PWS - 2BDE JCLC Devens-26.docx

PERFORMANCE WORK STATEMENT

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

JCLC DEVENS MEALS

Part 1 General Information

1. GENERAL: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Services/Introduction: This is a non-personal service contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified meal support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Junior Reserve Officers Training Corp Program requires each JROTC unit to annually conduct a camp. Training categories include required, integrated, and organized activities. Required training includes leadership reaction course, high ropes and low ropes courses, land navigation, rock wall climbing and canoeing. Integrated training is to include physical training, field sanitation, leadership, and drill-and-ceremonies.

1.3. Scope: The Contractor shall furnish meal services as specified herein to support two (2) JCLC sessions as indicated, Session 1 (360 Cadets and 40 Cadre) and Session 2 (385 Cadets and 40 Cadre). The contractor will serve all meals (breakfast, lunch and dinner) out of a military dining facility. However, all meals MUST be cooked / prepared at the contractor’s normal place of business.

1.4. Objectives:

1.4.1. The contractor shall furnish meal services as specified herein. Resource working group will occur on 1 June 2026 with two training sessions as indicated Session 1 (15-19 June 2026) and Session 2 (22-26 June 2026). The contractor will have a military dining facility to serve meals from; however, all meals MUST be cooked / prepared at the contractor’s normal place of business to comply with Fort Devens regulatory changes.

1.4.2. The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meals and set up and maintain serving line for approximately one hour and fifteen minutes to serve meals. Additionally, the contractor shall supply cleaning supplies with large trash can liners for the kitchen and dining room.

1.4.3. All contract personnel working at the Fort Devens site must have current Safe Serve Qualification and certification evidence will be checked. Storage and cold storage will be available.

1.4.4. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final count, confirmation of location and serving times.

1.5. General Information

1.5.1. Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR Part 6.

1.5.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3. Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th

1.5.4. Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: The Contractor shall conduct business between the hours of 6:00 am – 8:30 pm local time seven days a week except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5. Place of Performance: The work to be performed under this contract will be performed in a military dining facility located in building 657 with alternate location at 665, Fort Devens, MA 01434. All meals will be cooked/prepared at the contractor’s place of normal business.

1.6. Security Requirements: Contractor personnel performing work under this contract are not required to have security clearances.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1. Special Qualifications: The Contractor shall ensure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.9.2 The contractor must be on the approved vendor list to serve on Fort Devens. The approved food vendors are located at:

https://home.army.mil/devens/index.php/Misson%20and%20Vision/Garrison/logistics-readiness-center/food-service

1.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12. Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.14 Access, General Protection, and Security Policy and Procedures. This standard language text is for contractor employees with and area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office. Director of Emergency Services, or Security Office, Contractor workforce shall comply with all personnel identify verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.14.1. Fort Devens Visitor Access: Information regarding visitor access to Fort Devens Army Base is located at the following website: https://home.army.mil/devens/index.php/Misson%20and%20Vision/visitor-information/visitors-access

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

DPTMS Directorate of Plans, Training, Mobilization and Security

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. GOVERNMENT PROPERTY AND SERVICES:

3.1 Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2 Facilities: The Government will provide use of the dining facility located in building 657 with alternate building 665Fort Devens, MA. The Government will not provide telephones or computer support for the vendor.

3.3 Utilities: The Government will provide electricity to building 665.

3.4 Equipment: The Government will provide tables, chairs, and limited refrigeration. There is refrigeration and freezer equipment onsite. Site has limited ice production so vendor should prepare to purchase ice if onsite production is not enough. Any additional equipment needed must be provided by the contractor.

3.5 Materials: The Government will provide standard rules and regulations for the contractor as to what is allowed on the site and what is not prior to the event. The Government will furnish the contractor with an outline of the required support needed for the event.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES:

4.1. General: The Contractor shall furnish all food, meal serving services, equipment, supplies, management, supervision and labor as specified herein for the two sessions located at Fort Devens. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement.

4.2. Materials. The Contractor shall furnish all condiments, utensils, plates, and napkins. The Contractor shall also provide ice necessary to keep food items at their required temperature and ice used in beverages.

4.3. Vehicles and Equipment. The contractor shall transport all necessary food service equipment, supplies, and prepared food from the contractor’s normal place of business and the government furnished dining facility on Ft. Devens, MA.

4.4. Equipment. The Contractor shall be responsible for all cooking and meal serving equipment necessary to execute this contract. The contractor shall provide all cleaning supplies and trash can liners to clean the dining room.

4.4.1. The contractor shall store, secure, and protect all food and materials while in the possession of the contractor.

4.5 Taxes. The Government shall be exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.6. Courtesy. The contract’s employees shall be courteous to all person under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public facility.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall attend Resource Working group and provide meal services for two Sessions of JCLC Devens that will be conducted during the timeframe of 1-26 June 2026. The contractor will serve all meals out of the military dining facility assigned by Ft. Devens DPTMS located at Building 665 Fort Devens, MA 01434.

5.1.1. The contractor shall prepare/cook all meals at the contractor’s normal place of business to comply with Fort Devens, MA regulations. The contractor shall transport and set up all food and serving equipment to Fort Devens prior to each meal start time as coordinated with the Government POC. The contractor shall transport food and support equipment daily to and from the designated serving area at the training site.

5.1.2. The Contractor shall abide by all Massachusetts and Fort Devens, MA guidelines IAW for food service that are in effect at the time of service.

5.2 Meals

5.2.1 The Contractor shall furnish all necessary servicing equipment and provide all food, beverages, utensils, plates, cups, condiments, and napkins to all authorized personnel.

5.2.2. The Contractor shall provide the necessary management, supervision and labor required to set up, serve and clean up for each the meal.

5.2.3 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

5.2.4 The Contractor shall provide a minimum of eight servers for each meal. The Contractor will ensure that two serving lines are operating during each meal unless otherwise specified by the Government POC. The contractor shall serve the meals with complete adult-sized portions. Cadets and Cadre will get their own drinks.

5.2.5 The Contractor shall provide the necessary management, supplies, equipment, supervision and labor required to set up, clean up and remove debris from the building to the dumpsters on post.

5.2.7. The contractor shall set up all equipment required to prepare and serve the food 30 minutes prior to serving time. Contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served. Contractor will prearrange morning arrival times with JROTC staff for access to building.

5.3. Menus.

5.3.1. The Contractor shall furnish meal services as specified herein to support two (2) JCLC sessions as indicated, Session 1 (360 Cadets and 40 Cadre) and Session 2 (385 Cadets and 40 Cadre). The contractor will serve all meals (breakfast, lunch and dinner) out of a military dining facility. However, all meals MUST be cooked / prepared at the contractor’s normal place of business. The contractor shall provide a menu like the one stated in 5.4.1. All morning and evening meals shall be served hot unless otherwise approved by the Government POC. The box lunch meal will be a shelf stable and non-perishable. The menu shall be coordinated with the Government POC at the Resource Working Group prior to the event and any changes agreed upon at that time.

5.3.1.1 All meals shall be nutritionally balanced with an emphasis on fresh ingredients, except for beverage base powder, the contractor will not use any dehydrated food products of any type or canned meat products (excluding beverage base powder). All meals will have a choice of at least two entrees, three vegetables, fresh salad or choice of three fresh fruits, dinner rolls. Upon request, the contractor must provide gluten-free, vegetarian, vegan, pork-free, or beef-free meals to accommodate dietary restrictions. This will be submitted by the JROTC Staff within 5 days of the event. Breakfast will have a choice of two 100% fruit juices, coffee, tea and milk and the evening meal will have a choice of two cold beverages, coffee, tea and milk. Additionally, ice water will be available at every meal. All servings should be adult sized amounts to allow for proper caloric intake for cadets.

5.3.2. Sample Menu:

Breakfast: Pancakes, Waffles, home fries, turkey sausage and pork sausage, fresh eggs, 2 whole fruit choices, 2 100% fruit juice choices, milk, coffee, water, and condiments.

Box Lunch: deli sandwich, chips, dessert or items that do not need to be heated or refrigerated by lunchtime. Served in a box or bag for easy transport.

Dinner: Chicken Parmesan on pasta with marinara sauce (Entrée 1), 2 Hamburgers with lettuce, tomato and pickles (Entrée 2). Entrees will be paired with 2 vegetable choices, 2 dessert choices, salad, rolls, juice, lemonade, fruit punch coffee, milk and condiments.

5.4 Feeding Times:

DATE

MEALS TIME QUANTITY

Session 1

Dinner 1700-1800 400

Lunch 1200-1300 400 (box Lunches) Dinner 1700-1800 400

Lunch 1200-1300 400 (box Lunches) Dinner 1700-1800 400

Lunch 1200-1300 400 (box Lunches) Dinner 1700-1800 400

Lunch 1200-1300 400 (box Lunches)

Session 2:

Lunch 1200-1300 425 (box Lunches) Dinner 1730-1830 425

Lunch 1200-1300 425 (box Lunches) Dinner 1730-1830 425

Lunch 1200-1300 425 (Box Lunches) Dinner 1730-1830 425

Lunch 1200-1300 425 (Box Lunches) Dinner 1730-1830 425

Lunch 1200-1300 425 (Box Lunches) Dinner 1730-1830 425

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1. US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and Inspections, dated 01 March 2019

6.1.2. Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

6.1.3. Fort Devens Visitor Access: Information regarding visitor access to Fort Devens Army Base located at the following website: https://home.army.mil/devens/Misson%20and%20Vision/visitor-information/visitors-access

6.1.4. AR 190-13 The Army Physical Security Program

6.2. The contractor must be on the approved vendor list to serve on Fort Devens. The approved food vendors are located at:

https://home.army.mil/devens/index.php/Misson%20and%20Vision/Garrison/logistics-readiness-center/food-service

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary

-15 minute prior- ready to serve

Contractor will pre arrange morning arrival time the JROTC Cadre for building access.

Rated no less than 95% on time meals and services.

PRS#3 Para 5.2.7 The Contractor shall provide a minimum of eight servers for each meal. The Contractor will ensure that two serving lines are operating during each meal unless otherwise specified by the Government POC.

- Provide 8 servers

- Provide 2 serving lines Rated no less than 95% on time meals and services.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE