the employee's name. At a minimum, a valid state driver's license or other Government-issued photo identification card is required for positive identification. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.7.8 Business Relations: The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.7.9 Personnel Administration: The contractor shall provide the management and support for its personnel in order to meet the PWS requirements. This includes training, travel arrangements, equipment supply, time keeping, leave processing, pay, emergency needs, and any other required administrative need arising.

1.7.10 Contract Management: The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the emergency debris removal site and the contractor's corporate offices.

1.7.11 Contract Administration: The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single POC between the Government and contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

1.7.12 Contractor Travel: Travel costs shall be included in the existing schedule of prices. Travel will not be reimbursed as a separate cost.

1.7.13 Subcontract Management: The contractor shall provide to the KO a current and comprehensive list of all subcontractors at each tier below the prime with updated lists as conditions change. The prime contractor is responsible for payment of all subcontractors, and funds will be withheld from the prime contractor as is necessary to ensure payment of subcontractors.

1.7.14 Organizational Conflict of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7.15 Measurement and Payment: The contractor will be paid based upon schedule of prices as specified in the task order. Task Orders for Pre-Execution Planning Teams will be paid in accordance with hourly rates provided in the base contract. Task Order issued for debris management removal will be paid in accordance with the Section B, Schedule of Prices and the appropriate payments clause list in Section I. All payments will be validated by the KO and COR.

1.7.16 Task Orders: All Government directed phases of work shall be accomplished at the direction of the KO through the issuance of a Task Order. Any additional Contractor assets (labor and/or equipment) must be handled by modifications to the Task Order issued by the KO. Task Order are not competed. The KO will make the determination to use the contractor in Suite 1 or Suite 2. Refer to Section G, Predominant Task Order Size Determination, for criteria that may be utilized by the KO to make such determination.

1.7.17 Reports: Unless otherwise states, all reports and documentations shall be submitted to the KO, CS, and the COR by 0700 hours (local time at the site of the task order). Reports shall be submitted both in hard copy and electronic copy. Reports shall be generated using ADMS data. All reports shall be formatted to be legibly printed on an 8 ½ x 11 sheet of paper and can be formatted to print in portrait or landscape. All dates shall follow the dd-mon-year format and all times shall be reported in 24 hour clock format. The Contractor shall attempt to make all communications, for mission tracking and the reporting of all Task Orders through electronic methods. If work order paperless transmissions fail for more than 30 minutes the Contractor shall revert to paper copies/transmission until connectivity is available/restored.

1.7.18 Key Personnel: The Contractor shall provide to the KO a list of key home office personnel available 24 hours a day in the event a requirement for contract performance arises after regular working hours. At a minimum, this list will include personnel names, day and evening phone numbers (land and cellular, pager number), and e-mail addresses. The primary point of contact shall be clearly identified on the list. The standard for responding by voice communications shall be within 30 minutes.

1.7.19 Mobilization: Mobilization Phase includes all activities required to mobilize Contractor assets (labor and/or equipment) to a staging area in advance of or in response to a natural or man-made disaster. These mobilizations occur under one of two basic scenarios. The first is in anticipation of a “notice” event which is typically a Federal Pre-Disaster Declaration prior to landfall of a hurricane. The second is in response to a “no notice” event such as an earthquake or severe tornado.

1.7.20 Demobilization: Demobilization phase includes all activities required to demobilize Contractor assets from the staging area to their base of operation. To confirm completion of demobilization, the Contractor shall inform the KO and COR when the specified assets have safety returned to their base of operation.

1.7.21 Automated Debris Management System (ADMS): As a minimum the system must have the capabilities listed in SUBMITTAL 4 to this PWS. At a minimum the system shall provide daily tracking of trucks and cubic yards. Automated information should be remotely accessible at the work site and other locations to allow for daily cost tracking. This system should be used to capture actual truck and debris numbers as they occur, not when reconciled with an invoice.

1.7.22 Permits/Licenses: The Contractor shall meet the substantive and/or administrative requirements of all Permits, Licenses, and/or Certificates required by each Task Order. The contractor shall provide the Contracting Officer with copies of all required permits, permit equivalencies, licenses and certificates.

1.8 Anti-Terrorism (AT) Requirements:

1.8.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.8.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, Headquarters Department of Army and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.8.3 Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12.

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.8.4 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR not later than (NLT) 5 calendar days after the completion of the training.

1.8.5 Pre-screen candidates using E-Verify Program: The contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR NLT 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the KO and shall become part of the official contract file.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS:

ADVANCE CONTRACT INITIATIVE (ACI). The process of having a contract in place prior to a disaster to permit quick and immediate response. In essence, this PWS and contract will be referred to as an ACI after award.

CONTRACTING OFFICER REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CREW DAY. Unit of measure refers to a 12-hour day for typical crew.

CONTRACT SPECIALIST (CS). A USACE employee who is a member of the Emergency Debris Removal Management Response Team and works with the Mission Manager (MM) at the staging area. The CS tracks Task Orders, reviews and validates the daily expenditure report (DER), and assists the KO with negotiated items and administration of the Task Order.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The KO is the only individual who can legally bind the Government.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non‐manufactured things such as meeting minutes or reports.

EMERGENCY OPERATIONS CENTER (EOC). The facility or location where the state/territory/commonwealth/tribal nation disaster response and recovery is managed. This is typically where requests for temporary emergency power to support critical facilities are initiated to FEMA.

JOINT FIELD OFFICE (JFO). The operational hub for recovery efforts, typically located in the capital city of the impacted state/territory/commonwealth/tribal nation or near the impacted area, established by FEMA. All government agencies involved in the response and recovery efforts will have representation and personnel at the JFO.

NEGOTIATED ITEMS. Individual tasks the Government requests the Contractor to perform that require KO approval. Typical Negotiated Items include, increase of existing types of Contractor assets (labor and/or equipment), and additional debris removal types/locations, etc. Negotiated Items will be issued to the Contractor by the KO through a modification to the Task Order or a by issuing a new Task Order.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

PRE-EXECUTION PHASE. The timeframe before a disaster occurs but after the disaster has been forecasted. If the nature of the disaster allows (hurricane tracking to a precise area), specific event planning may occur during the time approximately seven (7) days before an anticipated event, i.e. a hurricane. As the storm threatens a particular region, the Single Award Task Order Contract (SATOC) contractors, will assist in the planning.

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP). The QASP is a document used to determine if the Contractor’s performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted.

QUALITY ASSURANCE (QA). A USACE employee who is a member of the Emergency Debris Removal Management Team and is located at the staging area. The QA personnel assist the COR in ensuring the Contractor meets the requirements of the PWS.

QUALITY CONTROL (QC). All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

RECOVERY FIELD OFFICE (RFO) – The operational office USACE establishes to execute all FEMA.

The RFO Commander has operational control of the Emergency Debris Removal PRT. Typically, the only Emergency Debris Removal PRT member located at the RFO is the Mission Liaison.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

TASK ORDER – A contract issued by a KO that provides legal authorization for the Contractor to perform work under this contract.

2.2 ACRONYMS:

ADMS Automated Debris Management System AFAR Army Federal Acquisition Regulation Supplement APP Accident Prevention Plan CAC Common Access Card C&D Construction / Demolition CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CY Cubic Yards DER Daily Expenditure Report DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FP Force Protection GDA Government Designated Authority GIS Geographic Information System GPS Global Positioning System HHW Household Hazardous Waste HTRW Hazardous/Toxic/Radiological Wastes IDIQ Indefinite Delivery Indefinite Quantity JFO Joint Field Office JTR Joint Travel Regulations KO Contracting Officer NLT No Later Than NTE Not to Exceed NTP Notice to Proceed OCI Organizational Conflicts of Interest OCONUS Outside the Continental United States PCO Procuring Contracting Officer PRT Planning Response Team POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control RACM Regulated Asbestos Containing Materials ROE Right-of- Entry ROW Right-of-Way SATOC Single Award Task Order Contract TBN To Be Negotiated USACE U.S. Army Corps of Engineers

PART 3 SPECIFIC TASKS

3.1 Task Orders: All Government directed phases of work shall be accomplished at the direction of the KO through the issuance of a task order. Each task order will be issued as a “NTE” dollar value. The basis for each Task Order will be the proposal provided by the Contractor. The proposal to the Request for Proposal will be negotiated and incorporated into the resulting Task Order. The Contractor shall identify in their proposal all assets required to respond to the requested Request for Proposal. Any additional Contractor assets (additional debris types/amounts) must be handled by modifications to the Task Order.

3.1.1 Notice to Proceed: Issuance of a Task Order by the KO is considered to be the NTP and authorizes the Contractor to perform all work required by the task order. On occasion, the KO may provide a verbal or written authorization to commence with mobilization; however, it will always be followed up shortly thereafter by issuance of the Task Order.

3.1.2 Daily Expenditure Report (DER): On a daily basis, the Contractor shall provide to the KO, CS, and COR an accounting of all expenditures from the previous day with a summary roll-up for entire Task Order. This Daily Expenditure Report will be referred to as the DER. At no time shall the Contractor exceed the NTE amount stated in the Task Order. The Contractor is responsible for notifying the KO when the Contractor has exceeded the 50% value of the NTE Task Order dollar amount, and again at the 75% value of the NTE Task Order dollar amount, and lastly at the 90% value of the NTE Task Order dollar amount. This report will allow the Contractor and the Government to track expenditures on a daily basis and total expenditures against the Task Order. Each day’s report shall reflect all costs and expenditures up through and including the previous day’s day shift. The Contractor shall use the DER as supporting documentation for invoicing the Government.

3.1.3 Key Personnel: After issuance of a Task Order, the Contractor shall maintain a Task Order specific key on-site personnel roster that is updated and submitted on a daily basis to the KO, CS, and COR. This ensures streamlined communications between the Contractor and the KO. The Contractor shall provide a detailed Organizational Chart of staging area personnel to the CS and COR within five days of mobilization with updates as required or upon request.

3.2 Training and Preparedness. If requested by USACE, the contractor shall participate in training exercises.

The responsibilities of the contractor will be to participate in a training exercise between the contractor and other local, state and federal stakeholders. Preparedness training shall be a target of 5 days per training exercise. The target number of training exercises will be one per calendar year. The contractor shall mobilize the Pre-Execution Planning Team, which consists of, (1) Operations Manager, (2) Operations Planner, (3) Environmental Health and Safety Manager, and (4) CQC Systems Manager, in order to participate in a training exercise.

3.3 Pre-Execution Phase. Upon notification by the KO, the contractor shall mobilize and deploy a Pre- Execution Planning Team consisting of the members identified in paragraph 3.2. The team shall deploy to a location designated by the KO arriving within 24 hours of notification. The Government POC for the team, if not otherwise designated in the task order, will be the USACE COR. The Pre-Execution Planning Team shall function as part of an interagency debris planning team and will provide technical assistance which may include (but not limited to) the following tasks:

(1) Evaluation of the disaster area for efficient debris management

(2) Estimation of debris volumes

(3) Sectoring disaster area for most efficient debris management

(4) Locating temporary debris storage and reduction sites and disposal sites

(5) Determining personnel and equipment resources (crews) required

(6) Performing environmental health and safety evaluations

(7) Evaluating requirements on how to most effectively and efficiently implement an automated debris management system. [Note that the contractor’s Pre- Execution Planning Team serves in an advisory capacity. Decision authority remains with the Government.].

3.4 Execution Phase – Debris Removal Tasks. The contractor shall provide all labor, equipment, materials and services for all debris management operations which includes, but not limited to, emergency debris clearance, separation, removal, hauling, disposal, recycling, structural demolition on public, commercial or private property, dumpsite management, and debris reduction operation.

3.4.1 The Operations Manager and team elements shall report to the USACE Debris COR within 24 hours of NTP unless otherwise directed by the KO. The contractor shall provide a minimum of 5 crews to commence debris removal operations within 24 hours of issuance of task order NTP.

3.4.2 The contractor shall supervise and direct the work using skilled labor and proper equipment for all tasks.

Safety of the contractors and subcontractor’s personnel and equipment is the responsibility of the contractor.

Additionally, the contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of this contract. Tipping fees are allowable and are covered in paragraph 3.4.15.

3.4.3 The contractor shall be duly licensed to perform the work in accordance with the statutory requirement of the affected state/territory/commonwealth. After award of base contract, provide proof of license to work in states within region awarded.

3.4.4 If required, the contractor shall obtain all applicable permits necessary to complete all CONUS and OCONUS work. The contractor shall be responsible for determining what permits are necessary to perform under the contract. Copies of all permits shall be submitted to the KO prior to commencement of work.

3.4.5 If required, the contractor shall obtain all applicable Rights of Entry (ROE) for work to be performed in the affected area(s) to include Temporary Disposal/Staging areas. Copies of all ROE(s) shall be submitted to the KO prior to access and usage of property.

3.4.6 The contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor’s or any subcontractor’s actions or operations during the performance of the contract.

3.4.7 The contractor shall be responsible for control of pedestrian and vehicular traffic in all work areas. All applicable laws, regulations, policies and USACE EM 385-1-1 requirements apply.

3.4.8 The contractor shall conduct the work so as not to interfere with other disaster response and recovery activities of federal, state, and local governments or agencies, or of any public utilities. The contractor may be assigned to support other disaster and recovery activities.

3.4.9 The contractor shall not move from one designated work area to another designated work area without prior approval from the KO.

3.4.10 There will be no demolition, or removal of debris from private property without approval from the KO and a legally executed ROE agreement.

3.4.10 (a) If required, The Contractor shall provide all necessary equipment, operators, and laborers for Public, commercial, and Private Property Debris seperation, demolition, loading, and removal from private properties with fully executed ROE’s. Public and commercial properties will be tasked specifically. The Contractor shall provide all necessary equipment, operators, and laborers for debris hauling, oversight, and debris disposal/reduction site management as specified in the bidding schedule or as negotiated under this task order. The Contractor shall provide all labor and materials necessary to fully operate and maintain (including fuel, oil, grease and repairs) all equipment under this contract. The Contractor shall provide all necessary labor, equipment, and oversight for demolition of partially burned structures, when identified for removal by the COR.

If public Right of Way (ROW) debris removal is necessary to obtain access to a property with an approved ROE, only that part of the debris that lies within the ROW shall be removed. The Contractor shall not enter onto private property during the performance of this contract without ROE.

The following is a summary description of the tasks the Contractor is to perform:

A. Initial Site Assessment:

a. Provide and install sustained temporary signage to reestablish all addresses that ROE’s are received for. Submit for approval proposed signage to be used. Signage to be removed at the end of the contract per direction by the

COR.

b. Provide and install project signs: The signs shall be required to provide information to the property owner and used to coordinate the project with various agencies. During the project, each phase will be signed off to indicate progress. Example:

c. Obtain, analyze and evaluate background soil samples to establish cleanup goals for the project. Asbestos testing will not be required if the Contractor is assuming that all ash is toxic and disposing of it at the proper landfill location. If this assumption is not made, tests will be required at a rate of one test per 5000 yd3 of ash.

d. Conduct Hazardous Waste Assessment and dispose of Hazardous waste according to State Environmental regulations.

e. Asbestos containing material shall be identified and abated prior to demolishing structures or removing debris.

All Federal, state, and local laws need to be followed unless waived by a state agency. During the asbestos screening process, bulk samples shall be collected from 10-20 percent of the representative structures that have not been destroyed to determine the presence of ACM above NESHAP regulations, and to ensure residual building materials do not contain asbestos that may change the overall waste classification.

f. Total and respirable particulates shall be monitored and analyzed using NIOSH method 500 and 600, respectively. PAHs shall be monitored and analyzed using NIOSH method 5506. Other identified respiratory hazards shall be sampled for and analyzed by their respective NIOSH manual of analytical methods listing technique. All samples shall be collected by a certified industrial hygienist or an industrial hygienist technician working under a certified industrial hygienist. All samples shall be submitted to a NAVLAP or AIHA accredited laboratory. The contractor shall adjust engineering controls, administrative controls, and PPE based on the results of the sampling data. Samples shall be taken until project personnel can adequately characterize personnel exposure to respiratory hazards.

g. Identify equipment and material staging area(s) with approval of USACE.

a. Conduct Individual Site Assessments and document condition of site with photos.

b. Identify underground utilities by alerting Underground Service Alert (USA).

c. Confirm and mark property lines using GPS.

d. Identify septic tank and leach field locations on each property.

e. Identify water wells on properties not serviced by the local water agency.

f. Measure and record foundation and other hardscape footprints.

g. Measure and record ash footprints.

h. Identify other property-specific features (i.e. swimming pools, large vehicles, hazardous trees).

i. Identify any safe’s or homeowner belongings and contact USACE.

Storm Water Pollution Prevention:

Install Storm Water Best Management Practices (BMP’s) during Debris Removal Operations:

a. Use engineering controls to manage dust such as watering down prior to start of removal operations, during waste removal, and loading waste into transport vehicles.

b. Employ appropriate storm water best management practices at each site (such as use of wattles) to prevent off-site migration of waste into municipal system or nearby waters. (i.e. sedimentation/ash control at storm drain inlets)

c. Staging sites, truck certification sites, and TDSR sites must be included in the SWPPP.

F. Segregate Vehicles for Disposal/Recycling:

a. Remove vehicles (i.e. cars, boats, motorcycles, etc.) to a temporary offsite storage, as approved by the COR, for

VIN clearance by local government officials.

b. Once VIN clearance has occurred, the Contractor is responsible for final disposal and/or recycling.

c. Confirm that motor vehicles have been cleared of their title before disposal.

d. Draining and disposing of Fluids in an appropriate hazardous waste facility.

e. Vehicles in the public ROW shall not be removed or moved.

G. Segregate Ash for Disposal:

a. Collect, consolidate, and remove ash and debris for disposal. This material typically requires special handling and disposal as "designated" or "special" waste at a lined landfill.

b. Pre-wet ash before removal to prevent dust.

H. Segregate Metals for Disposal/Recycling:

a. Collect, consolidate and remove metals for recycling or disposal.

b. Appliances such as refrigerators and freezers require special handling and removal of the refrigerant.

I. Tree Removal

a. The Contractor shall only remove trees from private property if the trees prohibit the Contractor from performing work in other areas outlined in this contract or if the tree poses an imminent threat to contractor safety while performing debris removal operations.

b. The resulting tree debris should be moved to a TDSR for reduction or final disposal. Processed tree debris may be used for erosion control, beneficial reuse (if practicable), or disposal.

3.4.11 The contractor shall, when requested, participate within the Inter-Agency Debris Management Task Force.

3.4.12 Unless otherwise directed by the KO, the Contractor shall work during daylight hours only, 7 days per week.

3.4.13 The Contractor shall use only designated debris dumpsites including temporary debris storage and reduction sites (TDSR) as approved by the government.

3.4.14 All dumping operations at commercial landfills shall be directed by the landfill operator. The Contractor shall cooperate with the landfill operator to facilitate effective dumping operations.

3.4.15 The contractor shall be responsible for final disposal of non-burnable debris and ash residue either through landfill operations or recycling/beneficial use. Tipping fees shall be reimbursed by the Government as Cost- Reimbursement – Only. No additional markup (direct or indirect costs or profit) shall be applied. Disposal of non-burnable debris and ash residue shall be made in accordance with current state, federal, and local regulations.

Contractor shall return the reduction site to original conditions upon completion of reduction activities. This requirement includes post use environmental testing.

3.4.16 The Contractor shall construct all necessary and appropriate reduction sites, managing the operation of the reduction sites, performing debris reduction by burning, air curtain incineration and/or reduction by mechanical means using chippers, grinders, shredders as specified in the task order, separation of debris, and final debris disposal. This requirement includes baseline environmental testing.

3.4.17 The storage area and processing area for the debris reduction operation shall be approved by the Contracting Officer based upon the site opportunities and constraints. All proposed temporary debris storage and reduction sites (TDSR) and final disposal sites shall be approved by the Contracting Officer prior to Contractor use.

3.4.18 When included in a task order, the Contractor shall install an inspection tower for each Reduction Site, Disposal Site, and all Temporary Debris Storage and Reduction (TDSR) sites. Inspection Towers shall be designed and constructed to meet all applicable safety standards, withstand a 45mph wind load, provide adequate height to enable inspectors to view over the protective railing down into loaded debris hauling containers, and have a minimum covered working area of 8 feet X 12 feet. The design for the inspection tower must be certified by an engineer and construction must be consistent with the design. Inspection towers shall be installed on a level pad and protected from vehicle traffic. Inspection towers shall be supplied with adequate lighting and power, and work space furnishings, necessary to support tower operations. This bid item includes all labor and materials costs associated with the design, installation, and supply of the inspection tower.

3.4.19 Hauling operations shall not be allowed into any reduction site, disposal site, or TDSR until an inspection tower is provided. A temporary mechanical lift may be used until a fixed tower can be constructed as approved by the Contracting Officer.

3.4.20 The Contractor shall ensure that his personnel and all subcontractors handle, transport, store, treat and/or dispose of all hazardous wastes as required by the applicable laws and regulations. The Contractor shall ensure the transportation, storage, treatment, and disposal of all hazardous materials complies with all Federal, State, and local laws and regulations. When included in a task order, the Contractor shall construct a hazardous material containment area. This area shall be a minimum size necessary to accommodate materials received at the site. Site design, construction and operation shall comply with all applicable local, state, and Federal laws, regulations and policies. Hazardous and/or solid wastes shall be removed from the site by the Contractor and disposed of at a facility approved by the KO. This bid item includes all labor and materials costs associated with constructing and maintaining the containment area(s).

3.4.21 Daily Expenditure Report. The contractor is required to submit a Daily Expenditure Report (burn rate) to align with contract line items.