PWS_2026.07.20 General - Sources Sought.pdf

PERFORMANCE WORK STATEMENT

FOR

HC130 AIRCRAFT WASH

New Mexico Air National Guard

2251 Air Guard Drive S.E Kirtland AFB, NM 87117

Date: July 20, 20226

UNOFFICIAL

DRAFT

Table of Contents s1. GENERAL

2. DEFINITIONS AND ACRONYMS

3. GOVERNMENT FURNISHED PROPERTY/ MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S)

4. CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT (CFP/M/E)

5. REQUIREMENTS

6. APPLICABLE PUBLICATIONS:

TECHNICAL EXHIBIT 1

TECHNICAL EXHIBIT 2

PERFORMANCE WORK STATEMENT (PWS)

HC130 Aircraft Wash

July 20, 2026

1. GENERAL

1.1. SCOPE. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary except for the Government-Furnished items specified in Section 3 to perform exterior wash services on HC-130J aircraft for the 150th Special Operations Wing (150 SOW) at

Kirtland Air Force Base (KAFB), New Mexico, as defined in this PWS.

1.1.1. Estimated Budget: The budget range for this requirement is between $50,000 to $60,000 per year.

1.2. OBJECTIVES. The Contractor shall perform these functions in strict accordance with this PWS, utilizing the best commercial practices and Government-required procedures. The Contractor must comply with all Federal, State, and KAFB environmental regulations, as well as Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) requirements.

1.3. BACKGROUND: The 150 SOW averages six HC-130J aircraft washes annually, based on an 180-day wash cycle per aircraft. Scheduled washes will vary, typically ranging from one to two per month, though the Government is not strictly bound to this range. Approximately two unscheduled washes are estimated per year, usually required prior to Isochronal Inspections or other maintenance. Unscheduled washes require authorization from both the Contracting Officer’s Representative (COR) and the

Contracting Officer (KO). Any additional washes will be treated as out-of-scope work, requiring a

Request for Quotation and a formal contract modification prior to execution.

1.4. PERIOD OF PERFORMANCE (POP): The Period of Performance (PoP) spans a maximum of five years, consisting of a 12-month base period and four sequential 12-month option periods. The precise start date will be established upon contract award.

1.5. PLACE AND PERFORMANCE OF SERVICES. Services shall be performed at Hangar 1002, KAFB, NM. The facility is available Monday through Friday, 0700 to 1700 (MST/MDT), excluding recognized

U.S. holidays or directed base closures. The Contractor shall maintain a stable, continuous, and adequate workforce to ensure uninterrupted performance during these hours. Teleworking is not authorized.

1.6. UNSCHEDULED CLOSURES. Unscheduled gate closures by Security Forces may cause unavoidable delays. The Contractor will not be compensated for these delays. Contractor vehicles are subject to search, and moving violations on the installation may result in revoked driving privileges.

1.7. BASE REGULATIONS. Contractor personnel must obey all installation fire, traffic, safety, and security regulations. Personnel must carry proper identification at all times and may only enter restricted areas with prior approval. The Government reserves the right to remove contractor employees or revoke access for misconduct, security risks, or communicable diseases. Such removals do not relieve the Contractor of their performance responsibilities.

1.8. RECOGNIZED HOLIDAYS. The Contractor shall not perform services on the following U.S.

holidays:

• New Year’s Day

• Martin Luther King, Jr. Day

• President’s Day

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

1.9. QUALITY CONTROL (QC). The Contractor shall develop and maintain a Quality Control Plan (QCP) to prevent defective services and ensure compliance with this PWS. The QCP must address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP is due to the COR no later than 10 days after contract award. Any subsequent changes require written KO approval.

1.10. Quality Assurance (QA). The Government will evaluate performance using a Quality Assurance

Surveillance Plan (QASP). This plan defines performance standards, surveillance frequency, and acceptable quality levels.

1.11. ACCESS AND GENERAL PROTECTION/SECURITY POLICY. The Contractor shall comply with all installation access and security procedures provided by the COR. The Contractor shall provide all information required for background checks.

1.11.1. BADGING. Contractor personnel must prominently display base identification or company badges while on the installation.

1.11.2. PASS REQUESTS: The Contractor shall submit a written request on company letterhead to the

KO detailing contract info, dates, and personnel requiring access. The KO will endorse the request to Security Forces (SFS).

1.11.3. BADGE RETURN: The Contractor is responsible for the prompt return of credentials for any employee who no longer requires access.

1.11.4. ESCORTED ACCESS: Work occurs in a restricted area. Contractor personnel require escorted access to the 150 MXG controlled areas and must be accompanied by authorized personnel with a valid line badge at all times.

1.11.5. SECURITY COORDINATION: The COR and 377 SFS will assist with security training and badging. SFS may search for vehicles and verify identities. The installation commander may deny entry if deemed necessary. Lost badges must be reported immediately to the COR or Wash

Supervisor.

1.11.6. IT SYSTEMS: Contractor employees will not be granted access to U.S. Government computer systems.

1.11.7. TRAFFIC CODES: The Contractor is subject to all New Mexico and KAFB traffic codes.

1.11.8. ELECTRONIC DEVICES: Cell phones and electronic devices are strictly prohibited in industrial areas during wash procedures (IAW AFI 21-101 ANG SUP, para 1.15.2).

1.11.9. FINAL PAYMENT: All passes must be returned upon contract termination. Failure to comply may result in withheld final payments.

1.11.10. ADJUDICATION STANDARDS: Contractor personnel must comply with NCIC-III and

TSDB adjudication standards (AFI 10-245, AFI 31-101, AFMAN 31-113).

1.11.11. COMSEC/IT SECURITY: All DoD telephone communications are subject to monitoring.

The Contractor shall ensure employees are aware of COMSEC procedures and network use restrictions.

1.12. PHYSICAL SECURITY: The Contractor shall safeguard all Government property and secure facilities/equipment at the close of each work period.

1.13. The Contractor shall attend post-award conferences and periodic progress meetings with the KO and COR at no additional cost to the Government.

1.14. CONTRACT MANAGER (CM): The Contractor shall designate a CM (and alternate) in writing to the KO. The CM has full authority to act for the Contractor on daily operations and will coordinate with the COR. The CM must ensure employees do not perform out-of-scope work without formal KO modification.

1.15. IDENTIFICATION OF CONTRACTOR EMPLOYEES: Contractor personnel must clearly identify themselves as contractors in all meetings, correspondence, and phone calls. Badges must include the company name, employee name, and "Contractor," and must not pose a Foreign Object

Damage (FOD) risk.

1.16. COMBATING TRAFFICKING IN PERSONS: The Government maintains a zero-tolerance policy regarding human trafficking. The Contractor shall notify employees of this policy and take appropriate action against violators.

1.17. ORGANIZATIONAL CONFLICTS OF INTEREST (OCI): If the Contractor gains access to proprietary or source selection information that could create an OCI (FAR Subpart 9.5), they must notify the KO immediately and submit a mitigation plan.

1.18. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: In accordance with

Federal Acquisition Regulation (FAR) 52.204-7 and 52.204-13, the Contractor must be registered in the

System for Award Management (SAM) database (www.sam.gov) prior to contract award. The

Contractor shall ensure that their SAM registration remains active, current, and accurate throughout the entire period of performance and through final payment of this contract. This includes maintaining an accurate Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code. Failure to maintain an active SAM registration may result in delayed payments or termination of the contract.

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS

• CONTRACTOR: The prime vendor awarded the contract.

• DEFECTIVE SERVICE: An output that fails to meet PWS standards.

• DELIVERABLE: A physically delivered item, including reports.

• KEY PERSONNEL: Contractor personnel evaluated in source selection and required for performance.

• PHYSICAL SECURITY: Actions preventing loss/damage to Government property.

• QUALITY ASSURANCE (QA): Government procedures verifying acceptable performance.

• QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government's surveillance methodology document.

• QUALITY CONTROL (QC): Contractor measures to ensure service quality.

• SUBCONTRACTOR: An entity contracting with the prime; lacks privity with the Government.

2.2. ACRONYMS

• AEI Army Enterprise Infostructure

• AR Army Regulation

• AT/OPSEC Antiterrorism/Operational Security

• BI Background Investigation

• CM Contract Manager

• COR Contracting Officer Representative

• DA Department of the Army

• DD254 Department of Defense Contract Security Classification Specification

• DFARS Defense Federal Acquisition Regulation Supplement

• DoD Department of Defense

• DSCA Defense Counterintelligence and Security Agency

• FAR Federal Acquisition Regulation

• FOD Foreign Object Damage

• GFP/M/E/S Government Furnished Property/Material/Equipment/Services

• HQDA Headquarters, Department of the Army

• HSPD Homeland Security Presidential Directive

• IA Information Assurance

• IS Information System(s)

• KO Contracting Officer

• NGB National Guard Bureau

• OCI Organizational Conflict of Interest

• PII Personally Identifiable Information

• PIPO Phase In/Phase Out

• POC Point of Contact

• PRS Performance Requirements Summary

• PWS Performance Work Statement

• QA Quality Assurance

• QASP Quality Assurance Surveillance Plan

• QC Quality Control

• QCP Quality Control Program

• SCR Service Contract Reporting

• SSN Social Security Number

• TE Technical Exhibit

• USD(I) Under Secretary of Defense for Intelligence

3. GOVERNMENT FURNISHED PROPERTY/ MATERIAL, EQUIPMENT, AND

SERVICES (GFP/M/E/S)

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. PROPERTY: Access to Hangar 1002 (NE Bay) or Hangar 1000 (NW Bay). The Government will maintain the facilities but does not provide office space, phones, or computers. The Contractor shall not alter facilities and is strictly liable for the full cost of repairing any damages caused by Contractor personnel, excluding fair wear and tear.

3.2. MATERIALS: Wash pads, buckets, wands, and basic supplies from the 150 MXS Wash Rack. The 58

AMXS will provide cleaning compounds MIL-PRF-87937 Type IV and Type III.

3.3. EQUIPMENT: Non-powered Aerospace Ground Equipment (AGE), including B-5 and B-1

Maintenance Stands. The Contractor must inspect AGE prior to use and log discrepancies on AFTO

Form 244.

3.4. SERVICES: Government personnel operate aircraft systems during washes. The Government will coordinate with the 377 CE to activate hot water boilers on wash days.

3.5. UTILITIES: Electricity and water hookups are provided. The Contractor shall enforce utility conservation practices to prevent waste.

4. CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT

(CFP/M/E)

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and Personal Protective

Equipment (PPE) required for industrial maintenance IAW T.O. 1C-130(A/H/M) J-23CL-1, excluding items listed in Section 3.

4.1. GENERAL: The Government will not reimburse CFP items. All Contractor property must be removed from KAFB (along with waste) immediately after each wash.

4.2. FACILITY CLEARANCE: Not Applicable.

4.3. SECURITY CLEARANCE: Not Applicable. However, escorted access by a line-badged Government employee is strictly required in the industrial wash area.

5. REQUIREMENTS

The Contractor shall:

5.1. SCHEDULE AND COORDINATION

5.1.1. Perform washes scheduled by the 150 MXG Plans and Scheduling office (approx. 6 washes per year, 1-2 per month).

5.1.2. Arrive on time to designate hangars and conduct a safety briefing with all Contractor employees prior to starting work.

5.2. WASH EXECUTION. Perform HC-130J exterior washing IAW T.O. 1C-130(A/H/M) J-23CL-1 and

DAFI 21-101_ANGSUP. All washes must be completed within a maximum of 16 hours (two 8-hour days).

5.3. SITE CLEANUP AND POST-INSPECTION.

5.3.1. Maintain a clean wash facility. Post-wash, the Contractor must rinse the hangar floor and maintenance stands, dispose of trash, and return all GFP/AGE to storage.

5.3.2. Submit a Certificate of Conformance to the COR or AMU Production Superintendent upon completion. The Contractor must correct any discrepancies identified during the post-wash inspection (150 MXG Form 164) prior to departing the base.

5.4. RESERVED

6. APPLICABLE PUBLICATIONS:

Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of

Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation 2026 Mandatory https://www.acquisition.gov/

Defense Federal Acquisition Regulation

Supplement

2026 Mandatory https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index

.html

Joint Travel Regulation (JTR) N/A Mandatory https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1

DoD Identification (ID) Cards

(Enclosure 2, paragraph 3.b)

01/23/2014

(Change 1:

07/28/2020)

Mandatory http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards

(FIPS) Publication 201-2

Personal Identity Verification (PIV) of

Federal Employees and Contractors

(paragraph 9)

August 2013 Mandatory http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-

2.pdf

DoDM 5200.2 Procedures for the DoD

Personnel Security Program (PSP)

04/03/2017 Mandatory https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46

DoD Investigative and Adjudicative

Guidance for Issuing the Common

Access Card (CAC)

09/09/14

(Change 1:

05/04/2018)

Mandatory https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification

Standard for Federal Employees and

Contractors

08/27/2004 Mandatory https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11

Department of Defense Privacy and Civil

Liberties Programs

01/29/2019

Mandatory https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 Mandatory https://www.esd.whs.mil/Directives/issuances/dodm/

UNOFFICIAL

DRAFT

https://www.acquisition.gov/ https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.defensetravel.dod.mil/site/travelreg.cfm http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/

DoDD 8140.01

Cyberspace Workforce Management

10/05/2020

Mandatory https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M

Information Assurance Workforce

Improvement Program

12/19/2005

(Change 4:

11/10/2015)

Mandatory https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M

National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006

(Change 2:

05/18/2016)

Mandatory https://www.esd.whs.mil/Directives/issuances/dodm/

AFI 10-245

Antiterrorism

03/28/2013

(Certified current

03/30/2017) https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures

08/18/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013

Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and

Management

04/12/2016 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC)

02/12/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019

(Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&series=-

1&modID=449&tabID=131

//END OF THE PWS//

DRAFT

https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method / By

Whom

5.1. Schedule

Compliance

Accommodate the schedule of approx. 6 washes per year

(1-2 per month) and arrive on time.

Zero (0) unexcused contractor delays or cancellations per contract year.

Periodic Schedule

Validation by the COR or

Production Superintendent.

5.2 Aircraft Wash

Execution

Perform washes IAW T.O.

1C-130(A/H/M) J-23CL-1

within the maximum allowable 20 hours (two 10-hour days).

Zero (0) washes exceeding 16 hours. 2. No more than ten (10) initial cleanliness discrepancies on the 150 MXG Form

164.

100% Visual Inspection by

COR or AMU Production

Superintendent upon wash completion.

5.3.1 Site Cleanup &

Post-Inspection

Return wash facilities to a clean, orderly state, free of

FOD, and return AGE to assigned storage.

100% compliance. Zero

(0) safety or FOD incidents due to contractor negligence.

100% Visual Inspection by

Government Wash Supervisor or COR prior to contractor departure.

5.3.2 Certificate of

Conformance

Submit the signed Certificate of Conformance upon correcting any post-wash discrepancies.

100% compliance.

Required before the wash is considered legally complete.

100% Document Review by the

COR.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.3 Quality Control

Plan (QCP)

No Later Than (NLT) 10 days after contract award

1 Electronic Document

(Word/PDF)

COR

1.4.5.2 Base Access

Request (Employee

List)

Prior to start of performance; update as personnel changes occur

1 Written request on company letterhead

Contracting Officer

(KO) & COR

1.4.8 Contract

Manager (CM) &

Alternate Designation

Prior to start of performance 1 Electronic Electronic

5.3.2 Submit a

Certificate of

Conformance

Upon completion of the wash and after any corrected discrepancies identified during the post-wash cleanliness inspection prior to departure

1 150/58 MXG Form

164 /hard copy

COR or owning AMU

Production

Superintendent