PWS_29 Jun 23_Dispatch.docx

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PERFORMANCE WORK STATEMENT

29 JUNE 2023

FOR

DELIVERY AND PICK-UP OF U.S. GOVERNMENT FURNISHINGS AND APPLIANCES

86th CES/CEHF

FURNISHINGS MANAGEMENT SECTION (FMS)

EINSIEDLERHOF AIR STATION

TABLE OF CONTENTS

Attachments

1. U.S. AND GERMAN HOLIDAY SCHEDULE/HOURS OF OPERATION 7

1.0 SCOPE OF WORK

1.1 This is a personal services contract; the Government shall exercise operational control over the contract service providers performing the services herein. The Government shall not exercise any administrative or supervision over the contract service providers performing the services herein. The Government shall provide equipment and tools to perform duties assigned herein. The Contractor shall provide non-personal services, management, personal safety equipment, supervision, labor, transportation and all other items and services necessary in the delivery and pick-up of furnishings and appliances to and from Einsiedlerhof Air Station, Building 720. The Contractor shall perform to the standards in this contract. All services shall be performed in accordance with (IAW) all applicable German and EU laws in their current version and conform to standard commercial practices.

1.2 The following types of furnishings and domestic appliances but not limited to, will be transported: dining chairs, dining tables, sofas, easy chairs, coffee tables, end tables, bed frames, mattresses, nightstands, wardrobes, chest of drawers, washing machines, dryers, and refrigerators. Furnishings and appliances are manufactured by different companies and include various sizes and weights. The Contractor shall provide 4 personnel (workers with driving license are not required) each day, Monday – Friday to support daily FMS operations in delivering and picking-up furnishings and appliances. For planning purposes, hours of operation will be 0730-1630 from 1 Oct – 30 Apr, and 0700-1600 from 1 May - 30 Sep.

1.3 The COR will notify the contractor or on-site supervisor with the daily schedule and team assignments. Contract service providers may be assigned to work alongside government employees and/or in the same team. Team assignments may vary and can change daily. The contractor or on-site supervisor shall notify the COR within 24 hours if unable to provide a minimum of 4 employees.

1.4 The furnishings and appliances to be transported to and from the Furnishings Management Section are the property of the U.S. Government. Each employee shall be required to perform up to 10 stops per day.

1.5 DOD MISSION ESSENTIAL SERVICES DURING CRISIS. IAW DODI 1100.22, Policy and Procedure for Determining Work Force Mix, paragraph 5b, it is determined that none of the services stated in this PWS are mission essential.

2.0 PERFORMANCE OF WORK

2.1 The Contractor shall have an on-site supervisor who can read, write, speak, and understand the English and German Language. The on-site supervisor shall be able to verbally communicate with the contractor’s employees. The on-site supervisor shall meet with the Contracting Officer’s Representative (COR) in Building 720 Einsiedlerhof Air Station, prior to the start of each day. The purpose of this meeting is to examine the workload and discuss/resolve any issues or discrepancies.

2.2 The following are the duties and responsibilities for Contractor personnel:

within the Kaiserslautern Military Community.

2.3 Physical Effort: Contractors will be often required to stand on hard surfaces for extended periods of time, and to bend, stoop, and work in tiring and sometimes uncomfortable positions. Position involves extensive physical activity which requires strenuous physical work; heavy lifting, pushing, or pulling required of objects over 35 kilograms. The heavier items are moved with weight handling equipment or with the assistance from other workers.

2.4 Working Conditions: Work is done inside or outside in areas that may be hot, damp, cold, drafty, or poorly lighted. Personnel are regularly exposed to the possibility of cuts, scrapes, bruises, abrasions, falls, and injury. Work environment involves exposure to hazards or physical risks, which require safety precautions and may require wearing protective clothing, therefore personnel must be physically able to wear Personal Protective Equipment (PPE) such as hardhats, safety toed shoes and gloves as required by task performed. The contractor is responsible for providing PPE to employees such as safety toed shoes, and gloves.

2.5 SERVICES SUMMARY

SS TABLE

SS‐1

Contractor shall perform up to 10 stops per day.

100% Inspection

3.0 GENERAL CLEANING TASKS

3.1 The Contractor shall assist government employees to ensure the interior of vehicles assigned are cleaned and free of trash and debris daily. The Contractor shall ensure the exterior of vehicles assigned are washed and cleaned weekly.

3.2 All cleaning shall be done with appropriate cleaning material for the specific type of surface to be cleaned. Environmentally friendly cleaning material is required. Chemicals in use must be approved by the Environmental Office at Ramstein Air Base prior to being used in the performance of this contract.

4.0 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

4.1 The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation’s Environmental Management System (EMS) applicable for the contract. The Contractor shall perform work in a manner that conserves water, energy, and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

4.2 All on-site contractor personnel shall receive the installation EMS awareness level information. This training is provided by 86 CES Environmental Program Manager. They can be reached at DSN: 478-8405 or commercial number +49 63171 405 8405. The contractor shall document the training and provide the training document to the COR.

4.3 CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS

4.3.1 The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany and United States OSHA standards. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

4.3.2 The FGS for Germany, US OSHA standards, and other important environmental laws & requirements applicable for all contractors working on base will be made available upon request.

5.0 PERFORMANCE SCHEDULE/HOURS OF OPERATION

5.0 All stops (deliveries and pick-ups) shall be performed on a daily basis excluding German and American Holidays. For planning purposes hours of operation will be Monday – Friday, 0730-1630 from 1 Oct – 30 Apr, and 0700-1600 from 1 May - 30 Sep. Refer to Attachment 1 for a listing of German and American Holidays. The Contractor shall be available to receive telephone calls from the COR during normal duty hours and shall respond to calls within 24 hours after notification. Contractor employees shall report on all scheduled days, any day where contractor employees are not present will be reduced from the monthly invoice using the formula of unit monthly price divided by 21 days, to get the daily rate. Providing furnishings and appliances to customers is the main objective of FMS and the contractor’s failure to provide consistence performance will be recorded for their performance report.

5.1 The contractor shall complete all stops assigned for that day. Based on the season and demand, the number of stops may vary per truck on a daily basis.

6.0 PERSONNEL

6.1 The Contractor shall provide a minimum of 8 employees each workday. The Contractor shall provide in writing within 10 business days after contract award to the Contracting Officer (CO) and the COR, the names of the Contract Manager and Alternate(s) who shall have full authority to act for the Contractor on all matters relating to daily operation of this contract.

6.2 The Contract Manager or Alternate(s) shall be on site during normal duty hours. The Contract Manager or Alternate(s) shall be able to read, write, speak, and understand the English language.

6.3 Contractor Personnel shall wear job-related work clothing such as PPE. It is the Contractor’s responsibility to ensure the Contracted Personnel have all applicable documents to obtain a base pass. The items in Attachment 2 are required before an installation pass can be issued to contractor personnel. The Government will not temporarily sign in Contractor Personnel for any reason. Sign-in privileges shall be given only to the Contract Manager or an Alternate(s) who can read, write, speak, and understand the English language.

7.0 GOVERNMENT PROVIDED FACILITIES

The Government will provide, without cost, a work area to include:

7.1 GOVERNMENT LEASED VEHICLES are located at Building 720, Einsiedlerhof Air Station. Food consumption and smoking is only allowed in areas designated by the Government.

7.2 The lavatory facilities are in Stock Room No. 6 area.

7.3 BREAKROOM Contractor personnel will be allowed access to the Break Room located in Stock Room No.6. Contractor personnel may utilize the refrigerator located in the Break Room to store food items.

8.0 GOVERNMENT PROVIDED SERVICES

The Government will provide, without cost, the following services:

8.1 UTILITIES Hot and cold running water sink drainage, heat, lighting and electrical outlets.

8.2 REFUSE The contractor will have access to trash receptacles of the Einsiedlerhof Air Station, only to dispose of trash generated while performing work under this PWS.

ATTACHMENT NO. 1

U.S. AND GERMAN HOLIDAY SCHEDULE/HOURS OF OPERATION

List of U.S. Holidays:

*When the holiday is on a Saturday, the preceding Friday will be the U.S. Holiday.

*When the holiday is on a Sunday, the following Monday will be the U.S. Holiday.

List of German Holidays.

** Indicates dates change each year

Hours of Operation:

Non-Peak Moving Season: 01-October to 30-April Monday-Thursday: 0730 -1630 Friday: 0730 - 1600 Bldg. opens: 0730

Peak Moving Season: 01-May to 30-September Monday-Thursday 0700 - 1600 Friday: 0700h -1530.

Bldg. opens: 0700

ATTACHMENT NO. 2

Items Required for Installation Access

1. Good Conduct Certificate (GCC)/(Fuehrungszeugnis) not older than one year, NCIC, FBI check, or security clearance (if applicable). GCCs from countries outside of Germany must be translated into German or English and notarized.

2. Original copy of Passport/Reisepass/Personalausweis

3. Copy of Residence Permit/Aufenthaltserlaubnis if required

4. Copy of Work Permit/Arbeitserlaubnis/Freizuegigkeitsbeschsinigung

5. Copy of DoD awarded contract showing performance period and location(s) access is required to fulfill contractual obligations

6. Pass Holder Acknowledgement Memorandum (Provided by the government)

7. 17 Page Questionnaire (Provided by the government)

NON-GERMAN CITIZEN

GERMAN CITIZEN

WORK PERMIT IF APPLICABLE

17 PAGE QUESTIONNAIRE

ACKNOWLEDGEMENT MEMO

Additional Information Required:

· HEIGHT (INCHES)

· WEIGHT (POUNDS)

· EYE COLOR

· HAIR COLOR