PWS 3d MAW Motorcycle Mentorship.pdf

PERFORMANCE WORK STATEMENT

Department of Safety and Standardization

3d Marine Aircraft Wing Marine Corps Air Station Miramar, Miramar, CA

1.0 SCOPE

The contractor shall provide sufficient quantities and types of trained, qualified, or certified Contractor personnel as requested by the Government to perform the required tasks for each service type described in this Performance Work Statement (PWS) for the Department of Safety and Standardization, 3d Marine Aircraft Wing, Marine Corps Air Station Miramar, Miramar California.

1.1 CONTRACT OVERVIEW

The purpose of this contract is to obtain contractor support to develop and administer Motorcycle Mentorship Training (train the trainer) curriculum to provide instruction and training support in compliance with Marine Corps Safety Management System, Volumes 1-9 (Marine Corps Order (MCO) 5100.29C), for the Marines and Sailors of 3d Marine Aircraft Wing (3D MAW). The key focus will be on developing and instructing experienced active-duty riders on how to facilitate motorcycle training and mentoring requirements per Wing Motorcycle Mentorship Order (Wing Order 5100.11C).

2.0 APPLICABLE DIRECTIVES

2.1 DIRECTIVES

Motorcycle Safety Foundation (MSF) guidelines: https://msf-usa.org/ Arizona Motorcycle Operator Manual: https://apps.azdot.gov/files/mvd/mvd-forms-lib/99-0129.pdf California Motorcycle Handbook: https://www.dmv.ca.gov/portal/driver-education-and-safety/special-interest-driver-guides/motorcyclists-guide/ Department of Defense Motor Vehicle and Traffic Safety Instruction: (DoDINST) 6055.04 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605504p.pdf

MCO 5100.29C

Wing Order 5100.11C

3.0 PERFORMANCE REQUIREMENT/TASKING

3.1 SERVICE TYPE 1: Motorcycle Mentorship Training

3.1.1 Task 1: Curriculum Development. Contractor shall develop a comprehensive Motorcycle Mentorship Training curriculum that includes more advanced techniques designed for the experienced riders to prepare them to potentially serve as mentors to other motorcycle riders. Training will also provide experienced riders the ability to focus on motorcycle safety within a unit and higher command.

Motorcycle Mentorship Training is more specialized and may focus on different advanced aspects of motorcycle riding. Curriculum elements should include the knowledge, skills, and abilities in the list below:

a. Cornering Techniques

b. Emergency Braking

c. Includes off-road training principles

d. Hazard Avoidance

e. Riding in Groups

f. Judgment

g. Responding to a Loss of Traction

h. Motorcycle Suspension Principles and Practice

i. Maneuvering at realistic street riding speeds (45 mph and higher)

j. Trail Braking

k. Braking in a Curve

l. Outlines the training goals and objectives

m. Is compliant with Federal, California and Arizona State/Local laws governing safe motorcycle operations.

n. Includes visual training aids and reference materials for future use by the course attendees.

o. Provides criteria for evaluation and successful completion of the training.

Students will use their own motorcycle to take the course. The contractor will provide the off-road motorcycle for off-road curriculum.

3.1.2 TASK 1 PERFORMANCE GOALS:

a. The contractor shall notify the 3D MAW Ground Safety Manager (GSM) regarding any planned changes to the curriculum for review and approval.

b. The contractor will provide the 3D MAW GSM an after-action report at the conclusion of the course that:

(1) Summary of the training observations made on each rider

(2) Details of any student failures

(3) Documentation/details of any accidents, mishaps, and/or injuries sustained during training. Summary of any mishap information will be submitted no later than the following calendar day after the incident.

(4) Any other pertinent information and lessons learned.

3.1.3 TASK 2: Training Course Venue Selection and Scheduling. Based on the provided curriculum, secure suitable locations to administer the training. The contractor shall:

a. Coordinate with the 3D MAW Ground Safety Manager to schedule each training course.

b. Provide the training quarterly, (10) total courses per year:

3 courses within 50 miles of Marine Corps Air Station (MCAS) Yuma, AZ, 3 courses within 50 miles of Marine Corps Base Camp Pendleton, and 4 courses within 50 miles of MCAS Miramar.

c. Ensure each venue location can support all requirements outlined in the contractor provided curriculum.

3.1.4 TASK 2: PERFORMANCE GOALS:

a. Provide a schedule for training venues and dates for the calendar year of the contract that meets that tasking requirements.

b. Provide the 3D MAW GSM prior notice in case a course needs to be rescheduled or if the venue for the course changes.

3.1.5 TASK 3: Motorcycle Mentorship Training Course Execution: Based on the provided curriculum, the contractor shall:

a. Provide instructors qualified MSF guidelines, in 2.1 above, to deliver the developed curriculum developed per paragraph 3.1.1 Task 1. The qualified instructors must have attended an approved Motorcycle Safety Foundation (MSF) Rider Coach Course (or equivalent) to execute the training evolution. All instructors must also have 10 or more years of experience or has competed professionally.

b. Ensure that all attendees follow all Federal/State/Local laws while participating in the training course.

c. Conduct the required inspection to ensure that all motorcycles/ off-road motorcycles used during the course meet minimum safety standards prior to being used for training evolution per the directives in 2.1 above.

d. Ensure qualified instructors evaluate all Personal Protective Equipment (PPE) used by the attendees and inspect to ensure PPE meets the minimum requirements for serviceability.

Instructors will ensure all PPE is worn properly for all courses per this PWS and directives in

2.1 above.

e. Provide feedback and critiques to all attendees to improve their riding skills and mentoring skills.

3.1.6 TASK 3 PERFORMANCE GOALS:

a. Provide each attendee with a final evaluation of their mentoring skills, to include areas to improve.

b. Provide the 3D MAW GSM with an after-action report per 3.1.2.b. above.

3.1.7 SKILLS AND KNOWLEDGE REQUIRED:

a. Contractor must ensure instructors have strong communication and organizational skills to ensure all course execution is communicated efficiently with the 3D MAW GSM.

(Subjective)

b. Contractor must ensure instructors have excellent knowledge of and experience with motorcycles, Federal/State/Local laws pertaining to motorcycle operation, and motorcycle and off-road motorcycle training evolution per the directives in 2.1 above.

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Task or Deliverable

Performance Standard

Acceptable Quality Level (AQL)

Evaluator Method and Frequency

Performance Measure

Curriculum Development

PWS 3.1.1,

3.1.2

Final curriculum to GSM prior to course start.

No unapproved curriculum to be performed.

TPOC Random sampling, attendee survey, after action reports.

Per class/course

Evaluation done by survey completed by students.

The TPOC will spot check execution of the approved curriculum. Adherence to full requirements of paragraph 3.1.1 and 3.1.2 of the PWS

Training Course Venue Selection and Scheduling

PWS 3.1.3,

3.1.4.

Provide schedule of training venues and dates for the calendar year.

Provide 60-day notice of any changes to an course.

Training course following the scheduled plan of courses.

TPOC Random sampling, attendee survey, after action reports.

Quarterly

Training courses conducted on time. CPARS, timely invoice payment, cost control. Adherence to full requirements of paragraph

3.1.3 and 3.1.4 of the

PWS

Training Course Execution

PWS 3.1.5,

3.1.6, 3.1.7

Ensure qualified instructors and attendees follow all laws pertaining to motorcycles and that feedback is given to the attendees.

95% compliance in meeting

PWS 3.1.1

through 3.1.7 requirements

TPOC Random sampling, attendee survey, after action reports.

Quarterly

85% of students pass the course with a comprehension of class training objectives and receive proof of mentorship score.

Adherence to full requirements of paragraph 3.1.5, 3.1.6 and 3.1.7 of the PWS

5.0 PERIOD OF PERFORMANCE

Base Year: 1 Nov 2025 – 31 Oct 2026 Option Year 1: 1 Nov 2026 – 31 Oct 2027 Option Year 2: 1 Nov 2027 – 31 Oct 2028 Option Year 3: 1 Nov 2028 – 31 Oct 2029 Option Year 4: 1 Nov 2029 – 31 Oct 2030

Period of Performance will include a base year with one option year.

6.0 WORK HOURS/PERSONNEL, SHIFT SCHEDULES

The contractor shall develop personnel work schedules to ensure tasks described in the PWS are achieved.

The following information is provided as historical information only to provide insight on previous training courses: Core hours are between the hours of 0700-1600 Monday through Friday excluding federal holidays and scheduled time off directed by 3D MAW Commanding General. A typical training day shall take 1 workday for students to complete, the contractor may be required to work additional days for course venue setup or teardown. These extra hours shall not be separately priced to the Government.

7.0 PLACE OF PERFORMANCE

Local areas surrounding MCAS Yuma, AZ, MCAS Miramar CA, and MCB Camp Pendleton, CA Within distances depicted in 3.1.3.

8.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is normally performed in an outdoor setting at a track or lot location. The contractor shall provide training to an average of 250 students annually.

BASE ACCESS

RAPIDGate/MCESS card holders will be required to transition to the Defense Biometric Identification System (DBIDS) credential to access MCB Camp Pendleton, MCAS Miramar, MCAS Yuma, and other controlled areas within the MCIWEST Region.

DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

Contractors will be required to bring the following items:

Current RAPIDGate/MCESS credential Second form of Government-issued identification (driver license, passport, etc.)

Company Contract/Letter of Authorization (this should come from the TPOC or the Contracting Officer)

SECNAV Form 5512/1 (the sponsoring organization should complete block 28 of the SECNAV form).

New DBIDS credentials will be valid for the remainder of the contract (not to exceed 5 years), but individuals will be re-vetted each year.

To help expedite processing time, DBIDS pre-enrollment is encouraged at HTTPS://DBIDSGLOBAL.DMDC.MIL/ENROLL. (If possible, print the form containing the bar code and bring to Pass & ID for use during enrollment. If unable to print, take a picture of the bar code with cell phone).

Note: pre-enrollment is currently only possible if an individual sponsor can be identified. As needed, Base Access Control will issue temporary passes, valid for up to 60 days, to contractors and venders to accommodate them during the DBIDS transition. (A sponsor must still be identified to issue a temporary pass).

Effective 1 October 2018, all contractors and vendors must be in possession of a DBIDS credential that is authenticated for all MCIWEST and West Coast Service-Level Training Installations (SLTI). Access through Naval Weapon’s Station Seal Beach, Detachment Fallbrook is prohibited unless DBIDS credential is authenticated (I.E., work is also performed there).

New contractors requiring access for over 60 days will receive a credential valid for up to one year.

New contractors requiring access for less than 60 days will receive a temporary paper pass.

ADDITIONAL REQUIREMENTS

a. Photography is restricted on the Base. Clearance for photography shall be obtained in advance from appropriate Base personnel. When requested, all film or storage media must be turned over for processing and security inspection.

b. Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the Contracting Officer. If your vehicle gets stuck or breaks down, military personnel cannot pull or tow your vehicle. Call MCAS Miramar PMO (858)307-4068) who will refer you to a civilian wrecker service or information (411) for assistance in/around San Diego, CA. Call MCAS Yuma PMO (928)269-2205) who will refer you to a civilian wrecker service or information (411) for assistance in/around Yuma, AZ.

9.0 CONTRACTOR IDENTIFICATION

Contracting personnel shall identify themselves as "contractors" when attending meetings or working in situations where their actions could be construed as official government acts. The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area and include the company's name in his or her email display.

10.0 SAFETY

The contractor is solely responsible for compliance of all safety regulations of employees while working on or off government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and technical point of contact (TPOC) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor because of any accident that occurs in connection with performance under this contract. Add specific regulations. Safety plan with medical response as evaluation.

Safety plan must be submitted with offer.

11.0 SMOKING/DRUG/ALCOHOL POLICY

11.1 Smoking/Alcohol Policy: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal drug-free workplace and work force requirements and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

11.2 Drug Policy: The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP).

12.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable laws and regulations.

13.0 LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

14.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

15.0 PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

16.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation.

Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

17.1 Removal by Commanding Officers, listed installations in 7.0: The Commanding Officer of any of the installations listed in paragraph 7.0 may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382, for conduct that is determined to be contrary to favorable determination, discipline, or installation security and safety.

17.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

17.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

18.0 PERSONAL APPEARANCE:

Contractor personnel shall comply with published guidelines delineated in 2.1 and 3.1.5 above.

19.0 INTERACTION WITH OTHER ACTIVITIES:

Government Personnel: Government and contractor personnel will be working in common office and warehouse areas during working hours. Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the COR or KO immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or TPOC to stop work. Failure by the contractor to notify the COR or KO and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

20.0 VEHICLE AND EQUIPMENT OPERATION

20.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DoD installations. Vehicles shall be operated in accordance with local and state laws as well as installation specific traffic regulations.

20.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

20.3 Traffic Accident Report Requirements: The contractor shall report to Installation Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, per the directives in 2.1 above, and other applicable local laws. The contractor shall supply a copy of any on-base traffic accident report to an installation safety representative within five workdays after each occurrence. The contractor shall also provide the TPOC a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

20.4 Fines, Fees, Point Assessment and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

20.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and TPOC within twenty-four hours of such occurrence.

Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor because of any accident that occurs in connection with performance under this contract.

21.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and always supervised by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

22.0 GOVERNMENT MANAGEMENT OVERSIGHT

Government management will provide general instructions on limitations and deadlines. Additional instructions shall be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work shall spot-checked by Government management for adherence to procedures, accuracy, and completeness.

23.0 WORKLOAD DATA

23.1 The contractor shall provide training to an average of 250 students annually.

23.2 The contractor shall provide training on a quarterly basis in accordance with the requirements listed in 3.1.3(b).

24.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

24.1 The Contracting Officer's Technical Assistants and the person responsible for performing inspection and acceptance of the contractor’s performance are:

3D MAW GSM: Fernado Blackburn Voice Phone: 8 58-307-7308 E-mail: fernando.blackburn@usmc.mil

TPOC: Alexander Brown Phone: 858-307-7307 E-mail: alexander.f.brown1@usmc.mil

25.0 CONTRACTOR PERSONNEL ACCOUNTABILITY

The contractor shall be responsible for personnel in the event of a disaster and shall provide accountability reports for personnel working under the contract to include: # of employees working at the time of the course, # located (to include # deceased and # injured), and # missing. The report shall be submitted to the TPOC, designated Point of Contact (POC) or Contracting Officer confirming all personnel have been contacted/located. The first report shall be communicated (oral/written) immediately following the occurrence of a disaster. Subsequent communication shall be reported until all personnel are accounted for.

Check in procedures for contractor personnel shall incorporate the most expeditious accountability with management upon the occurrence of a disaster. Contractor procedures/training shall:

• Provide multiple and redundant means of communication in the event normal communication means are disrupted or nonexistent.

• Ensure all managers, supervisors and employees understand and accomplish their personnel accountability roles and responsibilities.

• Ensure all reportable casualties are reported and included in personnel accountability reports.

• Ensure accurate baseline population counts; and,

• Carry out exercises, at least annually consistent with the guidance herein.

mailto:fernando.blackburn@usmc.mil mailto:%20alexander.f.brown1@usmc.mil