PWS-89ATKS-Draft Jan 2025(1).docx

7 January 2024

Performance Work Statement (PWS)

For

89th Attack Squadron Vindicator System VCC Hard Drive Repair

Table of Contents

Section Number, Title and Page Number

1.0 Description of Services.

1.1. Requirement Overview. This PWS defines the efforts required to repair, install, and configure the Vindicator VCC Hard Drives System in the 89th Attack Squadron located on Ellsworth AFB, 1432 Spaatz Dr.

1.2. The Contractor shall provide all personnel, equipment, tools, materials, management, operations, supervision, other items and logistic support as defined in this SOW. The Contractor technical personnel shall be certified to perform all tasks required to perform repair, installation, and configuration of the Vindicator VCC System. The contractor will provide the 89th Attack Squadron (ATKS) an out brief of equipment installed, and services performed.

1.3. Vindicator V-5 Command and Control Hard Drives, are damaged internally. Requires shipment of hard drives to manufacturer for repair. Technician sent out with Hard drives to install the Hard Drives and reintegrate the system to full capabilities. The Vindicator Command and Control (VCC) Hard Drives are required for the system to record all alarm, access, history data, reporting of alarms to proper personnel/locations

2. Scope.

2.1. All work shall be done in accordance with manufacturer’s specifications and in coordination with the 89th ATKS.

2.2. Work includes repair services for the damaged system hardware, on-site installation, and on-site configuration at the 89th ATKS.

2.3. Repair: Contractor shall repair damaged hard drives at company facility, Ship hard drives for VCC to Ellsworth AFB for install and programming.

2.4. Installation: Contractor will provide a qualified service technician to travel to the 89th ATKS and install the Vindicator VCC System once repairs have been completed as noted in 1.2. Working hours of 0800 and 1700L, Monday through Friday, excluding federal holidays.

2.5. Configuration: Contractor will provide a qualified service technician to travel to the 89th ATKS, and after installation noted in 1.2, will configure the Vindicator VCC System in accordance with Ellsworth AFB policy.

3. Technical Requirements.

3.1. Contractor shall meet technical and operational requirements as stated in this section below. Contractor shall comply with all applicable local, state and federal requirements regarding the protection of the environment.

3.2. The contractor shall provide all necessary hardware, software, equipment, mounting hardware, cable assembly, and all cables to install all proposed equipment required to meet outlined objectives.

3.3. All wiring shall be concealed in a manner that matches existing color of walls/conduit. Carpet will not be used to conceal any wiring. The contractor shall furnish all required wiring, cables, connectors, and components necessary to connect the carious components of the integrated system as required for a completely operable system. The contractor shall dispose of excess or replaced wiring.

3.4 All work shall be done in accordance with manufacturer’s specifications and in coordination with the building facility managers.

3.5. Period of Performance: The period of performance shall be no longer than 4 months after contract award which includes lead time, delivery, installation and training.

3.6. Schedule. The contractor shall provide a schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. The Contractor shall establish the project schedule/plan and submit with the technical quote.

3.7. Final Project Walk-Through. The contractor shall schedule a final project walk-through with the Government Project Manager. This should be scheduled at least 72 hours prior to the walk-through.

3.8. Warranty. A three-year warranty shall be provided from the date of acceptance by the Government to cover all new equipment and all installation related to cabling and physical workmanship. Contractor shall supply copy of all Warranty Information Manufacturer References / Maintenance Documentation / User Documentation forms.

4. Management Requirements.

4.1. Hours of Work. The Contractor shall routinely work during normal operating hours of the site, Monday through Friday, excluding federal holidays. Work hours are normally 0730 to 1700, Monday through Friday. However, differing schedules may be coordinated/approved with the 89th ATKS Project Manager with at least three workdays advance notice, provided it results in no change in contract price or contract period of performance.

4.2. Prior to arrival, a schedule of proposed times will be coordinated with and approved by the building facility managers. Contractor will provide company-owned, privately owned, or rental vehicles for transportation. Contractor vehicles must be properly insured to be driven on the installation.

4.3. Project Manager (PM). The Contractor shall provide a PM and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the PM’s/alternate’s range of authority to act for the Contractor relating to daily contract operations.

4.4. Project Site Point of Contact (POC). The Contractor shall designate a POC and alternate(s) who shall be on site during duty hours until project completion. The Site POC shall be the interface with the Government for all work site communications pertaining to contract performance. The PM and Site POC may be the same person.

4.5. Work Area(s). At day’s end, the installer shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

4.6. Hazardous Materials, Environmental and Other Local Requirements. The Contractor shall meet with appropriate local environmental and civil engineering offices prior to the commencement of work.

4.7. Disposal/Reporting. The Contractor shall comply with local procedures concerning the use, disposal, or reporting of hazardous materials. All excess materials and residues from this project (any excess or contaminated soil, asphalt, or concrete, etc.) shall be disposed of off base and IAW Federal, State, Local environmental laws and regulations.

4.8. Hazardous Material Identification. The Contractor shall submit Material Safety Data Sheets (MSDS) IAW FAR 52.223-3 (Hazardous Material Identification and Material Safety Data) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the MSDS(s) with the Base Environmental Management Office (BEMO) prior to using hazardous material.

4.9. Regulatory Guidance, Policy, Etc. The Contractor shall comply with all federal laws, codes, regulations, and statutes applicable to performance of this contract. It is the Contractor's responsibility to obtain and adhere to all applicable federal standards

5. Base Policies.

5.1. The government will provide water, sewage service, electricity, and storage space for equipment at no cost to the contractor. The government will provide installation entry passes to the installation and provided escort into secure areas for the duration of the contract. The contractor shall not place trash or debris in base roll-out containers.

5.2. Security Requirements. The contractor will ensure pass, identification, and state vehicle registration items required for contract performance are obtained from employees and non-government owned vehicles. Driver’s licenses or identification cards must be issued by REAL ID compliant states or a state that has received an extension. Federal agencies are prohibited from accepting driver’s licenses or identification cards from noncompliant states for official purposes. An installation access entry authority list (EAL) will be provided to the contracting office. The EAL will include at minimum the employee’s name, birth date, and driver’s license number, to include state of issue. This list will be updated when an employee’s status or information changes. The Contracting office will provide this EAL to the Visitor Control Center for processing of installation passes.

5.3. HAZMART. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to EAFB or any property under the control of EAFB. Any products that meet the criteria of "Hazardous Waste" must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

5.3.1. Hazardous Material Identification. Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs must be submitted by the Contractor if required. Failure to provide MSDSs or certificate when requested could result in the Contractor being considered unacceptable and result in termination of the contract.

5.4. Operations Security (OPSEC) Plan. The contractor shall develop and implement a plan for protection and control of critical program information, sensitive data, and For Official Use Only (FOUO) information. The plan, as updated, shall conform to OPSEC program requirements per AFI 10-701, Chapter 8.

5.5. Safety. The Contractor shall be responsible for complying with all local, state and federal safety guidelines.

5.5.1. Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.