PWS-2026ApprenticeGraduation.pdf
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- Attached to
- Rental of Venue for Apprentice Graduation
- Solicitation number
- N32253-26-P-0026
About this file
This is a Performance Work Statement (PWS) for the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) Trades Graduation Ceremony Venue.
The Contractor shall provide a complete venue and support services for the PHNSY&IMF Trades Graduation Ceremony scheduled for August from 8:00 am to 3:00 pm on the island of Oahu, Hawaii. The venue must accommodate 1,000 attendees in theater seating configuration and include an air-conditioned room with adequate male and female restrooms. The Contractor shall provide a stage measuring approximately 30' wide x 15' deep x 3' high with access steps on both sides, equipped with a lectern and three covered tables. Additional requirements include 1,000 matching or similar chairs arranged in theater seating; a sound system with one microphone on the stage lectern and two microphones on floor stands capable of patching in external audio players; a reception area with four tables and eight chairs; multiple water stations with cups for 1,000 people and refillable stations throughout the ceremony; and several large trash receptacles. The Contractor must provide adequate on-premises parking accommodating the event size, with 15 reserved stalls marked for VIPs and prepaid hosted parking validation.
The Contractor shall also set up the room prior to the event, clean and restore it afterward, and dispose of all trash. A designated point of contact must be available for government site visits, planning and scheduling purposes, and to address any issues before and during the event. The Contractor shall provide security, medical support, and/or a safety plan if required. All nine performance requirements are subject to 100% delivery and compliance thresholds.
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Performance Work Statement (PWS) Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF)
Trades Graduation Ceremony Venue
1.0 Background
In 1920, the Pearl Harbor Naval Shipyard started an apprentice program to hire and train workers to repair United States Navy submarines and ships. The apprentice program has since evolved into an invaluable asset to our country's national defense. When apprentices complete the program, a graduation ceremony is held to recognize their accomplishments and celebrate their success with family, friends, and coworkers.
Government, military, and civilian dignitaries also attend the ceremony to support and celebrate the graduating apprentices.
1.1 This Performance Work Statement (PWS) defines requirements to be provided by
Contractor in support of the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) Trades Graduation Ceremony, during the timeframe determined by
PHNSY&IMF.
2.0 Scope / Objective
2.1 The Contractor shall provide a venue and adequate parking on premises to support the PHNSY&IMF Trades Graduation Ceremony.
3.0 Performance Location
Must be located on the island of Oahu, Hawaii
4.0 Event Date & Time
Date: August Time: 8:00 am - 3:00 pm
5.0 Performance Requirements
The Contractor shall provide the following for the PHNSY&IMF Trades Graduation
Ceremony.
5.1 Room - Provide an air-conditioned room with dimensions capable of comfortably accommodating 1,000 people in theater seating configuration. Provide male and female restrooms adequate for an event of this size.
5.2 Stage - Provide stage with dimensions of approximately 30’ wide x 15’ deep x 3’ high, with access steps on both sides of stage. Stage shall include lectern and three tables (approximately 2’ x 6’ table top) covered with tablecloth.
5.3 Seating - Provide 1,000 matching or similar chairs, arranged in theater seating in front of and facing stage. See sample in Figure 1.
5.4 Audio - Provide sound system adequate for room size (e.g., built-in overhead speakers or portable speakers spread throughout the room) with capability to patch in external audio player (audio player provided by PHNSY&IMF) and control volume for microphones. Provide one microphone on lectern (on stage) and two microphones on floor stands (off stage, front of room).
5.5 Reception Area - Provide reception area with four tables (approximately 2’ x 6’ table top) covered with tablecloth and eight chairs.
5.6 Refreshments - Provide multiple water stations and adequate amount of cups for 1,000 people, and refill water stations throughout ceremony as needed. Provide several large trash receptacles for cups and general trash.
5.7 Parking – Provide adequate parking on premises to accommodate event of this size.
Provide 15 reserved stalls marked for VIPs. Provide prepaid hosted parking validation.
5.8 Miscellaneous Support - Set up room prior to start of event, clean and restore room after event, and dispose of trash. Provide a point of contact that will be available for any government requested site visits, for planning and scheduling purposes, and to address any issues prior to and during the event. Provide security, medical support, and/or safety plan, if required by Contractor.
6.0 Service Delivery Summary
Performance Requirement PWS Paragraph Performance Threshold
1. Provide air-conditioned room and restrooms for 1,000 people. Paragraph 5.1 100% delivery and compliance
2. Provide stage with lectern and tables. Paragraph 5.2 100% delivery and compliance
3. Provide 1,000 chairs in theater seating configuration. Paragraph 5.3 100% delivery and compliance
4. Provide sound system with three microphones on stands. Paragraph 5.4 100% delivery and compliance
5. Provide reception area with tables and chairs. Paragraph 5.5 100% delivery and compliance
6. Provide water stations, cups, and trash receptacles. Paragraph 5.6 100% delivery and compliance
7. Provide adequate parking on premises and prepaid hosted parking validation. Paragraph 5.7 100% delivery and compliance
8. Provide room set up and point of contact to address any issues prior to and during event. Paragraph 5.8 100% delivery and compliance
9. Provide security, medical personnel, and/or safety plan, if required by Contractor. Paragraph 5.8 100% delivery and compliance
Figure 1
File details come from the government source that posted it. Updated .