PWS 5BDE Denver HS Rocky Mount Drill 24-25 Apr 26-DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

5TH Brigade Drill Competition

Rocky Mountain Western Classic Drill Meet United States Army Cadet Command

5th Brigade JROTC Programs 24-25 April 2026

PART 1

GENERAL INFORMATION

1. General: This is a supply contract for building rental to provide facilities, furniture, equipment, supplies, management, supervision, and labor in support of the 2026 – Rocky Mountain Western Classic Drill Meet (Formerly Rocky Mountain Nationals Drill Meet) for JROTC Programs. The Government shall not exercise any supervision or control over the contract providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in-turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to facilitate the rental of the contractor facility in support of the 2026 – Rocky Mountain Western Classic Drill Meet as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Rocky Mountain Western Classic Drill Meet has been in existence in one form or another for more than 25 years and currently is an open-invitational drill for all JROTC programs. The event serves as an alternative to other regional and national level competitions for programs that cannot afford the time or expense of participating in similar events located primarily on the eastern seaboard. The format, standards, and judging mirror those of the Army Nationals and Joint Service Nationals to prepare competing teams for increasing levels of competition at closer proximity or more convenient date for programs in the western region. Each year, the event hosts approximately 1,600 JROTC student-cadets, spectators, local educators, stakeholders, and local media at our competition. The facility required to host a drill competition of this size is rather unique, in that an inordinate amount of unobstructed space (approx. 50,000 square feet or more) for drill teams to perform, and to be able to complete the competition in one day. Also, the Drill Team Championship Competition is required to be held entirely in one location to maintain the integrity of the competition, and an appropriate level of oversight by management personnel.

1.3 Scope: Provide training facilities, furniture, equipment, supplies, management, and supervision.

1.4 Objectives: The competition provides an event with national-level quality standards and top-notch competitors for developing teams that are preparing for future competition at Army and Joint-Service Nationals. It also serves as an alternative venue for teams that habitually compete at national-level competitions annually.

1.5. Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however they may differ. Please refer to the following.

1.5.1 Contractor Support Hours: The contractor is responsible for conducting business, between the hours of 6:00 a.m. to 8:00 p.m. or until the event is complete on 25 April 2026. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.2 Place of Performance: The work to be performed under this contract will be performed within 20 miles of the Director of Army Instruction’s office, 1617 S. Acoma St., Denver, Colorado, 80223.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract do not require a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – An employee of the U.S. Government appointed by the contracting officer to assist in the administration of the contract. Such appointment will be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Corps KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish facilities, equipment, supplies, management, supervision, and labor as specified herein. The contractor shall provide permanent-structure facilities with electrical power for consistent internet connectivity. The Contractor shall provide services in accordance with the terms, conditions and specifications put forth in this PWS.

4.2 Vehicles and Equipment: The contractor shall provide (80) 6-8 foot folding long tables for equipment, judging, and scoring and (1,000) folding chairs for judges and competitors in the team staging area. Seating in the main competition arena must accommodate 2000 spectators.

4.3 Medical Support: The contractor shall provide trained and qualified medical staff that will be on site the entire time throughout the event. Minimum requirement will be at least one person with Emergency Medical Technician (EMT) Certification, an on-call physician.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services to support the Rocky Mountain Western Classic Drill Meet during the period setup on 24 April and event date of 25 April 2026.

The contractor shall provide equipment, supplies, tools, and adequate floor space to support the drill competition. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement. The contractor shall perform to the standards in this contract.

5.2 Tasks: Tasks consist of the following:

5.2.1 Access The contractor shall provide access to JROTC/SROTC personnel the day before the competition, Friday, 24 April 2026, from 8:00 A.M. to 6:00 P.M., to facilitate the setup of the performance venues, Competition Headquarters, the Judge’s Chambers, and the Competition Scoring area. The contractor shall provide total access to the facility on event day from 6:00 A.M. to 8:00 P.M., Saturday, 25 April 2026.

5.2.2 Cleanliness: The contractor shall provide cleanup of the facility and 20 trash receptacles per floor for the deposit of trash and debris by spectators, participants, and event staff.

5.2.3 Restrooms: The contractor shall provide 4 male and 4 female restrooms to accommodate approximately 1,000 JROTC Cadets, Chaperones, Judges, Instructors and Parents.

5.2.4 Competition and Staging Areas: The contractor shall provide (2) rooms with a minimum of 12,000 square feet per room or (1) room with a minimum of 24,000 square feet with 35-foot-high ceilings to accommodate teams competing simultaneously on four 85’ x 70’ drill pads with a total spectator capacity of at least 1600. The space must be unobstructed for drill maneuvers, judging, and award presentation. The contractor shall provide a separate room measuring 10,000 square feet of unobstructed space and 16-foot-high ceilings at a minimum, which will be utilized for three color guard competitions pads (55’ x 55’ each) and three small competition pads (25’ x 25’ each) for drill competition. The contractor shall provide an additional inspection area measuring at least 1,500 square feet (30’ x 50’). The contractor shall provide two additional rooms measuring 300 square feet each for scoring room and judges’ break room. The contractor will provide a 12,000 square foot area for the competition team staging area. All floors must be hard surfaces in competition areas.

5.2.5 Tables and Chairs: The contractor shall provide one thousand (1,000) folding chairs and eighty (80) 6-8 foot long folding tables to be placed in competitor staging and competition areas.

5.2.6 Bleachers; The contractor shall provide one set of bleachers for team group photos.

5.2.7 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2.8 Loading Docks/Ramps: Access to loading docks and equipment/personnel ramps to facilitate all drill teams to bring their equipment into the Drill area.

5.2.9 Custodial Support: The contractor shall make available enough Janitorial/Custodial staff to maintain the facility in a clean and orderly manner.

5.2.10 Admission: The contractor shall NOT charge admission to access the facility or view the competition.

5.2.11 Miscellaneous Services: The contractor shall not be responsible for any miscellaneous charges incurred by the event participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges and meals more than the contract requirements, and other such services.

5.2.12 Uniform: Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean and does not contain statements that may be offensive to others.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support and USACC Drill Standard Operating Procedures.

6.2 Federal Acquisition Regulations (FAR)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Date / Quantity Date Medium/Format Location

Setup Access to

Facility

24 April 2026

First day

In person

Within 20 miles of Denver, Colorado 80223

Event Day

25 April 2026

Event day

In person

Same as above

Restrooms

Sufficient to accommodate event attendees

Available each day

Multiple locations

Cleanup

Have enough Janitorial/Custodia l crews available for cleanup

Chairs

1,000 ea. chairs made available for use during the duration of event

Tables

80 ea. 8ft tables made available for use during the duration of event

Bleacher

1 x set with minimum three risers each day Drill Area Same as above

39,000 square feet of unobstructed

Deliverable Date / Quantity Date Medium/Format Location Drill area space, to be used by designated personnel during event

Available each day

Per room Same as above

Drill team inspection phase

One room or separate area more than 1,500 square feet

Per room

Judge/Scori ng room

Two secured rooms made available separate from Drill area

Per room Same as above

Access to loading dock

24-25 April 2026 for equipment setup

Available each day Each Same as above

Final Invoice

Final Invoice will be provided within 10 days of event completion.

The final invoice must be invoiced by line item.

The final invoice will be created in the

Wide Area Workflow.

WAWF at https://piee.eb.mil