PWS-2025 Wings Over Homestead Airshow - Portable Latrines.docx

(Draft) Latrine/Sewage Removal Service HOMESTEAD AIR RESERVE BASE STATEMENT OF WORK (PWS)

1. GENERAL PROCEDURE:

1.1. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to support the Homestead Air Force Reserve Base (HARB) Wings Over Homestead 2025, 5 April 2025 - 6 April 2025 in accordance with this Performance of Work (PWS), the attached appendices and with commercial standards. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible. All equipment shall be in place no later than 4:00 PM EST, Thursday 4 April 2025 and removed NLT 12:00 PM EST on 07 April 2025 in accordance with the terms and conditions of the resulting contract and the specifications and requirements, as specified herein.

2. PLACE OF PERFORMANCE: Homestead Air Reserve Base, Homestead, FL 33039

3. PERIOD OF PERFOMANCE: 5 April 2025 to 6 April 2025.

4. REQUIREMENTS

4.1 The Contractor shall perform the required Portable Latrine Rental and Sewage Removal Services and all supplemental instructions by the Contracting Officer/Contracting Officer Representative (CO/COR).

4.2 Contractor Manager (CM): The Contractor shall provide a qualified CM who shall be responsible for the overall performance of the work. The CM shall be able to read, write, speak, and understand the English language. The CM shall fully understand the requirements of this contract.

4.3 Non-Personal Services. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. The Government will not assign tasks, nor prepare work schedules for individual Contractor employees. The Contractor shall manage its employees and guard against any actions that give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer’s Representative (COR) and / or the Contracting Officer (KO) immediately.

4.4 Government Observations. At any time deemed appropriate by the COR, he or she may inspect the Contractor’s service for compliance with this contract.

4.5 Government Furnished Property and Services. Not applicable.

5 Post Conference & Site Inspection:

5.1 The Contracting Officer may schedule a post-award performance conference with the Contractor, if deemed necessary, for contract orientation purposes.

5.2 Contractor shall be responsible for all costs and travel associated with the Post conference and site inspection visit prior to the Airshow. Failure to attend the site inspection walk-through of the participating shall not release the Contractor from complying with the terms, conditions, specifications, and requirements of the resulting contract.

6 PERFORMANCE REQUIREMENTS/TASKING.

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7.1 The Contractor shall provide the following.

7.1.1 PORTABLE LATRINES: The Contractor shall provide fully enclosed outdoor type portable latrines, each equipped with hand sanitizers that meet the following minimum specifications:

7.1.1.1. Portable latrine shall be fully enclosed with a cabana constructed of materials impervious to chemicals and waste.

7.1.1.2. The urinals and connected plumbing sha11 be manufactured of materials impervious to chemicals and waste.

7.1.1.3. Portable latrine shall have a minimum 50-gallon tank assembly constructed of materials impervious to chemicals and waste and have a smooth surface to facilitate cleaning.

7.1.1.4. Each portable latrine shall have a minimum 50-gallon tank assembly constructed of materials impervious to chemicals and waste and have a smooth surface to facilitate cleaning.

7.1.1.5. The doors shall be self-closing and tight fitting. Door hinges will be one of the following types: piano hinges, butt hinges or heavy-duty spring-loaded hinges. Hinges shall be securely attached and tamper resistant.

7.1.1.6. A minimum vent area to the outside of the tank of 12.5 square inches (a circle approximately 4 inches in diameter) shall be provided. The Contractor shall have a minimum of two-screened ventilation areas venting the cabana, each having a minimum of 50 square inches of vent area. The vents will be fitted with a minimum size 16 mesh screening material to keep flies, wasp, insects, etc. out of the latrine.

7.1.1.7. The Contractor shall ensure each unit is equipped with a two-roll toilet tissue dispenser and that toilet tissue is continuously stocked in the dispensers. Each latrine shall be stocked with sufficient rolls of toilet tissue to last between stocking services. Toilet tissue shall always be maintained in the dispenser. The dispenser shall be constructed in a manner to prevent free reeling of the tissue paper. The Contractor is responsible for ensuring all latrines contain 4 rolls of toilet tissue, wrapped in a plastic bag to last between restocking.

7.1.1.8. The Contractor shall ensure all chemical latrines have a marking in letters and numbers at least 2 inches high showing the owner and the unique number for each latrine.

7.1.1.9. The Contractor shall position the latrine units where each unit is accessible to the customer. The latrine units shall be set according to guidance set forth by HARB Environmental personnel.

7.1.1.10.

6.1.2. EXECUTIVE CADILLAC BATHROOM TRAILERS The Contractor shall provide trailer enclosed restrooms with HVAC systems to maintain temperature.

6.1.2.1. Each trailer shall be an eleven (11) station unit that includes two separate entrances.

6.1.2.2. The Female side shall include four stalls and two sinks. The male side shall include one stall, two urinals, and one sink.

6.1.2.3. Each trailer shall include floor drains, soap dispensers, roof air vents with rain covers.

6.1.2.4. Each trailer shall include 780-gallon waste tank and a 200-gallon freshwater tank.

6.1.2.5. Each trailer shall be ADA Compliant accessible.

6.1.3. ON-SITE ATTENDANT

6.1.3.1. The Contractor shall have 6 employees on site 05 April 2025 – 06 April 2025 from 11:00 AM EST to 3:00 PM EST.

6.1.3.1.1. The Contractor personnel shall be easily recognizable as Contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the Contractor's company name and the employee's name.

6.2. CLEANING REQUIREMENTS: The Contractor shall perform daily cleaning of Portable Latrines and Trailer Latrines for the duration of the Contract performance.

6.2.1. The Contractor shall notify COR a minimal of one hour prior to performance of services on site.

6.2.2. The Contractor shall provide all materials, tools, equipment, personnel, supervision, chemicals, cleaning supplies, sewage trucks, trucks with lift capability, potable water trucks necessary to clean, service and maintain all latrines and shower units.

6.2.3. The Contractor shall vacuum sewage, replace chemicals, pressure rinse, and wash down all latrine units to ensure the latrines are continuously free of dirt, grime, trash and foreign matter. Debris such as cans, bottles, rags, sticks, etc., will be removed from the waste tank, collected, and hauled away for proper disposal. No debris will be allowed to contaminate the outside area around the latrine.

6.2.4. The Contractor shall wash the toilet seat, urinal, and adjacent area around the toilet seat with a sanitizing cleaning solution capable of removing all built up dirt and waste. The standard of cleanliness required at all times for all latrines is an environment that is free of dirt, grime, trash, dust, sand, spills, or offensive smells.

6.2.5. The Contractor shall be responsible for cleanup of any spills related to its operation.

6.2.6. The Contractor shall refill toilet paper dispensers and hand sanitation gel dispensers as necessary.

6.2.7. The Contractor shall leave the area in and around the latrines in a sanitary state. A sanitary state means that the immediate 10-foot area surrounding each latrine is liter free, and that there is no evidence of any waste spill from the latrines either while filling the latrines or emptying the latrines.

6.2.8. The Contractor shall use a hot water steam cleaning process to pressure wash each latrine when the latrines fail to meet cleanliness standards. The level of cleanliness requires that each latrine shall be always free of dirt, grime, sand, dust, spills, flies, bugs, or noxious odors. The hot water pressure washers used shall have a minimum 1,500-psi with a variable adjustable nozzle, a temperature output of 190 to 200 degrees Fahrenheit, and be equipped with a high- pressure detergent injector. Pressure washing shall 6.2.9.

have sufficient force in conjunction with adequate cleaning solutions to remove built up residues and scale and will include cleaning the inside wall; cleaning the holding tank to remove build up; cleaning the space between the tank, urinal and walls; removal or reduction of graffiti; removal of urinal builds up; disinfecting toilet seat, urinal, and door handle and exterior cleaning.

6.3. WASTE REMOVAL

6.3.1. The Contractor shall provide all necessary trucks needed to timely remove waste materials from each latrine. The Contractor shall be responsible for replenishing and recharging liquid levels as required keeping each unit fully functional. For a latrine to be considered fully functional the waste fluid levels shall never reach a level that would be considered unsanitary or unhygienic. The Contractor shall further ensure that its servicing trucks are properly maintained to include all hoses, valves, connections, and tanks operate without failure, and that all hoses shall be leak free and pliable.

6.3.2. The Contractor shall dispose of waste and debris materials collected at Homestead ARB at an offsite approved waste disposal location. If the Contractor is found in violation of this requirement, the contract shall be subject to termination.

6.4. MAINTENANCE OF PORTABLE LATRINE

6.4.1. All latrines in need of repair will be repaired or replaced within a 24-hour period upon notification of the deficiency by the COR.

6.4.2. The Contractor shall ensure each latrine is in a serviceable condition.

6.4.3. The Contractor shall be required within two (2) days of notification to remove all portable latrines designated as no longer required by the COR.

6.4.4. The Contractor shall ensure all equipment and transportation used in conjunction with unloading, loading, set-up and delivery of its latrines are mechanically sound and safe.

6.4.5. The Contractor shall provide all maintenance and repair for all portable latrines, to include but not limited to, i.e., replacing locks, hinges, etc. needed to maintain the serviceable condition of each unit. The Contractor shall repair the portable latrines within 24 hours of notification. If a latrine is found to be non- repairable on site, it shall be removed from service and replaced with a new portable latrine within twenty-four (24) hours.

6.4.6. The Contractor shall provide equipment that is safe and in operational condition. If the Contracting Officer or the COR determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer will promptly inform the Contractor of the deficiency that needs to be repaired or replaced within 24 hours.

6.5. PLACEMENT/MOVEMENT OF PORTABLE LATRINE

6.5.1. The Contractor shall place portable latrines in locations, as designated by CO/COR at time of award.

6.5.2. The Contractor shall ensure that all portable latrines delivered under this contract shall meet the minimum specifications as detailed in the statement of work.

6.5.3. The Contractor shall be responsible for ensuring the placement of the latrines on a level surface with the door facing away from any prevailing winds.

6.5.4. Upon notification from the CO/COR, the Contractor shall have the ability to relocate latrines within 24 hours of notification.

6.5.5.

6.6. CLEAN-UP RESPONSIBILITIES

6.6.1. The Contractor shall be responsible for immediate clean-up of all contaminated medias and waste materials associated with or resulting from any spills (POL, solvents, wastewater, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze etc.,).

6.6.2. The Contractor shall be liable for costs of accidental or deliberate spillages in which the Contractor fails or refuses to clean the spill.

6.7. ADDITIONAL REQUIREMENTS

6.7.1. The CO/COR has the right to request cleaning services in addition to the daily requirements, at an additional fee per unit. The CO/COR may request additional cleaning of one or all the units on site. Contractor will have 24 hours to clean requested unit(s) after notification received.

6.7.2. The CO/COR may request additional portable latrine(s) to be located at Homestead ARB at an additional fee per unit. Contractor will have twenty-four (24) hours to delivery requested unit(s) after notification received.

6.7.3. The CO/COR may request portable latrine(s) be removed from site. Contractor will have 24 hours to remove unit(s) after notification received.

6.7.4. The Contractor shall have 24 hours to relocate unit(s) after notification received from CO/COR.

7. Claim Damages:

7.1 All claims shall be directed to and handled by the Contractor supervisor who shall immediately notify the COR. Corrective actions to resolve all claims shall commence immediately. All claims shall be settled within fourteen (14) working days unless extenuating circumstances warrant additional time and is authorized by the Contracting Officer.

8. ORDERING ACTIVITY: The Contractor shall not accept any instructions issued by any person other than the Contracting Officer or delegated Government representative acting within the limits of his/her authority.

9. QUALITY ASSURANCE: The Contractor shall be responsible for complying with all appropriate regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), Department of Transportation, and/or any other pertinent federal, state, and local policies relating to the herein mentioned work or valet parking services.

The Contractor shall always provide on-site supervision in order to achieve quality assurance and to handle all customer concerns and parking incidents. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to vehicles or Government-owned furnishings, fixtures, equipment, and facilities. The Contractor shall report any damage observed or caused by the Contractor personnel to the COR. The Contractor shall be responsible for the replacement of items or to repair vehicles or facilities to previous condition if the Contractor is determined to be at fault for the damage.

10. QUALITY CONTROL.

10.1. The Contractor shall develop and maintain a quality control program to ensure each performance is satisfactorily performed and address any deficiencies communicated by the POC in a timely manner.

10.2.

10.3. The Contractor shall promptly and courteously respond to complaints within 10 working days, including complaints brought to the Contractor’s attention by the Contracting Officer acting as the Quality Assurance Evaluator (QAE). The Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and the Contractor’s response. The Contractor shall permit the Government to inspect such records upon request.

10.4. The COR shall be responsible for monitoring the Contractor's performance. Performance deficiencies or poor performance identified during the term of the contract shall be reported to the Contractor. All deficiencies or poor performance shall be documented and MUST be corrected.

12. PERSONNEL POLICY: The Contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract, such as providing Workers’ Compensation, professional liability insurance. The Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and premium pay for their employees.

13. CONTRACTING OFFICER REPRESENTATIVE (COR): The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative(s) acting within the limits of his/her authority.

14. PERSONNEL POLICY: The Contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract, such as providing Workers’ Compensation, professional liability insurance. The Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and premium pay for their employees.

15. CANCELLATION POLICY: The government has the right to cancel this contract due to Covid-19 or any other factors that will require HARB to shut down the base; up to one week prior to the air show. The Contractor shall not incur any costs for the contract prior to performance and/or delivery unless previously agreed upon by the government in writing.

16. BASE ACCESS:

16.1. The Contractor shall comply with current the Homestead Air Force Base security requirements. Contractor’s employees and representatives shall be required to have proper identification prior to entering a Government installation. Such identification shall be controlled as prescribed by the Security Section, Provost Marshal, or equivalent security control authority at the installation concerned.

16.2. All Contractor employees and representatives shall have in their possession a valid and current.

U.S. driver’s license while on any U.S Government installation.

16.3. Once approved, Contractor’s employees will be provided a base credential that will allow them unescorted access from the main gate of the Homestead Air Force Base to place of employment. If Contractor’s employees are found at any other location other than their place of employment, they will be prohibited from working aboard the installation. The Contractor is responsible to notify their employees that they shall go directly from the main gate to their respective duty station and that they are not permitted on HARB installation outside of their respective working hours.

16.4. At any time, to include heightened Force Protection Conditions, natural or manmade disasters, and/or any other security concern: the Commanding Officer of the Homestead Air Force Reserve Base has the sole authority to change HARB’s current security requirements. These changes could affect the original PWS, and the Contractor’s immediate compliance shall be required at no 16.5.

additional cost to the government.

16.6. Contractor personnel performing work under this contract shall be readily identifiable as an employee of the Contractor through the use of uniforms with nametags. The Contracting Officer may approve alternate methods of ensuring Contractor personnel is readily identifiable. The Contractor shall provide Clothing or badges. If the Contractor is unable to obtain the employee’s badge for whatever reason, the cognizant Pass and ID Office shall be notified within 24 hours. During the performance period, Contractors shall immediately report instances of lost or stolen badges to the issuing Pass and ID Office. The Contractor shall establish and provide dress code and grooming standards for all contract employees. This shall take into account safety aspects of services being rendered, location of deployment, and consideration of the Air Force high standards. The Contractor shall include the company's name in his or her email display.

16.7. Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

16.8. The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this contract or by beginning work under this contract, the Contractor certifies it has and shall comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the Contractor and works under this contract.

17. Contractors requiring a HARB credential.

17.1. After contract award, the Prime Contractor shall submit to the Contracting Officer and COR the list of all assigned personnel working at the base.

17.2. The Contracting Officer will provide an access form to Contractor to be completed and turned in to the Contracting officer. Any personnel not listed in the form with previous clearance will not be allowed in Base.

17.3. Security Forces will conduct criminal history background checks on all prime and sub-contract employees. Denial or revocation of base access may be made if the applicant is determined to have criminal history IAW Homestead security regulations. The Contractor officer will notify the Contractor when eligible employees may proceed to pick up credentials and notify the Contractor of employees who are not eligible for base access.

17.4. Contract and subcontract employees arrive at HARB visitor’s gate credential and must present the two forms of identification. Contractor and subcontract personnel operating company or privately owned vehicles shall provide valid driver’s license, current vehicle registration, safety inspection, and proof of insurance.

17.5. Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

18. ADDITIONAL SECURITY REQUIREMENT

18.1. Contractor and subcontract employees shall access HARB and other HARB properties only for official business in support of the contract and only during the days and hours specified in their business pass. Violation may result in confiscation of the business pass and debarment from 18.2.

HARB.

18.3. Do not pick up, remove, or disturb any ordnance found while on Government properties.

19. SAFETY

19.1. The Contractor is solely responsible for compliance of all safety regulations of employees while working on government-owned facilities. All accidents which may arise out of, or in connection with, the performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant POC within twenty- four hours of such occurrence.

19.2. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the Contractor because of any accident that occurs in connection with performance under this contract.

20. Smoking/Alcohol Policy: The Contractor shall comply with local command smoking policies and workforce requirements. The Contractor shall also comply with all Federal drug-free workplace and workforce requirements and local command policies. Copies of the applicable policy will be provided to the Contractor by the Contracting Officer Representative.

21. Drug Policy: The Contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace (DFWP).

22. Personnel Compliance. The Contractor shall ensure that Contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off-limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

23. Combating Trafficking In Persons: The Government POC will validate that the Contractor has notified its employees of the United States Government’s zero-tolerance policy described in FAR Clause 52.222-50 – Combat Trafficking in Persons

24. Personnel Removal: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition.

25. Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

26. Interaction with Other Activities: Government Personnel: Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the COR immediately. The Contractor is obligated to continue performance of the effort described in this PWS unless there is authorization from the KO or COR to stop work. Failure by the Contractor to notify the KO AND COR and receive necessary instructions could result in denial of any additional costs incurred in the performance of the contract under such conditions.

27.

28. VEHICLE AND EQUIPMENT OPERATION

27.1.(POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or Contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed Contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation-specific traffic regulations.

27.2.(POV) Parking: The Contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

27.3.Traffic Accident Report Requirements: The Contractor shall report to Base Security, within one hour, any traffic accident involving Contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs. The Contractor shall supply a copy of any on-base traffic accident report to Security Forces within five workdays after each occurrence. The Contractor shall also provide the Security Forces a copy of any report of an off-base traffic accident that involves Contractor personnel in the performance of this PWS within five workdays after each occurrence.

27.4.Fines, Fees, Point Assessment and Other Costs: The Contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

29. TECHNICAL POINT of CONTACT and INSPECTION AND ACCEPTANCE:

29.1. The Contracting Officer Representative under this Order and the person responsible for performing inspection and acceptance of the Contractor’s performance at the destination is: Consuelo Kiser at consuelo.kiser@us.af.mil

29.2. HARB Government Points of Contact or COR: POC will be issued during Contract Award.

30. Contractor Personnel Accountability:

30.1. The Contractor shall be responsible for personnel in the event of a disaster and shall provide accountability reports for personnel working under the contract to include: # of employees working at the time of the event, # located (to include # deceased and # injured), and # missing. The report shall be submitted to the COR, designated Point of Contact (POC) or Contracting Officer confirming all personnel have been contacted/located. The first report shall be communicated (oral/written) immediately following the occurrence of a disaster.

Subsequent communication shall be reported until all personnel are accounted for.

30.2. Check in procedures for Contractor personnel shall incorporate the most expeditious accountability with management upon the occurrence of a disaster. Contractor procedures/training shall:

· Provide multiple and redundant means of communication in the event normal Communication means are disrupted or nonexistent.

· Ensure all managers, supervisors and employees understand and accomplish their personnel accountability roles and responsibilities.

· Ensure all reportable casualties are reported and included in personnel accountability reports.

· Ensure accurate baseline population counts; and,

· Carry out exercises, at least annually consistent with the guidance herein.

31. PRICING AND PAYMENT

32.

32.1. The contract will be a fixed price purchase order.

32.2. The price shall include all direct and indirect costs, insurance, overhead, and profit. No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the quoters failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract.

32.3. Contractor shall submit an invoice within Wide Area WorkFlow for the correct line item (s), after service has been rendered. Invoice be equal to quote received during solicitation.

32.4. Tax exemption, if any, applies to self-fund as well as contract-funded attendees; therefore, taxes shall be removed from quote and final invoice to the Government Representative.

32.5. According to U.S. Federal Acquisition Regulations (FAR), advance payments are prohibited. Payments may be made upon the service has been rendered. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the goods and the valid original quote. Please confirm in your offer that these payment terms are acceptable to your company.