PWS 31 Aug 2020.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

MAINTENANCE SERVICES

ADVANCED AIS PROGRAMMABLE SIGNAL PROCESSOR

INTERFACE TEST ADAPTER AND

SUB-ASSEMBLY (AAIS-PSP-ITASA)

U.S AIR FORCE

523 EMXS/ 516 SMXS

8/31/2020

[Subject] i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

2.1 PREVENTATIVE MAINTENANCE

2.2 ON-CALL MAINTENANCE

3 SERVICE SUMMARY

4 CONTRACT DATA REQUIREMENTS LIST (CDRL)

5 GOVERNMENT FURNISHED PROPERTY AND SERVICES

6 GENERAL INFORMATION

6.1 SECURITY REQUIREMENTS:

6.2 HOURS OF OPERATION

6.3 ENVIRONMENTAL

6.4 SAFETY PROGRAM

6.5 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

APPENDIX A – ACRONYMS AND ABBREVIATIONS

APPENDIX B – ESTIMATED WORKLOAD DATA

APPENDIX C - SAFETY, FIRE PROTECTION, AND HEALTH SPECIFICATION ………..13

1 DESCRIPTION OF SERVICES

This requirement is to provide maintenance, servicing, repair, and calibration of twenty-three

(23) Advanced AIS Programmable Signal Processor Interface Test Adapter Sub-Assemblies (AAIS-PSP-ITASAs), Model 1670 originally manufactured by Dynamics Corporation for support of Hill Air Force Base (HAFB). The AAIS-PSP-ITASA are integrated with test stations that are used to test and repair Line Replaceable Units (LRUs); specifically, the programmable signal processors which are mission critical for F-16 sustainment. The work will be performed at HAFB. The period of performance is one (1) twelve-month basic year plus four (4) twelve-month option years.

2 BASIC SERVICES

The contractor shall provide all management, personnel, equipment, tools, parts, labor and materials necessary to maintain, repair, service and calibrate the AAIS-PSP-ITASA located at

HAFB.

2.1 PREVENTATIVE MAINTENANCE

The contractor shall provide preventative maintenance (PM) every sixty (60) days for the units listed in Appendix B. The contractor shall use the technical data provided by the government as well as utilizing factory standards, requirements, and calibration techniques (33DA102-18-1- WA-1 & 33DA102-18-4-WA-1). PM shall include the following at a minimum:

Refrigerant and oil level check and replacement as needed Back pressure calibration High/low temperature calibration High/low pressure calibration

2.1.1 The Software Maintenance Support Squadron (SMXS) has four (4) units. Each PM visit shall include two (2) AAIS-PSP-ITASA units every 30 days, leaving two (2) units for production.

2.1.2 The Electronic Maintenance Support Group (EMXS) has nineteen (19) units.

Each PM visit shall include thirteen (13) AAIS-PSP-ITASA units every 30 days, leaving six (6) units available for production.

2.1.3 The contractor shall coordinate a schedule with Government Representative (GR) (MXDPAA Lead Technician for EMXS and MXDPEB Lead Technician for SMXS) to perform PMs. The contact information will be provided at the time of award. All AAIS-PSP-ITASA will be on a rotation set up by the GR for any and all maintenance.

2.2 ON-CALL MAINTENANCE

2.2.1 The contractor shall respond within twenty-four (24) hours after notification by GR. The contractor shall make arrangements with the GR as to date and time the contractor is to be on-site at Hill AFB, UT to provide on-call maintenance.

2.2.2 The contractor shall provide the GR with points of contact (phone number(s) and e-mail).

2.2.3 When the contractor is on-site at Hill AFB and is working on the AAIS-PSP- ITASA, the GR will be available to take questions

2.2.4 Replacement parts for all routine and non-routine repairs shall be furnished by the contractor if not provided by the government. Routine repairs include but are not limited to adjustments and the repair of minor parts (such as electronic relays, switches, and other non-refrigerant loop items). Non-routine repairs would include, major components such as the compressor and blower, where reclamation of the refrigerant would be required prior to replacing the component.

2.2.5 The contractor shall provide a Monthly Status Report of the repairs completed and/or in the process of completion. The report shall be submitted to the GR on or before the 10th calendar day of each month. (CDRL A001)

3 SERVICE SUMMARY

Performance Objective PWS Para

Performance Threshold

The Contractor shall provide to the GR a monthly status report

2.2.5 The report is due on or before the 10th calendar

day of each month. (CDRL A001)

4 CONTRACT DATA REQUIREMENTS LIST (CDRL)

4.1.1 CDRL requirements. Contract information data shall be delivered, as assigned by the Ordering Activity, electronically IAW the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit

CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate and/or late CDRLs.

4.1.2 Reporting. All reporting requirements listed below are applicable, unless omitted at the TO level, and shall include current site-specific information.

Table 4.1

DATA

ITEM

TITLE DELIVERY DATE

A001 Status Report As Required IAW CDRL

A002 Safety Plan Annually

5 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Government Furnished Property (GFP). GFP is not applicable to the performance of this contract. Shared Property of the Government is applicable to the performance of this contract.

5.2 Shared Property of the Government (As Is Condition). Shared Property of the Government will remain at all times Property of the Government. In accordance with Government procedures, the Contractor is authorized to share Property of the Government, without cost, with Government personnel in Government facilities at Hill AFB UT for the duration of this contract and only as needed for the performance of this contract. The Government maintains accountability for this Shared Property of the Government. This Shared Property of the Government is not considered Government Furnished Property (GFP) requiring property administration IAW FAR Parts 45 and 52.245 plus supplements. The Government Organization that is accountable for this Shared Property of the Government is also responsible for its Disposition.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

6 GENERAL INFORMATION

6.1 SECURITY REQUIREMENTS:

6.1.1 The Contractor shall be responsible to gain access to Hill Air Force Base through the contract. Once at the site where the AAIS-PSP-ITASA(s) are held the Contractor shall be escorted at all times. The contractor shall coordinate with the CO and EMXG security manager to gain access to Hill AFB. The Contractor shall be escorted at all times while on site.

6.1.2 Badge/Common Access Card (CAC) Information/Unescorted Entry Authorization: Contractor is not required to have a Common Access Card (CAC). Contractor may request a Defense Biometric Identification System (DBIDS) credential or visitor pass for base access. For DBIDS credential, the contract administrator shall complete an “Application for Installation Access Control” (HILLAFB Form 496) for each employee of the contractor requiring access to Hill AFB. The requests shall be submitted through the appropriate government security manager to be signed and sent to Pass and Registration (Bldg 430). The Contractor shall coordinate with the CO and security to gain access to Hill Air Force Base to be escorted to Bldg 430 to receive DBIDS. .

6.1.3 The contractor shall not release or remove system documentation, data or reports generated by or through the use of Government systems. The contractor shall not divulge any information regarding files, data processing activities/functions, user IDs, passwords, or other knowledge that may be gained to anyone who is not authorized to have access to such information. All requests for information shall be forwarded to the TPM. A Non-Disclosure Agreement (NDA) will be required.

523 EMXG or the Government TPM will assist the contractor in processing the necessary DoD forms to obtain base or area badges for access to Government facilities, networks and programs. The contractor shall comply with all clearance and access requirements throughout the period of performance. Contractor personnel working on Government equipment shall be escorted at all times.

Contractor personnel shall be expected to conform to the rules and regulations regarding the use of Government facilities.

6.1.4 When the period of performance is complete and/or contractor leaves work, on this project, they shall have 5 working days to terminate all their network user account(s) and to return all access cards and base identification badges.

6.2 HOURS OF OPERATION

6.2.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Thursday 0600- 1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

6.2.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

6.2.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

6.2.3.1 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

6.3 ENVIRONMENTAL

6.3.1 Environmental Controls: The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill Air Force Base has the potential to expose workers to hazardous materials, which may include, but are not limited to, hexavalent chrome, cadmium, beryllium, lead, etc. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR1910. 10xx), there may be contact hazards with these materials during cleanup of dust, metal shavings, etc.

The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards.

6.3.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

6.3.3 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302, including hazardous materials, into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to Hill AFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to Hill AFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

6.3.4 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and industry standards for control of humidity, temperature, cleanliness, and materials handling to include the handling of hazardous materials such as the internal unit that contains both oil and refrigerant.

6.4 SAFETY PROGRAM

6.4.1 The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C)

6.4.2 As part of the Safety Program the contractor shall establish a Safety Plan IAW Appendix C of this PWS. The contractor shall submit the Safety Plan with the contract proposal. (CDRL A002) (DI-MGMT-81580)

6.4.3 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap / incident notification shall be sent within three calendar days to the Government Representative, who will forward it to OO-ALC safety.

6.4.4 The Contractor shall also provide all refrigerant and oil and all PPE (Personal Protective Equipment) controls needed to complete the tasks.

6.5 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

6.5.1 The contractor shall follow the applicable guidance in

chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

6.5.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

6.5.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition AFI Air Force Instruction AFB Air Force Base AFMC Air Force Material Command CAC Common Access Card CFR Code of Federal Regulation COR Contracting Officer Representative EMXG Electronic Maintenance Group EMXS Electronic Maintenance Squadron FAR Federal Acquisition Regulation FOD Foreign Object Damage GR Government Representative HAFB Hill Air Force Base IAW In Accordance With NDA Non-Disclosure Agreement OSHA Occupational Safety and Health Act PARA Paragraph PWS Performance-Based Work Statement PM Preventative Maintenance PPE Personal Protective Equipment SMXS Software Maintenance Squadron SWEG Software Maintenance Group

APPENDIX B – ESTIMATED WORKLOAD DATA

(AAIS-PSP-ITASA)

NSN: 4120-01-130-2292WF

MODEL: 1670

523 EMXS / MXDPAD / BLD. 100

516 SWXS/MXDPEB/BLDG 1515

ITEM Quantity

PPC-088 1

PPC-113 1

PPC-117 1

PPC-134 1

Item Quantity

PPC-019 1

PPC-022 1

PPC-035 1

PPC-037 1

PPC-058 1

PPC-062 1

PPC-076 1

PPC-078 1

PPC-081 1

PPC-082 1

PPC-085 1

PPC-086 1

PPC-091 1

PPC-092 1

PPC-094 1

PPC-095 1

PPC-102 1

PPC-139 1

PPC2001 1

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

AAIS-PSP-ITASA

23 Jan 20

OO-ALC/SE

TH200112

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract.

The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health Identify applicable rules and regulations Identify the roles and responsibilities of Management, Supervisors, Employees and

Safety Coordinator Identify work to be performed and location of expected operations Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures Identify employee safety and health training requirements and the documentation process Include emergency response plans and procedures that relate to protection of government personnel and property

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify procedures for accident reporting and investigation Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07;

and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall accept/reject the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix C, Section I

Confined Space AFPAM91-203 para., 23.8

Hazardous Energy Control AFPAM91-203 para., 21.8

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 para.,

6.2.9 through

6.2.15, and para., 22.5

Handling, Storage and use of Flammable/ NFPA 30, 33

Hazardous Material Management AFI 32-7086 HAFBSUP 1 (If performance is on Hill

AFB)

Storage and Materials Handling DoDI 4140.62

DoDI 4145.19-R-1