PWS 8Dec25.pdf

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Synergy Facility Maintenance
Solicitation number
FA857926Q0020
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This is a Performance Work Statement for facility maintenance services at the 40,000 square foot Synergy Innovation Project facility located at 100 Park Place Drive, Warner Robins, Georgia, supporting the 402d Software Engineering Group (SWEG). The contract requires the contractor to provide comprehensive facility maintenance and repairs 24 hours a day, seven days a week, ensuring 100% mission capability while avoiding facility downtime.

The contractor must deliver predictive, preventive maintenance, and corrective maintenance programs across 19 major service areas, including electrical systems, HVAC/R, fire suppression and detection systems, plumbing, structural systems and roofing, doors and locks, interior and exterior finishes, raised floors, pest management, grounds maintenance, and refuse collection with recycling services. Within 14 days of contract award, the contractor shall begin an initial inspection and provide a Quality Program Plan (QPP) within 45 days identifying all preventive maintenance actions, system frequencies, and required tasks. Critical performance thresholds include a maximum two-hour response time for emergency calls, with emergency repairs (flooding, loss of heat/cooling, fire suppression failures, security breaches) resolved within eight hours or a temporary solution provided; non-emergency repairs must be completed within five business days. The contractor must also provide CRZH certified UL 2050 Intrusion Detection System monitoring 24/7 with four-hour on-site response for IDS maintenance and repair. Additional deliverables include quarterly status reports submitted no later than the 5th day of each reporting period and two-week advance notice of planned shutdowns. The contractor shall maintain an acceptable safety program per OSHA standards, with zero tolerance for Class A or B mishaps and no more than two Class C mishaps annually. All contractor personnel must be escorted by government personnel and comply with federal holiday schedules, except for alarm system monitoring operations. The government representatives are Matt Bradesku (Primary) and Christopher Leverette (Alternate), both with 402 SWEG/MXDES.

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PERFORMANCE WORK STATEMENT

FOR

SYNERGY INNOVATION PROJECT FACILITY MAINTENANCE SERVICES

08 December 2025

1.0 DESCRIPTION OF SERVICES. This requirement is for a Contractor to provide all supervision, management, labor, tools, equipment, parts, materials, and transportation to perform facility maintenance services at the 40,000 square foot Synergy Innovation Project facility located at 100 Park Place Drive, Warner Robins, Georgia for the 402d Software Engineering Group (SWEG). The Contractor shall deliver a predictive, preventive maintenance, and corrections program that ensures the reliability and maintainability of the facility, avoids facility downtime, and provides a 100% mission capable facility.

1.1 Initial Inspection/Quality Program Plan. No later than 14 days after contract award, the Contractor shall begin an initial inspection of each existing system spelled out in this PWS (1.0 – 1.19.2) to identify all preventive maintenance (PM) actions needed to ensure the facility is operating in a satisfactory manner. Within 45 days after initial inspection, the Contractor shall provide the government a Quality Program Plan (QPP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall list each system, frequency of PMs, and the actions to be performed by the Contractor. The Contractor shall submit the draft plan electronically to the Government POC listed in 4.1. The Government POCs has 3 businesses days to respond with any changes/updates. The Contractor shall resubmit within 2 business days.

Once this QPP is concurred upon this will be considered final. 100% compliance with the QPP is required. (CDRL A001, DI-QCIC-81722, Quality Program Plan)

1.2 Facility Maintenance. The Contractor shall perform facility maintenance and repairs to keep all facility systems operating and functioning properly 24 hours a day, seven days a week. The Contractor shall oversee and ensure all facility systems are operational by performing routine scheduled maintenance and unscheduled repairs in accordance with the Contractor’s Quality Program Plan.

1.3 Electrical Systems. The Contractor shall operate, maintain, install, and repair both energized and de-energized facility electrical systems and components. Examples include electrical circuits, electrical control systems, lightning protection systems, grounding systems, generator systems, unit substations, and associated mechanisms. The Contractor shall maintain, repair, replace lighting fixtures throughout facility, maintain, repair, replace, and operate all electrical distribution systems from the indicated demarcation point to the facility. The Contractor shall be responsible for maintaining all electrical equipment and systems in a properly functioning condition according to National Electric Code (NEC) requirements to ensure safe and reliable systems operation. The Contractor shall be responsible for maintaining and the repairing of the 400 Hz converter located in Utility Room 175.

1.4 Exterior and Interior Lighting. All light fixtures shall be repaired or replaced by the Contractor upon identification of problems. Replacements shall match the same material and type (to include light color, temperature, and lumen output) as the item being replaced. Supplies and labor for light bulb replacements in non-mechanical/electrical/utility spaces that are less than 10 feet above the finished floor are the responsibility of the Contractor. Supplies and labor for light bulb replacement greater than 10 feet above the finished floor level shall be provided by the Contractor.

1.5 Intrusion Detection System Installation/Monitoring (IDS). The Contractor shall provide CRZH certified UL 2050 Intrusion Detection System (IDS) installation/monitoring service.

SWEG will occupy an off-base facility, which must be protected by two (2) independent IDS.

One IDS will cover/protect the administrative portion of the facility while another separate/dedicated IDS will protect a classified open storage area (secure room). Due to the nature/classification of the secure room, CRZH certified UL 2050 installation/monitoring Certification of Compliance is required.

1.5.1 Central Monitoring service must meet the guidelines in accordance with DoDM 5200.01- V3, (Appendix to Enclosure 3 / Physical Security Standards), para 2f (2). Installation and Monitoring: The Central Monitoring station shall be supervised continuously by U.S. citizens who have been subjected to a trustworthy determination according to DODM 5200.02/AFMAN 16-1405.

1.5.2 The contractor shall provide Central Office Monitoring 24 hours surveillance 7 days a week; to include Federal holidays. The currently installed IDS will cover all entry points into and out of the areas set by SWEG to include but not limited to: windows, doors, control panels and any associated equipment for both independent IDS.

1.5.3 The Central Office Monitoring contractor shall provide notification to the Warner Robins Police Department for immediate dispatch. In addition, the Central Office Monitor will immediately communicate the alarm activation to SWEG Security POC, Michael Socey at 478- 926-9361/478-283-0686 for immediate response.

1.5.4 The Contractor shall provide maintenance and repair of the IDS. The contractor shall provide all travel, personnel, tools, parts, equipment, materials, and disposable supplies to perform maintenance and repair the IDS. The Contractor shall respond shall provide on-site response and repair services within four (4) hours of notification.

1.6 Grounding, Lightning Protection, Corrosion Control Systems. The Contractor shall be responsible for testing, repairing, and maintaining grounding systems, lightning protection systems, and corrosion control systems to protect personnel, equipment, facilities, infrastructure and the environment. The Contractor shall maintain all existing corrosion control systems to minimize corrosion failures.

1.6 Automated Access Control (AACS)/ Closed Circuit Television (CCTV). The Contractor shall provide all travel, personnel, tools, parts, equipment, materials, disposable supplies to perform preventive maintenance, technical support, upgrades, and repairs on the AACS, CCTV and associated equipment.

1.6.1 Technical Support and Repair: The Contractor shall provide technical support and repair services for all AACS and CCTV software, components, and equipment. For technical support and/or repair services, the Government Representative for the organization affected will contact the Contractor. The Contractor shall respond by phone to Government requests within two (2) hours of being contacted by the Government Representative. If the problem cannot be resolved over the phone during the discussion between the Government Representative and the Contractor, the Contractor shall provide on-site response and repair services within four (4) hours of notification.

1.6.2 Preventive Maintenance Visits: The Contractor shall coordinate the date and time of all preventive maintenance visits at least two (2) weeks in advance with the Government Representative for the organization affected.

1.7 Heating, Ventilation, and Air Conditioning/Refrigeration (HVAC/R). The Contractor shall be responsible for the operation, maintenance, calibration, repair, replacement, and balancing of all facility HVAC/R equipment and control systems to ensure safe, functional, efficient, and reliable systems. The Contractor shall perform all preventive and corrective maintenance actions necessary to keep HVAC/R systems operating according to manufacturer’s recommendations and building occupants comfortable, and shall ensure all actions meet American Society of Heating, Refrigeration, Air Conditioning Engineers (ASHRAE) standards.

The Contractor shall establish a recurring maintenance program for all HVAC/R systems. Some of the tasks to be performed include the following, but are not all inclusive:

1.7.1 Replacing air filters and monitoring system refrigerant pressures.

1.7.2 Monitoring and adjusting system controls and testing the performance of systems using specialized tools and equipment.

1.7.3 Installing and maintaining refrigerant lines, water lines, ventilation ducts, condensate drains, vents, pumps, and other HVAC/R components

1.7.4 Connecting electrical wiring and controls, and checking components for correct operation.

1.7.5 Maintaining the building automation system to assure systems are functioning properly to provide appropriate air exchanges per hour and proper temperature and humidity control within the facility.

1.8 Fire Systems. The Contractor shall be responsible for the repair, modification, testing, maintenance and inspection of fire alarms, smoke detectors, heat detectors, pull stations, fire suppression systems, and all related systems to ensure a safe and reliable system that meets the requirements of the National Fire Protection Association and original manufacturer’s instructions. The inspection, testing, and maintenance of fire suppression and detection systems shall be conducted by personnel trained and qualified in the maintenance and repair of fire protection systems. Included is coordinating annual fire alarm system tests with the Houston

County Fire Department and the SWEG Facility Manager. The Contractor shall establish a recurring maintenance program and shall be responsible for all inspections and repairs.

1.9 Plumbing. The Contractor shall be responsible for maintaining and repairing all interior and exterior plumbing systems to provide safe, functional, and reliable systems that meet International Plumbing Code requirements. The Contractor shall utilize certified personnel (state license for Back Flow prevention) to ensure the satisfactory and safe operation of backflow systems. The Contractor shall identify, isolate, and correct cross connection and other potential sources of distribution system contamination. The Contractor shall establish a recurring maintenance program and shall be responsible for all inspections and repairs. In the event of an emergency facility plumbing service outage, the Contractor shall immediately contact the SWEG facility manager to inform facility personnel as to the cause, extent, and projected duration of the outage. Some of the tasks to be performed include the following, but are not all inclusive:

1.9.1 Maintaining, repairing, and replacing plumbing fixtures, sinks, toilets, waste disposal units, drainage systems, sensors, unclogging/flushing of toilets, and repair/replacement of water heaters. The Contractor will provide support regarding refrigerator leaks, repairs, and water filter replacements.

1.9.2 Maintaining and repairing piping, drains, tubing, and fittings, soldering and brazing equipment and fittings, measuring, cutting, bending, and threading pipe and tubing using hand and power tools or machines.

1.10 Structural Systems and Structural Integrity. The Contractor shall be responsible for repairing and maintaining the structure and all components of the facility and equipment. The Contractor shall provide maintenance and repair services to ensure structural integrity and operational functionality of facility components, windows, doors, finishes, and roofing, etc. The Contractor shall routinely conduct inspections to assess weakness or potential failures in the overall condition of the facility to ensure the facility is structurally sound. Should a defect be found, the Contractor shall immediately notify the SWEG Facility Manager, currently Matt Bradesku, 497-5167.

1.11 Facility Roof System. The Contractor shall be responsible for the facility roof system to ensure full life expectancy and prevent damage to the facility and contents. This includes inspecting, maintaining, and repairing the roof system, and ensuring that roof drainage systems effectively remove water from facility. Any sign of failure shall be immediately identified to the SWEG Facility Manager, currently Matt Bradesku, 497-5167.

1.12 Doors and Keys. The Contractor shall maintain all doors, hardware, and locks to ensure the doors operate as designed. Doors shall not require an abnormal amount of force to open or close.

The Contractor shall be responsible for making all keys in support of the facility. Requests for keys shall be provided through the SWEG Facility Manager. The Contractor shall be responsible for providing locksmith services by a licensed and bonded locksmith. Some of the tasks to be performed include the following, but are not all inclusive:

1.12.1 Repairing and replacing lock cores and pinning of locksets and re-key locks as necessary when personnel changes or security conditions warrant such actions.

1.12.2 Installing new locks and locksets. Performing and/or coordinating maintenance activities and maintaining a supply of locksets, hardware, and spare parts and keys for immediate replacement needs.

1.12.3 Maintaining key and combination records to the extent necessary to meet the Government’s requirements.

1.13 Interior and Exterior Finishes. The Contractor shall be responsible for the maintenance and repair of all interior and exterior finishes according to industry standards. Some of the tasks to be performed include the following, but are not all inclusive:

1.13.1 Maintenance and repair of existing floor coverings and floor coatings in the facility.

1.13.2 Replacing ceiling tiles damaged from work performed or failures on an as needed basis.

The Contractor shall make all possible efforts to match the existing tile or find a reasonable (aesthetically similar) substitute.

1.13.3 Maintaining and repairing wall surfaces and maintaining painted surfaces throughout the facility. Maximum effort shall be used to match existing wall surfaces.

1.14 Windows and Window Treatments. The Contractor shall be responsible for repairing and/or replacing any malfunctioning windows or window treatments. Replacements shall match existing systems in quality, fit, and finish.

1.15 Raised Floors. The Contractor shall be responsible for the inspection, maintenance, and repair of raised floor systems according to manufacturer’s specifications to ensure structural members, grilles, diffusers, floor tiles and all other components are level and functioning properly. The Contractor shall replace cracked, chipped, delaminated, worn, broken or otherwise unserviceable components as necessary. Replacement parts shall match existing materials in quality, fit, and finish.

1.16 Pest Management. The Contractor shall ensure pest control and management services are performed by a State of Georgia certified pest management specialist to control all pests to include termites, roaches, ants, mice, rats, fleas, wasps, bees, and snakes in all areas inside and outside of the facility. The Contractor shall establish a recurring pest control program and shall be responsible for all actions to ensure a safe and pest free environment for building occupants.

1.17 Grounds Maintenance. The Contractor shall ensure grounds maintenance actions are performed weekly during the months of March through October and twice a month during the months of November through February to ensure a well-groomed and neat appearance. Some of the tasks to be performed include the following, but are not all inclusive:

1.17.1 Grass areas shall be maintained no less than approximately two (2) inches and no more than three (3) inches cutting height. Weed control shall be performed as necessary to control the growth of weeds and undesirable plants.

1.17.2 All turf perimeters along and around curbs, walks, streets, trees, edging, poles and other fixtures shall be trimmed to project a neat appearance.

1.17.3 All hard surfaces shall be blown and swept and all debris shall be removed and disposed of off the premises

1.17.4 All planting beds and rock areas shall be maintained in a weed free condition with at least two (2) inches of mulch.

1.17.5 Trees, shrubs, and other perennials shall be pruned, sheared, or trimmed to present a neat appearance.

1.17.6 Irrigation systems shall be adjusted for correct seasonal water application and shall be inspected and maintained in an operational condition throughout the year. This includes but is not limited to any repair or replacement involving leaks in the piping, sprinkler heads, controls, and clean-out for sprinkler coverage adjustments.

1.17.7 All maintained areas shall be policed for debris at each visit. This includes landscaped areas, parking areas, and driveways. All collected debris shall be disposed of off-site.

1.18 Refuse Collection, and Recycling Services. The Contractor shall ensure refuse collection and recycling services are performed to provide a clean and environmentally safe workplace.

Collection of refuse and recyclable materials in all areas shall be from Contractor-provided dumpsters, containers, recycling bins, and totes. At a minimum, the Contractor shall provide fire resistant, waterproof, rodent proof recycling containers in sufficient quantities and sizes for the requirements of this contract. The Contractor shall position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions as detailed in the site plan. Suggestion location is in the NW parking lot, to be agreed upon with Government Representative listed in paragraph 4.1.

1.18.1 The Contractor shall determine the appropriate size containers for the occupancy of the facility, and shall be responsible for keeping collection areas free of refuse and debris, and shall clean up any spills, debris, etc., that may occur during servicing of containers.

1.18.2 The Contractor shall transport and dispose of all solid waste, refuse, and recyclables at an off-site disposal center selected by the Contractor, and shall abide by all Federal, State and local laws pertaining to disposal. The Contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations.

1.19 Over and Above Work. Work discovered during the course of performance that is:

1.19.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.19.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.20 Response Times. The Government Representative listed in paragraph 4.1 shall notify the Contractor identified in paragraph 4.8 within two (2) hours to report any emergency. In order to minimize downtime and negative impact to production, call response times shall not exceed two

(2) hours. Emergency repairs or replacements including, but not limited to, flooding, no heat in winter, no air conditioning, lack of fire suppression or building/grounds security breaches, shall be solved within 8 hours. For emergency repairs or replacements that exceed eight (8) hours, a temporary solution shall be provided. Repairs and replacements that are non-emergency (i.e.

does not result in work stoppage) shall be completed within five (5) days.

1.21 Status Report. Contractor shall electronically provide a quarterly status report detailing the maintenance conducted during the previous three (3) months and shall be submitted NLT the 5th day of each reporting period for the duration of the contract to the Government POCs listed in

4.1. At minimum, the status reports shall include the following items: work actually accomplished, issues/actions statuses, and maintenance/repairs. (cumulatively, for the report period and planned to completion). (CDRL A002, DI-MGMT-80368A, Status Report)

1.22 Notice of Shutdown. Contractor shall provide two-week notice of planned shutdowns required for facility or equipment maintenance. Government approval required prior to non-emergency shutdown.

2.0 SERVICES SUMMARY

Performance Objectives PWS Para. Performance Threshold

Facility Maintenance 1.2

The Contractor shall perform facility maintenance and repairs to keep all facility systems operating and functioning properly 24 hours a day, seven days a week

Alarm System 1.5.2

The contractor shall provide Central Office Monitoring 24 hours surveillance 7 days a week; to include Federal holidays.

Ground Maintenance 1.17.1

Grass areas shall be maintained no less than approximately two

(2) inches and no more than three (3) inches cutting height.

Response Time 1.20

In order to minimize downtime and negative impact to production, call response times shall not exceed two (2) hours.

Emergency repairs or replacements including, but not limited to, flooding, no heat in winter, no air conditioning, lack of fire suppression or building/grounds security breaches, shall be solved within 8 hours. For emergency repairs or replacements that exceed eight

(8) hours, a temporary solution shall be provided. Repairs and replacements that are non-emergency (i.e. does not result in work stoppage) shall be completed within five (5) days.

breaches, shall be solved within 8 hours. For emergency repairs or replacements that exceed eight

(8) hours, a temporary solution shall be provided. Repairs and replacements that are non-emergency (i.e. does not result in work stoppage) shall be completed within five (5) days.

Status Report 1.21

Contractor shall provide quarterly status report detailing the maintenance conducted during the previous month and shall be submitted NLT the 5th day of the reporting period for the duration of the contract.

Notice of Shutdown 1.22

Contractor shall provide two-week notice of planned shutdowns required for facility or equipment maintenance.

Government approval required prior to non-emergency shutdown.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

None.

4.0 GENERAL INFORMATION

4.1 Government Representatives. The Primary and Alternate Government Representatives are the points of contact through which all contractor-provided services will be requested and accomplished for SWEG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for SWEG.

Primary Government Representative Alternate Government Representative

Name: Matt Bradesku Name: Christopher Leverette

Organization: 402 SWEG/MXDES Organization: 402 SWEG/MXDES

Phone: (478) 327-5167 Phone: (478) 926-8844

Email: matthew.bradesku@us.af.mil Email: christopher.leverette.1@us.af.mil

4.2 Security Requirements.

4.2.1 All Contractors shall be escorted by Government personnel at all times.

4.2.2 Contractor personnel shall adhere to Government holiday and energy day schedules, with the exception of the alarm system monitoring. Contractor personnel shall schedule work hours to support the work schedule of the area of assignment.

4.2.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.3 Affirmative Procurement Programs (APP): (formerly GPP)

4.3.1 Agency Affirmative Procurement Programs

4.3.1.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.3.1.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.4 Safety Requirements. The Contractor shall be responsible for the safety and health of all Contractor employees.

4.5 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number Data Acquisition Document Number DI-SAFT-82080 for Contractor's Standard Operating Procedures (SOP) to receive the Contractor's Safety and Health Plan Update. (CDRL A003, Contractor’s Standard Operating Procedures – Safety Plan, DI- SAFT-82080/T).

4.6 Mishap Notification. (See Appendix C, Part II, Para 7) The contractor shall notify the Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

http://www.osha.gov/dcsp/vpp/index.html

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

CDRL A004, Accident/Incident Report, DI-SAFT-81563/T).

4.7 Essential Services During Crisis. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.8 Point of Contact. The Contractor shall designate a primary and alternate point of contact that shall be responsible for the performance of the work within 5 business days after contract award. The names and phone numbers shall be designated in writing to the contracting officer and the COR upon award. The Program Manager or alternate shall be available by phone during normal duty hours from 0600 to 1700 hours to meet with government personnel to discuss problems or other issues. The Contractor shall also designate an Emergency POC for issues that occur outside duty hours.

4.9 Contractor Identification. Contractor personnel are to identify themselves as contractor employee at all times. This includes wearing visible contractor badges, identifying themselves as contractors in email correspondence, meetings, and conference calls.

4.10 Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://sam.gov; System for Award Management (SAM)

4.10.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM help desk. (*Reporting Period:

Contractors are required to input data by 31 October of each year).

4.10.2 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with https://sam.gov/ the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.10.3 User Manuals. Data for Air Force service requirements must be input at the SAM link.

5.0 APPENDICES. References

Name of Publication

Sections that Apply

Date of Publication Title of Publication

DoD 5220.22-M 4.1.1 Most Recent

National Industrial Security Program Operating Manual

ASHRAE

Guideline Standards

Entirety Most Recent

American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE), UL Code Standards Entirety Most

Recent Underwriters Laboratory (UL) code

NFPA 70, NEC

2020 Entirety Most

Recent National Electrical Code (NEC)

OSHA Entirety Most Recent

Occupational Safety and Health Administration

(OSHA)

File details come from the government source that posted it. Updated .