PWS 21-00018 Final 1 Mar 22.pdf

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Distribution Statement: D

Performance Work Statement for

F-15 Tactical Electronic Warfare System (TEWS) Intermediate Support System (TISS) Repair/Sustainment

Purchase Request: FD2060-21-00018

Date: 18 March 2022

Distribution Statement D:

Distribution authorized to Department of Defense and U.S. DoD contractors only.

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1.0 Description of Services:

1.1 Objective(s): This Performance Work Statemennt (PWS) establishes the minimum repair requirements of the F-15 Tactical Electronic Warfare System (TEWS) Intermediate Support System (TISS) Components. The contractor shall provide quality repair to ensure a serviceable “A” condition item efficiently serves its intended purpose, by the required disassembly, test, bench check, inspection and repair. The contractor shall provide timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF), while meeting the repair Turn Around Times (TAT) of routines, SURGE, and MICAP requirements and reduce the frequency of Product Quality deficiency Reports (PQDRs). The contractor is responsible for ensuring that all Line Replaceable Units (LRUs) and Test Replaceable Units (TRUs) are returned to service or delivered in compliance with Original Equipment Manufacturer (OEM) performance standards/specifications. The Contractor shall repair submitted hardware, utilizing repair components that are equal to, or superior to, Original Equipment Manufacturer (OEM) components, which meet applicable drawings, handbooks, manuals, and/or specification established by OEM and which will perform in next higher assemblies. This document defines the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to government supply and that the end item efficiently serves its intended purpose.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by sustaining the F-15 TISS which will enable the warfighter to continue to test and fault isolate deficiencies in F15 TEWS Line Replaceable Units (LRUs). These actions shall ensure proper operation of TISS components, resulting in less Mission Incapable Awaiting Parts (MICAP) requisitions.

1.3 Background: TISS is the standard intermediate level tester for the F-15 Electronic Warfare Suite TEWS. TEWS suite uses its Built-In-Test (BIT) capability to detect malfunctions and isolate failures to Line Replaceable Units (LRUs). Failed LRUs are removed from the aircraft and sent to the intermediate level of maintenance for test, repair, and re-test. Test and repair of a LRU is accomplished by fault isolation to a Shop Replaceable Unit (SRU). At the intermediate level of maintenance, extensive use will be made of the F-15 TEWS Intermediate Support System (TISS). TISS consists of Automatic Test Equipment (ATE), a Test Program Set (TPS) for each unit under test (UUT) and a Storage Equipment Set (SES).

2.0 Services Summary

Performance Objective PWS

Reference Performance Threshold

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Quality of Repair 4.4.2 Assets shall be repaired in accordance with T.O. 00- 25-234.

Repaired assets shall pass DCMA inspection with no more than one failure per Contract year.

At a minimum, 95% of repaired assets shall pass initial screening/test/inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated per contract year.

There shall be no more than one PQDRs per contract year

Delivery of repair

(TAT)

4.4.5 Repaired assets shall be delivered in accordance with

the scheduled (TAT) defined by the contract.

There shall be no more than one late delivery per quarter. If the delivery date of any asset will not meet the required delivery date the contractor shall notify the Government of the cause and propose a delivery date.

3.0 Government Property:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

The FAR can be accessed at the site below.

www.acquisition.gov

3.2 Government Property to be provided: The NSN’s listed in Appendix B, will be provided to the Contractor for repair. The contractor shall furnish all material and parts necessary for repair of these items.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property:

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the http://www.acquisition.gov/

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property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.4 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements:

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for this contract/order will extend from FY 22 to FY 27.

4.1.2 Place of Performance: The place of performance for this contract will be at the contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL):

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81803 Item Unique Identification (IUID) Marking Plan

4.3.1.1

A002 DI-MGMT-81804A Item Unique Identification (IUID) Marking Activity Validation and Verification Report

4.3.1.2

A003 DI-MISC-81832 Counterfeit Prevention Plan 4.3.4

A004 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAV) Reporting

4.3.3

A005 DI-PSSS-81995 Contract Depot Maintenance (CDM) Production Report

4.3.3

A006 DI-MGMT-80441D Government Property Inventory Report 4.3.3.1

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A007 DI-MGMT-81634C Commercial Asset Visibility Air Force

(CAV)/Government Furnished Material Report 4.3.3

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection of deliverables per contract year.

The Government will reject a deliverable if two or more technical errors or 10 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area Workflow (WAWF) and submitted directly to the Multi Functional Team (MFT) member identified on the CDRL. There shall be no more than one late submission of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair:

4.3.1 Item Unique Identification: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

The Contractor shall mark items in accordance with contract clauses, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S.

Military Property.

[CDRL A001, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan]

4.3.1.2 Reporting in IUID Registry: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update applicable item record(s) in the IUID Registry.

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[CDRL A002, DI-MGMT-81804A, Item Unique Identification (IUID) Marking Activity Validation and Verification Report]

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract.

Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil.

[CDRL A004, DI-MGMT-81838, Commercial Asset Visibility (CAV) Reporting] [CDRL A005, DI-PSSS-81995, Contract Depot Maintenance (CDM) Production Report] [CDRL A007, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAV)/ Government Furnished Material Report]

4.3.3.1 Government Property Inventory Report: The contractor shall perform an annual 100% physical inventory. The annual period of performance for the contractor to accomplish the required action shall be one year starting from the date of award. All results, findings and corrective actions of any annual physical inventories shall be provided to the Government 21 working days after the one year mark.

[CDRL A006, DI-MGMT-80441D, Government Property Inventory Report]

4.3.4 Counterfeit Prevention Plan: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and dispose of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE AS 5553A, Fraudulent/Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

[CDRL A003, DI-MISC-81832, Counterfeit Prevention Plan] mailto:406scms.cav.af.ar@us.af.mil

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4.3.4.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.3.4.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.3.4.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.3.4.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.3.4.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.3.4.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

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4.3.4.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.3.4.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.3.4.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.3.4.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

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4.4 Specific Technical Requirements:

4.4.1 The information contained in this section is not intended to be all inclusive or to detract from procedures outlined in the specifications, technical orders, and other directives listed in this work statement, except where specifically noted herein.

4.4.2 Workmanship shall be in accordance with T.O. 00-25-234, General Shop Practice requirements for repair, MIL-PRF-23377J(2), Primer Coating Epoxy, High Solids and MIL-PRF-19500N, General Specification for Semi-Conductor Devices. Repaired assets shall pass DCMA inspection with no more than one failure per Contract year. At a minimum, 95% of repaired assets shall pass initial screening/test/inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated per contract year. There shall be no more than one PQDRs per contract year.

4.4.3 Contractor furnished material or parts used for replacement shall equal or exceed those specified by the Original Equipment Manufacturer (OEM). The material or parts shall be entirely suitable for restoration of the reparable item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item. If there is a need to use parts other than the OEM specified parts or the latest government furnished baseline, the standard parts approval procedures through the Defense Electronic Supply Center (DESC) or the Defense Industrial Supply Center (DISC) shall be followed. If a part is disapproved by DESC or DISC, the Procuring Contracting Officer (PCO) has approval authority with engineering concurrence.

4.4.4 Original design of the reparable item and parts thereof, or the design functional capabilities of the item, shall not be changed, modified or altered unless such changes are documented, reported and approved by the Government. The contractor will certify that these items are tested and inspected to the Original Equipment Manufacturer (OEM) or equivalent commercial standards.

4.4.5 The Contractor shall complete the repair and ship serviceable assets IAW the delivery turn around time (TAT) established in the contract schedule, after receipt of asset, for routine, SURGE, and MICAP requirements. The desired TAT for SURGE requirements is 15 calendar days, and MICAP requirements 30 calendar days. Any order issued for SURGE or MICAPs requirements will specify the routine delivery TAT with the expectation that the Contractor will attempt to meet the accelerated delivery as specified above.

The contractor shall forward any production problems (including delays in delivery) to AFSC/PZAAC PCO and the 410th SCMS/GULA Production Management Specialist (PMS) and Logistics Manager (LM). Delivery Performance: There shall be no more than one late delivery per quarter. If the delivery date of any asset will not meet the required delivery date the contractor shall notify the Government of the cause and propose a delivery date. Any extension of the required date will be concurred on by the Program Office and negotiated with the PCO.

4.4.6 Contractor shall ensure early Contractor identification and reporting of Government repairable items which are misidentified, misdirected, or missing recoverable modules/subassemblies.

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4.4.7 NFF (No Fault Found): Any item found to be serviceable on initial test and evaluation and deemed by the Contractor as a serviceable item shall be reported to the PCO immediately for disposition. Billing for assets determined as No Fault Found/RETOK will only incur fees for

TT&E."

4.4.8 Over and Above CLIN: Non-repair related discrepancies discovered that are not caused as a result of Contractor actions shall be reported to 410 SCMS/GULA immediately for disposition and/or engineering evaluation. Routine discrepancies shall be reported via email to the Program Manager, 410 SCMS/GULA, Robins AFB, GA 31098, with a detailed description of the issue, photos if necessary, recommended course of action or options, and estimated hours to complete repair. Repair of an item that is beyond normal repair issues and requires additional funding will be placed on an “Over & Above” contract line item.

4.4.9 BER (Beyond Economical Repair): Requests for condemnations shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to Repair the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BERs CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.4.10 Beyond Physical Repair (BPR) and Condemnation: Upon receipt of an item for repair the contractor shall first determine if the item shall be inducted for repair. Request for condemnation shall be submitted to the PCO for approval/disapproval if the unit falls into one of the criteria specified below:

a. Physical damage destroys 75% of the physical and/or electrical integrity of the unit (i.e.

crushed).

b. Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

If an item is initially determined to be Beyond Physical Repair (BPR), in accordance with A and/or B above, the contractor shall utilize the BPR form, attached hereto as Appendix C ,for the purpose of requesting direction from the Government. The contractor’s determination of BPR shall be verified by the Government Multifunctional Team (MFT) and ACO. Once determination that the item(s) are BPR and to be destroyed (scrapped), the contractor shall demilitarize the item in accordance with (IAW) DoD 4160.21-M-1, Defense Demilitarization Manual, Appendix 3, DEMIL Code B, USML Item - mutilation to the point of scrap required worldwide. All items condemned that contain precious metals, silver, gold, platinum, rhodium, iridium, and ruthenium, scrap bearing such metals, and items containing recoverable quantities thereof shall be reported via Inventory Schedule to the DCMA Plant Clearance Office for disposition instructions.

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4.4.11 When requested, the Contractor shall assist the Contract Administration Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies IAW T.O. 00-35D-54, USAF Material Deficiency Reporting and Investigation System. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies in workmanship shall be an integral part of the Contractor’s Quality Program at no additional cost to the government.

5.0 General Information:

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

The Contractor shall comply with the following security regulations: Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.2.5 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The

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Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT by telephone within eight (8) business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in System for Award Management (SAM). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data.

Data for Air Force service requirements. Additional information and user manuals for

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government personnel and contractors are available at the SAM website.

(https://www.sam.gov).

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance.

The PCO will set a suspense date and submit the CAR to the Contractor for corrective action.

The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT.

The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires thecontractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect https://www.sam.gov/ http://www.state.gov/j/tip

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problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract exceeds $1,000,000.00; therefore, CPARS reporting is required.

8.1 The MFT will evaluate Contractor performance. The program office will, at a minimum, review the PARs and other relevant information to prepare and substantiate the CPAR.

CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance. The MFT should refer to the latest CPARS Guidance for CPAR processes and timelines, https://www.cpars.gov/sysreq.htm.

Users can refer to Table 4.9 for the CPARs Timeline, and “Table 1 for the Business Sector, Dollar Threshold and Reviewing Official” information.

8.2 In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include: Quality, Schedule, Cost Control (if applicable), Management, Small Business Subcontracting (if applicable), and Regulatory Compliance.

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9.0 Appendices

9.1 Appendix A, References

Publication Number Publication Title Publication Date

Specific Paragraph Reference

AFI 10-403 Deployment Planning and Execution 20 Sep 12 1.9.1.33

DFARS 252.237-

Continuation of Essential Contractor Services and Oct 2010 Entire

SAF/AQ Memo 11 Jun 13 and SAF/AQ Memo, 13 Nov 12

Implementation of FY11 NDAA 8108, Contractor Inventory

11 Jun 13 and 13 Nov 12 Entire

MIL-STD-130N(1),

With Change 1

DoD Standard Practice Identification Marking of US Military Property

16 Nov 12 Entire

Performance Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

https://www.my.af.mil/gcss-af/USAF/AFP40/d/sA4057E1F39D499180139F925AC8404A0/Files/editorial/Revised%20Implementation%20of%20FY11%20NDAA%20Section%208108%20-%20AQX.pdf?channelPageId=sA4057E1F39D499180139F925AC8404A0&programId=tA4057E1F3B4D0604013B51C0645700FA https://www.my.af.mil/gcss-af/USAF/AFP40/d/sA4057E1F39D499180139F925AC8404A0/Files/editorial/Revised%20Implementation%20of%20FY11%20NDAA%20Section%208108%20-%20AQX.pdf?channelPageId=sA4057E1F39D499180139F925AC8404A0&programId=tA4057E1F3B4D0604013B51C0645700FA https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf

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Publication Number Publication Title Publication Date

Specific Paragraph Reference

DFARS 252.211–7003 Item Identification and Valuation Jun 2013 Entire

MIL-STD-2073-1d Standard Practice for Military Packaging 10 May 02 Entire

MIL-STD-129P With Change 4

Military Marking for Shipment and Storage Sep 2007 Entire

FAR 52.246-4 Inspection of Services- Fixed Price August 1996 Entire

DoD 4100.39-M Federal Logistics Information System

May 2010 and Change Letter Oct

Entire

SAF/AQ Memo Contractor Inventory Requirements 13 Nov 12 Entire

DoD 5220.22-M National Industrial Security Program Operating Manual

(NISPOM)

28 Mar 13 Entire

AFI 31-101 Integrated Defense 2 Aug 04 Entire

RAFBI 31-101 Robins Integrated Defense Plan 31-101 Jan 2012 Para

8.8.2.1

IAW AFI 91-204 Safety Investigations and Reports

9 Aug 12 http://www.e-publishing.af.mil

Paragraph 2.12

Public Law 91-596 Occupational Safety and Health Act (OSHA) 1 Jan 04 Sec 5-6

(DODD 4715.1E) Environmental, Safety, and Occupational Health (ESOH)

19 Mar 05 http://www.dtic.mil/ whs/directives/corres/ pub1.html

Entire

DoDD 5205.02E DoD Operations Security 20 Jun 12 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual 3 Nov 08 Entire

DoD 5200.2-R Personnel Security Program 23 Feb 96 Entire RAFB 01560 Environmental Requirements Feb 2013 See Part 1 T.O. 00-35D-54 (for Product Quality Deficiency Report (PQDRs)

USAF Deficiency Reporting, Investigation, and Resolution 1 Nov 11 Entire

T.O. 00-25-234

General Shop Practice Requirement for the Repair Maintenance and Test of Electrical Equipment

Aug 1998; Chg 39, 21 Jul 11 Entire

9.2 Appendix B- NSN List

http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html

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NSN P/N Description

5963-01-442-5287

E1412A ELECTRONIC MODULE

6625-01-576-8903

E8257D GENERATOR, SIGNAL

6625-01-501-4557

E8404A

CHASSIS, PLUG-IN UNIT

6625-01-567-2757

N1912A-OPTH01

WATTMETER

6625-01-572-9440

E4440A

ANALYZER,SPECTRUM

5998-01-600-4997

Z2090-66513

CIRCUIT CARD ASSEMBLY

4920-01-600-4397

Z2091-67912

FIXTURE, AIRCRAFT

4920-01-587-7741

Z2091B-104

STIMULUS ASSEMBLY

4920-01-600-0136

Z2091-67917

PANEL, INTERFACE

6625-01-567-2761 N1921A-106,C35

Power sensor

4920-01-588-0516 Z2091B-105

Interface device panel

4920-01-603-7174 Z2091-67909

A/C maintenance fixture

4920-01-603-7175 Z2091-67907 A/C maintenance fixture

9.3 Appendix C- Beyond Physical Repair (BPR)/Beyond Economical Repair (BER) Template

Appendix C

BER TEMPLATE

CONTRACT NUMBER:

CLIN:

TRACKING #: 0 0

NSN:

PART NUMBER:

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SERIAL NUMBER:

CONTRACT REPAIR UNIT PRICE:

DESCRIPTION:

EST TO REPAIR:

ACTION REQUESTED:

SIGNATURES:

CUSTOMER RESPONSE (APPROVE/DISAPPROVE)

DISPOSITION INSTRUCTIONS: (SCRAP, RETURN ETC)

XXXXXX DATE:

CONTRACTS AUTHORIZATION DATE: